Middlefield Banc Corp. DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
SCHEDULE 14A
(RULE 14a-101)
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities
Exchange Act of 1934 (Amendment
No. )
Filed by the
Registrant þ
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Registrant o
Check the appropriate box:
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o Preliminary
Proxy Statement
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o Confidential,
for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2))
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þ Definitive
Proxy Statement
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o Definitive
Additional Materials
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o Soliciting
Material Pursuant to §240.14a-12
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Middlefield Banc Corp.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if
other than the Registrant)
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No fee required.
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Fee computed on table below per Exchange Act
Rules 14a-6(i)(1) and 0-11.
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Title of each class of securities to which
transaction applies:
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(2) |
Aggregate number of securities to which
transaction applies:
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Per unit price or other underlying value of
transaction computed pursuant to Exchange Act Rule 0-11
(set forth the amount on which the filing fee is calculated and
state how it was determined):
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Proposed maximum aggregate value of transaction:
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as
provided by Exchange Act Rule 0-11(a)(2) and identify the filing
for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or
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Form, Schedule or Registration Statement No.:
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TABLE OF CONTENTS
April 7, 2008
Dear Shareholders:
You are cordially invited to attend the 2008 Annual Meeting of Shareholders of Middlefield
Banc Corp. The meeting will be held on Wednesday, May 14, 2008, 1:00 p.m. local time at SunValley
Banquet & Party Center, 10000 Edwards Lane, Aurora, Ohio, 44202. The attached Notice of Annual
Meeting of Shareholders and proxy statement discuss the business to be conducted at the meeting.
Your vote is important, regardless of the number of shares you own. Please read the enclosed
proxy statement and then complete, sign, and date the enclosed proxy and return it in the
accompanying postage-paid return envelope as promptly as possible. This will not prevent you from
voting in person, but it will ensure that your vote is counted.
Thank you for your attention to this important matter.
Sincerely,
Richard T. Coyne
Chairman of the Board
15985 East High Street, P.O. Box 35 Middlefield, Ohio 44062 440/632-1666 888/801-1666
440/632-1700 (FAX) www.middlefieldbank.com
Middlefield Banc Corp.
15985 East High Street
P.O. Box 35
Middlefield, Ohio 44062
(440) 632-1666
Notice of Annual Meeting of Shareholders
Notice is hereby given that the 2008 Annual Meeting of Shareholders of Middlefield Banc Corp.
will be held at SunValley Banquet & Party Center, 10000 Edwards Lane, Aurora, Ohio, 44202, on
Wednesday, May 14, 2008, at 1:00 p.m. local time.
A proxy and a proxy statement for the 2008 Annual Meeting of Shareholders are enclosed. The
purpose of the annual meeting is to consider and act upon
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election of three directors to serve until the 2011 Annual Meeting of
Shareholders or until their successors are elected and qualified, |
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approval of the 2007 Omnibus Equity Plan, |
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ratification of the appointment of S.R. Snodgrass, A.C. as independent auditor
for the fiscal year ending December 31, 2008, and |
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such other business as may properly come before the meeting or any adjournment
thereof. |
The Board of Directors is not aware of any other business to come before the annual meeting.
Any action may be taken on the foregoing proposals at the 2008 annual meeting on the date specified
or on any date or dates to which the annual meeting may be adjourned or postponed. The record date
for determining shareholders entitled to notice of and to vote at the meeting is March 22, 2008.
You are requested to complete and sign the enclosed proxy, which is solicited by the Board of
Directors, and to return it promptly in the postage-paid return envelope provided. Please sign
your name on the proxy exactly as indicated thereon.
By Order of the Board of Directors,
James R. Heslop, II
Secretary
Middlefield, Ohio
April 7, 2008
IMPORTANT: PLEASE VOTE, SIGN, DATE, AND RETURN THE ENCLOSED PROXY AS
PROMPTLY AS POSSIBLE IN THE ENCLOSED POSTAGE-PAID ENVELOPE, REGARDLESS OF
WHETHER YOU PLAN TO ATTEND THE ANNUAL MEETING
Thank you for acting promptly
Middlefield Banc Corp.
15985 East High Street
P.O. Box 35
Middlefield, Ohio 44062
(440) 632-1666
Proxy Statement
Middlefield Banc Corp. (Middlefield), an Ohio corporation, is registered as a financial
holding company with the Federal Reserve Board and owns all the capital stock of The Middlefield
Banking Company (Middlefield Bank) and Emerald Bank. Middlefields common stock is traded on
Pink Sheets LLCs over-the-counter (OTC) securities market under the symbol MBCN. As used in
this proxy statement, we, us, and our refer to Middlefield and/or its subsidiaries, depending
on the context. The term annual meeting, as used in this proxy statement, includes any
adjournment or postponement of such meeting.
This proxy statement is furnished in connection with the solicitation by Middlefields board
of directors of proxies to be voted at the 2008 Annual Meeting of Shareholders. The annual meeting
will be held on Wednesday, May 14, 2008, at 1:00 p.m. local time, at SunValley Banquet & Party
Center, 10000 Edwards Lane, Aurora, Ohio, 44202. The accompanying Notice of Meeting and this Proxy
Statement are first being mailed to shareholders on or about April 7, 2008.
Purpose of the Meeting
At the annual meeting, we will ask Middlefield shareholders to
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elect three directors to serve until the 2011 Annual Meeting of Shareholders or
until their successors are elected and qualified, |
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approve the adoption of the 2007 Omnibus Equity Plan, and |
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ratify the appointment of Middlefields independent auditor. |
Voting and Revocation of Proxies
Proxies solicited hereby may be used at the annual meeting only and will not be used for any
other meeting. Proxies solicited by the board will be voted in accordance with the directions
given. If no instructions are given, proxies will be voted in favor of the proposals set forth in
this proxy statement.
Shareholders who execute proxies retain the right to revoke them at any time before completion
of the annual meeting, but revocation will not affect a vote previously taken. You may revoke a
proxy by
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attending the annual meeting and advising Middlefields Secretary that you
intend to vote in person (but your attendance at the annual meeting will not constitute
revocation of a proxy), |
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giving a subsequent proxy relating to the same shares, or |
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filing with the Secretary at or before the annual meeting a written notice of
revocation bearing a later date than the proxy. |
A written notice revoking a proxy should be delivered to Mr. James R. Heslop, II, Secretary,
Middlefield Banc Corp., 15985 East High Street, P.O. Box 35, Middlefield, Ohio 44062. Unless
revoked, the shares represented by proxies will be voted at the annual meeting.
Record Date and Outstanding Shares; Quorum
If you were a shareholder at the close of business on March 22, 2008, you are entitled to vote
at the annual meeting. As of March 22, 2008, there were 1,554,080 shares of Middlefield common
stock issued and outstanding. When present in person or by proxy at the annual meeting, the holders
of a majority of the shares of Middlefield common stock issued and outstanding and entitled to vote
will constitute a quorum for the conduct of business at the meeting.
Vote Required
Shareholders are entitled to one vote for each share held. Shareholders are not entitled to
cumulate their votes in the election or removal of directors or otherwise. Directors are elected
by a plurality vote of shareholders present in person or by proxy and constituting a quorum,
meaning the nominees receiving the greatest numbers of votes will be elected. The proposal to
approve the adoption of the 2007 Omnibus Equity Plan will be approved if it receives the
affirmative vote of a majority of the shares represented in person or by proxy at the meeting and
entitled to vote.
Abstentions and Broker Non-Votes
Abstention may be specified on all proposals except the election of directors. Although they
are counted for purposes of establishing that a quorum is present, abstentions and broker non-votes
are not counted as votes cast. Because directors are elected by a plurality of votes cast,
abstentions and broker non-votes have no effect on the election of directors. Because approval of
the 2007 Omnibus Equity Plan requires the affirmative vote of a majority of the shares represented
in person or by proxy at the meeting and entitled to vote, abstentions will have the same effect as
votes against the 2007 Omnibus Equity Plan, but broker non-votes will have no effect.
Expense of Soliciting Proxies
The cost of solicitation of proxies will be borne by Middlefield. We will reimburse brokerage
firms and other custodians, nominees, and fiduciaries for reasonable expenses incurred by them in
sending proxy material to the beneficial owners of common stock. In addition to solicitations by
mail, directors, officers, and regular employees of Middlefield Bank may solicit proxies personally
or by telephone without additional compensation.
Voting Securities and Principal Holders
No person is known by Middlefield to own beneficially more than 5% of the outstanding common
stock. The following table shows the beneficial ownership of Middlefield common stock on March 22,
2008, by
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each director and director nominee and each executive officer
identified in the Summary Compensation Table, and |
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all directors, nominees, and executive officers as a group. |
For purposes of the table, a person is considered to beneficially own any shares over which he
or she exercises sole or shared voting or investment power or of which he or she has the right to
acquire beneficial ownership within 60 days. Unless otherwise indicated, voting power and
investment power are exercised solely by the person named or they are shared with members of his or
her household. Shares deemed to be outstanding for purposes of computing Percent of stock are
calculated on the basis of 1,554,080 shares outstanding, plus the number of shares each individual
has the right to acquire within 60 days.
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Shares Acquirable |
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Shares Beneficially |
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Within 60 Days By |
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Directors, Director Nominees, and Named Executive Officers |
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Exercise Of Options(1) |
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Percent of Stock |
Thomas G. Caldwell, President & CEO |
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11,906 |
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14,916 |
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1.7 |
% |
Richard T. Coyne, Chairman |
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4,902 |
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0 |
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Frances H. Frank |
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7,538 |
(4) |
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2,110 |
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Jay P. Giles, Sr. Vice President/Sr. Loan Officer |
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1,069 |
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6,725 |
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Thomas C. Halstead |
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11,537 |
(5) |
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1,591 |
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James R. Heslop, II, EVP and COO |
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2,991 |
(6) |
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13,765 |
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1.1 |
% |
Kenneth E. Jones |
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1,530 |
(7) |
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1,213 |
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(11 |
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James J. McCaskey |
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1,352 |
(8) |
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907 |
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Donald L. Stacy, CFO and Treasurer |
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1,076 |
(9) |
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8,104 |
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William J. Skidmore |
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801 |
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1,337 |
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Carolyn J. Turk |
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2,367 |
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0 |
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Donald E. Villers |
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11,259 |
(10) |
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887 |
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Other executive officers (3 people) |
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518 |
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23,560 |
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1.5 |
% |
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All directors, nominees, and executive officers
as a group (15 people) |
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58,846 |
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75,115 |
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8.2 |
% |
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Options granted under Middlefields 1999 Stock Option Plan. Options granted under the plan
vest and become exercisable one year after the grant date and have ten-year terms. |
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Includes 11,622 shares held jointly with spouse and 169 shares held by Mr. Caldwell as
custodian for his minor children. |
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Includes 246 shares held by Mr. Coynes spouse. |
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Includes 4,036 shares held by Mrs. Franks spouse. Mrs. Frank disclaims beneficial ownership
of shares held by her spouse. |
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Includes 3,903 shares held by Mr. Halsteads spouse in multiple trust accounts. |
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Includes 224 shares held by Mr. Heslop as custodian for his minor children. |
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Includes 246 shares held by Mr. Jones spouse. Mr. Jones disclaims beneficial ownership of
shares held by his spouse. |
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Includes 792 shares held jointly with spouse and 463 shares held by Mr. McCaskeys spouse in
her retirement account. |
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Includes 13 shares held as joint tenant with minor child. |
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Includes 5,066 shares held by Mr. Villers spouse individually or jointly with her children
and 4,171 shares held jointly with children and grandchildren. |
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Does not exceed 1%. |
First Proposal Election of Directors
According to article III, section 2, of Middlefields regulations, the board may consist of no
fewer than five and no more than 25 directors, the precise number being fixed or changed from time
to time within that range by the board or by majority vote of shareholders acting at an annual
meeting. The number of directors was expanded from nine to ten at the boards November 19, 2007
meeting. Mr. Kenneth E. Jones was appointed by the board to fill the
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vacancy created by that additional director position, effective January 2, 2008. On February
11, 2008, the size of the board was reduced to nine directors effective at the May 14, 2008 Annual
Meeting of Shareholders. The size of the board was reduced because Mr. Halstead has attained the
mandatory retirement age of 75 and is therefore no longer eligible to stand for election. The
corporate governance and nominating committee has recommended Directors Frank, Jones, and McCaskey
for re-election to the board, and the board has nominated such persons to serve as directors for
three-year terms ending at the 2011 Annual Meeting of Shareholders, or until their successors are
elected and qualified.
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Three Director |
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Nominees and Six |
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Current |
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Continuing |
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Directors |
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Since |
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Expires |
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Principal Occupation in the Last 5 Years |
Nominees for the Term Ending in 2011 |
Frances H. Frank
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60 |
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1995 |
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2008 |
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Mrs. Frank is the Secretary and
Treasurer of The Frank Agency, Inc., a
general insurance agency located in
Middlefield, Ohio |
Kenneth E. Jones
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59 |
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2008 |
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2008 |
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Mr. Jones is the Chairman of the Board
of Emerald Bank, which was acquired by
Middlefield on April 19, 2007. A
self-employed financial consultant and
advisor, Mr. Jones earned a B.S. in
Nuclear Engineering from the University
of Virginia in 1970 and an M.B.A. from
the University of Virginia in 1972. He
is also licensed in Ohio as a CPA
(inactive). Mr. Jones is a former
director of Applied Innovation, Inc. of
Dublin, Ohio (Nasdaq), and served on
its Audit Committee |
James J. McCaskey
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44 |
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2004 |
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2008 |
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Mr. McCaskey is the President of
McCaskey Landscape & Design, LLC, a
design-build landscape development
company. Mr. McCaskey is also a member
of the Board of Directors of the Ohio
Landscape Association. Previously, he
was the Vice President of Sales for the
Pattie Group, also a design-build
landscape development company, with
which he had been employed for
seventeen years |
Six Continuing Directors |
Richard T. Coyne
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72 |
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1997 |
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2009 |
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Mr. Coyne is the Chairman of the Board
and has been a director of Emerald Bank
since April 19, 2007. Mr. Coyne
retired in May 2006 from his position
as General Manager with Jaco Products,
a production plastic components
manufacturer located in Middlefield,
Ohio. He also retired from his
position as Vice President
Operations for Capital Plastics, a coin
and currency holder manufacturer
located in Massillon, Ohio. Mr. Coyne
serves as a management counselor for
SCORE and as a resource partner with
the U. S. Small Business Administration
located on the Geauga Campus of Kent
State University |
James R. Heslop, II
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54 |
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2001 |
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2009 |
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Executive Vice President and Chief
Operating Officer of Middlefield Bank
since 1996, Mr. Heslop became Executive
Vice President and Chief Operating
Officer of Middlefield on October 30,
2000. He became a director of
Middlefield Bank in July 1999 and a
director of Middlefield on November 19,
2001. From July 1993 until joining
Middlefield Bank in April 1996, Mr.
Heslop was a director, President, and
Chief Executive Officer of First County
Bank in Chardon, Ohio, an institution
with total assets exceeding $40
million. First County Bank was an
affiliate of FNB Corporation of
Hermitage, Pennsylvania. Mr. Heslop
earned a B.S. in Business
Administration from Wheeling College,
an M.B.A. from Tiffin University, and
is a graduate of the Graduate School of
Banking at the University of
Wisconsin-Madison |
Donald E. Villers
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74 |
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1987 |
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2009 |
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Mr. Villers is retired, having
previously served as a superintendent
with Copperweld Steel, from which he
retired after 31 years of service |
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Three Director |
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Nominees and Six |
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Current |
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Continuing |
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Directors |
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Expires |
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Principal Occupation in the Last 5 Years |
Thomas G. Caldwell
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50 |
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1997 |
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2010 |
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Mr. Caldwell is President and Chief
Executive Officer of Middlefield and
Middlefield Bank and a director of
Emerald Bank. Mr. Caldwell served as
Vice President of Middlefield until
October 2000, when he became its
President and CEO |
William J. Skidmore
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51 |
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2007 |
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2010 |
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Mr. Skidmore has held progressively
responsible positions with Waste
Management and a predecessor company
since 1978. He previously served on
the Board of Directors of both First
County Bank in Chardon and of
Metropolitan National Bank in
Youngstown. He is a member and was the
past President of the Chardon Rotary, a
former President of the Chardon Chamber
of Commerce, a former member of the
business advisory committee of Kent
State University (Geauga), and a past
representative to the board of the
National Solid Waste Management
Association in Washington, D. C. |
Carolyn J. Turk
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2004 |
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2010 |
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Ms. Turk is the Chief Financial
Officer/Treasurer of Molded Fiber Glass
Companies and a licensed CPA. Molded
Fiber Glass Companies, located in
Ashtabula, Ohio, is a manufacturer of
reinforced fiber glass products with 16
entities in the US and Mexico |
Directors of Middlefields bank subsidiaries, Middlefield Bank and Emerald Bank, are elected
annually and do not serve staggered terms. Except for Mr. Jones, the directors identified in the
table above are expected to be nominated and elected to continue serving as directors of
Middlefield Bank for the following year. Messrs. Caldwell, Coyne, and Jones also serve as
directors of Emerald Bank. All of Emerald Banks seven directors are expected to be nominated and
elected to continue serving for the following year.
There are no family relationships among any of Middlefields directors or executive officers.
Mr. Jones is the only director or executive officer of Middlefield who served in 2007 as a director
of (x) a company with a class of securities registered under or that is subject to the periodic
reporting requirements of the Securities Exchange Act of 1934, or (y) any investment company
registered under the Investment Company Act of 1940.
Executive officers who do not also serve as directors are
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Name |
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Principal Occupation in the Last 5 Years |
Jay P. Giles
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58 |
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Mr. Giles is Senior Vice President/Senior
Loan Officer. He joined Middlefield Bank
in September 1998, having previously
served as Vice President and Senior
Commercial Lender at Huntington National
Bank in Burton, Ohio, since 1985 |
Teresa M. Hetrick
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44 |
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Ms. Hetrick is Senior Vice President
Operations/Administration. Ms. Hetrick
served as Vice President and Secretary of
First County Bank in Chardon, Ohio,
before joining Middlefield Bank in
December 1996 |
Jack L. Lester
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62 |
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Mr. Lester is Vice President Compliance
and Security Officer. He joined
Middlefield Bank in August 1990 as a loan
officer and has served in his current
position since 1991 |
Donald L. Stacy
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54 |
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Mr. Stacy joined Middlefield Bank in
August 1999 and serves as its Senior Vice
President and Chief Financial Officer.
On October 30, 2000, he was appointed as
the Treasurer and Chief Financial Officer
of Middlefield. He previously served for
20 years with Security Dollar Bank and
Security Financial Corp. in Niles, Ohio,
where he was Senior Vice President and
Treasurer |
Alfred F. Thompson, Jr
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48 |
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Mr. Thompson is Middlefield Banks Vice
President/Loan Administration. Mr.
Thompson has been with Middlefield Bank
since March 1996. He was promoted from
loan officer to Assistant Vice President
in 1997, and promoted again to his
current position in 1998. Before joining
Middlefield Bank, Mr. Thompson served as
Loan Officer in the Small Business Group
of National City Bank, Northeast |
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Corporate Governance
Middlefield periodically reviews its corporate governance policies and procedures to ensure
that it meets the highest standards of ethical conduct, reports with accuracy and transparency, and
maintains full compliance with laws, rules, and regulations. As part of the corporate governance
process, the board reviews and adopts corporate governance policies and practices for Middlefield.
Director Independence. A majority of Middlefields directors are independent, as the term
independence is defined in Rule 4200(a)(15) of the National Association of Securities Dealers, Inc.
(Nasdaq) listing standards and as defined by Rule 10A-3(b)(1)(ii) promulgated by the SEC. Under
Nasdaq Rule 4200(a)(15), a director of Middlefield is independent if he or she
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is not employed by Middlefield now and was not employed by Middlefield during
the last three years, |
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is not a family member of an individual who is or was during the last three
years employed by Middlefield as an executive officer. The term family member includes
a persons spouse, parents, children, and siblings, whether by blood, marriage, or
adoption, or anyone else residing in such persons home, |
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has not accepted and his or her family members have not accepted any
payments from Middlefield exceeding $100,000 during any period of 12 consecutive months
within the 3 years preceding the determination of independence (other than compensation
for board or board committee service, compensation paid to a family member who is a
non-executive employee of Middlefield, benefits under a tax-qualified retirement plan,
or non-discretionary compensation), |
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is not and his or her family members are not a partner in or a controlling
shareholder or an executive officer of any organization to which Middlefield made or
from which Middlefield received payments for property or services in the last three
years exceeding 5% of the recipients consolidated gross revenues for that year or
$200,000, whichever is greater (other than payments arising solely from investments in
Middlefield securities or payments under non-discretionary charitable contribution
matching programs), |
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is not and his or her family members are not a current partner or employee
of Middlefields outside auditor (S.R. Snodgrass, A.C.) or a former partner or employee
of Middlefields outside auditor who worked on Middlefields audit during the last
three years, and |
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is not and his or her family members are not employed as an executive
officer of another entity on whose compensation committee any of Middlefields
executive officers served during the past three years. |
Applying these standards, the board has determined that all of the current directors and
director nominees were independent directors within the meaning of Nasdaq Rule 4200(a)(15) and the
applicable rules and regulations of the SEC except for Messrs. Caldwell and Heslop. All directors
serving on the corporate governance and nominating committee, audit committee, and compensation
committee in 2007 were considered by the board to be independent directors within the meaning of
Nasdaq Rule 4200(a)(15) and the applicable rules and regulations of the SEC.
Code of Ethics. Middlefield has adopted a Code of Ethics that is designed to promote the
highest standards of ethical conduct by directors, executive officers, and employees. The Code of
Ethics was updated and revised in October, 2007. The Code of Ethics requires that directors,
executive officers, and employees avoid conflicts of interest, comply with all laws and other legal
requirements, conduct business in an honest and ethical manner, and otherwise act with integrity
and in Middlefields best interest. Under the terms of the Code of Ethics, directors,
6
executive officers, and employees are required to report any conduct that they believe in good
faith to be an actual or apparent violation of the Code of Ethics. In addition, Middlefield has
adopted a Code of Ethics for Financial Professionals, which applies to the principal executive
officer, principal financial officer, principal accounting officer or controller, or person
performing similar functions. Both the Code of Ethics and the Code of Ethics for Financial
Professionals are available on Middlefields website at www.middlefieldbank.com.
As a mechanism to encourage compliance with the Code of Ethics and Code of Ethics for
Financial Professionals, Middlefield has established procedures to receive, retain, and address
complaints received regarding accounting, internal accounting controls, or auditing matters. These
procedures ensure that individuals may submit concerns regarding questionable accounting or
auditing matters in a confidential and anonymous manner.
Shareholder Communications. The board has provided the following process for shareholders to
send communications to the board and/or individual directors. If the concern relates to
Middlefields financial statements, accounting practices, or internal controls, the concern should
be submitted in writing to the chairman of the audit committee in care of Mr. James R. Heslop, II,
Secretary, at Middlefield Banc Corp., 15985 East High Street, P.O. Box 35, Middlefield, Ohio 44062.
If the concern relates to Middlefields governance practices, business ethics, or corporate
conduct, the concern should be submitted in writing to the chairman of the corporate governance and
nominating committee in care of Mr. James R. Heslop, II, Secretary, at the same address as above.
If the shareholder is unsure as to which category his or her concern relates, he or she may
communicate it to any one of the independent directors in care of Mr. James R. Heslop, II,
Secretary.
Board Committees. The standing committees of the board are the corporate governance and
nominating committee, the compensation committee, and the audit committee.
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2007 |
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|
Corporate Governance and |
|
2007 |
|
2007 |
Nominating Committee |
|
Compensation Committee |
|
Audit Committee |
Richard T. Coyne*
|
|
James J. McCaskey*
|
|
Richard T. Coyne
|
James J. McCaskey
|
|
William J. Skidmore
|
|
Thomas C. Halstead
|
William J. Skidmore
|
|
Donald E. Villers
|
|
Carolyn J. Turk* |
Corporate Governance and Nominating Committee. The charter and guidelines of the corporate
governance and nominating committee was adopted by the board in February 2004, and amended in
February 2005. A current copy of the charter and guidelines are available on Middlefields website
at www.middlefieldbank.com. A copy of the charter and guidelines are also available in print to
shareholders upon request, addressed to Middlefields Secretary, Mr. James R. Heslop, II, at
Middlefield Banc Corp., 15985 East High Street, P.O. Box 35, Middlefield, Ohio 44062. Members of
the committee are appointed by the board. The committee was composed in 2007 of Directors Coyne
(chairman of the committee), McCaskey, and Skidmore. The corporate governance and nominating
committee met 4 times in 2007.
The corporate governance and nominating committee recommends to the board the slate of
director nominees to be proposed by the board for election by the shareholders, any director
nominees to be elected by the board to fill interim director vacancies, and the directors to be
selected for membership on and chairmanship of the committees of the board. In addition, this
committee addresses general corporate governance matters on behalf of the board and annually
reviews with the board the requisite skills and criteria for new members. The committee also
reviews the composition and function of the board as a whole.
7
Several factors are considered by the committee when selecting individuals to be nominated for
election to the board. A candidate must meet any qualification requirements set forth in any
corporate governance documents such as the committees charter and/or guidelines. A candidate must
also not have been subject to certain criminal or regulatory actions. The committee considers the
following criteria in selecting nominees:
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personal qualities and characteristics; |
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accomplishments and reputation in the business community; |
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financial, regulatory, and business experience; |
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current knowledge and contacts in the communities in which Middlefield does
business; |
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ability and willingness to commit adequate time to board and committee matters; |
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fit of the individuals skills with those of other directors and potential
directors in building a board that is effective and responsive to Middlefields needs; |
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independence; and |
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any other factors the board deems relevant, including diversity of viewpoints,
background, experience, and other demographics. |
In addition, prior to nominating an existing director for re-election to the board, the
committee considers and reviews an existing directors board and committee attendance and
performance; length of board service; experience, skills, and contributions that the existing
director brings to the board; and independence.
Middlefields corporate governance guidelines require a director to beneficially own at least
1,157 shares of Middlefield stock within three years of becoming a director. The share ownership
requirement is adjusted for changes in outstanding shares resulting from a reorganization,
recapitalization, stock split, stock dividend, combination or exchange of shares, merger,
consolidation, or any change in the corporate structure or shares of Middlefield. Middlefields
corporate governance guidelines also establish a director retirement age. Upon reaching the age of
75, directors may serve on the board until their term ends, but directors may not stand for
re-election after their 75th birthday.
The committee will consider nominees for the board recommended by stockholders. A shareholder
may submit a nomination for director by following the procedures specified in article III, section
4, of Middlefields regulations. Among other things, these procedures require that the shareholder
deliver to Middlefields Secretary a written notice stating the name and age of each nominee, the
nominees principal occupation, and the number of shares of Middlefield common stock he or she
beneficially owns. The written consent of the nominee to serve as a director must also be provided
by the shareholder making the nomination. The information must be provided to the Secretary at
least 60 days before the date corresponding to the date on which Middlefields proxy materials were
mailed to shareholders for the previous years annual meeting, and no more than 120 days before
that date. A nomination made by a shareholder who does not comply with these procedures will be
disregarded.
To identify nominees, the committee relies on personal contacts as well as its knowledge of
members of the local communities. The committee also considers director candidates recommended by
stockholders in accordance with the policies and procedures set forth above. The committee
determines whether a candidate is eligible and qualified for service on the board by evaluating the
candidate under the selection criteria set forth above. Middlefield has not previously used an
independent search firm to identify nominees. Directors of Middlefield Bank are elected and
nominated solely by Middlefields and Middlefield Banks board.
8
Compensation Committee. The compensation committee establishes the compensation of senior
executive officers. Middlefield approved a compensation committee charter in April of 2004 to help
establish compensation policies that will enable Middlefield to attract, motivate, and retain high
quality leadership. In 2007, the members of Middlefields compensation committee and Middlefield
Banks compensation committee were Directors McCaskey (chair of the committee), Skidmore, and
Villers. Middlefields compensation committee met four times in 2007.
Audit Committee. The audit committee appoints Middlefields independent public auditor,
reviews and approves the audit plan and fee estimate of the independent public auditor, appraises
the effectiveness of the internal and external audit efforts, evaluates the adequacy and
effectiveness of accounting policies and financial and accounting management, supervises the
internal auditor, and reviews and approves the annual financial statements. The audit committee
has the authority to engage separate legal counsel and other advisors, as necessary, to execute its
duties. The audit committee members in 2007 were Directors Coyne, Halstead, and Turk (chair of the
committee). The audit committee met nine times in 2007.
Middlefields board adopted a written charter for the audit committee in August 2001. The
charter is reviewed on an annual basis, and was revised in November, 2007. A current copy of the
audit committee is available on Middlefields website at www.middlefieldbank.com.
Audit Committee Independence. Middlefield believes that none of the directors who serve on
the audit committee have a relationship with Middlefield or Middlefield Bank that would interfere
with the exercise of independent judgment in carrying out their responsibilities as director. The
board, in its business judgment, has determined that all members of the audit committee meet the
current independence requirements of the Nasdaq Stock Market and applicable rules and regulations
of the Securities and Exchange Commission (SEC), and that Mr. Coyne and Ms. Turk satisfy the
requirements for an audit committee financial expert promulgated by the SEC.
Audit Committee Report. The audit committee has submitted the following report for inclusion
in this proxy statement
The Audit Committee has reviewed and discussed the audited financial statements
for the year ended December 31, 2007, and has discussed the audited financial
statements with management. The Audit Committee has also discussed with S.R.
Snodgrass, A.C., Middlefields independent auditors, the matters required to be
discussed by Statement on Auditing Standards No. 61 (having to do with accounting
methods used in the financial statements). The Audit Committee has received the
written disclosures and the letter from S.R. Snodgrass, A.C. required by
Independence Standards Board Standard No. 1 (having to do with matters that could
affect the auditors independence), and has discussed with S.R. Snodgrass,
A.C. the independent auditors independence. Based on this, the Audit Committee
recommended to the board that the audited financial statements be included in
Middlefields Annual Report on Form 10-K for the fiscal year ended December 31,
2007, for filing with the Securities and Exchange Commission.
Submitted by the Audit Committee
Richard T. Coyne Thomas C. Halstead Carolyn J. Turk, CPA
Board and Committee Meetings. Middlefields board held nine meetings in 2007. The
individuals who served in 2007 as directors of Middlefield attended at least 75% of (i) the total
number of board meetings and (ii) the total number of meetings held by all committees on which he
or she served.
The board encourages directors to attend the annual meeting of shareholders. All directors
who served in 2007 attended the 2007 annual meeting.
DIRECTOR COMPENSATION
The following table shows the compensation of directors for their service in 2007, other than
Directors Caldwell and Heslop. The director compensation information to follow represents
compensation for the full year, through December 31, 2007. The majority of director compensation
is paid by Middlefield Bank for directors
9
service on Middlefield Banks board and board committees, but compensation shown in the table is
aggregate compensation paid for directors service both to Middlefield and Middlefield Bank.
Emerald Bank does not provide compensation to directors for board service. Information about
compensation paid to and earned by Directors Caldwell and Heslop is included elsewhere in this
proxy statement.
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|
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|
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|
|
|
|
|
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|
|
|
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|
Change |
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
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in Pension |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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Value and |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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Nonqualified |
|
|
|
|
|
|
Fees Earned |
|
|
|
|
|
|
|
|
|
Non-Equity |
|
Deferred |
|
|
|
|
|
|
or Paid in |
|
Stock |
|
Option |
|
Incentive Plan |
|
Compensation |
|
All Other |
|
|
|
|
Cash |
|
Awards(1) |
|
Awards(1) |
|
Compensation |
|
Earnings(2) |
|
Compensation |
|
Total |
Name |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
Richard T. Coyne |
|
|
25,150 |
|
|
|
0 |
|
|
|
0 |
|
|
|
n/a |
|
|
|
924 |
|
|
|
0 |
|
|
|
26,074 |
|
Frances H. Frank |
|
|
21,600 |
|
|
|
0 |
|
|
|
0 |
|
|
|
n/a |
|
|
|
931 |
|
|
|
0 |
|
|
|
22,531 |
|
Thomas C. Halstead |
|
|
23,150 |
|
|
|
0 |
|
|
|
0 |
|
|
|
n/a |
|
|
|
905 |
|
|
|
0 |
|
|
|
24,055 |
|
James J. McCaskey |
|
|
21,500 |
|
|
|
0 |
|
|
|
0 |
|
|
|
n/a |
|
|
|
0 |
|
|
|
0 |
|
|
|
21,500 |
|
William J. Skidmore |
|
|
19,700 |
|
|
|
0 |
|
|
|
6,182 |
|
|
|
n/a |
|
|
|
0 |
|
|
|
0 |
|
|
|
25,882 |
|
Carolyn J. Turk |
|
|
22,850 |
|
|
|
0 |
|
|
|
0 |
|
|
|
n/a |
|
|
|
0 |
|
|
|
0 |
|
|
|
22,850 |
|
Donald E. Villers |
|
|
22,300 |
|
|
|
0 |
|
|
|
0 |
|
|
|
n/a |
|
|
|
971 |
|
|
|
0 |
|
|
|
23,271 |
|
|
|
|
(1) |
|
compensation expense recognized in 2007 for the May 16, 2007 grant to Mr. Skidmore of the
option to acquire 1,274 shares upon his appointment as a Middlefield director. No other stock
awards or options were granted to directors in 2007. |
|
(2) |
|
represents the addition in 2007 to the liability accrual balance established by Middlefield
Bank to account for Middlefield Banks obligation to pay retirement benefits under director
retirement agreements entered into with all nonemployee directors other than Directors McCaskey,
Skidmore, and Turk. |
Director Fees and Stock Options. Directors received compensation of $300 for each meeting
attended in 2007. The Chairman of the Board received additional annual compensation of $2,400.
The 1999 Stock Option Plan provides for a one-time automatic grant of options to any nonemployee
director elected or appointed after the adoption of the 1999 Stock Option Plan but during the term
of the plan. Accordingly, when Mr. Jones became a director effective January 2, 2008, he received
an award consisting of the right to acquire 1,337 shares at the exercise price of $36.25 per share.
Directors are also entitled to life insurance benefits under Middlefield Banks group-term
life insurance program, potentially entitled to benefits ranging from $10,000 to $30,000 if the
director dies while in service to Middlefield Bank, payable to the directors designated
beneficiary.
Director Retirement Agreements. Middlefield Bank entered into director retirement agreements
with each nonemployee director in 2001. Of the current directors, Directors Coyne, Frank,
Halstead, and Villers are the only directors who are parties to a retirement agreement. Each of
their agreements was amended in December 2007 to provide for a uniform normal retirement age of 75.
The agreements provide directors with a retirement benefit that Middlefield considers modest. As
amended, the director retirement agreements provide for an annual benefit in an amount equal to 25%
of the average annual fees earned by the director in the three years before attaining normal
retirement age. The benefit is payable for ten years beginning at normal retirement age. If a
director terminates service before normal retirement age for reasons other than death or
disability, beginning at normal retirement age he or she will receive over a ten-year period a
payment based upon the retirement-liability balance accrued by Middlefield Bank at the end of the
month before the month in which the directors service terminated. However, no
10
benefits are payable in the case of early termination unless the director is at least 55 years
of age and has served as a director for at least five years, including years of service before the
director retirement agreements were entered into. Likewise, if a directors service terminates
because of disability before normal retirement age, beginning at normal retirement age he or she
will receive over a ten-year period a payment based upon the retirement-liability balance accrued
by Middlefield Bank at the end of the month before the month in which the directors service
terminated. If a change in control of Middlefield occurs the director will receive a lump-sum
payment equal to the retirement-liability balance accrued by Middlefield Bank at the end of the
month before the month in which the change in control occurred. For this purpose, the term change
in control means a change in control as defined in Internal Revenue Code section 409A and Internal
Revenue Service regulations implementing section 409A. After a directors death any benefits
remaining unpaid to the director will be paid to his or her beneficiary in a single lump sum. A
director forfeits all benefits under the director retirement agreement if he or she is not
nominated for re-election because of the directors neglect of duties, commission of a felony or
misdemeanor, or acts of fraud, disloyalty, or willful violation of significant bank policies, or if
the director is removed by order of the FDIC.
Because Middlefields mandatory retirement policy provides that directors may not stand for
reelection after attaining age 75, Director Hunter retired when his term expired at the 2007 annual
meeting. The annual retirement benefit under his Director Retirement Agreement is $4,383, payable
for ten years. For the same reason Director Halstead is not standing for reelection when his term
expires at the 2008 annual meeting. The annual retirement benefit under his Director Retirement
Agreement is expected to be $5,040, also payable for ten years. The director retirement agreements
of Directors Frank, Halstead, Hunter, and Villers provide that Middlefield Bank shall also obtain
and maintain health insurance coverage for the lifetime of those directors and their spouses if the
coverage can be obtained on commercially reasonable terms.
Director Indemnification. At the 2001 annual meeting, the shareholders approved the form and
use of indemnification agreements for directors. Middlefield entered into indemnification
agreements with each director that allow directors to select the most favorable indemnification
rights provided under (1) Middlefields Second Amended and Restated Articles of Incorporation or
Regulations in effect on the date of the indemnification agreement or on the date expenses are
incurred, (2) state law in effect on the date of the indemnification agreement or on the date
expenses are incurred, (3) any liability insurance policy in effect when a claim is made against
the director or on the date expenses are incurred, and (4) any other indemnification arrangement
otherwise available. The agreements cover all fees, expenses, judgments, fines, penalties, and
settlement amounts paid in any matter relating to the directors role as Middlefields director,
officer, employee, agent or when serving as Middlefields representative with respect to another
entity. Each indemnification agreement provides for the prompt advancement of all expenses
incurred in connection with any proceeding subject to the directors obligation to repay those
advances if it is determined later that the director is not entitled to indemnification.
The Board of Directors recommends a vote FOR election of Mrs. Frank and Messrs.
Jones and McCaskey to serve as directors until the 2011 Annual Meeting of
Shareholders or until their successors are elected and qualified
SUMMARY COMPENSATION TABLE
The executive compensation information to follow represents compensation for the full year,
through December 31, 2007. The majority of the compensation is paid by Middlefield Bank, but
compensation shown in the table is aggregate compensation paid by Middlefield and its subsidiary
banks- Middlefield Bank and Emerald Bank.
11
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Change in |
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Pension Value |
|
|
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and |
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
Deferred |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
Option |
|
Incentive Plan |
|
Compensation |
|
All Other |
|
|
|
|
|
|
|
|
Salary(1) |
|
Bonus |
|
Awards(2) |
|
Awards(2) |
|
Compensation(3) |
|
Earnings(4) |
|
Compensation(5) |
|
Total |
Name and Principal Position |
|
Year |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
Thomas G. Caldwell |
|
|
2007 |
|
|
|
235,635 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
21,561 |
|
|
|
11,641 |
|
|
|
6,459 |
|
|
|
275,296 |
|
President and Chief
Executive Officer |
|
|
2006 |
|
|
|
226,300 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
41,200 |
|
|
|
10,300 |
|
|
|
6,183 |
|
|
|
283,983 |
|
James R. Heslop, II |
|
|
2007 |
|
|
|
176,302 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
633 |
|
|
|
4,650 |
|
|
|
181,585 |
|
Executive Vice President
and Chief Operating
Officer |
|
|
2006 |
|
|
|
173,903 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
23,250 |
|
|
|
7,750 |
|
|
|
4,263 |
|
|
|
209,166 |
|
Jay P. Giles |
|
|
2007 |
|
|
|
108,765 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
4,335 |
|
|
|
0 |
|
|
|
3,263 |
|
|
|
116,363 |
|
Senior Vice
President/Senior Loan
Officer |
|
|
2006 |
|
|
|
105,520 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
10,552 |
|
|
|
0 |
|
|
|
3,166 |
|
|
|
119,238 |
|
Donald L Stacy |
|
|
2007 |
|
|
|
117,236 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
11,431 |
|
|
|
6,327 |
|
|
|
3,517 |
|
|
|
138,511 |
|
Chief Financial Officer
and Treasurer |
|
|
2006 |
|
|
|
110,630 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
11,063 |
|
|
|
5,532 |
|
|
|
3,319 |
|
|
|
130,544 |
|
|
|
|
(1) |
|
includes salary deferred at the election of the executive under Middlefield Banks 401(k)
retirement plan. Also includes fees for service as a director. Mr. Caldwells director fees in
2007 and 2006 were $20,000 and $19,000, respectively. Mr. Heslops director fees in 2007 and 2006
were $20,300 and $18,900, respectively. |
|
(2) |
|
no compensation expense was recognized in 2007 for the December 10, 2007 grant to Mr. Stacy of
the option to acquire 750 shares and the December 10, 2007 grant to Mr. Giles of the option to
acquire 500 shares. |
|
(3) |
|
represents cash incentive payments made in March 2008 and February 2007 under Middlefield
Banks Annual Incentive Plan based on financial performance and the executives performance in 2007
and 2006. These payments in March 2008 represented 10% of Mr. Caldwells 2007 salary, 4% of Mr.
Giles 2007 salary, and 9.75% of Mr. Stacys 2007 salary. Mr. Heslop did not receive a cash
incentive payment in March 2008. These payments in February 2007 represented 20% of Mr. Caldwell
2006 salary, 15% of Mr. Heslop 2006 salary, 10% of Mr. Giles 2006 salary, and 10% of Mr. Stacy 2006
salary. |
|
(4) |
|
represent contributions and interest earnings credited by Middlefield Bank for each executive
under the executive deferred compensation agreements for 2007 and 2006. For 2007, Mr. Caldwell
received a contribution of $10,800 and earned interest of $841, Mr. Heslop received no contribution
and earned interest of $633, and Mr. Stacy received a contribution of $5,875 and earned interest of
$452. For 2006, the figures represent a contribution of 5% of annual base salary by the Bank for
each executive. No interest was credited for the contribution in 2006. Mr. Giles has not entered
into an executive deferred compensation agreement. |
|
(5) |
|
The figures in the all other compensation column represent matching contributions under
Middlefield Banks 401(k) plan. |
Perquisites and other personal benefits provided to each of the named executive officers in
2007 and 2006 were less than $10,000. The value of insurance on the lives of the named executive
officers is not reflected in the Summary Compensation Table because the executives have no interest
in the policies. However, the executives are entitled to designate the beneficiary of death
benefits payable by the Bank under executive survivor income agreements. See the Executive
Survivor Income Agreements section in the discussion below. The value of group-term life
insurance coverage provided for all employees is also not reflected in the Summary Compensation
Table because the group-term life insurance plan does not discriminate in scope, terms, or
operation in favor of the named executive officers and is generally available to all salaried
employees of the Bank.
12
Annual Incentive Plan. Established by Middlefield Bank in 2003, but terminable by the board
at any time, all employees are eligible to participate in the Annual Incentive Plan. Annual
incentive payments under the plan for a particular year are based on objective financial
performance criteria established before the beginning of the year. Currently, the performance
measure having to do with Middlefield Banks financial performance is return on average equity, or
ROAE. In future years other financial performance could be taken into account, such as return on
average assets (ROAA), loan growth, deposit growth, efficiency ratio, and net interest margin. The
compensation committee also considers objective individual performance goals. An employees
potential cash incentive payment under the Annual Incentive Plan depends upon two factors: (x) the
employees position, which establishes a maximum cash incentive award as a percent of base salary
and (y) the extent to which the performance targets, including ROAE and individual performance
targets, are achieved.
1999 Stock Option Plan. The 1999 Stock Option Plan provides for the grant of options to
acquire common stock. The plan also allows for the grant of stock appreciation rights, restricted
stock, and performance unit awards, but the only grants made have been stock options and restricted
stock. Options granted under the plan can be either incentive stock options or non-qualified stock
options. Qualified stock options more commonly known as incentive stock options or ISOs may be
granted to officers and employees, and non-qualified stock options may be granted to directors,
officers, and employees. An ISO is an option that satisfies the terms of section 422 of the
Internal Revenue Code of 1986. All other options granted under the stock option plan are
non-qualified options, also known as NQSOs.
All options granted to officers and employees under the plan to date are ISOs, and all options
granted to non-employee directors are NQSOs. The exercise price of ISOs must be no less than the
fair market value of the shares on the date of grant (or 110% of fair market value in the case of
any ISO grant to a holder of more than 10% of Middlefields common stock), and the exercise price
of NQSOs must be no less than book value at the end of the most recent fiscal year. No individual
may be granted options to acquire more than 20% of the total shares acquirable by exercise of
options that may be granted under the plan. Similarly, all non-employee directors as a group may
be granted options to acquire no more than 20% of the total shares acquirable by exercise of
options that may be granted under the plan. Options to acquire no more than 10% of the total
shares acquirable under the plan may be granted in any one year. The stock option plan has a
ten-year term. Options granted under the plan are not transferable except by will or the laws of
descent and distribution and are exercisable during the option grantees lifetime by the option
grantee only. Exercisable options not exercised within three months after termination of the
option holders service expire, except in the case of the option holders death, in which case they
expire after one year. If the option holders service is terminated for cause, all of his options
expire immediately. However, unexercisable options become fully exercisable if a tender offer for
Middlefield common stock occurs or if Middlefields shareholders approve an agreement whereby
Middlefield ceases to be an independent, publicly owned company or whereby Middlefield agrees to
sale of substantially all of its assets. If a merger occurs and Middlefield is not the surviving
entity, option holders have the right to receive in exchange for the value of their options the
cash or other consideration paid in the merger.
The committee has also authorized restricted stock awards under the 1999 Stock Option Plan.
Restricted stock is subject to such restrictions as the committee may impose, including limitations
on voting, limitations on dividend rights, and vesting limitations. A one-year vesting limitation
is the only limitation the committee has imposed on restricted awards made to executives. Once a
restricted stock award becomes vested after one year, the holder becomes the outright owner of the
stock, with no risk that the stock will be forfeited. Although the committee has in the past
awarded stock options that are fully vested on the grant date, most stock options granted by the
committee likewise become vested and exercisable after one year.
In December of 2004 the Financial Accounting Standards Board issued Statement of Financial
Accounting Standards No. 123 (revised), Share Based Payment (Statement 123 (R)). Statement 123 (R)
requires all entities to recognize compensation expense in an amount equal to the fair value of
share-based payments (e.g., stock options).
13
Executive Deferred Compensation Agreements. On December 28, 2006, the Middlefield Bank
entered into executive deferred compensation agreements with Messrs. Caldwell, Heslop, and Stacy.
The agreements are intended to provide supplemental retirement income benefits. The arrangement is
noncontributory, meaning contributions can be made solely by Middlefield Bank. For each year the
executive remains employed with Middlefield Bank until attaining age 65, Middlefield Bank may
credit each executive with a contribution equal to 5% of the executives base annual salary.
Contributions exceeding 5% of salary are conditional on achievement of performance goals: (i)
Middlefield Banks net income for the plan year and (ii) Middlefield Banks peer ranking for the
plan year, as reported by Ryan Beck & Co. Ryan Beck & Co., a Stifel Financial Corp. company, ranks
publicly traded commercial banks headquartered in Ohio based on seven factors: (1) earnings per
share growth, (2) return on equity, (3) return on assets, (4) efficiency ratio, (5) net charge-offs
as a percentage of average loans, (6) loan growth, and (7) deposit growth. Each of the two
performance goals can account for a contribution of up to 7.5% of the executives base annual
salary. The net income goal for each year will be established by the compensation committee no
later than March 31 of that year. The compensation committees decisions are reported to the full
board but the decisions are not final unless approved by a majority of Middlefields independent
directors. In spring 2008, Middlefield Bank proposes to enter into amended executive deferred
compensation agreements with Messrs. Caldwell, Heslop, and Stacy to ensure compliance with Internal
Revenue Code section 409A.
Executive Survivor Income Agreements. In June 2003, Middlefield Bank entered into executive
survivor income agreements with various officers, including Messrs. Caldwell, Giles, Heslop, and
Stacy. The agreements promise a specific cash benefit payable by Middlefield Bank to an
executives designated beneficiary at the executives death, provided the executive dies before
attaining age 85. The benefit would be paid to the executives beneficiary if the executive dies
in active service to Middlefield Bank, but it also would be payable after the executives
termination of service if the executive terminated (i) because of disability, or (ii) within 12
months after a change in control of Middlefield, or (iii) after having attained age 55 with at
least ten years of service to Middlefield Bank or after having attained age 65.
The total death benefit payable to Mr. Caldwells beneficiaries if he dies in active service
to Middlefield Bank is $471,741, the benefit payable to Mr. Giles beneficiaries is $262,861, the
benefit payable to Mr. Heslops beneficiaries is $368,970, and the benefit payable to Mr. Stacys
beneficiaries is $222,619. For death after terminating active service with Middlefield Bank, the
death benefit for Mr. Caldwells beneficiaries is $471,741, $131,430 for Mr. Giles beneficiaries,
$368,970 for Mr. Heslops beneficiaries, and $111,309 for Mr. Stacys beneficiaries. To assure
itself of funds sufficient to pay the promised death benefits, Middlefield Bank purchased insurance
on the executives lives with a single premium payment. Middlefield Bank owns the policies and is
the sole beneficiary. Of the total premium paid for the insurance on the various executives
lives, $495,873 is attributable to insurance purchased on the life of Mr. Caldwell, $502,412 is
attributable to insurance purchased on the life of Mr. Giles, $447,351 is attributable to insurance
on the life of Mr. Heslop, and $333,890 is attributable to insurance purchased on the life of Mr.
Stacy. The premium amounts are not reflected in the Summary Compensation Table. Middlefield Bank
expects that the policies death benefits will be sufficient to pay all benefits promised under the
DBO agreements.
Change-in-Control Severance Agreements. Middlefield and its two banking subsidiaries have not
entered into written employment agreements with officers. Middlefield entered into severance
agreements on January 7, 2008, with seven executives, including Messrs. Caldwell, Heslop, Giles,
and Stacy, and three other executives. The agreements promise to each executive a lump-sum payment
calculated as a multiple of the executives salary and the executives cash bonus and cash
incentive compensation. In the case of executives other than Messrs. Caldwell and Heslop the
lump-sum severance benefit is payable immediately after their employment termination occurring
within 24 months after a change in control. Rather than being contingent on employment termination
after a change in control, the lump-sum benefit of Messrs. Caldwell and Heslop is payable
immediately after a change in control occurs.
The multiple of compensation payable under the severance agreements is 2.5 times in the case
of Mr. Caldwell and Mr. Heslop and 2.0 times compensation for all other executives. The agreements
also promise continued life, health, and disability insurance coverage for 24 months after
employment termination and legal fee
14
reimbursement of up to $500,000 for Messrs. Caldwell and Heslop and $300,000 for the other
five executives if the severance agreements are challenged after a change in control.
Retirement Plan. Middlefield does not maintain a defined benefit or actuarial plan providing
retirement benefits for officers or employees based on actual or average final compensation. But
Middlefield Bank maintains a section 401(k) employee savings and investment plan for substantially
all employees and officers who have more than one year of service. Middlefield Banks contribution
to the plan is based on 50% matching of voluntary contributions, up to 6% of compensation. An
eligible employee may contribute up to 15% of his or her salary. Employee contributions are vested
at all times. Contributions are fully vested after six years, vesting in 20% annual increments
beginning with the second year. Employees also have life insurance benefits under a group term
life insurance program, paying benefits to an employees beneficiary if the employee dies while
employed by Middlefield Bank, up to the lesser of (i) twice the employees annual salary at the
time of death or (ii) $140,000.
Internal Revenue Code Limits. The qualifying compensation regulations issued by the Internal
Revenue Service under Internal Revenue Code section 162(m) provide that no deduction is allowed for
applicable employee remuneration paid by a publicly held corporation to a covered employee to the
extent that the remuneration exceeds $1.0 million for the applicable taxable year, unless specified
conditions are satisfied. Salary and bonus amounts deferred by executives are not subject to
section 162(m). Currently, remuneration is not expected to exceed $1.0 million for any employee.
Therefore, Middlefield does not expect that compensation will be affected by the qualifying
compensation regulations. The compensation committee and Middlefields board intend to maintain
executive compensation within the section 162(m) deductibility limits, but could permit
compensation exceeding the section 162(m) limits in the future.
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR END 2007
The table to follow shows the number of shares acquirable, exercise prices, and expiration
dates of all unexercised stock options held by the executives identified in the Summary
Compensation Table. None of the executives holds unvested restricted stock or other stock awards.
None of the executives, other than Mr. Heslop, exercised stock options in 2007. Mr. Heslop
exercised options for 128 shares at $18.80 a share on February 27, 2007. The only stock award made
to the executives in 2007 consisted of a grant on December 10, 2007, of an option to acquire 750
shares, granted to Mr. Stacy, and an option to acquire 500 shares, granted to Mr. Giles, in each
case at the exercise price of $37.00 per share.
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Option Awards(1) |
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Stock Awards(1) |
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Equity |
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Incentive |
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Awards: |
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Equity |
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Market or |
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Incentive |
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Equity |
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Payout |
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Plan |
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Market |
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Incentive Plan |
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Value of |
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Awards: |
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Value of |
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Awards: |
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Unearned |
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Number of |
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Number of |
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Number of |
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Number of |
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Shares or |
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Number of |
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Shares, |
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Securities |
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Securities |
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Securities |
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Shares or |
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Units of |
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Unearned |
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Units or |
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Underlying |
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Underlying |
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Underlying |
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Units of |
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Stock |
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Shares, Units |
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Other |
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Unexercised |
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Unexercised |
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Unexercised |
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Option |
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Stock That |
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That |
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or Other Rights |
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Rights That |
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Options |
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Options |
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Unearned |
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Exercise |
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Option |
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Have Not |
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Have Not |
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That Have Not |
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Have Not |
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(#) |
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(#) |
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Options |
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Price |
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Expiration |
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Vested |
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Vested |
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Vested |
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Vested |
Name |
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Exercisable |
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Unexercisable |
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(#) |
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($) |
|
Date |
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(#) |
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($) |
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(#) |
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($) |
Thomas G. Caldwell |
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1,337 |
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23.13 |
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11/23/2009 |
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3,347 |
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17.90 |
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12/11/2010 |
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1,912 |
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22.33 |
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12/9/2012 |
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3,827 |
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24.29 |
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12/8/2013 |
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n/a |
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2,315 |
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30.45 |
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12/13/2014 |
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1,653 |
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36.73 |
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12/6/2015 |
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525 |
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40.24 |
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12/11/2016 |
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15
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Option Awards(1) |
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Stock Awards(1) |
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Equity |
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Incentive |
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Plan |
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Awards: |
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Equity |
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Market or |
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Incentive |
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Equity |
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Payout |
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Plan |
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Market |
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Incentive Plan |
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Value of |
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Awards: |
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Value of |
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Awards: |
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Unearned |
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Number of |
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Number of |
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Number of |
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Number of |
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Shares or |
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Number of |
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Shares, |
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Securities |
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Securities |
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Securities |
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Shares or |
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Units of |
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Unearned |
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Units or |
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Underlying |
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Underlying |
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Underlying |
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Units of |
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Stock |
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Shares, Units |
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Other |
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Unexercised |
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Unexercised |
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Unexercised |
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Option |
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Stock That |
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That |
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or Other Rights |
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Rights That |
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Options |
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Options |
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Unearned |
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Exercise |
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Option |
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Have Not |
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Have Not |
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That Have Not |
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Have Not |
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(#) |
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(#) |
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Options |
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Price |
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Expiration |
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Vested |
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Vested |
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Vested |
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Vested |
Name |
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Exercisable |
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Unexercisable |
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(#) |
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($) |
|
Date |
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(#) |
|
($) |
|
(#) |
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($) |
James R. Heslop, II |
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667 |
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23.13 |
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11/23/2009 |
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|
|
|
|
|
|
|
|
|
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|
|
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2,866 |
|
|
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17.90 |
|
|
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12/11/2010 |
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
|
|
|
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1,912 |
|
|
|
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22.33 |
|
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12/9/2012 |
|
|
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|
|
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|
|
|
|
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|
|
|
|
|
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3,827 |
|
|
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24.29 |
|
|
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12/8/2013 |
|
|
|
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n/a |
|
|
|
|
|
|
|
|
|
|
|
|
2,315 |
|
|
|
|
|
|
|
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|
|
30.45 |
|
|
|
12/13/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,653 |
|
|
|
|
|
|
|
|
|
|
|
36.73 |
|
|
|
12/6/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
525 |
|
|
|
|
|
|
|
|
|
|
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40.24 |
|
|
|
12/11/2016 |
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|
|
|
|
|
|
|
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|
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|
|
|
|
|
|
Jay P. Giles |
|
|
667 |
|
|
|
|
|
|
|
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17.90 |
|
|
|
12/11/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
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1,274 |
|
|
|
|
|
|
|
|
|
|
|
22.33 |
|
|
|
12/9/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,551 |
|
|
|
|
|
|
|
|
|
|
|
24.29 |
|
|
|
12/8/2013 |
|
|
|
|
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
1,157 |
|
|
|
|
|
|
|
|
|
|
|
30.45 |
|
|
|
12/13/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
551 |
|
|
|
|
|
|
|
|
|
|
|
36.73 |
|
|
|
12/6/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
525 |
|
|
|
|
|
|
|
|
|
|
|
40.24 |
|
|
|
12/11/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
500 |
|
|
|
|
|
|
|
37.00 |
|
|
|
12/10/2017 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Donald L. Stacy |
|
|
667 |
|
|
|
|
|
|
|
|
|
|
|
17.90 |
|
|
|
12/11/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,274 |
|
|
|
|
|
|
|
|
|
|
|
22.33 |
|
|
|
12/9/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,551 |
|
|
|
|
|
|
|
|
|
|
|
24.29 |
|
|
|
12/8/2013 |
|
|
|
|
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
1,735 |
|
|
|
|
|
|
|
|
|
|
|
30.45 |
|
|
|
12/13/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,102 |
|
|
|
|
|
|
|
|
|
|
|
36.73 |
|
|
|
12/6/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
525 |
|
|
|
750 |
|
|
|
|
|
|
|
40.24 |
|
|
|
12/11/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
37.00 |
|
|
|
12/10/2017 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
adjusted for stock dividends |
Transactions with Related Parties. Directors and executive officers of Middlefield and their
associates are customers of and enter into banking transactions with the Bank in the ordinary
course of business. Middlefield expects that these relationships and transactions will continue.
The transactions with directors, executives officers, and their associates have not involved more
than the normal risk of collectability and have not presented other unfavorable features. Loans
and commitments to lend included in these transactions were made and will be made on substantially
the same terms including interest rates and collateral as those prevailing at the time for
comparable transactions with persons not affiliated with Middlefield.
Second Proposal Adoption and Approval of the 2007 Omnibus Equity Plan
The goal of the 2007 Omnibus Equity Plan is to promote the long-term financial success of
Middlefield and subsidiaries and increase stockholder value. The 2007 Omnibus Equity Plan gives us
authority to make awards of stock options and stock appreciation rights as well as restricted stock
and performance share awards. Awards may be made to employees of Middlefield and employees of
subsidiaries. Awards of stock options and restricted stock may also be made to directors who are
not employees of Middlefield or any subsidiaries. The plan will enhance our ability to attract and
retain the services of employees and directors upon whose judgment, skill, and efforts the
16
successful conduct of our business depends. The variety of awards that may be made under the
plan gives us flexibility to respond to market-competitive changes in equity compensation
practices.
The plan contains provisions that we believe are consistent with the interests of shareholders
and principles of good corporate governance. For example, stock options and stock appreciation
rights must have an exercise price equal to or greater than the fair market value of Middlefield
common stock on the date the award is made. Similarly, the plan prohibits repricing of stock
options and stock appreciation rights without stockholder approval. In other words, if the fair
market value of Middlefield stock experiences a sustained decline to a price less than the exercise
price of a stock option, for example, the exercise price of the option will not be adjusted to
compensate for the loss of the options value.
The principal features of the 2007 Omnibus Equity Plan are summarized below, but a copy of the
plan is included as Appendix A. We encourage you to read Appendix A in its entirety. This summary
of the plan is qualified in its entirety by reference to Appendix A. References in this summary to
the Code mean the Internal Revenue Code of 1986, as amended.
Although the board of directors adopted the 2007 Omnibus Equity Plan, the plan will not become
effective unless it is also approved by stockholders. We recommend that stockholders vote FOR
approval of the 2007 Omnibus Equity Plan.
Authorized Shares. The 2007 Omnibus Equity Plan authorizes the issuance of 160,000 shares of
Middlefield common stock. Shares of common stock issued under the 2007 Omnibus Equity Plan may
consist in whole or in part of treasury shares or authorized and unissued shares not reserved for
any other purpose. If shares subject to an award made under the 2007 Omnibus Equity Plan are later
forfeited, terminated, exchanged, or otherwise settled without the issuance of shares or the
payment of cash, the shares associated with that award may again become available for future
grants.
Awards. Awards to employees may take the form of incentive stock options that qualify for
favored tax treatment under Code section 422, stock options that do not qualify under Code section
422, stock appreciation rights, restricted stock, and performance shares. In contrast to the kinds
of awards that may be made to employees, non-employee directors are eligible for awards of
non-qualified stock options and restricted stock only. The terms of each award will be described
in an award agreement. By accepting an award, a participant will agree to be bound by the terms of
the plan and the award agreement. If there is a conflict between the terms of the plan and the
terms of the associated award agreement, the terms of the plan will govern.
Plan Administration. A committee of Middlefields board of directors will administer the
plan. Known as the Plan Committee, the committee must consist of at least three individuals, each
of whom must be (x) an outside director within the meaning of Code section 162(m), receiving no
compensation from Middlefield or a related entity in any capacity other than as a director, except
as permitted by the Code, (y) a non-employee director within the meaning of the SECs Rule 16b-3,
and (z) an independent director within the meaning of Nasdaqs Marketplace Rules, specifically Rule
4200(a)(15). The board of directors designated Directors Coyne (chair), McCaskey, and Turk to
serve as members of the Plan Committee. The board believes that each of these individuals
satisfies the independence requirements of Code section 162(m), SEC Rule 16b-3, and Nasdaq Rule
4200(a)(15).
The Plan Committee has final authority to make awards to employees and establish award terms.
The amount and terms of equity awards to non-employee directors, however, must be established by
the entire board of directors. Accordingly, when the term Plan Committee is used in reference to
grants to non-employee directors, the term means the entire board of directors. The Plan
Committees authority includes the power to
|
|
|
construe and interpret the 2007 Omnibus Equity Plan, |
|
|
|
|
adopt, amend, and rescind rules and regulations relating to administration of the
plan, |
|
|
|
|
determine the types of awards to be made to employees, |
|
|
|
|
designate the employees to whom the awards will be made, |
17
|
|
|
specify the terms and conditions of awards, including the procedures for
exercising an award, and |
|
|
|
|
administer any performance-based awards, including certifying that applicable
performance objectives are satisfied. |
Under section 14.5 of the 2007 Omnibus Equity Plan, directors of Middlefield are entitled to
indemnification by Middlefield for liabilities arising under the plan.
Award Eligibility. The Plan Committee may make awards to any employee of Middlefield or any
of its subsidiaries. There currently are approximately 91 employees of Middlefield and
subsidiaries who will be eligible for an award. There currently are 11 non-employee directors of
Middlefield and its subsidiaries who also will be eligible for awards. Again, the board alone may
make awards to non-employee directors, meaning any director of Middlefield or a subsidiary who is
not also an employee of Middlefield or a subsidiary. The selection of participants and the nature
and size of awards are within the discretion of the Plan Committee, or the discretion of the board
in the case of awards to non-employee directors.
No awards have been made under the Plan. Awards that may be made to directors and executive
officers, including executive officers identified in the Summary Compensation Table, and to other
employees currently are not determinable.
Award Limits. Of the shares authorized for issuance under the plan, up to 80,000 may be
reserved for issuance under incentive stock options. The aggregate number of shares underlying
awards granted to an individual participant in a single year may not exceed 16,000.
Adjustments. If a corporate transaction such as a stock dividend, stock split,
recapitalization, merger, or other similar corporate change affects Middlefields outstanding
shares of common stock, the Plan Committee will make adjustments to prevent dilution or enlargement
of benefits provided under the plan, including adjustment of the number of shares authorized under
the plan, adjustment of award limits, and adjustments of the terms of outstanding awards.
Options. An option is the right to acquire shares of Middlefield common stock during a stated
period at a specified exercise price. An option may be an incentive stock option or ISO
qualifying for favored tax treatment under Code section 422. ISOs may be granted to employees
only. Any option that is not an ISO is known as a non-qualified stock option or NQSO which may
be granted to employees or non-employee directors.
The exercise price of an option is determined by the Plan Committee. However, an options
exercise price may not be less than the fair market value of a share of Middlefield common stock on
the date the option is granted. For this purpose fair market value is determined according to the
following rules: (x) if Middlefield common stock is traded on an exchange or on an automated
quotation system giving closing prices, fair market value means the reported closing price on the
relevant date if it is a trading day and otherwise on the next trading day, (y) if Middlefield
common stock is traded over-the-counter with no reported closing price, fair market value is the
mean between the highest bid and the lowest asked prices on that quotation system on the relevant
date if it is a trading day and otherwise on the next trading day, or (z) if neither clause (x) nor
clause (y) applies, fair market value is determined by the Plan Committee in good faith and, for
ISOs, consistent with Code section 422.
The Plan Committee may establish the term of each option, but the term of an ISO may not
exceed ten years. Likewise, the term of an option granted to a non-employee director may not
exceed ten years. But an NQSO granted to an employee may have any term specified in the award
agreement. The exercise price of an option must be paid according to procedures specified in the
award agreement, which may allow payment in cash or a cash equivalent, surrender of unrestricted
shares of Middlefield common stock the participant has owned for at least six months, or a
combination of these payment methods.
18
The aggregate fair market value of Middlefield common stock for which a participants ISOs are
exercisable for the first time in any calendar year under all stock option plans of Middlefield and
subsidiaries may not exceed $100,000. For this purpose fair market value is determined as of the
date the option is granted. The exercise price of an ISO granted to an employee who owns stock
possessing more than 10% of the voting power of Middlefield may not be less than 110% of the fair
market value of a share of common stock on the date of grant. The term of an ISO may not exceed
five years if the employee owns stock possessing more than 10% of the voting power of Middlefield
Stock Appreciation Rights. A stock appreciation right or SAR is the right to receive cash
equal to the difference between the fair market value of a share of Middlefield common stock on the
date the SAR is exercised, on one hand, and the SARs exercise
price on the other. The exercise price of an SAR may not be less than the fair market value
of Middlefield common stock on the date the SAR is granted. In other words, an SAR ordinarily is
intended to yield the same value on the date of exercise as a stock option, although SARs
ordinarily are more likely to be settled in cash rather than stock and the exercise of an SAR does
not require delivery of consideration by the award recipient. As an alternative to cash settlement
of an SAR, the award agreement may permit or require a participant to receive common stock having
an aggregate fair market value on the exercise date equal to the amount of cash the participant
would have received had the SAR been exercised for cash instead of stock, with any fractional share
settled in cash. In contrast to the typical stock option, the expense of SARs is accounted for
using liability accounting if the SAR can be settled in cash. The accounting expense of a typical
stock option is fixed at the date of grant by an estimate of the options value on that date. The
expense associated with an SAR that may be settled in cash will vary with time as the value of the
SAR varies, depending on changes in the value of Middlefield stock during the life of the SAR.
Restricted Stock. A restricted stock award is an award of common stock that is subject to
transfer restrictions and subject to the risk of forfeiture if conditions specified in the award
agreement are not satisfied by the end of a specified period. During the restriction period
established by the Plan Committee, restricted stock is considered to be held in escrow and may not
be sold, transferred, or hypothecated. Restricted stock will vest when the conditions to vesting
stated in the award agreement are satisfied, and at that time the transfer restrictions and risk of
forfeiture will lapse and the shares will be released to the participant. Restricted stock will be
forfeited if the vesting conditions are not satisfied, and if that occurs the shares will again
become available under the plan for future awards. Unless an award agreement for restricted stock
specifies otherwise, a participant who holds restricted stock has the right to receive dividends or
other distributions on the shares and the right to vote the shares during the restriction period.
But dividends or other distributions payable in the form of stock would themselves be considered
shares of restricted stock and would be subject to the same restrictions and conditions as the
original restricted stock award.
If restricted stock awards are made, they are most likely to be made at no cost to the
participant. However, the Plan Committee could make an award conditional upon the participant
paying a purchase price for the shares of restricted stock, in addition to other conditions that
may be imposed. Although the plan places no limitations on the conditions that may be imposed on
restricted stock awards, we expect that the principal condition imposed would consist of a
time-vesting feature, meaning the award recipient would become fully vested in and the owner of
unencumbered shares of common stock if the participant remains employed with Middlefield or
subsidiaries for a specified period.
Performance Shares. Performance shares bear some similarities to restricted stock awards but
also are distinct from restricted stock awards in some significant ways. Like the recipient of a
restricted stock award, a performance share award recipient becomes fully vested in and acquires
unencumbered ownership of shares if conditions imposed in the award agreement are satisfied by the
end of the period specified in the award agreement. But as the name suggests, performance awards
ordinarily become vested if and only if corporate goals or individual performance goals, or both,
stated in the award agreement are satisfied by the end of the performance period, also specified in
the award agreement. In contrast, and although this is not necessarily always the case, restricted
stock awards ordinarily become vested with the mere passage of time, so long as the award recipient
remains employed with the company that made the restricted stock award. In contrast to stock
option awards and to a lesser degree
19
restricted stock awards, which ordinarily have terms that are
more or less uniform from one grant to the next and from one award recipient to the next, the terms
of performance share awards can vary quite widely. Terms having to do with such things as
performance criteria and the duration of the period in which performance is measured need not be
uniform and are likely to be influenced by the particular award recipients responsibilities,
Middlefields or a subsidiarys corporate goals and operating results, and other factors.
Virtually every term of performance share awards can be customized for individual award recipients,
with the only common denominator being the right to become the owner of unencumbered shares of
Middlefield common stock if the performance criteria are satisfied. The performance criteria are
likely to include a combination of some or all of the following factors
|
|
|
net earnings or net income (before or after taxes)
|
|
productivity ratios |
earnings per share
|
|
share price (including, but not limited to, growth measures and total shareholder return) |
deposit or asset growth
|
|
expense targets |
net operating income
|
|
credit quality |
return on assets and return on equity
|
|
efficiency ratio |
fee income
|
|
market share |
earnings before or after taxes, interest, depreciation and/or amortization
|
|
customer satisfaction |
interest spread
|
|
net income after cost of capital |
The board may award restricted stock to non-employee directors, but performance shares may be
awarded solely to employees. If the Plan Committee makes performance share awards, it will
establish the performance criteria, select the participants or class of participants to whom the
performance criteria apply, and designate the period over which performance will be measured.
Unless the associated award agreement specifies otherwise, a participant may not exercise voting
rights over shares subject to a performance award. But shares subject to a performance award will
be credited with an allocable portion of dividends and other distributions paid on common stock.
Dividends and other distributions allocable to unvested performance shares will be held by
Middlefield as escrow agent during the period in which satisfaction of the performance criteria is
determined, without interest crediting or other accruals while held in escrow. If dividends or
other distributions are paid in the form of shares of common stock, those shares would themselves
be considered performance shares and would be subject to the same conditions and restrictions as
the original performance share award.
The Plan Committee will make appropriate adjustments to performance criteria to account for
the impact of a stock dividend or stock split affecting the common stock or a recapitalization,
merger, consolidation, combination, spin-off, distribution of assets to stockholders, exchange of
shares, or similar corporate change. Unless otherwise provided in the plan or an employee
participants award agreement, at the end of the period in which satisfaction of the performance
criteria is determined, the Plan Committee will certify that the employee has or has not satisfied
the performance criteria. The shares will then be forfeited if the performance criteria are not
satisfied. If the performance criteria are satisfied, the shares of Middlefield common stock will
be issued to the employee participant.
Effect of Termination of Service on Awards. Unless the participants award agreement provides
otherwise, when a participant employees service terminates or when a non-employee director
participants service terminates the portion of any award held by the participant that is not
exercisable is forfeited. All NQSOs, SARs, and ISOs held by the participant that are exercisable
shall be forfeited if not exercised before the earlier of the expiration date specified in the
award agreement or 90 days after termination occurs. However, all of a participants outstanding
awards are forfeited if the participants employment or director service terminates for cause or if
in Middlefields judgment a basis for termination for cause exists, regardless of whether the
awards are exercisable and regardless of whether the participants employment or director service
actually terminates. Defined in section 10.1(b) of the 2007
20
Omnibus Equity Plan, the term cause includes a violation of Middlefields or a subsidiarys
code of ethics. However, shares of restricted stock or performance shares that have been released
from escrow and distributed to the participant are not affected by a termination for cause.
Effect of a Change in Control. If a change in control of Middlefield occurs, the Plan
Committee has broad authority and sole discretion to take actions it deems appropriate to preserve
the value of participants awards. If a change in control occurs, the Plan Committee may for
example
|
|
|
accelerate the exercisability or vesting of any or all awards, despite any
limitations stated in the plan or in an award agreement |
|
|
|
|
cancel any or all outstanding options, SARs, restricted stock, and performance
share awards in exchange for the kind and amount of consideration that the holder of the
award would have received had the award been converted into Middlefield stock before the
change in control (less the exercise price of the award) |
|
|
|
|
convert any or all option, SAR, restricted stock, or performance share awards
into the right to receive at exercise or vesting the kind and amount of consideration
that the holder of the award would have received had the award been converted into
Middlefield stock before the change in control (less the exercise price of the award) |
The Plan Committee may provide for these results in advance in an award agreement or may
provide for these results when a change in control actually occurs, or both. Alternatively, the
Plan Committee also has the right to require the acquiring company in a change in control to take
any of these actions.
Events that would constitute a change in control are defined in section 11.1 of the 2007
Omnibus Equity Plan, but the plan defers to any competing definition contained in another agreement
to which a participant may be a party, such as an employment agreement, or the competing definition
contained in Code section 409A if that provision of the Federal tax code is deemed to apply to the
participants award. In general, a change in control means one or more of the following events
occur
|
|
|
a change in the composition of Middlefields board of directors, after which the
incumbent members of the board on the effective date of the 2007 Omnibus Equity Plan
including their successors whose election or nomination was approved by those incumbent
directors and their successors no longer represent a majority of the board |
|
|
|
|
a person (other than persons such as subsidiaries or benefit plans) becomes a
beneficial owner of Middlefield securities representing 25% or more of the combined
voting power of all securities eligible to vote for the election of directors, excepting
business combinations after which Middlefields stockholders own more than 50% of the
resulting company and except for stock issuances approved by incumbent directors and
their successors |
|
|
|
|
a merger, consolidation, share exchange, or similar form of business combination
transaction requiring approval of Middlefields stockholders, excepting business
combinations after which Middlefields stockholders own more than 50% of the resulting
company |
|
|
|
|
Middlefields stockholders approve a plan of complete liquidation or dissolution
or sale of all or substantially all of Middlefields assets |
Amendment, Modification, and Termination of Plan. The 2007 Omnibus Equity Plan was approved
by Middlefields board of directors at its meeting on November 27, 2007. But the plan will not
become effective unless it is also approved by Middlefield stockholders. If approved, the plan
will remain in effect until the tenth anniversary of the date the plan was approved by the board.
21
Middlefield may terminate, suspend, or amend the plan at any time without stockholder
approval, unless stockholder approval is necessary to satisfy applicable requirements of SEC Rule
16b-3, the Code, or any securities exchange, market, or other quotation system on which
Middlefields securities are listed or traded. But no amendment of the plan may (x) result in the
loss of a Plan Committee members status as a non-employee director as defined in SEC Rule 16b-3,
(y) cause the plan to fail to satisfy the requirements of Rule 16b-3, or (z) adversely affect
outstanding awards. However, Middlefield may amend the plan as necessary to comply with Code
section 409A even if the amendment does adversely affect participants rights.
Transfers. Awards made under the plan generally are not transferable except as specified in
the plan. During a participants lifetime, awards are exercisable solely by the participant or the
participants guardian or legal representative. Plan awards may be transferred by will and by the
laws of descent and distribution.
Accounting for Share-Based Payments. In December 2004 the Financial Accounting Standards
Board (FASB) published FASB Statement No. 123 (revised): Share Based Payment (SFAS 123 (R)). SFAS
123 (R) requires that the compensation cost relating to share-based payment transactions, including
grants of stock options, be recognized as an expense in financial statements. For this purpose
cost is measured based on the fair value of the equity instrument issued, according to any
option-pricing model satisfying the fair value objective of SFAS 123 (R).
U.S. Federal Income Tax Consequences. The following discussion briefly summarizes the U.S.
federal income and employment tax consequences relating to the 2007 Omnibus Equity Plan. This
summary is based on existing provisions of the Code, final, temporary, and proposed Treasury
Regulations promulgated under the Code, existing judicial decisions, and current administrative
rulings and practice, all of which are subject to change, possibly retroactively. Included for
general informational purposes only, this summary is not a complete description of the applicable
U.S. federal income or employment tax laws and it does not address state or local tax consequences
and other tax consequences. Each taxpayer should seek from an independent tax advisor advice based
upon the taxpayers particular circumstances.
Generally, Middlefield will withhold from distributions under the plan the amount of cash or
shares that it determines is necessary to satisfy applicable tax withholding obligations.
Alternatively, Middlefield may require participants to pay to Middlefield the amount necessary to
satisfy applicable tax withholding obligations.
Tax Consequences of ISOs. ISOs qualify for special treatment under Code section 422. A
participant recognizes no income when an ISO is granted or exercised and Middlefield is entitled to
no compensation deduction at either of those times. Also, ISOs are not subject to employment
taxes. If a participant acquires Middlefield common stock by exercising an ISO and continues to
hold that stock for one year or, if longer, until the second anniversary of the grant date, the
amount the participant receives when he or she finally disposes of the stock minus the exercise
price is taxed at long-term capital gain or loss rates. This is referred to as a qualifying
disposition. Middlefield is not entitled to a deduction for a qualifying disposition.
If a participant disposes of the common stock within one year after exercising the ISO or
within two years after the grant date, this is referred to as a disqualifying disposition. When a
disqualifying disposition occurs, the participant recognizes ordinary income equal to the excess of
(x) the fair market value of the stock on the date the ISO is exercised, or the amount received on
the disposition if less, over (y) the exercise price. Middlefield is entitled to a deduction equal
to the income that the participant recognizes on the disqualifying disposition. The participants
additional gain is taxed at long-term or short-term capital gain rates, depending on whether the
participant held the common stock for more than one year.
The rules that generally apply to ISOs do not apply when calculating any alternative minimum
tax liability. When an ISO is exercised a participant must treat the excess, if any, of the fair
market value of the stock on the date of exercise over the exercise price as a tax preference item
for purposes of the alternative minimum tax. The rules affecting the application of the
alternative minimum tax are complex and their effect depends on individual circumstances, including
whether a participant has tax preference items other than those derived from ISOs.
22
Tax Consequences of NQSOs. NQSOs are not entitled to the special tax treatment granted to
ISOs. Nevertheless, a participant recognizes no income when an NQSO is granted and Middlefield is
entitled to no compensation deduction at that time. Unlike an ISO, when an NQSO is exercised the
participant recognizes ordinary income equal to the excess of the stocks fair market value on the
date of exercise over the exercise price. Also unlike an ISO, this same amount is subject to
employment taxes, including social security and Medicare taxes. If a participant uses common stock
or a combination of common stock and cash to pay the exercise price of an NQSO, he or she will have
ordinary income equal to the value of the excess of the number of shares of common stock that the
participant purchases over the number he or she surrenders, less any cash the participant uses to
pay the exercise price. This same amount is subject to employment taxes, including social security
and Medicare taxes. When an NQSO is exercised, Middlefield is entitled to a deduction equal to the
ordinary income that the participant recognizes.
A participants cost, also known as basis, for shares acquired by exercising an NQSO generally
is the fair market value of the stock on the date the NQSO is exercised, recognizing that the
participant is taxed at ordinary income rates at that time. And when the participant finally
disposes of stock acquired by exercising an NQSO, the participant will have a long-term capital
gain or loss or a
short-term capital gain or loss, depending on whether the participant held the stock after
option exercise for more than one year and whether the sale price exceeds the participants cost
basis.
Tax Consequences of SARs. A participant recognizes no income when an SAR is granted.
Likewise, Middlefield is entitled to no compensation deduction at that time. But when an SAR is
exercised, the participant recognizes ordinary income equal to
the cash received upon exercise, or
the fair market value of the stock received at exercise if the SAR is settled with stock.
Middlefield is entitled to a compensation deduction equal to the ordinary income that the
participant recognizes. Also, the same amount is subject to employment taxes, including social
security and Medicare taxes. If the SAR is settled with stock, the participant will have a
long-term or short-term capital gain or loss when he or she finally disposes of the stock,
depending on whether the participant held the stock for more than one year after the SAR was
exercised and depending of course on the price at which the stock is sold.
Tax Consequences of Restricted Stock. Unless a participant makes an election under Code
section 83(b) to recognize taxable income, a participant generally does not have taxable income
when restricted stock is granted. Likewise, Middlefield is not entitled to a compensation
deduction at that time. Instead, a participant recognizes ordinary income when the shares of
restricted stock vest, meaning when the shares are no longer subject to a substantial risk of
forfeiture. The income recognized at that time is equal to the fair market value of the stock the
participant receives when the restrictions lapse, less any consideration paid for the restricted
stock. Middlefield generally is entitled to a deduction equal to the income that the participant
recognizes. Also, the same amount is subject to employment taxes, including social security and
Medicare taxes. When a participant finally disposes of restricted stock that has become vested,
the participant will have a long-term or short-term capital gain or loss, depending on whether the
participant held the shares for more than one year after the restricted stock vested and depending
on the sale price.
If a participant makes an election under Code section 83(b), the participant recognizes
ordinary income on the grant date equal to the fair market value of the shares of restricted stock
on the grant date. Middlefield is entitled to a deduction equal to the income that the participant
recognizes at that time. Also, the same amount is subject to employment taxes, including social
security and Medicare taxes. However, the participant recognizes no income when the restrictions
finally lapse. If a participant becomes vested in the shares, any appreciation between the grant
date and the date the participant disposes of the shares is treated as a long-term or short-term
capital gain or loss, depending on whether he or she held the shares for more than one year after
the grant date and depending on the sale price. If a participant forfeits restricted stock, the
participant cannot take a tax deduction for that forfeiture.
Tax Consequences of Performance Shares. A participant recognizes no taxable income when he or
she receives a performance share award and Middlefield is entitled to no compensation deduction at
that time. However, when a participant satisfies the conditions imposed on the award he or she
must recognize ordinary income equal to
23
the cash or the fair market value of the common stock he or
she receives. Also, the same amount is subject to employment taxes, including social security and
Medicare taxes. Middlefield generally is entitled to a compensation deduction equal to the income
that the participant recognizes. The participant will thereafter have a long-term or short-term
capital gain or loss when he or she finally disposes of the common stock acquired in settlement of
the performance share award, depending on whether the participant held the shares for more than one
year after they were issued and depending of course on the price at which the shares are sold.
Code Section 162(m). Code section 162(m) imposes an annual $1,000,000 limit on the tax
deduction allowable for compensation paid to the chief executive officer and the four other
highest-paid executives of a company whose equity securities are required to be registered under
section 12 of the Securities Exchange Act of 1934, with an exception for compensation that
constitutes so-called performance-based compensation. To qualify as performance-based
compensation, grants must be made by a committee consisting solely of two or more outside
directors, the material terms of the performance-based compensation must be disclosed to and
approved in advance by the companys stockholders, and the committee must certify that the
performance standards are satisfied. For grants other than options and SARs to qualify as
performance-based compensation, the granting, issuance, vesting, or retention of the grant must be
contingent upon satisfying one or more performance criteria. Stock options and SARs may be treated
as performance-based compensation if the exercise price is at least equal to the fair market value
of the stock on the grant date and if the plan states the maximum number of shares acquirable under
options or SARs granted to any one individual in any single year. We expect that stock options as
well as awards with a performance component generally will satisfy the requirements for
performance-based compensation under section 162(m), but the Plan Committee will have authority to
grant non-performance-based awards, including restricted stock awards.
Performance share awards may be made in a manner that qualifies as performance-based
compensation under Code section 162(m) in the case of awards to Middlefields Chief Executive
Officer and its four other most highly compensated executives. To ensure compliance with section
162(m), (x) the applicable performance criteria for performance-based compensation such as
performance share awards must be established in the associated award agreement as soon as
administratively practicable, but no later than the earlier of 90 days after the beginning of the
applicable performance period and the expiration of 25% of the applicable performance period and
(y) vesting will be contingent on satisfaction of the performance criteria outlined in this proxy
statements discussion of performance share awards. The Plan Committee may make appropriate
adjustments to performance criteria to reflect a substantive change in an employees job
description or assigned duties and responsibilities. Vesting of performance share awards made to
other employees need not comply with the requirements of Code section 162(m), but nevertheless we
expect that performance share awards to those other employees will be based on similar performance
criteria.
Code Sections 280G and 4999. Code sections 280G and 4999 impose penalties on persons who pay
and persons who receive so-called excess parachute payments. A parachute payment is the value of
any amount that is paid to company officers on account of a change in control. If total parachute
payments from all sources including but not limited to stock-based compensation plans equal or
exceed three times an officers base amount, meaning his or her five-year average taxable
compensation, a portion of the parachute payments will constitute an excess parachute payment.
Specifically, the amount of the parachute payments exceeding one times the base amount constitutes
an excess parachute payment. Because of Code section 4999 the officer must pay an excise tax equal
to 20% of the total excess parachute payments. This tax is in addition to other federal, state,
and local income, wage, and employment taxes imposed on the individuals change-in-control
payments. Moreover, because of section 280G the company paying the compensation is unable to
deduct the excess parachute payment, and the $1,000,000 limit on deductible compensation under Code
section 162(m) is reduced by the amount of the excess parachute payment.
Benefits to which participants are entitled under the 2007 Omnibus Equity Plan and associated
award agreements could constitute parachute payments under sections 280G and 4999 if a change in
control of Middlefield occurs. If this happens, the value of each participants parachute payment
arising under the 2007 Omnibus Equity Plan must be combined with other parachute payments the same
participant may be entitled to receive under other agreements or plans with Middlefield or a
subsidiary, such as an employment agreement or a severance agreement.
24
Code Section 409A. Code section 409A was added to the Internal Revenue Code by the American
Jobs Creation Act of 2004. Section 409A creates new rules for amounts deferred under so-called
nonqualified deferred compensation plans. Section 409A includes a broad definition of nonqualified
deferred compensation plans, which may extend to various types of awards granted under the 2007
Omnibus Equity Plan. The proceeds of any grant that is subject to section 409A are subject to a
20% excise tax if those proceeds are distributed before the recipient separates from service or
before the occurrence of other specified events such as death, disability, or a change of control,
all as defined in section 409A. The Plan Committee intends to administer the plan to avoid or
minimize the impact of section 409A, which is borne principally by the employee, not the employer.
If necessary, the Plan Committee will amend the plan to comply with section 409A. By accepting an
award, a participant agrees that the Plan Committee (or Middlefields board of directors, as
appropriate) may amend the plan and the award agreement without any additional consideration if
necessary to avoid penalties arising under section 409A, even if the amendment reduces, restricts,
or eliminates rights that were granted under the plan, the award agreement, or both before the
amendment.
ANY U.S. FEDERAL TAX ADVICE CONTAINED IN THE PRECEDING SUMMARY IS NOT INTENDED OR WRITTEN BY THE
PREPARER OF SUCH ADVICE TO BE USED, AND IT CANNOT BE USED BY THE RECIPIENT, FOR THE PURPOSE OF
AVOIDING PENALTIES THAT MAY BE IMPOSED ON THE RECIPIENT. THIS DISCLOSURE IS INTENDED TO SATISFY
U.S. TREASURY DEPARTMENT REGULATIONS.
Shares Currently Authorized for Issuance Under Our Existing Stock Option Plans. The following
table summarizes all compensation plans in effect on December 31, 2007, under which shares of
Middlefield common stock have been authorized for issuance.
Equity Compensation Plan Information
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(c) |
|
|
|
|
|
|
|
|
|
|
|
Number of securities |
|
|
|
|
|
|
|
|
|
|
|
remaining available for |
|
|
|
(a) |
|
|
(b) |
|
|
future issuance under |
|
|
|
Number of securities to |
|
|
Weighted-average |
|
|
equity compensation |
|
|
|
be issued upon exercise |
|
|
exercise price of |
|
|
plans (excluding |
|
|
|
of outstanding options, |
|
|
outstanding options, |
|
|
securities reflected in |
|
Plan |
|
warrants, and rights |
|
|
warrants, and rights |
|
|
column (a)) |
|
The 1999 Stock Option Plan |
|
|
88,211 |
|
|
|
28.34 |
|
|
|
65,721 |
|
Third Proposal Ratification of Appointment of Independent Auditor
Middlefields independent auditor for the year ended December 31, 2007, was S.R. Snodgrass,
A.C. The audit committee has selected, subject to shareholder ratification, S.R. Snodgrass, A.C.
to be Middlefields independent auditor for the fiscal year ending December 31, 2008. We expect
one or more representatives of S.R. Snodgrass, A.C. to be present at the annual meeting. The
representative of S.R. Snodgrass, A.C. will have the opportunity to make a statement if desired,
and will be available to respond to appropriate questions.
The following table sets forth the fees paid to S.R. Snodgrass, A.C. for services provided
during fiscal years ended December 31, 2007 and 2006:
25
|
|
|
|
|
|
|
|
|
|
|
2007 |
|
|
2006 |
|
Audit Fees (1) |
|
$ |
103,046 |
|
|
$ |
65,822 |
|
Audit-Related Fees |
|
$ |
0 |
|
|
$ |
0 |
|
Tax Fees (2) |
|
$ |
10,820 |
|
|
$ |
10,384 |
|
All Other Fees (3) |
|
$ |
10,948 |
|
|
$ |
15,725 |
|
|
|
|
|
|
|
|
Total |
|
$ |
124,814 |
|
|
$ |
91,931 |
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Audit fees consist of fees for professional services rendered for the audit of Middlefields
financial statements and review of financial statements included in Middlefields quarterly
reports. Additionally, fees for 2007 include fees for assistance with SEC filings related to the
acquisition of Emerald Bank. |
|
(2) |
|
Tax service fees consist of compliance fees for preparation of original tax returns. |
|
(3) |
|
Other services consist of due diligence performed in relation to a potential business
acquisition and assisting in compliance audits related to BSA/OFAC/AML/USA PATRIOT Acts and ACH. |
The audit committees policy is to pre-approve all audit and permissible non-audit services
provided by the independent auditors. These services may include audit services, audit-related
services, tax services, and other services. Pre-approval is detailed as to the particular service
or category of services and is generally subject to a budget. The independent auditors and
management are required to periodically report to the audit committee regarding the extent of
services provided by the independent auditors in accordance with this pre-approval, and the fees
for the services performed to date. The audit committee may also pre-approve particular services
on a case-by-case basis.
Auditor Independence. The audit committee of the board believes that the non-audit services
provided by S.R. Snodgrass, A.C. are compatible with maintaining the auditors independence. To
the best of Middlefields knowledge, none of the time devoted by S.R. Snodgrass, A.C. on its
engagement to audit Middlefields financial statements for the year ended December 31, 2007, is
attributable to work performed by persons other than full-time, permanent employees of S.R.
Snodgrass, A.C.
The Board of Directors recommends a vote FOR ratification of the appointment of S.R.
Snodgrass, A.C. as Middlefields independent auditor for the fiscal year ending
December 31, 2008
Shareholder Proposals
The proxy is solicited by management and confers discretionary authority to vote on any
matters that properly come before the annual meeting or any adjournments thereof. If any matter
not set forth in the Notice of Annual Meeting of Shareholders is properly presented at the 2008
annual meeting, the persons named as proxies will vote thereon in accordance with their best
judgment.
Shareholders desiring to submit proposals for inclusion in Middlefields proxy materials for
the 2009 annual meeting must submit the proposals to Middlefield at its executive offices no later
than December 8, 2008. We will not include in our proxy statement or form of proxy for the 2009
annual meeting a shareholder proposal that is received after that date or that otherwise fails to
meet requirements for shareholder proposals established by SEC regulations.
26
If a shareholder intends to present a proposal at the 2009 annual meeting without seeking to
include the proposal in Middlefields proxy materials for that meeting, the shareholder must give
advance notice to Middlefield. According to article I, section 8, of Middlefields regulations,
the shareholder must give notice at least 60 days but no more than 120 days before the date in 2008
corresponding to the mailing date of this proxy statement for the 2008 annual meeting. This proxy
statement is being mailed to shareholders on or about April 7, 2008. Accordingly, a shareholder
who desires to present a proposal at the 2009 annual meeting without seeking to include the
proposal in Middlefields proxy materials for that meeting should provide notice of the proposal to
Middlefield no earlier than December 8, 2008, and no later than February 6, 2009. If the
shareholder fails to do so, Middlefields management will be entitled to use their discretionary
voting authority on that proposal, without any discussion of the matter in Middlefields proxy
materials. Shareholders who desire to submit a proposal for the 2009 annual meeting without
seeking to include the proposal in Middlefields proxy materials for that meeting should refer to
article I, section 8, of Middlefields regulations for information concerning the procedures for
submitting proposals, including information required to be provided by shareholders submitting
proposals.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires Middlefields directors and executive
officers, as well as any persons who own more than 10% of a registered class of Middlefields
equity securities, to file with the SEC initial reports of ownership and reports of changes in
ownership of Middlefield stock. Based solely on review of the copies of such reports furnished to
Middlefield and written representations to Middlefield, to Middlefields knowledge all section
16(a) filing requirements applicable to its executive officers, directors and greater than 10%
beneficial owners were complied with during the fiscal year ended December 31, 2007, except that
Director Skidmore did not file an initial ownership report on Form 3 until January 3, 2008. Mr.
Skidmore was elected a director of Middlefield at the 2007 Annual Meeting of Shareholders held on
May 16, 2007.
General
The persons named in the proxy will vote all properly executed proxies. If a shareholder
specifies a choice for a proposal to be acted upon, the proxy will be voted in accordance with his
or her specifications. If no choice is specified, the proxy will be voted FOR election of the
nominees identified herein, FOR adoption and approval of the 2007 Omnibus Equity Plan, and FOR
ratification of Middlefields independent auditor.
The board is not aware of any business to come before the meeting other than those matters
described in this proxy statement. However, if any other matters should properly come before the
annual meeting, proxies in the accompanying form will be voted in respect thereof in accordance
with the judgment of the person or persons voting the proxies, including matters relating to the
conduct of the annual meeting.
Information Available to Shareholders
Our 2007 Annual Report has been mailed to persons who were shareholders as of the close of
business on March 22, 2008. Additional copies may be obtained without charge by written request.
Middlefield files periodic reports and other information with the SEC under the Securities Exchange
Act of 1934. Copies of the public portions of reports to the SEC may be inspected and copied at
the headquarters of the SEC, 450 Fifth Street, NW, Washington, D.C. 20549. The SEC maintains an
Internet web site containing reports, proxy and information statements, and other information
regarding issuers that file electronically with the SEC. The address of that site is
http://www.sec.gov.
If you and others who share your address own your shares in street name, your broker or other
holder of record may be sending one copy only of the annual report and proxy statement to your
address. Known as householding, this practice reduces Middlefields printing and postage costs.
However, if you wish to receive a separate annual report or proxy statement in the future, you
should contact your broker or other holder of record. If you own your shares in street name and
are receiving multiple copies of our annual report and proxy statement, you can request
householding by contacting your broker or other holder of record. Shareholders who share an
address to
27
which a single annual report or proxy statement is delivered may orally or in writing
request a separate copy of the annual report or proxy statement. Middlefield will deliver the separate
annual report or proxy statement promptly at your request.
A copy of Middlefield Banc Corp.s Annual Report on Form 10-K for the fiscal year ended
December 31, 2007, as filed with the SEC but without exhibits, will be furnished without charge to
shareholders upon written request to: Mr. Donald L. Stacy, Chief Financial Officer, Middlefield
Banc Corp., 15985 East High Street, P.O. Box 35, Middlefield, Ohio 44062.
28
APPENDIX A
2007 Omnibus Equity Plan
Middlefield Banc Corp.
Article 1
Purpose and Effective Date
1.1 Purpose. The purpose of this 2007 Omnibus Equity Plan of Middlefield Banc Corp is to
promote the long-term financial success of Middlefield Banc Corp, increasing stockholder value by
providing employees and directors the opportunity to acquire an ownership interest in Middlefield
Banc Corp and enabling Middlefield Banc Corp and its related entities to attract and retain the
services of the employees and directors upon whom the successful conduct of Middlefield Banc Corps
business depends.
1.2 Effective Date. This Plan shall be effective when it is adopted by Middlefield Banc
Corps board of directors and approved thereafter by the affirmative vote of Middlefield Banc Corp
stockholders in accordance with applicable rules and procedures, including those in Internal
Revenue Code section 422 and Treasury Regulation section 1.422-3. Any award granted under this
Plan before stockholder approval shall be null and void if stockholders do not approve the Plan
within 12 months after the Plans adoption by Middlefield Banc Corps board of directors. Subject
to Article 12, the Plan shall continue until the tenth anniversary of the date it is approved by
Middlefield Banc Corps board of directors.
Article 2
Definitions
2.1 Award means a grant of (a) the right under Article 6 to purchase Middlefield Banc Corp
common stock at a stated price during a specified period of time (an Option), which
Option may be (x) an Incentive Stock Option that on the date of the Award is identified as an
Incentive Stock Option, satisfies the conditions imposed under Internal Revenue Code section 422,
and is not later modified in a manner inconsistent with Internal Revenue Code section 422 or (y) a
Nonqualified Stock Option, meaning any Option that is not an Incentive Stock Option, or (b)
Restricted Stock, meaning a share of Middlefield Banc Corp common stock granted to a Participant
contingent upon satisfaction of conditions described in Article 7, or (c) Performance Shares,
meaning shares of Middlefield Banc Corp common stock granted to a Participant contingent upon
satisfaction of conditions described in Article 8, or (d) a Stock Appreciation Right or SAR,
meaning an Award granted under Article 9 and consisting of the potential appreciation of the shares
of Middlefield Banc Corp common stock underlying the Award.
2.2 Award Agreement means the written or electronic agreement between Middlefield Banc Corp
and each Participant containing the terms and conditions of an Award and the manner in which it
will or may be settled if earned. If there is a conflict between the terms of this Plan and the
terms of the Award Agreement, the terms of this Plan shall govern.
2.3 Covered Officer means those Employees whose compensation is or likely will be subject to
limited deductibility under Internal Revenue Code section 162(m) as of the last day of any calendar
year.
2.4 Director means a person who, on the date an Award is made to him or to her, is not an
Employee but who is a member of Middlefield Banc Corps board of directors, a member of the board
of directors of a Related Entity, or a member of the governing body of any unincorporated Related
Entity. A Directors status shall be determined as of the date an Award is made to him or to her.
2.5 Employee means any person who, on any applicable date, is a common law employee of
Middlefield Banc Corp or a Related Entity. A worker who is not classified as a common law employee
but who is subsequently reclassified as a common law employee for any reason and on any basis shall
be treated as a common law employee solely from the date reclassification occurs. Reclassification
shall not be applied retroactively for any purpose of this Plan.
2.6 Exercise Price means the amount, if any, a Participant must pay to exercise an Award.
2.7 Fair Market Value means the value of one share of Middlefield Banc Corp common stock,
determined according to the following rules: (x) if Middlefield Banc Corp common stock is traded on
an exchange or on an automated quotation system giving
closing prices, the reported closing price on the relevant date if it is a trading day and
otherwise on the next trading day, (y) if Middlefield Banc Corp common stock is traded
over-the-counter with no reported closing price, the mean between the highest bid and the lowest
asked prices on that quotation system on the relevant date if it is a trading day and otherwise on
the next trading day, or (z)
if neither clause (x) nor clause (y) applies, the fair market value as
determined by the Plan Committee in good faith and, for Incentive Stock Options, consistent with
the rules prescribed under Internal Revenue Code section 422.
2.8 Internal Revenue Code means the Internal Revenue Code of 1986, as amended or superseded
after the date this Plan becomes effective under section 1.2, and any applicable rulings or
regulations issued under the Internal Revenue Code of 1986.
2.9 Participant means an Employee or Director to whom an Award is granted, for as long as the
Award remains outstanding.
2.10 Plan means this 2007 Omnibus Equity Plan of Middlefield Banc Corp, as amended from time
to time.
2.11 Plan Committee means a committee of Middlefield Banc Corps board of directors consisting
entirely of individuals (w) who are outside directors as defined in Treasury Regulation section
1.162-27(e)(3)(i), (x) who are non-employee directors within the meaning of Rule 16b-3 under the
Securities Exchange Act of 1934, (y) who do not receive remuneration from Middlefield Banc Corp or
any Related Entity in any capacity other than as a director, except as permitted under Treasury
Regulation section 1.162-27(e)(3), and (z) who are independent directors within the meaning of The
Nasdaq Stock Market, Inc.s rules. The Plan Committee shall consist of at least three individuals.
2.12 Plan Year means Middlefield Banc Corps fiscal year.
2.13 Related Entity means an entity that is or becomes related to Middlefield Banc Corp
through common ownership, as determined under Internal Revenue Code section 414(b) or (c) but
modified as permitted under Treasury Regulation section 1.409A-1(b)(5)(iii)(E) and any successor to
those regulations.
2.14 Middlefield Banc Corp means Middlefield Banc Corp., an Ohio corporation. Except for
purposes of determining whether a Change in Control has occurred (according to Article 11), the
term Middlefield Banc Corp also means any corporation or entity that is a successor to Middlefield
Banc Corp or substantially all of its assets and that assumes the obligations of Middlefield Banc
Corp under this Plan by operation of law or otherwise.
Article 3
Participation
3.1 Awards to Employees. Consistent with the terms of the Plan and subject to section 3.3,
the Plan Committee alone shall decide which Employees will be granted Awards, shall specify the
types of Awards granted to Employees, and shall determine the terms upon which Awards are granted
and may be earned. The Plan Committee may establish different terms and conditions for each type
of Award granted to an Employee and for each Employee receiving the same type of Award, regardless
of whether the Awards are granted at the same or different times. The Plan Committee shall have
exclusive authority to determine whether an Award qualifies or is intended to qualify for the
exemption from the deduction limitations of Internal Revenue Code section 162(m) for
performance-based compensation.
3.2 Awards to Directors. Consistent with the terms of the Plan and subject to section 3.3,
Middlefield Banc Corps board of directors alone may grant to Directors Nonqualified Stock Options
under section 6.1 and Restricted Stock under section 7.1.
3.3 Conditions of Participation. By accepting an Award, each Employee and Director agrees (x)
to be bound by the terms of the Award Agreement and the Plan and to comply with other conditions
imposed by the Plan Committee, and (y) that the Plan Committee (or Middlefield Banc Corps board of
directors, as appropriate) may amend the Plan and the Award Agreements without any additional
consideration if necessary to avoid penalties arising under Internal Revenue Code section 409A,
even if the amendment reduces, restricts, or eliminates rights that were granted under the Plan,
the Award Agreement, or both before the amendment.
2
Article 4
Administration
4.1 Duties. The Plan Committee is responsible for administering the Plan and shall have all
powers appropriate and necessary for that purpose. Consistent with the Plans objectives,
Middlefield Banc Corps board of directors and the Plan Committee may adopt, amend, and rescind
rules and regulations relating to the Plan to protect Middlefield Banc Corps and Related Entities
interests. Consistent with the Plans objectives, Middlefield Banc Corps board of directors and
the Plan Committee shall have complete discretion to make all other decisions necessary or
advisable for the administration and interpretation of the Plan. Actions of Middlefield Banc
Corps board of directors and the Plan Committee shall be final, binding, and conclusive for all
purposes and upon all persons.
4.2 Delegation of Duties. In its sole discretion, Middlefield Banc Corps board of directors
and the Plan Committee may delegate ministerial duties associated with the Plan to any person that
it deems appropriate, including an Employee. However, neither Middlefield Banc Corps board of
directors nor the Plan Committee shall delegate a duty it must discharge to comply with the
conditions for exemption of performance-based compensation from the deduction limitations of
section 162(m).
4.3 Award Agreement. As soon as administratively practical after the date an Award is made,
the Plan Committee or Middlefield Banc Corps board of directors shall prepare and deliver an Award
Agreement to each affected Participant. The Award Agreement shall
(a) describe the terms of the Award, including the type of Award and when and how it may be
exercised or earned,
(b) state the Exercise Price, if any, associated with the Award,
(c) state how the Award will or may be settled,
(d) if different from the terms of the Plan, describe (x) any conditions that must be
satisfied before the Award is earned or may be exercised, (y) any objective restrictions placed on
the Award and any performance-related conditions and performance criteria that must be satisfied
before those restrictions will be released, and (z) any other applicable terms and conditions
affecting the Award.
4.4 Restriction on Repricing. Regardless of any other provision of this Plan or an Award
Agreement, neither Middlefield Banc Corps board of directors nor the Plan Committee may reprice
(as defined under rules of the New York Stock Exchange or The Nasdaq Stock Market) any Award unless
the repricing is approved in advance by Middlefield Banc Corps stockholders acting at a meeting.
Article 5
Limits on Stock Subject to Awards
5.1 Number of Authorized Shares of Stock. With any adjustments required by section 5.4, the
maximum number of shares of Middlefield Banc Corp common stock that may be subject to Awards under
this Plan is 160,000. The shares of Middlefield Banc Corp common stock to be delivered under this
Plan may consist in whole or in part of treasury stock or authorized but unissued shares not
reserved for any other purpose.
5.2 Award Limits and Annual Participant Limits. (a) Award Limits. Of the shares authorized
under section 5.1, up to 80,000 may be reserved for issuance under Incentive Stock Options.
(b) Annual Participant Limits. The aggregate number of shares of Middlefield Banc Corp common
stock underlying Awards granted under this Plan to an individual Participant in any Plan Year
(including but not limited to Options and SARs), regardless of whether the Awards are thereafter
canceled, forfeited, or terminated, shall not exceed 16,000 shares. This annual limitation is
intended to include the grant of all Awards, including but not limited to Awards representing
performance-based compensation described in Internal Revenue Code section 162(m)(4)(C).
3
5.3 Share Accounting. (a) As appropriate, the number of shares of Middlefield Banc Corp
common stock available for Awards under this Plan shall be conditionally reduced by the number of
shares of Middlefield Banc Corp common stock subject to
outstanding Awards, including the full number of shares underlying SARs.
(b) As appropriate, the number of shares of Middlefield Banc Corp common stock available for
Awards under this Plan shall be absolutely reduced by (x) the number of shares of Middlefield Banc
Corp common stock issued through Option exercises, (y) the number of shares of Middlefield Banc
Corp common stock issued because of satisfaction of the terms of an Award Agreement for Performance
Shares or Restricted Stock that, by the terms of the applicable Award Agreement, are to be settled
in shares of Middlefield Banc Corp common stock, and (z) by the full number of shares of
Middlefield Banc Corp common stock underlying an earned and exercised SAR.
(c) As appropriate, shares of Middlefield Banc Corp common stock subject to an Award that for
any reason is forfeited, cancelled, terminated, relinquished, exchanged, or otherwise settled
without the issuance of Middlefield Banc Corp common stock or without payment of cash equal to its
Fair Market Value or the difference between the Awards Fair Market Value and its Exercise Price,
if any, may again be granted under the Plan. If the Exercise Price of an Award is paid in shares
of Middlefield Banc Corp common stock, the shares received by Middlefield Banc Corp shall not be
added to the maximum aggregate number of shares of Middlefield Banc Corp common stock that may be
issued under section 5.1.
5.4 Adjustment in Capitalization. If after the date this Plan becomes effective under section
1.2 there is a stock dividend or stock split, recapitalization (including payment of an
extraordinary dividend), merger, consolidation, combination, spin-off, distribution of assets to
stockholders, exchange of shares or other similar corporate change affecting Middlefield Banc Corp
common stock, then consistent with the applicable provisions of Internal Revenue Code sections
162(m), 409A, 422, and 424 and associated regulations and to prevent dilution or enlargement of the
benefits or potential benefits intended to be made available under this Plan, the Plan Committee
shall, in a manner the Plan Committee considers equitable, adjust (w) the number of Awards that may
be granted to Participants during a Plan Year, (x) the aggregate number of shares available for
Awards under section 5.1 or subject to outstanding Awards, as well as any share-based limits
imposed under this Plan, (y) the respective Exercise Price, number of shares, and other limitations
applicable to outstanding or subsequently granted Awards, and (z) any other factors, limits, or
terms affecting any outstanding or subsequently granted Awards.
Article 6
Options
6.1 Grant of Options. Subject to Article 10 and the terms of the Plan and the associated
Award Agreement, at any time during the term of this Plan the Plan Committee may grant Incentive
Stock Options and Nonqualified Stock Options to Employees and Middlefield Banc Corps board of
directors may grant Nonqualified Stock Options to Directors. Unless an Award Agreement provides
otherwise, Options awarded under this Plan are intended to satisfy the requirements for exclusion
from coverage under Internal Revenue Code section 409A. All Option Award Agreements shall be
construed and administered consistent with that intention.
6.2 Exercise Price. Except as necessary to implement section 6.6, each Option shall have an
Exercise Price per share at least equal to the Fair Market Value of a share of Middlefield Banc
Corp common stock on the date of grant, meaning the closing price on the date of grant if
Middlefield Banc Corp common stock is traded on an exchange or on an automated quotation system
giving closing prices (or the closing price on the next trading day if the grant date is not a
trading day). However, the Exercise Price per share of an Incentive Stock Option shall be at least
110% of the Fair Market Value of a share of Middlefield Banc Corp common stock on the date of grant
for any Incentive Stock Option issued to an Employee who, on the date of grant, owns (as defined in
Internal Revenue Code section 424(d)) Middlefield Banc Corp common stock possessing more than 10%
of the total combined voting power of all classes of stock (or the combined voting power of any
Related Entity), determined according to rules issued under Internal Revenue Code section 422.
6.3 Exercise of Options. Subject to Article 10 and any terms, restrictions, and conditions
specified in the Plan and unless specified otherwise in the Award Agreement, Options shall be
exercisable at the time or times specified in the Award Agreement, but (x) no Incentive Stock
Option may be exercised more than ten years after it is granted, or more than five years after it
4
is granted in the case of an Incentive Stock Option granted to an Employee who on the date of grant
owns (as defined in Internal Revenue Code section 424(d)) Middlefield Banc Corp common stock
possessing more than 10% of the total combined voting power of all classes of stock or the combined
voting power of any Related Entity, determined under rules issued under Internal Revenue Code
section 422, (y) no Nonqualified Stock Option granted to a Director shall be exercisable more than
ten years after it is granted, and (z) Nonqualified Stock Options not granted to Directors shall be
exercisable for the period specified in the Award Agreement, but not more than ten years after the
grant date if no period is specified in the Award Agreement.
6.4 Incentive Stock Options. Despite any provision in this Plan to the contrary
(a) no provision of this Plan relating to Incentive Stock Options shall be interpreted,
amended, or altered, nor shall any discretion or authority granted under the Plan be exercised, in
a manner that is inconsistent with Internal Revenue Code section 422 or, without the consent of the
affected Participant, to cause any Incentive Stock Option to fail to qualify for the federal income
tax treatment provided by Internal Revenue Code section 421,
(b) the aggregate Fair Market Value of the Middlefield Banc Corp common stock (determined as
of the date of grant) for which Incentive Stock Options are exercisable for the first time by a
Participant in any calendar year under all stock option plans of Middlefield Banc Corp and all
Related Entities shall not exceed $100,000 (or other amount specified in Internal Revenue Code
section 422(d)), determined under rules issued under Internal Revenue Code section 422, and
(c) no Incentive Stock Option shall be granted to a person who is not an Employee on the grant
date.
6.5 Exercise Procedures and Payment for Options. The Exercise Price associated with each
Option must be paid according to procedures described in the Award Agreement. These procedures may
allow either or both of the following payment methods: (x) payment in cash or a cash equivalent or
(y) surrender by the Participant of unrestricted shares of Middlefield Banc Corp common stock he or
she has owned for at least six months before the exercise date as partial or full payment of the
Exercise Price, either by actual delivery of the shares or by attestation, with each share valued
at the Fair Market Value of a share of Middlefield Banc Corp common stock on the exercise date. In
its sole discretion the Plan Committee may withhold its approval for any method of payment for any
reason, including but not limited to concerns that the proposed method of payment will result in
adverse financial accounting treatment, adverse tax treatment for Middlefield Banc Corp or the
Participant, or a violation of the Sarbanes-Oxley Act of 2002, as amended from time to time, and
related regulations and guidance. A Participant may exercise an Option solely by sending to the
Plan Committee or its designee a completed exercise notice in the form prescribed by the Plan
Committee along with payment, or designation of an approved payment procedure, of the Exercise
Price.
6.6 Substitution of Options. In Middlefield Banc Corps discretion, persons who become
Employees as a result of a transaction described in Internal Revenue Code section 424(a) may
receive Options in exchange for options granted by their former employer or the former Related
Entity subject to the rules and procedures prescribed under section 424.
6.7 Rights Associated With Options. A Participant holding an unexercised Option shall have no
voting or dividend rights associated with shares underlying the unexercised Option. The Option
shall be transferable solely as provided in section 14.1. Unless otherwise specified in the Award
Agreement or as otherwise specifically provided in the Plan, Middlefield Banc Corp common stock
acquired by Option exercise shall have all dividend and voting rights associated with Middlefield
Banc Corp common stock and shall be transferable, subject to applicable federal securities laws,
applicable requirements of any national securities exchange or system on which shares of
Middlefield Banc Corp common stock are then listed or traded, and applicable blue sky or state
securities laws.
Article 7
Restricted Stock
7.1 Grant of Restricted Stock. Subject to the terms, restrictions, and conditions specified
in the Plan and the associated Award Agreement, at any time during the term of this Plan the Plan
Committee may grant shares of Restricted Stock to Employees and Middlefield Banc Corps board of
directors may grant shares of Restricted Stock to Directors. Restricted Stock may be granted at no
5
cost or at a price per share determined by the Plan Committee or the board of directors, which may
be less than the Fair Market Value of a share of Middlefield Banc Corp common stock on the date of
grant.
7.2 Earning Restricted Stock. Subject to the terms, restrictions, and conditions specified in
the Plan and the associated Award Agreement and unless otherwise specified in the Award Agreement
(a) terms, restrictions, and conditions imposed on Restricted Stock granted to Employees and
Directors shall lapse as described in the Award Agreement,
(b) during the period in which satisfaction of the conditions imposed on Restricted Stock is
to be determined, Restricted
Stock and any shares of common stock issuable as a dividend or other distribution on the
Restricted Stock shall be held by Middlefield Banc Corp as escrow agent,
(c) at the end of the period in which satisfaction of the conditions imposed on Restricted
Stock is to be determined, the Restricted Stock shall be (x) forfeited if all terms, restrictions,
and conditions described in the Award Agreement are not satisfied (with a refund, without interest,
of any consideration paid by the Participant), or (y) released from escrow and distributed to the
Participant as soon as practicable after the last day of the period in which satisfaction of the
conditions imposed on Restricted Stock is to be determined if all terms, restrictions, and
conditions specified in the Award Agreement are satisfied. Any Restricted Stock Award relating to
a fractional share of Middlefield Banc Corp common stock shall be rounded to the next whole share
when settled.
7.3 Rights Associated With Restricted Stock. During the period in which satisfaction of the
conditions imposed on Restricted Stock is to be determined and unless the Restricted Stock Award
Agreement specifies otherwise, Restricted Stock may not be sold, transferred, pledged, assigned, or
otherwise alienated or hypothecated. Except as otherwise required for compliance with the
conditions for exemption of performance-based compensation from the deduction limitations of
Internal Revenue Code section 162(m) and except as otherwise required by the terms of the
applicable Award Agreement, during the period in which satisfaction of the conditions imposed on
Restricted Stock is to be determined each Participant to whom Restricted Stock is issued may
exercise full voting rights associated with that Restricted Stock and shall be entitled to receive
all dividends and other distributions on that Restricted Stock; provided, however, that if a
dividend or other distribution is paid in the form of shares of common stock, those shares shall
also be considered Restricted Stock and shall be subject to the same restrictions on
transferability and forfeitability as the shares of Restricted Stock to which the dividend or
distribution relates.
7.4 Internal Revenue Code Section 83(b) Election. The Plan Committee may provide in an Award
Agreement that the Award of Restricted Stock is conditioned upon the Participant making or
refraining from making an election under Internal Revenue Code section 83(b). If a Participant
makes an election under Internal Revenue Code section 83(b) concerning a Restricted Stock Award,
the Participant must promptly file a copy of the election with Middlefield Banc Corp.
Article 8
Performance Shares
8.1 Generally. Subject to the terms, restrictions, and conditions specified in the Plan or
the Award Agreement, the granting or vesting of Performance Shares shall, in the Plan Committees
sole discretion, be based on achievement of performance objectives derived from one or more of the
Performance Criteria specified in section 8.2. Performance Shares may be granted (x) to Covered
Officers in a manner that qualifies as performance-based compensation under Internal Revenue Code
section 162(m) or (y) to Employees who are not Covered Officers in any manner reasonably determined
by the Plan Committee. Unless an Award Agreement provides otherwise, Performance Shares awarded
under this Plan are intended to satisfy the requirements for exclusion from coverage under Internal
Revenue Code section 409A. All Performance Share Award Agreements shall be construed and
administered consistent with that intention.
8.2 Performance Criteria. (a) Vesting of Performance Shares that are intended to qualify as
performance-based compensation under Internal Revenue Code section 162(m) shall be based on one or
more or any combination of the following criteria (the Performance Criteria) and may be applied
solely with reference to Middlefield
6
Banc Corp, to a Related Entity, to Middlefield Banc Corp and a
Related Entity, or relatively between Middlefield Banc Corp, a Related Entity, or both and one or
more unrelated entities
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1) |
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net earnings or net income (before or after taxes), |
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earnings per share, |
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3) |
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deposit or asset growth, |
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4) |
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net operating income, |
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5) |
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return measures (including return on assets and equity), |
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6) |
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fee income, |
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7) |
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earnings before or after taxes, interest, depreciation and/or amortization, |
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8) |
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interest spread, |
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9) |
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productivity ratios, |
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10) |
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share price, including but not limited to growth measures and total stockholder return, |
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11) |
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expense targets, |
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12) |
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credit quality, |
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13) |
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efficiency ratio, |
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14) |
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market share, |
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15) |
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customer satisfaction, and |
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16) |
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net income after cost of capital. |
(b) Vesting of Performance Shares granted to Participants who are not Covered Officers may be
based on one or more or any combination of the Performance Criteria listed in section 8.2(a) or on
other factors the Plan Committee considers relevant and appropriate.
(c) Different Performance Criteria may be applied to individual Employees or to groups of
Employees and, as specified by the Plan Committee, may be based on the results achieved (x)
separately by Middlefield Banc Corp or any Related Entity, (y) by any combination of Middlefield
Banc Corp and Related Entities, or (z) by any combination of segments, products, or divisions of
Middlefield Banc Corp and Related Entities.
(d) The Plan Committee shall make appropriate adjustments of Performance Criteria to reflect
the effect on any Performance Criteria of any stock dividend or stock split affecting Middlefield
Banc Corp common stock, a recapitalization (including without limitation payment of an
extraordinary dividend), merger, consolidation, combination, spin-off, distribution of assets to
stockholders, exchange of shares, or similar corporate change. Also, the Plan Committee shall make
a similar adjustment to any portion of a Performance Criterion that is not based on Middlefield
Banc Corp common stock but that is affected by an event having an effect similar to those
described. As permitted under Internal Revenue Code section 162(m), the Plan Committee may make
appropriate adjustments of Performance Criteria to reflect a substantive change in an Employees
job description or assigned duties and responsibilities.
(e) Performance Criteria shall be established in an associated Award Agreement as soon as
administratively practicable after the criteria are established, but in the case of Covered
Officers no later than the earlier of (x) 90 days after the beginning of the applicable Performance
Period and (y) the expiration of 25% of the applicable period in which satisfaction of the
applicable Performance Criteria is to be determined.
8.3 Earning Performance Shares. Except as otherwise provided in the Plan or the Award
Agreement, at the end of each applicable period in which satisfaction of the Performance Criteria
is to be determined, the Plan Committee shall certify that the Employee has or has not satisfied
the Performance Criteria. Performance Shares shall then be
(a) forfeited to the extent the Plan Committee certifies that the Performance Criteria are not
satisfied, or
(b) to the extent the Performance Criteria are certified by the Plan Committee as having been
satisfied, distributed to the Employee in the form of shares of Middlefield Banc Corp common stock
(unless otherwise specified in the Award Agreement) on or before the later of (x) the
15th day of the third month after the end of the Participants first taxable year in
which the Plan Committee
7
certifies that the related Performance Criteria are satisfied and (y) the
15th day of the third month after the end of Middlefield Banc Corps first taxable year
in which the Plan Committee
certifies that the related Performance Criteria are satisfied.
However, the Performance Shares may be distributed later if Middlefield Banc Corp reasonably
determines that compliance with that schedule is not administratively practical and if the
distribution is made as soon as practical.
8.4 Rights Associated with Performance Shares. During the applicable period in which
satisfaction of the Performance Criteria is to be determined, Performance Shares may not be sold,
transferred, pledged, assigned, or otherwise alienated or hypothecated. During the applicable
period in which satisfaction of the Performance Criteria is to be determined and unless the Award
Agreement provides otherwise, Employees may not exercise voting rights associated with their
Performance Shares and all dividends and other distributions paid on Performance Shares shall be
held by Middlefield Banc Corp as escrow agent. At the end of the period in which satisfaction of
the applicable Performance Criteria is to be determined, dividends or other distributions held in
escrow shall be distributed to the Participant or forfeited as provided in section 8.3. No
interest or other accretion shall be credited on dividends or other distributions held in escrow.
If a dividend or other distribution is paid in the form of shares of common stock, the shares shall
be subject to the same restrictions on transferability and forfeitability as the shares of
Middlefield Banc Corp common stock to which the dividend or distribution relates.
Article 9
Stock Appreciation Rights
9.1 SAR Grants. Subject to the terms of the Plan and the associated Award Agreement, the Plan
Committee may grant SARs to Employees at any time during the term of this Plan. Unless an Award
Agreement provides otherwise, SARs awarded under this Plan are intended to satisfy the requirements
for exclusion from coverage under Internal Revenue Code section 409A. All SAR Award Agreements
shall be construed and administered consistent with that intention.
9.2 Exercise Price. The Exercise Price specified in the Award Agreement shall not be less
than 100% of the Fair Market Value of a share of Middlefield Banc Corp common stock on the date of
grant.
9.3 Exercise and Settling of SARs. SARs shall be exercisable according to the terms specified
in the Award Agreement. A Participant exercising an SAR shall receive whole shares of Middlefield
Banc Corp common stock or cash (as determined in the Award Agreement) having a value equal to (a)
the excess of (x) the Fair Market Value of a share of Middlefield Banc Corp common stock on the
exercise date over (y) the Exercise Price, multiplied by (b) the number of shares of Middlefield
Banc Corp common stock for which the SAR is exercised. The value of any fractional share of
Middlefield Banc Corp common stock produced by this formula shall be settled in cash.
Article 10
Termination
10.1 Termination for Cause. (a) If a Participants employment or director service terminates
for Cause or if in Middlefield Banc Corps judgement a basis for termination for Cause exists, all
Awards held by the Participant that are outstanding shall be forfeited, regardless of whether the
Awards are exercisable and regardless of whether the Participants employment or director service
with Middlefield Banc Corp or a Related Entity actually terminates, except that Restricted Stock or
Performance Shares that have been released from escrow and distributed to the Participant shall not
be affected by termination for Cause.
(b) The term Cause shall mean one or more of the acts described in this section 10.1.
However, Cause shall not be deemed to exist merely because the Participant is absent from active
employment during periods of paid time off, consistent with the applicable paid time-off policy of
Middlefield Banc Corp or the Related Entity with which the Participant is employed, as the case may
be, sickness or illness or while suffering from an incapacity due to physical or mental illness,
including a condition that does or may constitute a Disability, or other period of absence approved
by Middlefield Banc Corp or the Related Entity, as the case may be:
1) an act of fraud, intentional misrepresentation, embezzlement, misappropriation, or
conversion by the Participant of the assets or business opportunities of Middlefield Banc
Corp or a Related Entity,
8
2) conviction of the Participant of or plea by the Participant of guilty or no contest to a
felony or a misdemeanor,
3) violation by the Participant of the written policies or procedures of Middlefield Banc
Corp or the Related Entity with which the Participant is employed, including but not limited
to violation of Middlefield Banc Corps or the Related Entitys code of ethics,
4) unless disclosure is inadvertent, disclosure to unauthorized persons of any confidential
information not in the public domain relating to Middlefield Banc Corps or a Related
Entitys business, including all processes, inventions, trade secrets, computer programs,
technical data, drawings or designs, information concerning pricing and pricing policies,
marketing techniques, plans and forecasts, new product information, information concerning
methods and manner of operations, and information relating to the identity and location of
all past, present, and prospective customers and suppliers,
5) intentional breach of any contract with or violation of any legal obligation owed to
Middlefield Banc Corp or a Related Entity,
6) dishonesty relating to the duties owed by the Participant to Middlefield Banc Corp or a
Related Entity,
7) the Participants willful and continued refusal to substantially perform assigned duties,
other than refusal resulting from sickness or illness or while suffering from an incapacity
due to physical or mental illness, including a condition that does or may constitute a
Disability,
8) the Participants willful engagement in gross misconduct materially and demonstrably
injurious to Middlefield Banc Corp or a Related Entity,
9) the Participants breach of any term of this Plan or an Award Agreement,
10) intentional cooperation with a party attempting a Change in Control of Middlefield Banc
Corp, unless Middlefield Banc Corps board of directors approves or ratifies the
Participants action before the Change in Control or unless the Participants cooperation is
required by law, or
11) any action that constitutes cause as defined in any written agreement between the
Participant and Middlefield Banc Corp or a Related Entity.
10.2 Termination for any Other Reason. Unless specified otherwise in the Award Agreement or
in this Plan and except as provided in section 10.1, the portion of a Participants outstanding
Award that is unvested and unexercisable when the Participants employment or director service
terminates shall be forfeited and the portion of any Restricted Stock Award or Performance Share
Award that is unvested and held in escrow shall be forfeited. Options and SARs that are
exercisable when termination occurs shall be forfeited if not exercised before the earlier of (x)
the expiration date specified in the Award Agreement or (y) 90 days after the termination date.
Article 11
Effect of a Change in Control
11.1 Definition of Change in Control. The term Change in Control shall have the
meaning given in any written agreement between the Employee and Middlefield Banc Corp or a Related
Entity. However, if an Award is subject to Internal Revenue Code section 409A, the term Change in
Control shall have the meaning given in section 409A. If an Award is not subject to Internal
Revenue Code section 409A and if the term Change in Control is not defined in a written agreement
between the Employee and Middlefield Banc Corp or a Related Entity, any of the following events
occurring on or after the date this Plan becomes effective under section 1.2 shall constitute a
Change in Control
(a) Change in board composition. If individuals who constitute Middlefield Banc Corps board
of directors on the date this Plan becomes effective under section 1.2 (the Incumbent
Directors) cease for any reason to constitute at least a majority of the
9
board of directors.
A person who becomes a director after the date this Plan becomes effective and whose election or
nomination for election is approved by a vote of at least two-thirds (2/3) of the Incumbent
Directors on the board of directors shall be deemed to be an Incumbent Director. The necessary
two-thirds approval may take the form of a specific vote on that persons election or nomination or
approval of Middlefield Banc Corps proxy statement in which the person is named as a nominee for
director, without written objection by Incumbent Directors to the nomination. A person elected or
nominated as a director of Middlefield Banc Corp initially as the result of an actual or threatened
director-election contest or any other actual or threatened solicitation of proxies by or on behalf
of any person other than Middlefield Banc Corps board of directors shall never be considered an
Incumbent Director unless at least two-thirds (2/3) of the Incumbent Directors specifically vote to
treat that person as an Incumbent Director.
(b) Significant ownership change. If any person directly or indirectly is or becomes the
beneficial owner of securities whose combined voting power in the election of Middlefield Banc
Corps directors is
1) 50% or more of the combined voting power of all of Middlefield Banc Corps outstanding
securities eligible to vote for the election of Middlefield Banc Corp directors,
2) 25% or more, but less than 50%, of the combined voting power of all of Middlefield Banc
Corps outstanding securities eligible to vote in the election of Middlefield Banc Corps
directors, except that an event described in this paragraph (b)(2) shall not constitute a
Change in Control if it is the result of any of the following acquisitions of Middlefield
Banc Corps securities
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(a) |
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by Middlefield Banc Corp or a Related Entity, reducing the number of
Middlefield Banc Corp securities outstanding (unless the person thereafter becomes
the beneficial owner of additional securities that are eligible to vote in the
election of Middlefield Banc Corp directors, increasing the persons beneficial
ownership by more than one percent), |
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(b) |
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by or through an employee benefit plan sponsored or maintained by
Middlefield Banc Corp or a Related Entity and described (or intended to be
described) in Internal Revenue Code section 401(a), |
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(c) |
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by or through an equity compensation plan maintained by Middlefield Banc
Corp or a Related Entity, including this Plan and any program described in Internal
Revenue Code section 423, |
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(d) |
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by an underwriter temporarily holding securities in an offering of
securities, |
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(e) |
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in a Non-Control Transaction, as defined in section 11.1(c), or |
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(f) |
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in a transaction (other than one described in section 11.1(c)) in which securities
eligible to vote in the election of Middlefield Banc Corp directors are acquired from
Middlefield Banc Corp, if a majority of the Incumbent Directors approves a resolution
providing expressly that the acquisition shall not constitute a Change in Control. |
(c) Merger. Consummation of a merger, consolidation, share exchange, or similar form of
corporate transaction involving Middlefield Banc Corp or a Related Entity requiring approval of
Middlefield Banc Corps stockholders, whether for the transaction or for the issuance of securities
in the transaction (a Business Combination), unless immediately after the Business
Combination
1) more than 50% of the total voting power of either (x) the corporation resulting from
consummation of the Business Combination (the Surviving Corporation) or, if
applicable, (y) the ultimate parent corporation that directly or indirectly beneficially owns
100% of the voting securities eligible to elect directors of the Surviving Corporation (the
Parent Corporation) is represented by securities that were eligible to vote in the
election of Middlefield Banc Corp directors and that were outstanding immediately before the
Business Combination (or, if applicable, represented by securities into which the Middlefield
Banc Corp securities were converted in the Business Combination), and that voting power among
the holders thereof is in substantially the same proportion as the voting power of securities
eligible to vote in the election of Middlefield Banc Corp directors among the holders thereof
immediately before the Business Combination,
10
2) no person (other than any employee benefit plan sponsored or maintained by the Surviving
Corporation or the Parent Corporation or any employee stock benefit trust created by the
Surviving Corporation or the Parent Corporation) directly or indirectly is or becomes the
beneficial owner of 25% or more of the total voting power of the outstanding voting
securities eligible to elect directors of the Parent Corporation (or, if there is no Parent
Corporation, the Surviving Corporation), and
3) at least a majority of the members of the board of directors of the Parent Corporation
(or, if there is no Parent Corporation, the Surviving Corporation) were Incumbent Directors
when the initial agreement providing for the Business Combination was approved by Middlefield
Banc Corps board of directors.
A Business Combination satisfying all of the criteria specified in clauses (1), (2), and (3)
of this section 11.1(c) shall constitute a Non-Control Transaction, or
(d) Sale of Assets. If Middlefield Banc Corps stockholders approve a plan of complete
liquidation or dissolution of Middlefield Banc Corp or a sale of all or substantially all of its
assets, but in any case if and only if Middlefield Banc Corps assets are transferred to an entity
not owned directly or indirectly by Middlefield Banc Corp or its stockholders.
11.2 Effect of Change in Control. If a Change in Control occurs, the Plan Committee shall
have the right in its sole discretion to
(a) accelerate the exercisability of any or all Options or SARs, despite any limitations
contained in the Plan or Award Agreement,
(b) accelerate the vesting of Restricted Stock, despite any limitations contained in the Plan
or Award Agreement,
(c) accelerate the vesting of Performance Shares, despite any limitations contained in the
Plan or Award Agreement,
(d) cancel any or all outstanding Options, SARs, unvested Restricted Stock, and Performance
Shares in exchange for the kind and amount of shares of the surviving or new corporation, cash,
securities, evidences of indebtedness, other property, or any combination thereof that the holder
of the Option, SAR, unvested Restricted Stock, or Performance Share would have received upon
consummation of the Change-in-Control transaction (the Acquisition Consideration) had the
Restricted Stock been vested or had the Option, SAR, or Performance Share been exercised or
converted into shares of Middlefield Banc Corp common stock before the transaction, less the
applicable exercise or purchase price,
(e) cause the holders of any or all Options, SARs, and Performance Shares to have the right
during the term of the Option, SAR, or Performance Share to receive upon exercise or cause the
holders of unvested Restricted Stock to receive the Acquisition Consideration receivable upon
consummation of the transaction by a holder of the number of shares of Middlefield Banc Corp common
stock that might have been obtained upon exercise or conversion of all or any portion thereof, less
the applicable exercise or purchase price therefor, or to convert the Stock Option, SAR, unvested
Restricted Stock, or Performance Share into a stock option, appreciation right, restricted share,
or performance share relating to the surviving or new corporation in the transaction, or
(f) take such other action as it deems appropriate to preserve the value of the Award to the
Participant.
The Plan Committee may provide for any of the foregoing actions in an Award Agreement in
advance, may provide for any of the foregoing actions in connection with the Change in Control, or
both. Alternatively, the Plan Committee shall also have the right to require any purchaser of
Middlefield Banc Corps assets or stock, as the case may be, to take any of the actions set forth
in the preceding sentence as such purchaser may determine to be appropriate or desirable. The
manner of application and interpretation of the provisions of this section 11.2 shall be determined
by the Plan Committee in its sole and absolute discretion. Despite any provision of this Plan or
an Award Agreement to the contrary, a Participant shall not be entitled to any amount under this
Plan if he or she acted in concert with any person to effect a Change in Control, unless the
Participant acted at the specific direction of Middlefield Banc Corps board of directors and in
his or her capacity as an employee of Middlefield Banc Corp or a Related Entity. For purposes of
this Plan the term person shall be as defined in section 3(a)(9) and as used in sections
13(d)(3) and 14(d) (2) of the Securities Exchange
11
Act of 1934, and the terms beneficial
owner and beneficial ownership shall have the meaning given in the Securities and
Exchange Commissions Rule 13d-3 under the Securities Exchange Act of 1934.
Article 12
Amendment, Modification, and Termination of this Plan
Middlefield Banc Corp may terminate, suspend, or amend the Plan at any time without
stockholder approval, unless stockholder approval is necessary to satisfy applicable requirements
imposed by (a) Rule 16b-3 under the Securities Exchange Act of 1934, or any successor rule or
regulation, (b) the Internal Revenue Code, which requirements may include qualification of an Award
as performance-based compensation under Internal Revenue Code section 162(m), or (c) any securities
exchange, market, or other quotation system on or through which Middlefield Banc Corps securities
are listed or traded. However, no Plan amendment shall (x) result in the loss of a Plan Committee
members status as a non-employee director, as that term is defined in Rule 16b-3 under the
Securities Exchange Act of 1934 or any successor rule or regulation, (y) cause the Plan to fail to
satisfy the requirements imposed by Rule 16b-3, or (z) without the affected Participants consent
(and except as specifically provided otherwise in this Plan or the Award Agreement), adversely
affect any Award granted before the amendment, modification, or termination. Despite any provision
in the Plan, including this Article 12, to the contrary, Middlefield Banc Corp shall have the right
to amend the Plan and any Award Agreements without additional consideration to affected
Participants if amendment is necessary to avoid penalties arising under Internal Revenue Code
section 409A, even if the amendment reduces, restricts, or eliminates rights granted under the
Plan, the Award Agreement, or both before the amendment.
Article 13
Issuance of Shares and Share Certificates
13.1 Issuance of Shares. Middlefield Banc Corp shall issue or cause to be issued shares of
its common stock as soon as practicable upon exercise or conversion of an Award that is payable in
shares of Middlefield Banc Corp common stock. No shares shall be issued until full payment is
made, if payment is required by the terms of the Award. Until a stock certificate evidencing the
shares is issued and except as otherwise provided in this Plan, no right to vote or receive
dividends or any other rights as a stockholder shall exist for the shares of Middlefield Banc Corp
common stock to be issued, despite the exercise or conversion of the Award payable in shares,
except as may be otherwise provided in this Plan. Issuance of a stock certificate shall be
evidenced by the appropriate entry on the books of Middlefield Banc Corp or of a duly authorized
transfer agent of Middlefield Banc Corp
13.2 Delivery of Share Certificates. Middlefield Banc Corp shall not be required to issue or
deliver any certificates until all of the following conditions are fulfilled
(a) payment in full for the shares and for any tax withholding,
(b) completion of any registration or other qualification of the shares the Plan Committee in
its discretion deems necessary or advisable under any Federal or state laws or under the rulings or
regulations of the Securities and Exchange Commission or any other regulating body,
(c) if Middlefield Banc Corp common stock is listed on The Nasdaq Stock Market or another
exchange, admission of the shares to listing on The Nasdaq Stock Market or the other exchange,
(d) if the offer and sale of shares of Middlefield Banc Corp common stock is not registered
under the Securities Act of 1933, qualification of the offer and sale as a private placement under
the Securities Act of 1933 or qualification under another registration exemption under the
Securities Act of 1933,
(e) obtaining any approval or other clearance from any Federal or state governmental agency
the Plan Committee in its discretion determines to be necessary or advisable, and
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(f) the Plan Committee is satisfied that the issuance and delivery of shares of Middlefield
Banc Corp common stock under this Plan complies with applicable Federal, state, or local law, rule,
regulation, or ordinance or any rule or regulation of any other regulating body, for which the Plan
Committee may seek approval of Middlefield Banc Corps counsel.
13.3 Applicable Restrictions on Shares. Shares of Middlefield Banc Corp common stock issued
may be subject to such stock transfer orders and other restrictions as the Plan Committee may
determine are necessary or advisable under any applicable Federal or state securities law rules,
regulations and other requirements, the rules, regulations and other requirements of The Nasdaq
Stock Market or any stock exchange upon which Middlefield Banc Corp common stock is listed, and any
other applicable Federal or state law. Certificates for the common stock may bear any restrictive
legends the Plan Committee considers appropriate.
13.4 Book Entry. Instead of issuing stock certificates evidencing shares, Middlefield Banc
Corp may use a book entry system in which a computerized or manual entry is made in the records of
Middlefield Banc Corp to evidence the issuance of shares of Middlefield Banc Corp common stock.
Middlefield Banc Corps records are binding on all parties, unless manifest error exists.
Article 14
Miscellaneous
14.1 Assignability. Except as described in this section or as provided in section 14.2, an
Award may not be transferred except by will or by the laws of descent and distribution, and an
Award may be exercised during the Participants lifetime solely by the Participant or by the
Participants guardian or legal representative. However, with the permission of the Plan Committee
a Participant or a specified group of Participants may transfer Awards other than Incentive Stock
Options to a revocable inter vivos trust of which the Participant is the settlor, or may transfer
Awards other than Incentive Stock Options to a member of the Participants immediate family, a
revocable or irrevocable trust established solely for the benefit of the Participants immediate
family, a partnership or limited liability company whose only partners or members are members of
the Participants immediate family, or an organization described in Internal Revenue Code section
501(c)(3). An Award transferred to one of these permitted transferees shall continue to be subject
to all of the terms and conditions that applied to the Award before the transfer and to any other
rules prescribed by the Plan Committee. A permitted transferee may not retransfer an Award except
by will or by the laws of descent and distribution, and the transfer by will or by the laws of
descent and distribution must be a transfer to a person who would be a permitted transferee
according to this section 14.1.
14.2 Beneficiary Designation. Each Participant may name a beneficiary or beneficiaries to
receive or to exercise any vested Award that is unpaid or unexercised at the Participants death.
Beneficiaries may be named contingently or successively. Unless otherwise provided in the
beneficiary designation, each designation made shall revoke all prior designations made by the same
Participant. A beneficiary designation must be made on a form prescribed by the Plan Committee and
shall not be effective until filed in writing with the Plan Committee. If a Participant has not
made an effective beneficiary designation, the deceased Participants
beneficiary shall be his or her surviving spouse or, if none, the deceased Participants
estate. None of Middlefield Banc Corp, its board of directors, or the Plan Committee is required
to infer a beneficiary from any other source. The identity of a Participants designated
beneficiary shall be based solely on the information included in the latest beneficiary designation
form completed by the Participant and shall not be inferred from any other evidence.
14.3 No Implied Rights to Awards or Continued Services. No potential participant has any
claim or right to be granted an Award under this Plan, and there is no obligation of uniformity of
treatment of participants under this Plan. Nothing in the Plan guarantees or shall be construed to
guarantee that any Participant will receive a future Award. Neither this Plan nor any Award shall
be construed as giving any individual any right to continue as an Employee or Director of
Middlefield Banc Corp or a Related Entity. Neither the Plan nor any Award shall constitute a
contract of employment, and Middlefield Banc Corp expressly reserves to itself and all Related
Entities the right at any time to terminate employees free from liability or any claim under this
Plan, except as may be specifically provided in this Plan or in an Award Agreement.
14.4 Tax Withholding. (a) Middlefield Banc Corp shall withhold from other amounts owed to
the Participant or require a Participant to remit to Middlefield Banc Corp an amount sufficient to
satisfy federal, state, and local withholding tax requirements on any Award, exercise, or
cancellation of an Award or purchase of stock. If these amounts are not to be withheld from other
payments due to the Participant or if there are no other payments due to the Participant,
Middlefield Banc Corp shall defer payment of cash or
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issuance of shares of stock until the earlier
of (x) 30 days after the settlement date, or (y) the date the Participant remits the required
amount.
(b) If the Participant does not remit the required amount within 30 days after the settlement
date, Middlefield Banc Corp shall permanently withhold from the value of the Awards to be
distributed the minimum amount required to be withheld to comply with applicable federal, state,
and local income, wage, and employment taxes, distributing the balance to the Participant.
(c) In its sole discretion, which may be withheld for any reason or for no reason, the Plan
Committee may permit a Participant to reimburse Middlefield Banc Corp for this tax withholding
obligation through one or more of the following methods, subject to conditions the Plan Committee
establishes
1) having shares of stock otherwise issuable under the Plan withheld by Middlefield Banc
Corp, but only to the extent of the minimum amount that must be withheld to comply with
applicable state, federal, and local income, employment, and wage tax laws,
2) delivering to Middlefield Banc Corp previously acquired shares of Middlefield Banc Corp
common stock that the Participant has owned for at least six months,
3) remitting cash to Middlefield Banc Corp, or
4) remitting a personal check immediately payable to Middlefield Banc Corp.
14.5 Indemnification. Each individual who is or was a member of Middlefield Banc Corps board
of directors or Plan Committee shall be indemnified and held harmless by Middlefield Banc Corp
against and from any loss, cost, liability, or expense that may be imposed upon or reasonably
incurred by him or her in connection with or resulting from any claim, action, suit, or proceeding
to which he or she may be made a party or in which he or she may be involved by reason of any
action taken or not taken under the Plan as a director of Middlefield Banc Corp or as a Plan
Committee member and against and from any and all amounts paid, with Middlefield Banc Corps
approval, by him or her in settlement of any matter related to or arising from the Plan as a
Middlefield Banc Corp director or as a Plan Committee member or paid by him or her in satisfaction
of any judgment in any action, suit or proceeding relating to or arising from the Plan against him
or her as a Middlefield Banc Corp director or as a Plan Committee member, but only if he or she
gives Middlefield Banc Corp an opportunity at its expense to handle and defend the matter before he
or she undertakes to handle and defend it in his or her own behalf. The right of indemnification
described in this section is not exclusive and is independent of any other rights of
indemnification to which the individual may be entitled under Middlefield Banc Corps
organizational documents, by contract, as a matter of law, or otherwise.
14.6 No Limitation on Compensation. Nothing in the Plan shall be construed to limit the right
of Middlefield Banc Corp to establish other plans or to pay compensation to its employees or
directors in cash or property in a manner not expressly authorized under the Plan.
14.7 Governing Law. The Plan and all agreements hereunder shall be construed in accordance
with and governed by the laws, other than laws governing conflict of laws, of the State of Ohio.
This Plan is not intended to be governed by the Employee Retirement Income Security Act of 1974.
The Plan shall be construed and administered in a manner consistent with that intent.
14.8 No Impact on Benefits. Plan Awards are not compensation for purposes of calculating a
Participants rights under any employee benefit plan that does not specifically require the
inclusion of Awards in benefit calculations.
14.9 Securities and Exchange Commission Rule 16b-3. The Plan is intended to comply with all
applicable conditions of Securities and Exchange Commission Rule 16b-3 under the Securities
Exchange Act of 1934, as that rule may be amended from time to time. All transactions involving a
Participant who is subject to beneficial ownership reporting under section 16(a) of the Securities
Exchange Act of 1934 shall be subject to the conditions set forth in Rule 16b-3, regardless of
whether the conditions are expressly set forth in this Plan, and any provision of this Plan that is
contrary to Rule 16b-3 shall not apply to that Participant.
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14.10 Internal Revenue Code Section 162(m). The Plan is intended to comply with applicable
requirements of section 162(m) for exemption of performance-based compensation from the deduction
limitations of section 162(m). Unless the Plan Committee expressly determines otherwise, any
provision of this Plan that is contrary to those section 162(m) exemption requirements shall not
apply to an Award that is intended to qualify for the exemption for performance-based compensation.
14.11 Successors. All obligations of Middlefield Banc Corp under Awards granted under this
Plan are binding on any successor to Middlefield Banc Corp, whether as a result of a direct or
indirect purchase, merger, consolidation, or otherwise of all or substantially all of the business
or assets of Middlefield Banc Corp.
14.12 Severability. If any provision of this Plan or the application thereof to any person or
circumstances is held to be illegal or invalid, the illegality or invalidity shall not affect the
remaining parts of this Plan or other applications, and this Plan is to be construed and enforced
as if the illegal or invalid provision had not been included.
14.13 No Golden Parachute Payments. Despite any provision in this Plan or in an Award
Agreement to the contrary, Middlefield Banc Corp shall not be required to make any payment under
this Plan or an Award Agreement that would be a prohibited golden parachute payment within the
meaning of section 18(k) of the Federal Deposit Insurance Act.
This 2007 Omnibus Equity Plan of Middlefield Banc Corp was adopted by Middlefield Banc Corps
board of directors on November 27, 2007. This 2007 Omnibus Equity Plan was thereafter approved by
stockholders of Middlefield Banc Corp at a meeting on , 200_.
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MIDDLEFIELD BANC CORP.
PROXY SOLICITED
BY THE BOARD OF DIRECTORS
ANNUAL MEETING OF SHAREHOLDERS
The undersigned shareholder of Middlefield Banc Corp. hereby constitutes and appoints George
F. Hasman and Donald D. Hunter, and each of them, with full power of substitution, as proxies to
represent the undersigned at the Annual Meeting of Shareholders of Middlefield Banc Corp. to be
held on May 14, 2008, and any adjournments and postponements thereof, and to vote the shares of
common stock the undersigned would be entitled to vote upon all matters referred to herein and in
their discretion upon any other matters that properly come before the Annual Meeting:
(Continued and to be signed on the reverse side.)
ANNUAL MEETING OF
SHAREHOLDERS OF
Middlefield Banc Corp.
May 14, 2008
Please date, sign
and mail
your proxy card in the
envelope provided as soon
as possible.
â Please detach
along perforated line and mail in the envelope provided. â
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PLEASE SIGN, DATE AND
RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS
SHOWN HERE x
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1. |
To elect the three nominees identified below as directors for a term of three years and until their
successors are elected and qualified |
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FOR |
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AGAINST |
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ABSTAIN |
2. Approval of
the 2007 Omnibus Equity Plan |
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NOMINEES: |
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FOR ALL NOMINEES |
¡
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Frances H. Frank
Kenneth E. Jones James J. McCaskey
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3. To ratify the appointment of S.R.
Snodgrass, A.C. as independent auditor for the fiscal year ending
December 31, 2008 |
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WITHHOLD
AUTHORITY FOR ALL NOMINEES |
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The Board recommends a vote FOR the First Proposal regarding election of the identified nominees, FOR the Second Proposal
regarding approval of the 2007 Omnibus Equity Plan, and FOR the Third Proposal ratifying the appointment of S.R. Snodgrass, A.C.
as the independent auditor. |
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FOR ALL
EXCEPT (See Instructions below) |
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The
shares represented by this proxy will be voted as specified. Unless specified to the contrary, all
shares of the undersigned will be voted "FOR" election of the nominees identified above, "FOR" approval of the 2007 Omnibus
Equity Plan, and "FOR" ratification of the independent auditor. If any other business is properly presented at the meeting, this proxy
will be voted by those named herein in accordance with their best judgment. The Board knows of no other business to be presented
at the meeting.
The undersigned acknowledges receipt from Middlefield Banc Corp., before execution of this proxy, of
Notice of the Meeting, a Proxy Statement, and Annual Report.
Please mark, sign, date, and return this proxy promptly using the postage paid, self addressed envelope provided.
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INSTRUCTION: To withhold authority
to vote for any individual nominee(s), mark FOR
ALL EXCEPT and fill in the circle next to each nominee you wish to withhold,
as shown here: = |
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To
change the address on your
account, please check the box at right and indicate your new address in
the address space above. Please note that changes to the registered
name(s) on the account may not be submitted via this method.
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Signature
of Shareholder |
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Date: |
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Signature of
Shareholder |
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Date: |
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Please sign exactly as your name or names appear on
this Proxy. When shares are held jointly, each holder should sign. When
signing as executor, administrator, attorney, trustee or guardian, please
give full title as such. If the signer is a corporation, please sign full
corporate name by duly authorized officer, giving full title as such. If
signer is a partnership, please sign in partnership name by authorized
person. |
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