Middlefield Banc Corp DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities
Exchange Act of 1934 (Amendment
No. )
Filed by the
Registrant þ
Filed by a Party other than the
Registrant o
Check the appropriate box:
|
|
|
o Preliminary
Proxy Statement
|
|
|
|
|
|
|
o Confidential,
for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2))
|
þ Definitive
Proxy Statement
|
o Definitive
Additional Materials
|
o Soliciting
Material Pursuant to §240.14a-12
|
MIDDLEFIELD BANC CORP
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if
other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
|
|
þ |
No fee required.
|
|
o |
Fee computed on table below per Exchange Act
Rules 14a-6(i)(4) and 0-11.
|
|
|
(1) |
Title of each class of securities to which
transaction applies:
|
|
|
(2) |
Aggregate number of securities to which
transaction applies:
|
|
|
(3) |
Per unit price or other underlying value of
transaction computed pursuant to Exchange Act Rule 0-11
(set forth the amount on which the filing fee is calculated and
state how it was determined):
|
|
|
(4) |
Proposed maximum aggregate value of transaction:
|
|
|
o |
Fee paid previously with preliminary materials.
|
|
o |
Check box if any part of the fee is offset as
provided by Exchange Act Rule 0-11(a)(2) and identify the filing
for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or
Schedule and the date of its filing.
|
|
|
(1) |
Amount Previously Paid:
|
|
|
(2) |
Form, Schedule or Registration Statement No.:
|
April 3, 2006
Dear Shareholders:
You are cordially invited to attend the 2006 Annual Meeting of Shareholders of Middlefield
Banc Corp. The meeting will be held on Wednesday, May 10, 2006, 1:00 p.m. local time at the
Grandview Inn, 13404 Old State Road, Middlefield, Ohio. The attached Notice of Annual Meeting of
Shareholders and proxy statement discuss the business to be conducted at the meeting.
Your vote is important, regardless of the number of shares you own. Please read the enclosed
proxy statement and then complete, sign, and date the enclosed proxy and return it in the
accompanying postage-paid return envelope as promptly as possible. This will not prevent you from
voting in person, but it will ensure that your vote is counted.
Thank you for your attention to this important matter.
|
|
|
|
|
Sincerely, |
|
|
|
|
|
|
|
|
|
Donald D. Hunter
|
|
|
|
|
|
|
|
Chairman of the Board |
15985 East High Street, P.O. Box 35 Middlefield, Ohio 44062 440/632-1666 888/801-1666
440/632-1700 (FAX) www.middlefieldbank.com
TABLE OF CONTENTS
Middlefield Banc Corp.
15985 East High Street
P.O. Box 35
Middlefield, Ohio 44062
(440) 632-1666
Notice of Annual Meeting of Shareholders
Notice is hereby given that the 2006 Annual Meeting of Shareholders of Middlefield Banc Corp.
will be held at the Grandview Inn, 13404 Old State Road, Middlefield, Ohio, on Wednesday, May 10,
2006, at 1:00 p.m. local time.
A proxy and a proxy statement for the 2006 Annual Meeting of Shareholders are enclosed. The
purpose of the annual meeting is to consider and act upon
|
1) |
|
election of three directors to serve until the 2009 Annual Meeting of
Shareholders or until their successors are elected and qualified, |
|
|
2) |
|
ratification of the Boards appointment of S.R. Snodgrass, A.C. as independent
auditor for the fiscal year ending December 31, 2006, and |
|
|
3) |
|
such other business as may properly come before the meeting or any adjournment
thereof. |
The Board of Directors is not aware of any other business to come before the annual meeting.
Any action may be taken on the foregoing proposals at the 2006 annual meeting on the date specified
or on any date or dates to which the annual meeting may be adjourned or postponed. The record date
for determining shareholders entitled to notice of and to vote at the meeting is March 22, 2006.
You are requested to complete and sign the enclosed proxy, which is solicited by the Board of
Directors, and to return it promptly in the postage-paid return envelope provided. Please sign
your name on the proxy exactly as indicated thereon.
|
|
|
|
|
By Order of the Board of Directors, |
|
|
|
|
|
|
|
|
|
|
|
Nancy C. Snow
Secretary |
Middlefield, Ohio
April 3, 2006
|
|
IMPORTANT: PLEASE VOTE, SIGN, DATE, AND RETURN THE ENCLOSED PROXY AS
PROMPTLY AS POSSIBLE IN THE ENCLOSED POSTAGE-PAID ENVELOPE, REGARDLESS OF
WHETHER YOU PLAN TO ATTEND THE ANNUAL MEETING |
Thank you for acting promptly
Middlefield Banc Corp.
15985 East High Street
P.O. Box 35
Middlefield, Ohio 44062
(440) 632-1666
Proxy Statement
This proxy statement is furnished in connection with the solicitation by the Board of
Directors of Middlefield Banc Corp. (Middlefield), an Ohio corporation, of proxies to be voted at
the 2006 Annual Meeting of Shareholders and at any adjournment or postponement thereof. The annual
meeting will be held on Wednesday, May 10, 2006, at 1:00 p.m. local time, at the Grandview Inn,
13404 Old State Road, Middlefield, Ohio. The accompanying Notice of Meeting and this Proxy
Statement are first being mailed to shareholders on or about April 3, 2006.
Purpose of the Meeting
At the annual meeting, we will ask Middlefield shareholders to
(1) elect three directors to serve until the 2009 Annual Meeting of Shareholders or until
their successors are elected and qualified, and
(2) ratify the appointment of Middlefields independent auditor.
Voting and Revocation of Proxies
Proxies solicited hereby may be used at the annual meeting only and will not be used for any
other meeting. Proxies solicited by the Board will be voted in accordance with the directions
given. If no instructions are given, proxies will be voted in favor of the proposals set forth in
this proxy statement.
Shareholders who execute proxies retain the right to revoke them at any time before completion
of the annual meeting, but revocation will not affect a vote previously taken. You may revoke a
proxy by
|
|
|
attending the annual meeting and advising Middlefields Secretary that
you intend to vote in person (but your attendance at the annual
meeting will not constitute revocation of a proxy), |
|
|
|
|
giving a subsequent proxy relating to the same shares, or |
|
|
|
|
filing with the Secretary at or before the annual meeting a written
notice of revocation bearing a later date than the proxy. |
A written notice revoking a proxy should be delivered to Ms. Nancy C. Snow, Secretary,
Middlefield Banc Corp., 15985 East High Street, P.O. Box 35, Middlefield, Ohio 44062. Unless
revoked, the shares represented by proxies will be voted at the annual meeting.
Record Date and Outstanding Shares; Quorum
If you were a shareholder at the close of business on March 22, 2006, you are entitled to vote
at the annual meeting. As of March 22, 2006, there were 1,352,022 shares of Middlefield common
stock issued and outstanding. When present in person or by proxy at the annual meeting, the
holders of a majority of the shares of Middlefield common stock issued and outstanding and entitled
to vote will constitute a quorum for the conduct of business at the meeting.
Vote Required
Shareholders are entitled to one vote for each share held. Shareholders are not entitled to
cumulate their votes in the election or removal of directors or otherwise. Directors are elected
by a plurality vote of shareholders present in person or by proxy and constituting a quorum,
meaning the nominees receiving the greatest numbers of votes will be elected.
Abstentions and Broker Non-Votes
Abstention may be specified on all proposals except the election of directors. Although they
are counted for purposes of establishing that a quorum is present, abstentions and broker non-votes
are not counted as votes cast. Because directors are elected by a plurality of votes cast,
abstentions and broker non-votes have no effect on the election of directors.
Voting Securities and Principal Holders
No person is known by Middlefield to own beneficially more than 5% of the outstanding common
stock. The following table shows the beneficial ownership of Middlefield common stock on March 22,
2006, by
|
|
|
each director and director nominee and each executive officer
identified in the Summary Compensation Table, and |
|
|
|
|
all directors, nominees, and executive officers as a group. |
For purposes of the table, a person is considered to beneficially own any shares over which he
or she exercises sole or shared voting or investment power or of which he or she has the right to
acquire beneficial ownership within 60 days. Unless otherwise indicated, voting power and
investment power are exercised solely by the person named or they are shared with members of his or
her household. Shares deemed to be outstanding for purposes of computing Percent of stock are
calculated on the basis of 1,352,022 shares outstanding, plus the number of shares each individual
has the right to acquire within 60 days.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares |
|
|
Shares acquirable within |
|
|
|
|
|
|
beneficially |
|
|
60 days by exercise of |
|
|
Percent of |
|
Directors, nominees and named executive officers |
|
owned |
|
|
options(1) |
|
|
stock |
|
Thomas G. Caldwell, President and Chief Executive Officer |
|
|
10,686 |
(2) |
|
|
13,058 |
|
|
|
1.74 |
% |
Richard T. Coyne |
|
|
4,016 |
(3) |
|
|
0 |
|
|
|
(10 |
) |
Frances H. Frank |
|
|
8,380 |
(4) |
|
|
1,917 |
|
|
|
(10 |
) |
Jay P. Giles |
|
|
875 |
|
|
|
5,628 |
|
|
|
(10 |
) |
Thomas C. Halstead |
|
|
10,468 |
(5) |
|
|
1,445 |
|
|
|
(10 |
) |
George F. Hasman |
|
|
7,335 |
|
|
|
231 |
|
|
|
(10 |
) |
James R. Heslop, II, Executive Vice President and Chief Operating Officer |
|
|
1,994 |
(6) |
|
|
12,135 |
|
|
|
1.04 |
% |
Donald D. Hunter, Chairman of the Board |
|
|
7,939 |
|
|
|
1,917 |
|
|
|
(10 |
) |
James J. McCaskey |
|
|
689 |
(7) |
|
|
1,214 |
|
|
|
(10 |
) |
Martin S. Paul |
|
|
1,157 |
(5) |
|
|
917 |
|
|
|
(10 |
) |
Donald L. Stacy, Chief Financial Officer and Treasurer |
|
|
1,055 |
(8) |
|
|
6,653 |
|
|
|
(10 |
) |
Carolyn J. Turk |
|
|
1,837 |
|
|
|
0 |
|
|
|
(10 |
) |
Donald E. Villers |
|
|
9,736 |
(9) |
|
|
1,114 |
|
|
|
(10 |
) |
Other executive officers (4 people) |
|
|
2,174 |
|
|
|
24,113 |
|
|
|
1.91 |
% |
|
|
|
|
|
|
|
|
|
|
All directors, nominees, and executive officers as a group (17 people) |
|
|
68,340 |
|
|
|
70,342 |
|
|
|
9.75 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Options granted under Middlefields 1999 Stock Option Plan. Options granted under the
plan vest and become exercisable one year after the grant date and have ten-year terms. |
|
(2) |
|
Includes 105 shares held individually by Mr. Caldwell, 129 shares held by Mr. Caldwell as
custodian for his minor children, and 10,452 shares held jointly with spouse. |
|
(3) |
|
Includes 167 shares held by Mr. Coynes spouse. |
2
|
|
|
(4) |
|
Includes 4,965 shares held by Mrs. Franks spouse. Mrs. Frank disclaims beneficial ownership
of shares held by her spouse. |
|
(5) |
|
Includes 3,543 shares held by Mr. Halsteads spouse
and her trust. |
|
(6) |
|
Includes 183 shares held by Mr. Heslop as custodian for his minor children. |
|
(7) |
|
Includes 248 shares held by jointly with spouse and 441 shares held by spouse in spouses
retirement account. |
|
(8) |
|
Includes 11 shares held by jointly with son and 105 shares held by spouse. |
|
(9) |
|
Includes 1,834 shares held individually by Mr. Villers, 4,586 shares held by Mr. Villers
spouse individually or jointly with children, and 3,315 shares held by Mr. Villers jointly
with children and grandchildren. |
|
(10) |
|
Does not exceed 1%. |
Corporate Governance
Middlefield periodically reviews its corporate governance policies and procedures to ensure
that Middlefield meets the highest standards of ethical conduct, reports with accuracy and
transparency, and maintains full compliance with laws, rules, and regulations that govern
Middlefields operations. As part of the corporate governance process, the Board reviews and
adopts corporate governance policies and practices for Middlefield.
Middlefield has adopted a Code of Ethics that is designed to promote the highest standards of
ethical conduct by Middlefields directors, executive officers, and employees. The Code of Ethics
requires that Middlefields directors, executive officers, and employees avoid conflicts of
interest, comply with all laws and other legal requirements, conduct business in an honest and
ethical manner, and otherwise act with integrity and in Middlefields best interest. Under the
terms of the Code of Ethics, directors, executive officers, and employees are required to report
any conduct that they believe in good faith to be an actual or apparent violation of the Code of
Ethics. In addition, Middlefield has adopted a Code of Ethics for Financial Professionals, which
applies to Middlefields principal executive officer, principal financial officer, principal
accounting officer or controller, or person performing similar functions for Middlefield. The Code
of Ethics is available on Middlefields website at www.middlefieldbank.com.
As a mechanism to encourage compliance with the Code of Ethics and Code of Ethics for
Financial Professionals, Middlefield has established procedures to receive, retain, and address
complaints received regarding accounting, internal accounting controls, or auditing matters. These
procedures ensure that individuals may submit concerns regarding questionable accounting or
auditing matters in a confidential and anonymous manner.
First Proposal Election of Directors
According
to Article III, Section 2, of Middlefields regulations, the Board may consist
of no fewer than five and no more than 25 directors, the precise number being fixed or changed from
time to time within that range by the Board or by majority vote of shareholders acting at an annual
meeting. On February 13, 2006, the Board of Directors fixed the size of the Board at 9 effective
at the May 10, 2006 Annual Meeting of Shareholders. The Board fixed the number of directors at 9
to increase Middlefields ability to govern its affairs and transact the business of banking. As a
result, Class I includes Directors Frances H. Frank, Thomas C. Halstead, and James J. McCaskey
whose terms expire at the 2008 annual meeting, and Class III includes Directors Thomas G. Caldwell,
Donald D. Hunter, and Carolyn J. Turk whose terms expire at the annual meeting in 2007. For
purposes of the 2006 annual meeting, Director Donald E. Villers, a member of Class I whose current
term expires in 2008, and Director Richard T. Coyne, a member of Class III whose current term
expires in 2007, were recommended by the Corporate Governance and Nominating Committee to serve as
directors in Class II along with James R. Heslop, II. The Board has nominated Directors Villers,
Coyne, and Heslop to serve as directors for three-year terms ending at the 2009 Annual Meeting of
Shareholders, or until their successors are elected and qualified.
3
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Three director |
|
|
|
|
|
|
|
|
|
Current |
|
|
nominees and six |
|
|
|
|
|
Director |
|
term |
|
|
continuing directors |
|
Age |
|
since |
|
expires |
|
Principal occupation in the last 5 years |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nominees for the Term Ending in 2009
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Richard T. Coyne
|
|
|
70 |
|
|
|
1997 |
|
|
|
2007 |
|
|
Mr. Coyne is the General Manager of
Jaco Products, a production plastics
component manufacturer located in
Middlefield, Ohio. He is also Vice
President of Capital Plastics, a coin
and currency manufacturer located in
Massillon, Ohio |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James R. Heslop, II
|
|
|
52 |
|
|
|
2001 |
|
|
|
2006 |
|
|
Executive Vice President and Chief
Operating Officer of the bank since
1996, Mr. Heslop became Executive Vice
President and Chief Operating Officer
of Middlefield on October 30, 2000. He
became a director of the bank in July
1999 and a director of Middlefield on
November 19, 2001. From July 1993
until joining the bank in April 1996,
Mr. Heslop was a director, President,
and Chief Executive Officer of First
County Bank in Chardon, Ohio, an
institution with total assets exceeding
$40 million. First County Bank is an
affiliate of FNB Corporation of
Hermitage, Pennsylvania |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Donald E. Villers
|
|
|
72 |
|
|
|
1987 |
|
|
|
2008 |
|
|
Mr. Villers is retired, having
previously served as a superintendent
with Copperweld Steel, from which he
retired after 31 years of service |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Six Continuing Directors
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas G. Caldwell
|
|
|
48 |
|
|
|
1997 |
|
|
|
2007 |
|
|
Mr. Caldwell is President and Chief
Executive Officer of Middlefield and
the bank. Mr. Caldwell served as Vice
President of Middlefield until October
2000, when he became its President and
CEO |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Donald D. Hunter
|
|
|
77 |
|
|
|
1977 |
|
|
|
2007 |
|
|
Mr. Hunter serves as Chairman of the
Board of each of Middlefield and the
bank. He is a retired retail merchant |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Carolyn J. Turk
|
|
|
49 |
|
|
|
2004 |
|
|
|
2007 |
|
|
Ms. Turk is the Controller of Molded
Fiber Glass Company and a licensed CPA |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Frances H. Frank
|
|
|
58 |
|
|
|
1995 |
|
|
|
2008 |
|
|
Mrs. Frank is the Secretary and
Treasurer of The Frank Agency, Inc., a
general insurance agency located in
Middlefield, Ohio |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas C. Halstead
|
|
|
74 |
|
|
|
1988 |
|
|
|
2008 |
|
|
Mr. Halstead is co-owner of Settlers
Farm, a retail shopping area located in
Middlefield, Ohio. He previously was
owner of Settlers Collections, a retail
gift outlet |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James J. McCaskey
|
|
|
42 |
|
|
|
2004 |
|
|
|
2008 |
|
|
Mr. McCaskey is the President of
McCaskey Landscape & Design, LLC, a
design-build landscape development
company. Previously, he was the Vice
President of Sales for the Pattie
Group, also a design-build landscape
development company, with which he had
been employed for seventeen years |
Directors of Middlefield also serve as directors of The Middlefield Banking Company.
However, directors of the bank are elected annually and do not serve staggered terms. The nine
directors identified in the table above are expected to be nominated and elected to serve as
directors of the bank for the following year.
There are no family relationships among any of Middlefields directors or executive officers.
No director or executive officer of Middlefield serves as a director of (1) a company with a class
of securities registered under or that is subject to the periodic reporting requirements of the
Securities Exchange Act of 1934, or (2) any investment company registered under the Investment
Company Act of 1940.
The Board has determined that all of the current directors and director nominees are
independent under the recently amended listing standards of the Nasdaq Stock Market, Inc., except
for Messrs. Caldwell and Heslop.
Board Committees. The standing committees of Middlefields Board are the corporate governance
and nominating committee, the compensation committee, and the audit committee.
4
Corporate Governance and Nominating Committee. In February of 2004, Middlefield approved the
charter and guidelines of the corporate governance and nominating committee. The charter was
revised in February 2005 to increase the director retirement age to 75 and to make the 1,000 share
ownership requirement for directors adjust automatically based on changes in the shares
outstanding. A current copy of the charter and guidelines are available on Middlefields website
at www.middlefieldbank.com. A copy of the charter and guidelines are also available in print to
shareholders upon request, addressed to Middlefields Secretary, Ms. Nancy C. Snow, at Middlefield
Banc Corp., 15985 East High Street, P.O. Box 35, Middlefield, Ohio 44062. Members of the committee
are appointed by the Board. The committee was composed in 2005 of Directors Hasman (chairman of
the committee), Coyne, and Frank, all of whom are considered by the Board to be independent
directors within the meaning of Nasdaq Rule 4200(a)(15). The corporate governance and nominating
committee met 4 times in 2005.
The corporate governance and nominating committee recommends to the Board the slate of
director nominees to be proposed by the Board for election by the shareholders, any director
nominees to be elected by the Board to fill interim director vacancies, and the directors to be
selected for membership on and chairmanship of the committees of the Board. In addition, this
committee addresses general corporate governance matters on behalf of the Board and reviews with
the Board, on an annual basis, the requisite skills and criteria for new Board members. The
committee also reviews the composition and function of the Board as a whole.
Several factors are considered by the committee when selecting individuals to be nominated for
election to the Board. A candidate must meet any qualification requirements set forth in any
corporate governance documents such as the committees charter and/or guidelines. A candidate must
also not have been subject to certain criminal or regulatory actions. The committee considers the
following criteria in selecting nominees: personal qualities and characteristics, accomplishments,
and reputation in the business community; financial, regulatory, and business experience; current
knowledge and contacts in the communities in which Middlefield does business; ability and
willingness to commit adequate time to Board and committee matters; fit of the individuals skills
with those of other directors and potential directors in building a Board that is effective and
responsive to Middlefields needs; independence; and any other factors the Board deems relevant,
including diversity of viewpoints, background, experience, and other demographics. In addition,
prior to nominating an existing director for re-election to the Board, the committee considers and
reviews an existing directors board and committee attendance and performance; length of board
service; experience, skills, and contributions that the existing director brings to the board; and
independence.
Middlefields corporate governance guidelines require a director to beneficially own at least
1,000 shares of Middlefield stock within three years of becoming a director. The 1,000 share
ownership requirement is adjusted in the event of any change in outstanding shares subsequent to
the adoption of the guidelines by reason of any reorganization, recapitalization, stock split,
stock dividend, combination or exchange of shares, merger, consolidation, or any change in the
corporate structure or shares of Middlefield. Consequently, the share ownership requirement is
1,050 shares as adjusted for the December 15, 2005 5% stock dividend. Middlefields corporate
governance guidelines also establish a director retirement age. Upon reaching the age of 75,
directors may serve on the Board until their term ends. Middlefield directors may not stand for
re-election after their 75th birthday.
The committee will consider nominees for the Board of Directors recommended by stockholders.
A shareholder may submit a nomination for director by following the procedures specified in Article
III, section 4, of Middlefields regulations. Among other things, these procedures require that
the shareholder deliver to Middlefields Secretary a written notice stating the name and age of
each nominee, the nominees principal occupation, and the number of shares of Middlefield
common stock he or she beneficially owns. The written consent of the nominee to serve as a
director must also be provided by the shareholder making the nomination. The information must be
provided to the Secretary at least 60 days before the date corresponding to the date on which
Middlefields proxy materials were mailed to shareholders for the previous years annual
meeting, and no more than 120 days before that date. A nomination made by a shareholder who does
not comply with these procedures will be disregarded.
5
To identify nominees, the committee relies on personal contacts as well as its knowledge of
members of the local communities. The committee also considers director candidates recommended by
stockholders in accordance with the policies and procedures set forth above. The committee
determines whether a candidate is eligible and qualified for service on the Board by evaluating the
candidate under the selection criteria set forth above. Middlefield has not previously used an
independent search firm to identify nominees. Directors of the bank will be elected and nominated
solely by Middlefields and the banks Board of Directors.
Compensation Committee. The compensation committee establishes the compensation of the senior
executive officers of Middlefield and the bank. Middlefield approved a compensation committee
charter in April of 2004 to help establish compensation policies that will enable Middlefield to
attract, motivate, and retain high quality leadership. In 2005, the members of Middlefields
compensation committee and the banks compensation committee were Directors Frank (chair of the
committee), Hunter, McCaskey, Paul, and Villers. Middlefields compensation committee met once in
2005.
Audit Committee. The audit committee appoints Middlefields independent public auditor,
reviews and approves the audit plan and fee estimate of the independent public auditor, appraises
the effectiveness of the internal and external audit efforts, evaluates the adequacy and
effectiveness of Middlefields accounting policies and financial and accounting management,
supervises Middlefields internal auditor, and reviews and approves the annual financial
statements. The audit committee has the authority to engage separate legal counsel and other
advisors, as necessary, to execute its duties. The members of Middlefields audit committee in
2005 were Directors Coyne (chair of the committee), Halstead, Hasman, and Turk. The audit
committee met three times in 2005.
Middlefields Board adopted a written charter for the Audit Committee in August 2001. The
charter is reviewed on an annual basis, and was modified in December 2004 to reflect recent law
changes and regulatory proposals under the Sarbanes-Oxley Act of 2002.
Audit Committee Independence. Middlefield believes that none of the directors who serve on
the audit committee have a relationship with Middlefield or the bank that would interfere with the
exercise of independent judgment in carrying out their responsibilities as director. The Board, in
its business judgment, has determined that all members of the Audit Committee meet the current
independence requirements of the Nasdaq Stock Market and applicable rules and regulations of the
Securities and Exchange Commission, and that Mr. Coyne and Ms. Turk satisfy the requirements for an
audit committee financial expert promulgated by the SEC.
Audit Committee Report. The audit committee has submitted the following report for inclusion
in this proxy statement
The Audit Committee has reviewed and discussed the audited financial
statements for the year ended December 31, 2005, and has discussed the audited
financial statements with management. The Audit Committee has also discussed with
S.R. Snodgrass, A.C., Middlefields independent auditors, the matters required to be
discussed by Statement on Auditing Standards No. 61 (having to do with accounting
methods used in the financial statements). The Audit Committee has received the
written disclosures and the letter from S.R. Snodgrass, A.C. required by
Independence Standards Board Standard No. 1 (having to do with matters that could
affect the auditors independence), and has discussed with S.R. Snodgrass,
A.C. the independent auditors independence. Based on this, the Audit Committee
recommended to the Board that the audited financial statements be included in
Middlefields Annual Report on Form 10-K for the fiscal year ended December 31,
2005, for filing with the Securities and Exchange Commission.
|
|
|
Submitted
by the Audit Committee |
Richard T. Coyne
|
|
Thomas C. Halstead |
George F. Hasman
|
|
Carolyn J. Turk, CPA |
Board and Committee Meetings. Middlefields Board held eight meetings in 2005. The
individuals who served in 2005 as directors of Middlefield attended at least 75% of (1) the total
number of Board meetings and (2) the total number of meetings held by all committees on which he or
she served.
6
The Board encourages directors to attend the Annual Meeting of Shareholders. All of
Middlefields directors who served in 2005 attended Middlefields 2005 Annual Meeting of
Shareholders.
Director Compensation. In 2005, Middlefield directors received compensation of $200 for each
meeting attended. The Chairman of the Board received additional annual compensation of $2,400.
Under Middlefields 1999 Stock Option Plan, options to acquire 1,214 shares of Middlefield common
stock at an exercise price of $26.12 per share were granted effective June 14, 1999, to each
Middlefield director who was not also a full-time officer or employee of Middlefield or the bank.
The share amount and the exercise price are adjusted for the August 14, 2000 two-for-one stock
split and the June 14, 2002, December 12, 2003, December 1, 2004, and December 15, 2005 5% stock
dividends. The 1999 Stock Option Plan provides for an automatic grant of options on similar terms
to any other nonemployee director elected or appointed after the May 12, 1999 adoption of the 1999
Stock Option Plan but during the term of the plan. In December 2000, each of Middlefields seven
non-employee directors received an additional grant of options to acquire 472 shares, exercisable
at $19.74 per share (adjusted for subsequent stock dividends). In December 2002, each of
Middlefields nonemployee directors received an option representing the right to acquire 231 shares
at $24.62 per share (adjusted for subsequent stock dividends). In May 2004, Directors McCaskey and
Turk received options to acquire 1,214 shares of Middlefield common stock at $30.16 (adjusted for
subsequent stock dividends) after being elected as directors at the 2004 annual meeting.
Directors are also entitled to life insurance benefits under the banks group term life
insurance program, paying benefits ranging from $10,000 to $30,000 to the directors beneficiaries
if the director dies while in service to the bank.
The Middlefield Banking Company entered into director retirement agreements with each
nonemployee director in 2001, other than Directors McCaskey and Turk. The agreements are intended
to encourage existing directors to remain directors of the bank, assuring the bank that it will
have the benefit of the directors experience and guidance in the years ahead. Middlefield and the
bank believe it is necessary and appropriate to reward director service with a competitive
compensation package, including Board fees and post-retirement benefits. The agreements provide
directors with a retirement benefit that Middlefield considers modest.
For retirement on or after the normal retirement age estimated for each director, ranging from
ages 75 to 78, the director retirement agreements provide for an annual benefit for ten years in an
amount equal to 25% of the final average annual fees earned by the director in the three years
before retirement. However, no benefits are payable unless the director has served as a director
for at least five years, including years of service before the director retirement agreements were
entered into. If a director terminates service before his or her estimated normal retirement age
for reasons other than death or disability, he or she will receive over a period of ten years a
payment based upon the retirement-liability balance accrued by The Middlefield Banking Company at
the end of the year before the year in which the directors service terminated. However, no
benefits are payable in the case of early termination unless the director is at least 55 years of
age and has served as a director for at least five years, including years of service before the
director retirement agreements were entered into. If a director becomes disabled before his or her
estimated normal retirement age, the director will receive a lump-sum payment in an amount equal to
the retirement-liability balance accrued by The Middlefield Banking Company at the end of the year
before the year in which disability occurred. If a change in control occurs and a directors
service terminates within 12 months after the change in control, the director will receive a
lump-sum payment equal to the retirement-liability balance accrued by the bank at the end of the
year before the year in which termination occurred. For this purpose, the term change in control
means
|
|
|
a merger in which Middlefields shareholders end up with less than 50%
of the resulting companys voting stock, or |
7
|
|
|
a beneficial ownership report is required to be filed under sections
13(d) or 14(d) of the Securities Exchange Act of 1934 by a person (or
group of persons acting in concert) to report ownership of 15% or more
of Middlefields voting securities, or |
|
|
|
|
during any period of two consecutive years, individuals who constitute
Middlefields Board of Directors at the beginning of the two-year
period cease for any reason to constitute a majority of the Board.
Directors elected during the two-year period are treated as if they
were directors at the beginning of the period if they were nominated
by at least two-thirds of the directors in office at the beginning of
the period, or |
|
|
|
|
Middlefield sells substantially all of its assets to a third party,
including sale of The Middlefield Banking Company. |
No benefits are payable under the director retirement agreements to a directors beneficiaries
after the directors death. The director retirement agreements of Directors Frank, Halstead,
Hunter, and Villers provide that The Middlefield Banking Company shall also obtain and maintain
health insurance coverage for the lifetime of those directors and their spouses if the coverage can
be obtained on commercially reasonable terms. A director forfeits all benefits under the director
retirement agreement if he or she is not nominated for reelection because of the directors neglect
of duties, commission of a felony or misdemeanor, or acts of fraud, disloyalty, or willful
violation of significant bank policies, or if the director is removed by order of the FDIC.
Director Indemnification. At the 2001 Annual Meeting of Shareholders, the shareholders
approved the form and use of indemnification agreements for directors. Middlefield entered into
indemnification agreements with each director that allow directors to select the most favorable
indemnification rights provided under (1) Middlefields Second Amended and Restated Articles of
Incorporation or Regulations in effect on the date of the indemnification agreement or on the date
expenses are incurred; (2) state law in effect on the date of the indemnification agreement or on
the date expenses are incurred; (3) any liability insurance policy in effect when a claim is made
against the director or on the date expenses are incurred; and (4) any other indemnification
arrangement otherwise available. The agreements cover all fees, expenses, judgments, fines,
penalties, and settlement amounts paid in any matter relating to the directors role as
Middlefields director, officer, employee, agent or when serving as Middlefields representative
with respect to another entity. Each indemnification agreement provides for the prompt advancement
of all expenses incurred in connection with any proceeding subject to the directors obligation to
repay those advances if it is determined later that the director is not entitled to
indemnification.
The Board of Directors recommends a vote FOR election of Messrs. Coyne, Heslop,
and Villers to serve as directors until the 2009 Annual Meeting of Shareholders or
until their successors are elected and qualified
Executive Officers. The executive officers of Middlefield and the bank who do not also serve
as Middlefield directors are
|
|
|
|
|
|
|
Name |
|
Age |
|
Principal occupation in the last 5 years |
Jay P. Giles
|
|
|
56 |
|
|
Mr. Giles is Senior Vice President
Senior Commercial Lender. He joined the
bank in September 1998, having previously
served as Vice President and Senior
Commercial Lender at Huntington National
Bank in Burton, Ohio, since 1985 |
|
|
|
|
|
|
|
Teresa M. Hetrick
|
|
|
42 |
|
|
Ms. Hetrick is Senior Vice President
Operations/Administration. Ms. Hetrick
served as Vice President and Secretary of
First County Bank in Chardon, Ohio,
before joining the bank in December 1996 |
|
|
|
|
|
|
|
Jack L. Lester
|
|
|
60 |
|
|
Mr. Lester is Vice President Compliance
and Security Officer. He joined the bank
in August 1990 as a loan officer and has
served in his current position since 1991 |
8
|
|
|
|
|
|
|
Name |
|
Age |
|
Principal occupation in the last 5 years |
Nancy C. Snow
|
|
|
71 |
|
|
Ms. Snow is Secretary of Middlefield and
Vice President, Secretary, and Branch
Manager of the bank. She has been with
the bank since 1979, and has served in
her current capacities since the
mid-1980s |
|
|
|
|
|
|
|
Donald L. Stacy
|
|
|
52 |
|
|
Mr. Stacy joined the bank in August 1999
and serves as its Senior Vice President
and Chief Financial Officer. On October
30, 2000, he was appointed as the
Treasurer and Chief Financial Officer of
Middlefield. He previously served for 20
years with Security Dollar Bank and
Security Financial Corp. in Niles, Ohio,
where he was Senior Vice President and
Treasurer |
|
|
|
|
|
|
|
Alfred F. Thompson, Jr.
|
|
|
46 |
|
|
Mr. Thompson is the banks Vice President
Senior Retail Lender. Mr. Thompson has
been with the bank since March 1996. He
was promoted from loan officer to
Assistant Vice President in 1997, and
promoted again to his current position in
1998. Before joining the bank, Mr.
Thompson served as Loan Officer in the
Small Business Group of National City
Bank, Northeast |
Executive Compensation. The following table shows compensation for services in all
capacities for the fiscal years ended December 31, 2005, 2004, and 2003 for the President and Chief
Executive Officer and for the other executive officers whose salary and bonus exceeded $100,000
during 2005. None of Middlefields executive officers receives any cash remuneration from
Middlefield. All of the cash remuneration reflected in the table was paid by the bank. Because
Middlefields business is expected to consist for the foreseeable future of acting merely as the
holding company for The Middlefield Banking Company, Middlefield expects that no separate cash
compensation will be paid to officers of Middlefield in addition to compensation paid to them by
The Middlefield Banking Company.
SUMMARY COMPENSATION TABLE
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Long-Term Compensation |
|
|
|
|
|
|
|
|
|
|
|
|
Annual Compensation |
|
|
|
|
|
Awards |
|
Payouts |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
($) |
|
($) |
|
(#) |
|
($) |
|
($) |
Name and |
|
|
|
|
|
($) |
|
($) |
|
Other Annual |
|
Restricted Stock |
|
Securities |
|
LTIP |
|
All Other |
Principal Position |
|
Year |
|
Salary (1) |
|
Bonus (2) |
|
Compensation |
|
Awards (5) |
|
Underlying Options |
|
Payouts |
|
Compensation |
Thomas G. Caldwell |
|
|
2005 |
|
|
$ |
203,010 |
|
|
$ |
55,500 |
|
|
|
|
(4) |
|
$ |
|
|
|
|
1,500 |
|
|
|
|
|
|
$ |
5,550 |
(6) |
President and Chief |
|
|
2004 |
|
|
$ |
181,920 |
|
|
$ |
40,506 |
|
|
|
1,271 |
(3) |
|
$ |
3,525 |
|
|
|
2,100 |
|
|
|
|
|
|
$ |
4,950 |
|
Executive Officer |
|
|
2003 |
|
|
$ |
159,508 |
|
|
$ |
28,712 |
|
|
|
|
(4) |
|
$ |
|
|
|
|
3,472 |
|
|
|
|
|
|
$ |
4,307 |
|
James R. Heslop, II |
|
|
2005 |
|
|
$ |
157,800 |
|
|
$ |
28,100 |
|
|
|
|
(4) |
|
$ |
|
|
|
|
1,500 |
|
|
|
|
|
|
$ |
3,500 |
(6) |
Executive Vice |
|
|
2004 |
|
|
$ |
146,100 |
|
|
$ |
26,000 |
|
|
$ |
1,271 |
(3) |
|
$ |
3,525 |
|
|
|
2,100 |
|
|
|
|
|
|
$ |
3,250 |
|
President and Chief |
|
|
2003 |
|
|
$ |
131,661 |
|
|
$ |
17,462 |
|
|
|
|
(4) |
|
$ |
|
|
|
|
3,472 |
|
|
|
|
|
|
$ |
2,328 |
|
Operating Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jay P. Giles
Senior Vice |
|
|
2005 |
|
|
$ |
104,100 |
|
|
$ |
10,920 |
|
|
|
|
(4) |
|
$ |
|
|
|
|
500 |
|
|
|
|
|
|
$ |
3,120 |
(6) |
President Senior |
|
|
2004 |
|
|
$ |
101,000 |
|
|
$ |
12,121 |
|
|
$ |
1,168 |
(3) |
|
$ |
3,525 |
|
|
|
1,050 |
|
|
|
|
|
|
$ |
3,030 |
|
Commercial Lender |
|
|
2003 |
|
|
$ |
99,500 |
|
|
$ |
9,950 |
|
|
|
|
(4) |
|
$ |
|
|
|
|
2,315 |
|
|
|
|
|
|
$ |
2,985 |
|
of the bank |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Donald L. Stacy |
|
|
2005 |
|
|
$ |
102,500 |
|
|
$ |
10,763 |
|
|
|
|
(4) |
|
$ |
|
|
|
|
1,000 |
|
|
|
|
|
|
$ |
3,075 |
(6) |
Chief Financial |
|
|
2004 |
|
|
$ |
97,500 |
|
|
$ |
11,579 |
|
|
$ |
1,271 |
(3) |
|
$ |
3,525 |
|
|
|
1,575 |
|
|
|
|
|
|
$ |
2,925 |
|
Officer and |
|
|
2003 |
|
|
$ |
85,000 |
|
|
$ |
9,562 |
|
|
|
|
(4) |
|
$ |
|
|
|
|
2,315 |
|
|
|
|
|
|
$ |
2,550 |
|
Treasurer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Includes amounts deferred at the election of the named executive officers pursuant to the
401(k) plan. Also includes fees for service as a director of Middlefield or the bank. |
|
(2) |
|
Bonus represents annual incentive plan distributions. |
|
(3) |
|
Represents tax gross-up payment to compensate for taxes imposed on the 100 share restricted
stock award. |
|
(4) |
|
Perquisites and other personal benefits did not exceed the lesser of $50,000 or 10% of total
salary and bonus. |
9
|
|
|
(5) |
|
Restricted stock awarded in 2004 to all listed officers consisted of 100 shares valued at
$35.25 on the date of grant. The restricted shares all vested in one year. Adjusted for
stock dividends, at the end of 2005 Messrs. Caldwell, Heslop, Giles, and Stacy each held 110
shares of stock having a value of $4,510 (based on the $41.00 market price of Middlefield
common stock on December 31, 2005). |
|
(6) |
|
Represents matching contributions under the banks 401(k) plan. The value of life insurance
benefits for the named executive officers is not reflected in the Summary Compensation Table.
See Executive Survivor Income Agreements and Group Term Life Insurance below. |
Stock Option Plan. Middlefields 1999 Stock Option Plan provides for the grant of options to
acquire a maximum of 139,621 shares of common stock. The 1999 Stock Option Plan also allows for
the grant of stock appreciation rights, restricted stock, and performance unit awards. Options
granted under the plan can be either incentive stock options or non-qualified stock options.
Options to acquire 74,305 shares of Middlefield common stock were issued and outstanding as of
March 22, 2006.
Under the stock option plan, qualified stock options also commonly known as incentive stock
options or ISOs may be granted to Middlefield or bank officers and employees, and non-qualified
stock options may be granted to directors, officers, and employees. No individual may be granted
options to acquire more than 20% of the total shares acquirable by exercise of options that may be
granted under the plan. Similarly, all non-employee directors as a group may be granted options to
acquire no more than 20% of the total shares acquirable by exercise of options that may be granted
under the plan. The stock option plan has a ten-year term, and it provides that options to acquire
no more than 10% of the total shares acquirable under the plan may be granted in any one year. The
plan is administered by a committee of at least 2 nonemployee directors.
A qualified stock option, or ISO, is an option that satisfies the terms of Section 422 of the
Internal Revenue Code of 1986. All other options granted under the stock option plan are
non-qualified options, also known as NQSOs. All options granted to officers and employees under
the plan to date are ISOs, and all options granted to non-employee directors are NQSOs. The
exercise price of ISOs must be no less than the fair market value of the shares on the date of
grant (or 110% of fair market value in the case of any ISO grant to a holder of more than 10% of
Middlefields common stock), and the exercise price of NQSOs must be no less than book value
at the end of the most recent fiscal year.
The committee administering the stock option plan determines the vesting schedule of stock
options. Options granted under the plan are not transferable except by will or the laws of descent
and distribution, and are exercisable during the option grantees lifetime by the option grantee
only. Exercisable options not exercised within three months after termination of the option
holders service expire, except in the case of the option holders death, in which case they expire
after one year. If the option holders service is terminated for cause, all of his options expire
immediately. However, unexercisable options become fully exercisable if a tender offer for
Middlefield common stock occurs or if Middlefields shareholders approve an agreement whereby
Middlefield ceases to be an independent, publicly owned company or whereby Middlefield agrees to
sale of substantially all of its assets. If a merger occurs and Middlefield is not the surviving
entity, option holders have the right to receive in exchange for the value of their options the
cash or other consideration paid in the merger.
Awards of restricted stock may also be granted to Middlefield or bank officers and employees
pursuant to the 1999 Stock Option Plan. The restricted stock is subject to such restrictions as
the committee may impose including, without limitation, any limitation to the right to vote a
restricted a share of restricted stock, or the right to receive any dividend or other right or
property associated with the stock. Middlefield granted 80 shares of restricted stock during 2005,
none of which was awarded to executive officers.
The following table shows stock option grants by Middlefield in 2005 to the individuals
identified in the Summary Compensation Table above. No stock appreciation rights have been granted
under the stock option plan.
10
OPTIONS/STOCK APPRECIATION RIGHTS GRANTED IN 2005
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Individual grants |
|
|
|
|
Number of |
|
Percent of total |
|
|
|
|
|
|
|
Potential realizable value at |
|
|
securities |
|
options granted to |
|
Exercise |
|
|
|
assumed annual rates of stock |
|
|
underlying options |
|
employees in fiscal |
|
price per |
|
|
|
price appreciation for option term |
Name |
|
granted |
|
year |
|
share |
|
Expiration date |
|
5% |
|
10% |
Thomas G. Caldwell
|
|
|
1,500 |
|
|
|
17.05 |
% |
|
$ |
40.50 |
|
|
December 06, 2015
|
|
$ |
38,205 |
|
|
$ |
96,820 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James R. Heslop, II
|
|
|
1,500 |
|
|
|
17.05 |
% |
|
$ |
40.50 |
|
|
December 06, 2015
|
|
$ |
38,205 |
|
|
$ |
96,820 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jay P. Giles
|
|
|
500 |
|
|
|
5.68 |
% |
|
$ |
40.50 |
|
|
December 06, 2015
|
|
$ |
12,735 |
|
|
$ |
32,273 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Donald L. Stacy
|
|
|
1,000 |
|
|
|
11.36 |
% |
|
$ |
40.50 |
|
|
December 06, 2015
|
|
$ |
25,470 |
|
|
$ |
64,547 |
|
AGGREGATED OPTIONS/STOCK APPRECIATION RIGHTS EXERCISED IN 2005
AND FISCAL YEAR-END 2005 OPTIONS/STOCK APPRECIATION RIGHT VALUES
The following table shows the number of shares of Middlefield common stock acquired in 2005 or
acquirable by option exercise by the individuals named in the Summary Compensation Table. The
table also indicates the extent to which the options were exercisable at December 31, 2005, as well
as the approximate value of the options based on the estimated fair market value of Middlefield
common stock on December 31, 2005.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of securities |
|
|
|
|
|
|
|
|
|
|
|
|
underlying unexercised |
|
Value of unexercised in-the-money |
|
|
Shares acquired |
|
|
|
|
|
options at fiscal year end |
|
options at fiscal year end (1) |
Name |
|
on exercise |
|
Value realized |
|
Exercisable |
|
Unexercisable |
|
Exercisable |
|
Unexercisable |
Thomas G. Caldwell |
|
|
0 |
|
|
|
|
|
|
|
13,058 |
|
|
|
0 |
|
|
$ |
177,596 |
|
|
$ |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
James R. Heslop, II |
|
|
315 |
|
|
|
5,934 |
|
|
|
12,135 |
|
|
|
0 |
|
|
$ |
161,481 |
|
|
$ |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Jay P. Giles |
|
|
0 |
|
|
|
|
|
|
|
5,628 |
|
|
|
0 |
|
|
$ |
72,848 |
|
|
$ |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Donald L. Stacy |
|
|
0 |
|
|
|
|
|
|
|
6,653 |
|
|
|
0 |
|
|
$ |
76,998 |
|
|
$ |
0 |
|
|
|
|
(1) |
|
The value of unexercised options equals the value of a share acquirable by exercise of an
option at December 31, 2005, less the exercise price per share, multiplied by the number of shares
acquirable by exercise of the options. Middlefield common stock is not actively traded and is not
authorized for quotation or trading on any exchange or on Nasdaq. Solely for purposes of the table
and for no other purpose, Middlefield estimated the per share market value of its common stock on
December 31, 2005, at $41.00. This is an estimate only and does not necessarily reflect actual
transactions in Middlefield common stock. The estimate does not necessarily reflect the price
shareholders could obtain upon sale of their stock or the price at which shares of Middlefield
common stock may be acquired. The estimate should not be taken to represent management or the
Boards estimate of the intrinsic value or appropriate market value of the common stock. |
Retirement Plan. Neither Middlefield nor the bank maintains a defined benefit or actuarial
plan providing retirement benefits for officers or employees based on actual or average final
compensation. The bank maintains a section 401(k) employee savings and investment plan for
substantially all employees and officers of the bank who have more than one year of service. The
banks contribution to the plan is based on 50% matching of voluntary contributions, up to 6% of
compensation. An eligible employee may contribute up to 15% of his or her salary. Employee
contributions are vested at all times. Bank contributions are fully vested after 6 years, vesting
in 20% annual increments beginning with the second year.
11
Annual Incentive Plan. In 2003, the bank adopted an annual incentive plan designed to reward
employees with additional cash compensation if certain objectives are achieved. The objectives are
tied to the strategic and financial plans of the bank and address the areas of profitability,
growth, asset quality, and customer service. Each employee has pre-determined goals and is
provided with an update on the achievement of those goals on a quarterly basis. The plan may be
terminated by the Board at any time. All employees are eligible to receive a payout under the
plan. Distributions under the plan are made in the first quarter of the year if the established
goals are achieved in the preceding year.
Severance Agreements. Neither the bank nor Middlefield has written employment agreements with
officers. Middlefield entered into severance agreements with six officers on November 28, 2001,
including Messrs. Caldwell, Heslop, and Stacy. Messrs. Caldwell and Heslops 2001 severance
agreements were amended in August of 2003 to increase the lump sum cash severance payment from two
times the executives annual compensation to 2.5 times annual compensation, without modifying any
other provisions of these agreements. Mr. Giles and another officer also entered into severance
agreements in August of 2003. The initial term of the severance agreement is three years, renewing
each year for an additional one-year term unless the Board determines that the executive has not
met the requirements and standards of the Board and that the term therefore will not be extended.
The severance agreements provide that the executive will be entitled to severance compensation
if two conditions are satisfied
|
1) |
|
a change in control occurs during the agreements term, and |
|
|
2) |
|
the executive is involuntarily terminated within two years after the change in
control or the executive voluntarily terminates employment for good reason within two
years after the change in control. |
The severance compensation will be paid in a lump sum in cash within five days after
termination of the executives employment. The amount of the severance compensation is two and a
half times Messrs. Caldwell and Heslops annual compensation, and two times Mr. Giles and Mr.
Stacys annual compensation. This means the executives (1) base salary at the time of the change
in control or at the time of termination of employment, whichever amount is higher, and (2) average
bonus and incentive compensation in the three years preceding the year in which the change in
control occurred. The severance compensation is not discounted to present value. The executive is
also entitled to continued life, health, and disability insurance coverage for 24 months, and
accelerated vesting of benefits under benefit plans. Middlefield has also agreed to pay up to
$500,000 of legal fees incurred by the executives associated with the interpretation, enforcement,
or defense of their rights under the severance agreements if Middlefield initiates the legal
proceeding but the executive prevails.
The term change in control can be defined in a variety of ways from one corporation to the
next and from one benefit plan to the next. A change in control is defined under the severance
agreement in a manner identical to the way a change of control is defined under the director
retirement agreements entered into between Middlefield and nonemployee directors. See Director
Compensation above on pages 7 and 8.
If the executive terminates employment for good reason within two years after a change in
control, the executive will be entitled to severance benefits just as if he or she were terminated
involuntarily and without cause. Under the severance agreements, good reason includes the
following without the executives written consent (i) an adverse change in the executives status,
title, position, or responsibilities, (ii) a reduction in the executives annual compensation, (
iii) a material reduction in the executives benefits under employee benefit plans, (iv) the merger
of Middlefield with another entity, or Middlefield transfers substantially all of its assets, or
liquidates, unless the successor entity assumes all obligations under the severance agreements, or
(v) a relocation of the executives principal place of employment outside of Middlefield, Ohio.
12
For a limited time after a change in control, the executive would also be entitled to
severance compensation under the agreements if he or she terminates employment voluntarily with or
without good reason. The period during which an executive may terminate employment for any reason
or for no reason without forfeiting severance benefits begins 12 months after the change in control
and continues for a period of 90 days. An executive terminated for cause is entitled to no
severance compensation.
Executive Survivor Income Agreements. In June 2003, The Middlefield Banking Company entered
into executive survivor income agreements with various officers, including Messrs. Caldwell, Giles,
Heslop, and Stacy. The total death benefit payable to Mr. Caldwells beneficiaries if he dies in
active service to the bank is $471,741, the benefit payable to Mr. Giles beneficiaries is
$262,861, the benefit payable to Mr. Heslops beneficiaries is $368,970, and the benefit payable to
Mr. Stacys beneficiaries is $222,619. For their death after terminating active service with the
bank, the death benefit for Mr. Caldwells beneficiaries is $471,741, $131,430 for Mr. Giles
beneficiaries, $368,970 for Mr. Heslops beneficiaries, and $111,309 for Mr. Stacys beneficiaries.
The benefit is payable if the officer who entered into the executive survivor income agreement
dies in active service to the bank or if the officer previously terminated service with the bank
|
|
|
as a result of disability, |
|
|
|
|
by voluntary termination after having reached age 55 with 10 years of
service to the bank, |
|
|
|
|
by retirement at the normal retirement age of 65, |
|
|
|
|
within 12 months after a change in control, if the officers
termination of service was involuntary but without cause or voluntary
but with good reason. For this purpose, good reason can exist if any
of a number of adverse employment actions affecting the officer are
taken after a change in control, such as a reduction in the officers
salary or authority or relocation of the banks offices. As defined
in the executive survivor income agreements, the term change in
control is identical to the way a change of control is defined
under both the director retirement agreements entered into between
Middlefield and nonemployee directors and the severance agreements
entered into between Middlefield and officers. See Director
Compensation above on pages 7 and 8 and Severance Agreements above
on page 12. |
Benefits payable under the executive survivor income agreements are not funded. The executive
survivor income agreements represent the mere promise on the banks part to pay benefits, which
will be paid from the banks general assets. To assure itself of funds sufficient to pay the
promised death benefits, the bank purchased insurance on the four officers lives, through a single
premium payment. The bank owns the policies and is the sole beneficiary. Of the total premium
paid for insurance on the various officers lives, $495,873 is attributable to insurance purchased
on the life of Mr. Caldwell, $502,412 is attributable to insurance purchased on the life of Mr.
Giles, $447,351 is attributable to insurance on the life of Mr. Heslop, and $333,890 is
attributable to insurance purchased on the life of Mr. Stacy. The premium amounts are not
reflected in the Summary Compensation Table. The bank expects that the policies death benefits
will be sufficient to allow the bank to pay all benefits promised under the executive survivor
income agreements and to recover in full the entire premium paid.
Group Term Life Insurance. Bank officers also have life insurance benefits under a group term
life insurance program, paying benefits to the officers beneficiaries if the officer dies while
employed by the bank, up to the lesser of (1) twice the officers annual salary at the time of
death or (2) $140,000.
Comparative Performance Graph. The graph below compares the cumulative total shareholder
return on Middlefield common stock to the cumulative total return of the Nasdaq Composite Index and
the SNL $100M 500M OTC-BB and Pink Banks index for which bid prices or trades are reported in the
pink sheets of the National Quotation Bureau, LLC, a static paper-quotation medium printed weekly
and distributed to broker/dealers, or on the
13
OTC Bulletin Board, an electronic, screen-based market maintained by the National Association
of Securities Dealers, Inc.s subsidiary, NASD Regulation, Inc. The following comparison covers
the period from June 15, 2001, the day Middlefields common stock became registered under section
12 of the Securities Exchange Act of 1934, to December 31, 2005. The graph assumes that $100 was
invested on June 15, 2001, and that all dividends were reinvested.
COMPARISON OF THE CUMULATIVE TOTAL RETURN
OF
MIDDLEFIELD BANC CORP.,
THE SNL $100M $500M OTC-BB AND PINK BANKS INDEX,
AND THE NASDAQ TOTAL US
FROM JUNE 15, 2001, TO DECEMBER 31, 2005
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Period Ending |
Index |
|
06/15/01 |
|
12/31/01 |
|
12/31/02 |
|
12/31/03 |
|
12/31/04 |
|
12/31/05 |
Middlefield Banc Corp. |
|
|
100.00 |
|
|
|
93.20 |
|
|
|
117.28 |
|
|
|
133.40 |
|
|
|
170.18 |
|
|
|
203.81 |
|
NASDAQ Composite |
|
|
100.00 |
|
|
|
79.18 |
|
|
|
54.44 |
|
|
|
82.09 |
|
|
|
89.60 |
|
|
|
91.54 |
|
SNL $100M-$500M
OTC-BB & Pink Banks |
|
|
100.00 |
|
|
|
107.36 |
|
|
|
128.79 |
|
|
|
174.93 |
|
|
|
211.44 |
|
|
|
234.81 |
|
(1) Middlefield is not among the approximately 3,000 companies included in the Nasdaq
Composite Index. The SNL Securities $100M $500M OTC-BB and Pink Banks Index is a
market-weighted index that includes commercial banks and bank holding companies with total
assets between $100 million and $500 million, whose stocks trade over-the-counter on the
OTC Bulletin Board or in the National Quotation Bureau, LLCs pink sheets. Middlefield
Banc Corp. is included in the SNL $100M $500M OTC-BB and Pink Banks Index.
Middlefield common stock is traded very infrequently. Although there is no established market
for the common stock, bid prices are quoted from time to time under the symbol MBCN on the
National Quotation Bureau, LLCs pink sheets.
14
Compensation Committee Report. Middlefields executive compensation program is administered
by the Compensation Committee of the Board of Directors, which consists entirely of independent
members. The members of the compensation committee in 2005 were Directors Frank, Hunter, McCaskey,
Paul, and Villers, with Director Frank acting as chair of the committee. The compensation program
is designed to enable Middlefield to attract, motivate, and retain quality executive officers by
providing a fully competitive and comprehensive compensation package. In its design and
administration of the executive compensation program, the Committees objectives are as follows:
|
|
|
to link executive compensation rewards to increases in shareholder value, as measured by
positive long-term operating results and a continued strengthening of Middlefields
financial condition; |
|
|
|
|
to provide incentives for executive officers to work towards achieving successful annual
results as a step in achieving Middlefields long-term operating results and strategic
objectives; |
|
|
|
|
to correlate, as closely as possible, executive officers receipt of compensation with
the attainment of specific performance objectives; |
|
|
|
|
to maintain a competitive mix of total executive compensation benefits, with particular
emphasis on awards related to increases in long-term shareholder value; and |
|
|
|
|
to facilitate stock ownership through the granting of stock options. |
Establishment of Executive Compensation Program and Procedures
Beginning in 2003, the Compensation Committee has utilized the services of Meyer-Chatfield,
Inc., a compensation consulting firm, to make recommendations regarding Middlefields executive
compensation program. The recommendations of Meyer-Chatfield are reviewed by the Committee.
For each executive officer, the Committee is responsible for the establishment of base salary,
as well as the award level for the annual incentive plan, both of which are subject to approval by
the independent directors. The Committee is also responsible for the award level and
administration of the stock option program for executive officers, as well as recommendations
regarding other executive benefits and plans, subject to the same approval process. In reviewing
the individual performance of the named executive officers whose compensation is detailed in this
Proxy Statement (i.e., those executive officers whose salary and bonus exceeded $100,000 during
2005), the Committee takes into account the views of the Chief Executive Officer of Middlefield.
In evaluating the Chief Executive Officers performance for 2005, the Committee reviewed reports
submitted by each director and reported its determination directly to the independent members of
the board.
As an overall evaluation tool in determining levels of compensation for the Middlefield
executive officers, as well as for the Chief Executive Officer, the Committee reviews the
compensation policies of other public companies, as well as published financial industry salary
surveys, particularly the survey published by the Ohio Bankers League. Although the Committee has
not established a specific comparison group of bank holding companies for determination of
compensation, those listed in the salary surveys that share one or more common traits with
Middlefield, such as asset size, geographic location, and financial returns on assets and equity,
are given more weight.
Components of Named Executive Officer Compensation
For 2005, the executive compensation program for the named executive officers consisted of
four primary components (a) a base salary, (b) incentive compensation under the banks Annual
Incentive Plan, (c) executive
15
benefits, such as life insurance and stock options/grants, and (d)
benefits that are generally available to all employees. These components are discussed in further
detail below.
Base Salary. The performance and base salary of each named executive officer are reviewed
annually basis. Base salary is determined primarily by evaluating the individual officers
level of responsibility for the position, comparing the position to similar positions within
Middlefield and by comparing salaries in the salary surveys for executives with similar
experience and responsibilities outside of Middlefield.
The Chief Executive Officer provides written evaluations on each of the named executive
officers to the Committee. These written assessments include a review of the performance of
the named executive officers for both personal and corporate goals. The goals are both
qualitative and quantitative in nature and are aligned with each officers job
responsibilities. The Committee then established the base salary for the named executive
officers based upon this performance review as well as upon Middlefields overall
performance during the preceding year. No specific weight value was placed upon any factors
by the Committee.
Incentive Compensation. Incentive compensation includes two programs the award of cash
bonuses through the Annual Incentive Plan and the award of stock options and restricted
stock. Awards under Middlefields incentive plans are determined by the Committee and
approved by the Board.
Cash Incentive Compensation. Beginning in 2003, The Middlefield Banking Company established
an Annual Incentive Plan that is open to all employees. Incentives paid under the plan are
based on objective criteria tied to the financial performance of the bank established prior
to the beginning of the year. The performance targets focus on the Return on Average Equity
(ROAE) of the bank. Also included as targets are individual performance goals. An
incentive bonus for the named executive officers depends upon two basic factors: (a)
the position held by the named executive officer, which establishes a maximum cash incentive
available based upon a percentage of the officers base salary (10 30% for Mr. Caldwell,
10 20% for Mr. Heslop, and 7.5 12.5% for Messrs. Giles and Stacy) and (b) the extent to
which the performance targets, including return on equity, have been met or exceeded.
Stock Options. The Committee believes that stock options are an important element of
compensation because they encourage key employees to remain with Middlefield by providing
them with a long-term interest in Middlefields overall performance. As such, stock options
provide an incentive to manage with a view toward maximizing long-term shareholder value.
Stock option grants provide an incentive for the creation of shareholder value since the
full benefit of the grant to each named executive officer can only be realized with an
appreciation in the price of Middlefields Common Stock.
Option grants provide the right to purchase shares of Middlefields Common Stock at the fair
market value on the date of grant. Stock options are granted pursuant to the 1999 Stock
Option Plan. In determining the level of options awards, the Committee does not use any
specific formula, but takes into consideration the criteria used for the Annual Incentive
Plan, as well as individual performance.
In December 2004, the Financial Accounting Standards Board issued Statement of Financial
Accounting Standards No. 123 (revised), Share Based Payment (Statement 123 (R)). Effective
in 2006, Statement 123 (R) requires all entities to recognize compensation expense in an
amount equal to the fair value of share-based payments (i.e., stock options).
Restricted Stock. Middlefield may grant restricted stock to the named executive officers
and certain other executive officers. Restricted stock is subject to such restrictions as
the stock option plan committee may impose including, without limitation, any limitation to
the right to vote a restricted a share of restricted stock, or the right to receive any
dividend or other right or property associated with the stock. Middlefield
16
granted no
shares of restricted stock during 2005 to executive officers. However, Middlefield may
grant restricted stock in the future for these individuals.
Compensation of the Chief Executive Officer. Thomas G. Caldwell has served as the
Chief Executive Officer of the Company since October 30, 2000. Mr. Caldwells base salary for 2005
was determined by the Committee through an assessment of the financial performance of Middlefield
and his overall performance as a leader of Middlefield. The various management and performance
categories are not weighted, but are designed to assess Mr. Caldwells leadership abilities. The
Committee also reviewed information from Meyer-Chatfield to determine if there were any overall
trends in the financial services industry regarding compensation of chief executive officers that
would suggest any adjustments to the amounts to be paid to Mr. Caldwell. The Committee believes
that base salary is generally competitive and has targeted the 50th percentile of a peer
group level for the base salary. Included within the peer group are other similarly situated
financial institutions with assets of $200 $500 million. Based on these factors, the Committee
established Mr. Caldwells 2005 annual base salary at $185,000. Mr. Caldwell also received bonus
compensation under the Annual Incentive Plan and stock options in 2005.
The Committee believes that the Companys executive compensation program serves Middlefield
and its shareholders by providing a direct link between the interests of executive officers and
those of shareholders generally and by helping to attract and retain qualified executive officers
who are dedicated to Middlefields long-term success.
The qualifying compensation regulations issued by the Internal Revenue Service under Internal
Revenue Code section 162(m) provide that no deduction is allowed for applicable employee
remuneration paid by a publicly held corporation to a covered employee to the extent that the
remuneration exceeds $1.0 million for the applicable taxable year, unless certain conditions are
satisfied. Salary and bonus amounts deferred by executives are not subject to section 162(m).
Currently, remuneration is not expected to exceed $1.0 million for any employee. Therefore,
compensation should not be affected by the qualifying compensation regulations. The compensation
committee and Middlefields Board of Directors intend to maintain executive compensation
within the section 162(m) deductibility limits, but could permit compensation exceeding the section
162(m) limits in the future.
The foregoing report has been respectfully furnished by the members of the Compensation
Committee.
Frances H. Frank, Chair
Donald D. Hunter
James J. McCaskey
Martin S. Paul
Donald E. Villers
Compensation Committee Interlocks and Insider Participation. None of the members of the
compensation committee has served as an officer or employee of Middlefield or the bank. Director
Frank is Secretary and Treasurer of The Frank Agency, Inc., a general insurance agency located in
Middlefield. Mrs. Franks spouse is the principal executive officer of The Frank Agency, Inc. The
Middlefield Banking Company has from time to time purchased and expects to continue to purchase
insurance through The Frank Agency, Inc., including directors and officers liability insurance,
blanket bond coverage, and pension and welfare benefits insurance. The Frank Agency, Inc. receives
commissions and fees for its service as insurance agent for these purchases. The Middlefield
Banking Company also pays fees for miscellaneous benefit plan-related administrative services
provided by The Frank Agency, Inc. During 2005, fees and premiums for insurance purchased through
The Frank Agency, Inc. did not exceed $60,000. Fees and premiums to be paid by The Middlefield
Banking Company for insurance purchased through The Frank Agency, Inc. in 2006 are not expected to
exceed $60,000.
Directors and executive officers of Middlefield and the bank, and their associates, were
customers of and had banking transactions with the bank in the ordinary course of business in 2005.
Middlefield expects that these
17
relationships and transactions will continue in the future. The
existing transactions do not involve more than the normal risk of collectability or present other
unfavorable features. Loans and commitments to lend included in these transactions were made and
will be made in the future on substantially the same terms, including interest rates and
collateral, as those prevailing at the time for comparable transactions with other persons not
employed by Middlefield or the bank.
Second Proposal Ratification of Appointment of Independent Auditor
Middlefields independent auditor for the year ended December 31, 2005, was S.R. Snodgrass,
A.C. The Audit Committee has selected, subject to shareholder ratification, S.R. Snodgrass, A.C.
to be Middlefields independent auditor for the fiscal year ending December 31, 2006. We expect
one or more representatives of S.R. Snodgrass, A.C. to be present at the annual meeting. The
representative of S.R. Snodgrass, A.C. will have the opportunity to make a statement if desired,
and will be available to respond to appropriate questions.
The following table sets forth the fees paid to S.R. Snodgrass, A.C. for services provided
during fiscal years ended December 31, 2005 and 2004:
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
2004 |
Audit Fees (1)
|
|
$ |
61,725 |
|
|
$ |
56,273 |
|
Audit-Related Fees (2)
|
|
$ |
1,400 |
|
|
$ |
1,125 |
|
Tax Fees (3)
|
|
$ |
9,294 |
|
|
$ |
9,671 |
|
All Other Fees (4)
|
|
$ |
9,484 |
|
|
$ |
4,123 |
|
|
|
|
|
|
|
|
|
|
Total
|
|
$ |
81,903 |
|
|
$ |
71,192 |
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Audit fees consist of fees for professional services rendered for the audit of Middlefields
financial statements and review of financial statements included in Middlefields quarterly reports
and for services normally provided by the independent auditor in connection with statutory and
regulatory filings or engagements. |
|
(2) |
|
Audit-related fees represent fees for professional services that are reasonably related to the
performance of the audit or review of Middlefields financial statements and are not reported under
Audit Fees. |
|
(3) |
|
Tax fees consist of compliance fees for preparation of original tax returns. |
|
(4) |
|
Other services consist of assisting in developing policies and procedures for compliance with
the Gramm-Leach-Bliley Act. |
The audit committees policy is to pre-approve all audit and permissible non-audit services
provided by the independent auditors. These services may include audit services, audit-related
services, tax services, and other services. Pre-approval is detailed as to the particular service
or category of services and is generally subject to a budget. The independent auditors and
management are required to periodically report to the audit committee regarding the extent of
services provided by the independent auditors in accordance with this pre-approval, and the fees
for the services performed to date. The audit committee may also pre-approve particular services
on a case-by-case basis.
Auditor Independence. The audit committee of the Board believes that the non-audit services
provided by S.R. Snodgrass, A.C. are compatible with maintaining the auditors independence. To
the best of Middlefields knowledge, none of the time devoted by S.R. Snodgrass, A.C. on its
engagement to audit Middlefields financial
18
statements for the year ended December 31, 2005 is
attributable to work performed by persons other than full-time, permanent employees of S.R.
Snodgrass, A.C.
The Board of Directors recommends a vote FOR ratification of the appointment of
S.R. Snodgrass, A.C. as Middlefields independent auditor for the fiscal year ending
December 31, 2006
Shareholder Proposals
The proxy is solicited by management and confers discretionary authority to vote on any
matters that properly come before the annual meeting or any adjournments thereof. If any matter
not set forth in the Notice of Annual Meeting of Shareholders is properly presented at the 2006
annual meeting, the persons named as proxies will vote thereon in accordance with their best
judgment.
Shareholders desiring to submit proposals for inclusion in Middlefields proxy materials for
the 2007 annual meeting must submit the proposals to Middlefield at its executive offices no later
than December 4, 2006. We will not include in our proxy statement or form of proxy for the 2007
annual meeting a shareholder proposal that is received after that date or that otherwise fails to
meet requirements for shareholder proposals established by Securities and Exchange Commission
regulations.
If a shareholder intends to present a proposal at the 2007 annual meeting without seeking to
include the proposal in Middlefields proxy materials for that meeting, the shareholder must give
advance notice to Middlefield. According to Article I, section 8, of Middlefields regulations, the
shareholder must give notice at least 60 days but no more than 120 days before the date in 2007
corresponding to the mailing date of this proxy statement for the 2006 annual meeting. This proxy
statement is being mailed to shareholders on or about April 3, 2006. Accordingly, a shareholder
who desires to present a proposal at the 2007 annual meeting without seeking to include the
proposal in Middlefields proxy materials for that meeting should provide notice of the proposal to
Middlefield no earlier than December 4, 2006, and no later than February 2, 2007. If the
shareholder fails to do so, Middlefields management will be entitled to use their discretionary
voting authority on that proposal, without any discussion of the matter in Middlefields proxy
materials. Shareholders who desire to submit a proposal for the 2007 annual meeting without
seeking to include the proposal in Middlefields proxy materials for that meeting should refer to
Article I, section 8, of Middlefields regulations for information concerning the procedures for
submitting proposals, including information required to be provided by shareholders submitting
proposals.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires Middlefields directors and
executive officers, as well as any persons who own more than 10% of a registered class of
Middlefields equity securities, to file with the Securities and Exchange Commission initial
reports of ownership and reports of changes in ownership of Middlefield stock. Based solely on
review of the copies of such reports furnished to Middlefield and written representations to
Middlefield, to Middlefields knowledge all Section 16(a) filing requirements applicable to its
executive officers, directors and greater than 10% beneficial owners were complied with during the
fiscal year ended December 31, 2005.
General
The persons named in the proxy will vote all properly executed proxies. If a shareholder
specifies a choice for a proposal to be acted upon, the proxy will be voted in accordance with his
or her specifications. If no choice is specified, the proxy will be voted FOR election of the
nominees identified herein and FOR ratification of Middlefields independent auditor.
19
The Board is not aware of any business to come before the meeting other than those matters
described in this proxy statement. However, if any other matters should properly come before the
annual meeting, proxies in the accompanying form will be voted in respect thereof in accordance
with the judgment of the person or persons voting the proxies, including matters relating to the
conduct of the annual meeting.
The cost of solicitation of proxies will be borne by Middlefield. We will reimburse brokerage
firms and other custodians, nominees, and fiduciaries for reasonable expenses incurred by them in
sending proxy material to the beneficial owners of common stock. In addition to solicitations by
mail, directors, officers, and regular employees of the bank may solicit proxies personally or by
telephone without additional compensation.
Shareholder Communications
The Board has provided the following process for shareholders to send communications to the
Board of Directors and/or individual directors. If the concern relates to Middlefields financial
statements, accounting practices, or internal controls, the concern should be submitted in writing
to the chairman of the audit committee in care of Ms. Nancy C. Snow, Secretary, at Middlefield Banc
Corp., 15985 East High Street, P.O. Box 35, Middlefield, Ohio 44062. If the concern relates to
Middlefields governance practices, business ethics, or corporate conduct, the concern should be
submitted in writing to the chairman of the corporate governance and nominating committee in care
of Ms. Nancy C. Snow, Secretary, at the same address as above. If the shareholder is unsure as to
which category his or her concern relates, he or she may communicate it to any one of the
independent directors in care of Ms. Nancy C. Snow, Secretary.
Information Available to Shareholders
Our 2005 Annual Report has been mailed to persons who were shareholders as of the close of
business on March 22, 2006. Additional copies may be obtained without charge by written request.
Middlefield files periodic reports and other information with the SEC under the Securities Exchange
Act of 1934. Copies of the public portions of reports to the SEC may be inspected and copied at
the headquarters of the SEC, 450 Fifth Street, NW, Washington, D.C. 20549. The SEC maintains an
Internet web site containing reports, proxy and information statements, and other information
regarding issuers that file electronically with the SEC. The address of that site is
http://www.sec.gov.
If you and others who share your address own your shares in street name, your broker or other
holder of record may be sending one copy only of the annual report and proxy statement to your
address. Known as householding, this practice reduces Middlefields printing and postage costs.
However, if you wish to receive a separate annual report or proxy statement in the future, you
should contact your broker or other holder of record. If you own your shares in street name and
are receiving multiple copies of our annual report and proxy statement, you can request
householding by contacting your broker or other holder of record. Shareholders who share an
address to which a single annual report or proxy statement is delivered may orally or in writing
request a separate copy of the annual report or proxy statement. Middlefield will deliver the
separate annual report or proxy statement promptly at your request.
A copy of Middlefield Banc Corp.s Annual Report on Form 10-K for the fiscal year ended
December 31, 2005, as filed with the Securities and Exchange Commission but without exhibits, will
be furnished without charge to shareholders upon written request to: Mr. Donald L. Stacy, Chief
Financial Officer, Middlefield Banc Corp., 15985 East High Street, P.O. Box 35, Middlefield, Ohio
44062.
20
Proxy Solicited by the Board of Directors
Annual Meeting of Shareholders
Middlefield Banc Corp.
The undersigned shareholder of Middlefield Banc Corp. hereby constitutes and appoints George
F. Hasman and Donald D. Hunter, and each of them, with full power of substitution, as proxies to
represent the undersigned at the Annual Meeting of Shareholders of Middlefield Banc Corp. to be
held on May 10, 2006, and any adjournments and postponements thereof, and to vote the shares of
common stock the undersigned would be entitled to vote upon all matters referred to herein and in
their discretion upon any other matters that properly come before the Annual Meeting:
|
|
|
|
|
First Proposal Election of Directors |
|
For Nominee |
|
Withhold Vote For |
|
|
|
|
Nominee |
|
|
|
|
|
|
|
To elect the three nominees identified below as
directors for a term of three years and until their
successors are elected and qualified
......................................................................................................................................... |
|
o |
|
o |
|
|
|
|
|
Instruction: To withhold your vote for any individual nominee, strike a line through the nominees name:
Richard T. Coyne James R. Heslop, II Donald E. Villers |
|
|
|
|
|
|
|
|
|
|
|
Second Proposal Ratification of Independent Auditor |
|
For |
|
Against |
|
Abstain |
|
|
|
|
|
|
|
|
|
To ratify the appointment of S.R. Snodgrass, A.C. as independent auditor for the fiscal year ending
December 31, 2006
....................................................................................................................................... |
|
o |
|
o |
|
o |
The Board recommends a vote FOR the First Proposal regarding election of the identified
nominees and FOR the Second Proposal ratifying the appointment of S.R. Snodgrass, A.C. as the
independent auditor.
The shares represented by this proxy will be voted as specified. Unless specified to the
contrary, all shares of the undersigned will be voted FOR election of the nominees identified
above and FOR ratification of the independent auditor. If any other business is properly
presented at the meeting, this proxy will be voted by those named herein in accordance with their
best judgment. The Board knows of no other business to be presented at the meeting.
The undersigned acknowledges receipt from Middlefield Banc Corp., before execution of this
proxy, of Notice of the Meeting, a Proxy Statement, and Annual Report.
|
|
|
|
|
|
Dated: , 2006 |
|
Signature |
|
|
|
|
|
|
|
|
Signature |
|
|
|
|
|
(Please sign exactly as your name appears
on this card. If shares are held jointly,
each holder should sign. When signing as
attorney, executor, administrator, trustee,
guardian, or in another representative
capacity, please give your full title. If a
corporation, please sign in full corporate
name by the President or other duly authorized
officer. If a partnership, please sign in
partnership name by a duly authorized person
(general partner).) |
Please mark, sign, date and return this proxy promptly using the
postage-paid, self-addressed envelope provided.