def14a-030510.htm
UNITED
STATES
SECURITIES
AND EXCHANGE COMMISSION
WASHINGTON,
D.C. 20549
SCHEDULE
14A
(Rule
14a-101)
INFORMATION
REQUIRED IN PROXY STATEMENT
SCHEDULE
14A INFORMATION
Proxy
Statement Pursuant to Section 14(a) of the Securities Exchange Act of
1934
Filed by
the Registrant þ
Filed by
a Party other than the Registrant o
Check the
appropriate box:
o Preliminary
Proxy Statement
o Confidential, for Use of the
Commission Only (as permitted by Rule 14a-6(e)(2))
þ Definitive
Proxy Statement
o Definitive
Additional Materials
o Soliciting
Material Pursuant to §240.14a-12
ASTEC
INDUSTRIES, INC.
(Name of
Registrant as Specified In Its Charter)
(Name of
Person(s) Filing Proxy Statement, if other than the Registrant)
Payment
of Filing Fee (Check the appropriate box):
þ No
fee required.
o Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
1. Title
of each class of securities to which transaction applies:
2. Aggregate
number of securities to which transaction applies:
3. Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (set forth the amount
on
which
the filing fee is calculated and state how it was
determined):
4. Proposed
maximum aggregate value of transaction:
5. Total
fee paid:
o Fee
paid previously with preliminary materials.
o Check
box if any part of the fee is offset as provided by Exchange Act
Rule 0-11(a)(2) and identify the filing for which the offsetting
fee
was
paid previously. Identify the previous filing by registration statement number,
or the Form or Schedule and the date of its filing.
1. Amount
Previously Paid:
2. Form,
Schedule or Registration Statement No.:
3.
Filing Party
4. Date
Filed
ASTEC
INDUSTRIES, INC.
NOTICE
OF ANNUAL MEETING OF SHAREHOLDERS
TO
BE HELD APRIL 23, 2010
TO THE
SHAREHOLDERS:
The
Annual Meeting of Shareholders of Astec Industries, Inc., a Tennessee
corporation, will be held at the Company’s offices at 4101 Jerome Avenue,
Chattanooga, Tennessee, on April 23, 2010, at 10:00 a.m., Chattanooga time, for
the following purposes:
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1.
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To
elect three directors in Class III to serve until the annual meeting of
shareholders in 2013 and to elect one director in Class II to serve until
the annual meeting of shareholders in 2012, or in the case of each
director, until his successor is duly elected and
qualified.
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2.
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To
ratify the appointment of Ernst & Young LLP as the Company’s
independent registered public accounting firm for the fiscal year
2010.
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Only
shareholders of record at the close of business on February 16, 2010 are
entitled to notice of, and to vote at, the Annual Meeting. The
transfer books will not be closed. A complete list of shareholders
entitled to vote at the Annual Meeting will be available for inspection by
shareholders at the Company’s offices from March 11, 2010 through the Annual
Meeting.
By Order of the Board of
Directors
Stephen C. Anderson
Secretary
Dated: March
5, 2010
WHETHER
OR NOT YOU EXPECT TO BE PRESENT AT THE MEETING IN PERSON, YOU MAY VOTE YOUR
SHARES VIA A TOLL-FREE TELEPHONE NUMBER OR VIA THE INTERNET OR YOU MAY SIGN,
DATE, AND RETURN THE PROXY APPOINTMENT CARD. IF YOU DO ATTEND THE
MEETING, YOU MAY, IF YOU WISH, WITHDRAW YOUR PROXY APPOINTMENT AND VOTE IN
PERSON.
ASTEC
INDUSTRIES, INC.
1725
Shepherd Road
Chattanooga,
Tennessee 37421
(423)
899-5898
PROXY
STATEMENT
ANNUAL
MEETING OF SHAREHOLDERS
April
23, 2010
The proxy
appointment is solicited by and on behalf of the Board of Directors of Astec
Industries, Inc. for use at its Annual Meeting of Shareholders to be held on
April 23, 2010, at 10:00 a.m. Chattanooga time and at any adjournments
thereof. The Annual Meeting will be held at the Company’s offices at
4101 Jerome Avenue, Chattanooga, Tennessee.
On or
about March 9, 2010, the Company began mailing to its shareholders a notice
containing instructions for voting and how to access this Proxy Statement and
the Company’s 2009 Annual Report online, and the Company began mailing a full
set of the proxy materials, including this Proxy Statement, a proxy card or
voting instruction form and the Company’s 2009 annual report, to shareholders
who had previously requested delivery of a paper copy of the proxy materials.
For information on how to vote your shares or request a paper copy of the proxy
materials, see the instructions included on the proxy card or voter instruction
form and under “Proxies and
Voting” on page 3 of this Proxy Statement. If you request a
paper copy of the proxy materials it will be mailed to you within three business
days.
Only
holders of record of the Company’s Common Stock as of the close of business on
February 16, 2010 (the “Record Date”) will be entitled to notice of, and to vote
at, the Annual Meeting. As of the Record Date, there were 22,554,133
shares of Common Stock outstanding and entitled to be voted at the Annual
Meeting. A shareholder is entitled to one vote for each share of
Common Stock held.
QUORUM
AND VOTING REQUIREMENTS
A
majority of the outstanding shares of Common Stock entitled to vote at the
Annual Meeting, either present or represented by proxy, constitutes a quorum. A
quorum is necessary to conduct business at the Annual Meeting. You
will be considered part of the quorum if you attend the Annual Meeting in
person, vote via a toll-free telephone number, vote via the internet or vote by
proxy. Abstentions, broker non-votes and votes withheld from director
nominees count as “shares present” at the Annual Meeting for purposes of
determining a quorum.
The
affirmative vote of the holders of a plurality of the shares of Common Stock
represented and entitled to vote at the Annual Meeting at which a quorum is
present is required for the election of each of the
nominees. Withholding authority to vote with respect to any one or
more nominees will not constitute a vote either for or against such
nominee(s).
The
approval of any other matter at the Annual Meeting, including the ratification
of the independent registered public accounting firm, requires that the votes
cast in favor of the matter exceed votes cast opposing the
matter. Abstentions and broker non-votes do not count as votes cast,
and therefore will not affect the voting result as to any matter, including the
election of directors. A broker non-vote occurs when a broker or other nominee
who holds shares for another does not vote on a particular item because the
nominee does not have discretionary authority to vote on that item and has not
received instructions from the owner of the shares.
PROXIES
AND VOTING
Shareholders
have a choice of voting over the internet, by telephone or by using a
traditional proxy card.
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To
vote by internet, go to www.proxyvote.com and follow the instructions. You
will need the 12 digit number included on your proxy card or voter
instruction form.
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To
vote by telephone, registered shareholders should dial (800) 579-1639
and follow the instructions. You will need the 12 digit number included on
your proxy card or voter instruction form.
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If
you received a notice and wish to vote by traditional proxy card, you can
request to receive a full set of the proxy materials, including this Proxy
Statement, a proxy card or voting instruction form and the Company’s 2009
annual report, at no charge through one of the following
methods:
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1) by internet:
www.proxyvote.com
2) by phone:
(800) 579-1639
3) by email: sendmaterial@proxyvote.com
(your email should contain the 12 digit number in the
subject
line).
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If
you choose not to vote by telephone or the internet and request a full set
of the proxy materials, please mark your choices on the enclosed proxy
card and then date, sign and return the proxy card at your earliest
opportunity. If you
are a registered shareholder and attend the meeting, you may deliver your
completed proxy card in person.
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The
telephone and internet voting procedures are designed to authenticate votes cast
by use of a personal identification number. These procedures enable
shareholders to appoint a proxy to vote their shares and to confirm that their
instructions have been properly recorded. If your shares are held in the name of
a bank or broker, the availability of telephone and internet voting will depend
on the voting processes of the applicable bank or broker; therefore, it is
recommended that you follow the voting instructions on the form you
receive.
If you
properly sign and return your proxy card or complete your proxy via the
telephone or internet (and such proxy is not later revoked), your shares will be
voted at the Annual Meeting in accordance with the directions given. In voting
by proxy with regard to the election of directors, you may vote in favor of all
nominees, withhold your votes as to all nominees or withhold your votes as to
specific nominees. In voting by proxy with regard to the proposal to
ratify the selection of the independent auditor, you may vote for or against the
proposal or abstain from voting. You should specify your choices when
voting by proxy. If no specific instructions are given with regard to
the matters to be voted upon, the shares represented by proxy will be voted
“FOR” the election of each of the nominees for director and ”FOR” the
ratification of the independent registered public accounting firm.
A
shareholder of record who submits a proxy pursuant to this solicitation may
revoke it at any time prior to its exercise at the Annual Meeting by
(i) submitting written notice to the Secretary of the Company at the
Company’s address shown above, (ii) properly submitting to the Company (by
mail, telephone or internet) a duly executed proxy appointment bearing a later
date, or (iii) attending the Annual Meeting and voting in
person.
PROPOSAL
1: ELECTION OF DIRECTORS
The Board
of Directors of the Company is divided into three classes, with the term of
office of each class ending in successive years. The terms of
directors of Class III expire with this Annual Meeting. The directors
of Class I and Class II will continue in office until the 2011 and 2012 annual
meetings of shareholders, respectively. At the present time, there
are three directors in Class I, two directors in Class II, and three directors
in Class III. The shareholders are being asked to vote for the
election of three directors to serve in Class III and one director to serve in
Class II to fill the remaining term of the director position currently vacant
due to the resignation of Thomas Hill as a director in August 2009.
The
persons appointed as proxies will vote the shares represented by the proxy
appointment in favor of the election to the Board of Directors of each of the
three Class III nominees and the one Class II nominee whose names appear below,
unless the authority to vote for any or all of the nominees is withheld or such
appointment has previously been revoked. It is anticipated that
management shareholders of the Company will grant authority to vote for the
election of all the nominees. Each Class III director will be elected
to hold office until the 2013 annual meeting of shareholders and the Class II
director will be elected to hold office until the 2012 annual meeting of
shareholders and thereafter until his successor has been duly elected and
qualified. In the event that any nominee is unable to serve (which is not
anticipated), the persons appointed as proxies will cast votes for the remaining
nominees and for such other persons as they may select.
THE
BOARD OF DIRECTORS RECOMMENDS THAT SHAREHOLDERS CHECK “FOR” TO VOTE FOR THE
ELECTION OF EACH OF THE NOMINEES.
PROPOSAL
2: RATIFICATION OF APPOINTMENT OF
INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
The Audit
Committee of the Board of Directors has appointed Ernst & Young LLP as the
Company’s independent registered public accounting firm for the fiscal year
ending December 31, 2010. Ernst & Young LLP served as the Company’s
independent registered public accounting firm for the fiscal year ending
December 31, 2009, and the services it provided to the Company and its
subsidiaries in the fiscal year ending December 31, 2009 are described under
“Audit-Related Matters” below.
We are
asking our shareholders to ratify the selection of Ernst & Young LLP as our
independent registered public accounting firm for the fiscal year ending
December 31, 2010. Although ratification is not required by our Bylaws or
otherwise, the Board of Directors is submitting the selection of Ernst &
Young LLP to our shareholders for ratification as a matter of good corporate
practice.
THE
BOARD RECOMMENDS THAT SHAREHOLDERS CHECK “FOR” TO VOTE FOR THE RATIFICATION OF
THE APPOINTMENT OF ERNST & YOUNG LLP AS THE COMPANY’S INDEPENDENT REGISTERED
PUBLIC ACCOUNTING FIRM FOR FISCAL YEAR 2010.
In the
event shareholders do not ratify the appointment, the appointment will be
reconsidered by the Audit Committee and the Board of Directors. Even if the
selection is ratified, the Audit Committee in its discretion may select a
different registered public accounting firm at any time during the year if it
determines that such a change would be in the best interests of the Company and
its shareholders.
CERTAIN
INFORMATION CONCERNING NOMINEES AND DIRECTORS
The
following section sets forth the names of the nominees and of the Company’s
current directors as of the date of the Annual Meeting, their ages, the year in
which they were first elected directors, their positions with the Company, their
principal occupations and employers for at least the last five years, any other
directorships held by them in companies that are subject to the reporting
requirements of the Securities Exchange Act of 1934 or any company registered as
an investment company under the Investment Company Act of 1940. For
information concerning membership on Committees of the Board of Directors, see
“Corporate Governance: Board Committees” below.
Nominees for Director for Terms of
Office to Expire in 2013 (Class III):
J. Don Brock, 71, has been
President of the Company since its incorporation in 1972 and assumed the
additional position of Chairman of the Board in 1975. He earned his
Ph.D. degree in mechanical engineering from the Georgia Institute of
Technology. Dr. Brock also serves as a director and a member of the
Audit Committee of The Dixie Group, Inc., a public company in the floor-covering
manufacturing business. Dr. Brock is the father of Benjamin G. Brock,
President of Astec, Inc., and Dr. Brock and Thomas R. Campbell, Group Vice
President – Mobile Asphalt Paving and Underground, are first
cousins. Dr. Brock has been a Director of the company since
1972.
Dr. Brock
brings insight into all aspects of the Company due to his current role
as President of the Company and his history with the Company. Dr.
Brock’s leadership, his knowledge of the Company and the various industries in
which it operates and his 38 years of experience at the Company have been
instrumental in the growth of the Company.
W. Norman Smith, 70, was
appointed Group Vice President – Asphalt in December 1998 and also served as the
President of Astec, Inc., a subsidiary of the Company, from November 1994
through October 2006. Previously, he served as the President of
Heatec, Inc., a subsidiary of the Company, since 1977. Mr. Smith has
been a Director of the Company since 1982. Mr. Smith received his
B.S. degree in mechanical engineering from the University of Tennessee and is a
registered professional engineer.
Mr.
Smith, based on his service as President of two of the Company’s subsidiaries
for 29 years, his service as Director of the Company for 28 years along with his
recent service as Group Vice President of the Company's Asphalt Group provides
the Board with invaluable industry experience and knowledge of the
Company.
William B. Sansom, 68, has
served as the Chairman and Chief Executive Officer of The H.T. Hackney Co., a
diversified wholesale food distributor in the southeast and midwest United
States, since 1983. Formerly, Mr. Sansom served as the Tennessee
Commissioner of Transportation from 1979 to 1981 and as the Tennessee
Commissioner of Finance and Administration from 1981 to 1983. Mr.
Sansom was appointed to the Tennessee Valley Authority board and elected
Chairman in March 2006 and has been nominated to serve another term, subject to
confirmation. Mr. Sansom also serves as a director on the boards of
First Horizon National Corporation and Mid-American Apartment
Communities. Mr. Sansom also previously served as a director and
audit committee member on the board of Martin Marietta Materials,
Inc. Mr. Sansom has been a Director of the Company since
1995.
Mr.
Sansom brings over 27 years of experience as a CEO and Chairman of a diversified
distribution/manufacturing company. Having also served in numerous
governmental positions for the State of Tennessee, Mr. Sansom offers information
and insight into areas of government relations and regulatory
issues. Mr. Sansom has also previously served on the Board of
Directors of the National Crushed Stone Association and has former business
experience in the aggregate industry.
Nominees
for Director for Terms of Office to Expire in 2012 (Class II)
James
B. Baker, 64, has been
Managing Partner of River Associates Investments, LLC (a private equity
investment fund which partners with management teams in buyouts, divestitures
and recapitalizations of lower middle market companies) since 2001 and a Partner
in River Associates, LLC from 1993 to 2001. Mr. Baker was President
and Chief Operating Officer (1991-1992) and Senior Vice President (1987-1991) of
CONSTAR International, Inc., a plastics container manufacturer. Mr.
Baker also formerly served as a director of Wellman, Inc. and US
Xpress.
Mr.
Baker’s strong background in all aspects of executing acquisitions both in the
U.S. and internationally should be valuable to the Company. He also
has been involved in strategic planning and operating decisions for middle
market companies in a variety of industries for over thirty
years. Mr. Baker has a financial background and has had a wide range
of experience in financial reporting for publicly owned companies during his
career. He has served as an independent director on the audit
committees of two public companies, had primary responsibility for the financial
reporting of a public company and also worked with several public companies
during his career with Arthur Andersen & Co.
Continuing
Directors with Terms of Office Expiring in 2012 (Class II):
Daniel K. Frierson, 68, has
been the Chief Executive Officer of The Dixie Group, Inc., a public company in
the floor-covering manufacturing business, since 1979 and has served as Chairman
of the Board of such company since 1987. Mr. Frierson also currently
serves as a director on the board of Louisiana-Pacific Corporation and
previously served as a director on the board of Wellman, Inc. from May 2006 to
August 2006. Mr. Frierson has been a Director of the Company since
1994.
Mr.
Frierson, based on his 31 years of experience as a CEO of a public company and
his service as a Director of the Company for 16 years, provides the Board with
valuable strategic planning and risk assessment experience. Mr.
Frierson’s knowledge and experience in manufacturing is valuable to the
Company.
Glen E. Tellock, 49, has been
the President and CEO of The Manitowoc Company, a manufacturer of construction
and food service equipment, since May 2007. He was also elected as
Chairman of the Board in February 2009. Previously he served as
Senior Vice President of the Manitowoc Company since 1999 and President and
General Manager of Manitowoc Crane Group since 2002. Prior to joining
Manitowoc in 1991, Mr. Tellock served as Financial Planning Manager with the
Denver Post Corporation and as Audit Manager with Ernst and
Whinney. Mr. Tellock has been a Director of the Company since
2006.
Mr.
Tellock, who serves as the financial expert of the Company’s Audit Committee and
has previously served as an audit manager of a major accounting firm, provides
the Board with extensive knowledge and experience with respect to financial
reporting and risk assessment. Mr. Tellock’s knowledge of
manufacturing and marketing of construction equipment both domestically and
internationally is very valuable to the Company.
Continuing
Directors with Terms of Office Expiring in 2011 (Class I):
William D. Gehl, 63, has
served as a member of the Board and Chief Executive Officer of Gehl Company, a
company engaged in the manufacturing of compact construction equipment, from
1987 and 1992, respectively, until his retirement in April 2009. Mr.
Gehl also served as Chairman of the Board of Gehl Company from 1996 until his
retirement. Mr. Gehl serves as a member of the Board of Freight Car
America, a public company engaged in the manufacturing of aluminum coal cars and
other railroad freight cars. Mr. Gehl is a member of the State bars
of Wisconsin and Florida. Mr. Gehl has been a director of the Company since
1999.
Mr. Gehl
offers a broad range of experiences in both strategic planning and management,
having served as the CEO of a construction equipment manufacturing company for
23 years. Mr. Gehl’s manufacturing, marketing and financing knowledge
is very valuable to the Company.
Ronald F. Green, 62, served as
Chairman of Advatech, LLC, a leading supplier of pollution control systems for
power plants, until his retirement in 2009. Prior to joining
Advatech, Mr. Green served as Senior Vice President of USEC, Inc., a leading
supplier of commercial nuclear reactor fuel. Prior to joining USEC,
from 2002 to 2003, Mr. Green was the President of Green and Associates, LLC and
President of Power Measurement Technology, Inc. From 2001 to 2002,
Mr. Green served as President of FPL Energy, a wholesale electricity
generator. Prior to joining FPL Energy in November 2001, Mr. Green
was President and CEO of Duke Engineering and Services, Inc. and Chief Executive
Officer of Duke Solutions, Inc. Mr. Green also serves on the
University of Tennessee College of Engineering Board of Advisors. Mr.
Green has been a Director of the Company since 2002.
Mr. Green
brings an extensive knowledge and understanding of the U.S. energy industries to
the Board, having served as an executive officer or board member of a number of
energy and engineering companies.
Phillip E. Casey, 67, was
elected to the position of Chairman of the Board of Gerdau Ameristeel
Corporation in 2005 and previously served as President, Chief Executive Officer
and Director of this publicly traded steel manufacturer from 1994 to
2005. From 1994 until 2005, Mr. Casey also served in various industry
leadership roles as a Director, Member of the Executive Committee and Chairman
of the Steel Manufacturers Association (SMA), a leading industry trade
organization. Mr. Casey has been a Director of the Company since
2005.
Mr. Casey
provides valuable experience and relationships with the steel industry, given
that Mr. Casey served as the CEO of a publicly traded steel manufacturing
company for 11 years and served as the Chairman of the Steel Manufacturers
Association. Steel is a primary raw material of Astec’s manufacturing
processes and a critical cost component. Mr. Casey’s manufacturing
knowledge and understanding of the world market and supply of steel is very
valuable to the Company.
CORPORATE
GOVERNANCE
Independent
Directors
The
Company's Common Stock is traded in the Nasdaq National Market under the symbol
"ASTE." The Nasdaq requires that a majority of the directors be
“independent directors,” as defined in the Rule 5605(a)(2) of the Nasdaq
Marketplace Rules (the “Nasdaq Rules”). Generally, a director does
not qualify as an independent director if the director (or in some cases,
members of the director’s immediate family) has, or in the past three years has
had, certain material relationships or affiliations with the Company, its
external or internal auditors, or other companies that do business with the
Company. The Board has affirmatively determined by resolution that
current directors (including nominees for re-election) Casey, Frierson, Gehl,
Green, Sansom and Tellock, which represents a majority of the directors, and
Baker, as a nominee to the Board, have no other direct or indirect relationships
with the Company and therefore are independent directors or nominees on the
basis of the Nasdaq Rules and an analysis of all facts specific to each director
or nominee. The Board has affirmatively determined by resolution that during
fiscal year 2010, the Company must have two or more regularly scheduled
executive session meetings attended solely by these independent
directors.
The
independent members of the Board of Directors have selected Mr. Sansom as the
Lead Independent Director. Among other duties, as Lead Independent Director, Mr.
Sansom will preside
over, coordinate and develop the agenda for executive sessions of the
independent directors, and consult with the Chairman of the Board over Board and
committee meeting agendas, Board meeting schedules and the flow of information
to the Board.
Board
Leadership Structure and Risk Oversight
As is
common practice among public companies in the United States, the Company’s
President currently serves as Chairman of the Board. In his position
as President, Dr. Brock has primary responsibility for the day-to-day operations
of the Company and provides consistent leadership on the Company’s key strategic
objectives. In his role as Chairman of the Board, he sets the
strategic priorities for the Board, presides over its meetings and communicates
its strategic findings and guidance to management. The Board believes
that the combination of these two roles provides more consistent communication
and coordination throughout the organization, which results in a more effective
and efficient implementation of corporate strategy and is important in unifying
the Company's strategy behind a single vision. In addition, we have
found that our President is the most knowledgeable member of the Board regarding
risks the Company may be facing and, in his role as Chairman, is able to
facilitate the Board’s oversight of such risks.
To ensure
balance, however, the independent members of the Company’s Board have selected
Mr. Sansom as Lead Independent Director to preside over meetings of independent
directors. Additionally, as noted previously, six of the eight
current directors are independent. With a supermajority of
independent directors, an Audit Committee, Compensation Committee and Nominating
and Governance Committee each comprised entirely of independent directors, and a
presiding Lead Independent Director to oversee all meetings of the
non-management directors, the Company’s Board of Directors believes that its
existing leadership structure provides for an appropriate balance that best
serves the Company and its shareholders. The Company’s Board of Directors will
periodically review its leadership structure to ensure that it remains the
optimal structure for our Company and our stockholders.
As part
of its general oversight duties, the Board oversees the Company’s risk
management. Management informs the Board of the operational and financial risks
the Company is facing, and the Board reviews the steps that management is taking
to address and mitigate such risks. We believe the Board’s
current leadership structure facilitates the Board’s oversight of the Company’s
risk management.
Board
Meetings and Attendance
The
Company’s expectation is that all directors attend all meetings of the Board of
Directors and committees on which they serve and the annual meeting of
shareholders. The Board has affirmatively determined by resolution
that it encourages all members of the Board to attend each annual meeting of
shareholders, particularly those directors who are nominees for election at any
such meeting. During 2009, the Board of Directors held five meetings,
and the Board’s committees held the meetings described below. Each
incumbent director attended at least 75% of the aggregate of: (1) the total
number of meetings of the Board of Directors held during the period for
which he has been a director and (2) the total number of meetings held by all
committees of the Board on which he served during the periods that he
served. All of the Company’s directors were in attendance at the
Company’s 2009 annual meeting of shareholders.
Board
Committees
During
2009, the Company’s Board of Directors had an Executive Committee, an Audit
Committee, a Compensation Committee and a Nominating and Corporate Governance
Committee. Certain information regarding the Board’s committees is
set forth below.
Executive
Committee
The
Executive Committee is authorized to act on behalf of the Board of Directors on
matters that may arise between regular meetings of the Board upon which the
Board of Directors would be authorized to act. During 2009, the
members of the Executive Committee were Dr. Brock (Chairman) and Messrs.
Smith and Frierson. The Executive Committee did not meet during
2009. The current members of the Executive Committee are Dr. Brock
(Chairman) and Messrs. Smith and Frierson.
Audit Committee
The Audit
Committee, established in accordance with Section 3(a)(58)(a) of the Exchange
Act, annually reviews and recommends to the Board the firm to be engaged as
outside auditors for the next fiscal year, reviews with the outside auditors the
plan and results of the auditing engagement, reviews the scope and results of
the Company’s procedures for internal auditing and inquires as to the adequacy
of the Company’s internal accounting controls. Messrs. Tellock
(Chairman), Sansom, Gehl, and Casey were members of the Audit Committee during
all of 2009 and Mr. Hill was a committee member until his resignation as a
Director effective August 28, 2009. During 2009, the Audit Committee
held eight meetings. The
current members of the Audit Committee are Messrs. Tellock (Chairman), Sansom,
Gehl and Casey. The Chairman of the Audit Committee, Mr. Tellock, has
been designated by the Board as the Audit Committee financial
expert. All members of the Audit Committee are independent (as
independence is defined in the Nasdaq Rules). The Board of Directors
has adopted a written charter for the Audit Committee. A copy of the
Company’s Audit Committee charter was initially adopted March 14, 2000 and
amended and restated on March 11, 2004 and is attached as an appendix to this
Proxy Statement
Compensation
Committee
The
Compensation Committee is authorized to evaluate, determine and approve the
compensation of our executive officers, including our named executive officers,
to consider and recommend to the full Board the executive compensation policies
of the Company and to administer the Company’s stock incentive
plans. Messrs. Gehl (Chairman), Green and Casey were members of the
Compensation Committee during all of 2009 and Mr. Hill was a committee member
until his resignation as a Director effective August 28, 2009. During
2009, the Compensation Committee held one meeting. The current
members of the Compensation Committee are Messrs. Gehl (Chairman), Green and
Casey. All members of the Compensation Committee are independent (as
independence is defined in the Nasdaq Rules). The Compensation
Committee does not have a charter.
The
Compensation Committee’s primary processes for establishing and overseeing
executive compensation can be found in the Compensation Discussion and Analysis
section beginning on page 12 of this proxy statement. Dr. Brock, our
chief executive officer, generally attends Compensation Committee meetings but
is not present for the executive sessions or for any discussion of his own
compensation. Dr. Brock gives the Compensation Committee a
performance assessment and compensation recommendation for each of the other
named executive officers. Those recommendations are then considered by the
Compensation Committee. Directors’ compensation is established by the
Board of Directors.
Compensation Committee Interlocks
and Insider Participation
During
2009, none of the members of the Compensation Committee had any relationship
with the Company requiring disclosure under Item 404 of Regulation S-K, and none
of our executive officers served on the board of directors or the compensation
committee (or equivalent) of the board of directors of another entity whose
executive officer(s) served on our Board of Directors or our Compensation
Committee. None of the members of the Compensation Committee was an
officer or employee of the Company during 2009 or at any time in the
past.
Nominating and Corporate Governance
Committee
The
Nominating and Corporate Governance Committee interviews, evaluates, nominates
and recommends individuals for membership on the Company’s Board and committees
thereof, and is responsible for establishing corporate governance policies and
principles to be applicable to the Company and periodically re-evaluating such
policies and guidelines for the purpose of suggesting amendments to them if
appropriate. During 2009, the members of the Nominating and Corporate
Governance Committee were Messrs. Frierson (Chairman), Sansom, Tellock and
Green. During 2009, the Nominating and Corporate Governance Committee
did not meet, but the committee did meet in early 2010 to approve the Director
nominations submitted in this Proxy. The current members of the
Nominating and Corporate Governance Committee are Messrs. Frierson (Chairman),
Sansom, Tellock and Green. All members of the Nominating and
Corporate Governance Committee are independent (as independence is defined in
the Nasdaq Rules).
The
Nominating and Corporate Governance Committee was formerly known as the
Nominating Committee. In March 2004, the Board of Directors expanded
the Committee’s duties to include certain functions related to the corporate
governance of the Company and, as a result, the Nominating Committee was renamed
the Nominating and Corporate Governance Committee. The Nominating and
Corporate Governance Committee acts under a written charter adopted by the Board
of Directors. A copy of the Nominating and Corporate Governance
Committee’s charter is available on the Company’s website at
www.astecindustries.com.
Director
Nominating Process
The
Nominating and Corporate Governance Committee will consider written
recommendations from shareholders for Company nominees to the
Board. A shareholder who wishes to recommend a person to the
Committee for nomination by the Company must submit a written notice by mail to
the Nominating and Corporate Governance Committee c/o the Corporate Secretary,
Astec Industries, Inc. at 1725 Shepherd Road, Chattanooga, Tennessee
37421. Such a written recommendation must be received no later than
120 days in advance of the annual meeting of shareholders and should include (i)
the candidate’s name, business address and other contact information, (ii) a
complete description of the candidate’s qualifications, experience and
background, as would be required to be disclosed in the proxy statement pursuant
to Regulation 14A of the Securities Exchange Act of 1934, as amended, (iii) a
signed statement by the candidate in which he or she consents to being named in
the proxy statement as a nominee and to serve as a director if elected, (iv) a
signed statement authorizing the Company to perform a background search on the
candidate and (v) the name and address of the shareholder(s) of record making
such a recommendation.
The
Nominating and Corporate Governance Committee recommends nominees for election
to the Board based on a number of qualifications, including but not limited to,
independence, character and integrity, diversity, financial literacy, level of
education and business experience, sufficient time to devote to the Board, and a
commitment to represent the long-term interests of the Company’s shareholders.
There are no differences in the manner in which the Nominating and Corporate
Governance Committee evaluates a candidate that is recommended for nomination
for membership on the Company’s Board by a shareholder. The
Nominating and Corporate Governance Committee has not received any recommended
nominations from any of the Company’s shareholders in connection with the Annual
Meeting.
The
Nominating and Corporate Governance Committee identifies potential Company
nominees for director through a variety of business contacts, including current
executive officers, directors, community leaders and
shareholders. The Committee may, to the extent it deems appropriate,
retain a professional search firm and other advisors to identify potential
nominees for director.
The
Nominating and Corporate Governance Committee evaluates candidates to the Board
by reviewing their biographical information and qualifications. If
the Nominating and Corporate Governance Committee determines that a candidate is
qualified to serve on the Board, such candidate is interviewed by at least one
member of the Nominating and Corporate Governance Committee and the Chief
Executive Officer. Members of the Board also have an opportunity to
interview qualified candidates. As described above, the Committee will also
consider candidates recommended by shareholders. The Nominating and
Corporate Governance Committee then determines, based on the background
information and the information obtained in the interviews, whether to recommend
to the Board that the Company nominate a candidate for approval by the
shareholders to fill a directorship. With respect to an incumbent
director whom the Nominating and Corporate Governance Committee is considering
as a potential nominee for re-election, the Committee reviews and considers the
incumbent director’s service to the Company during his or her term, including
the number of meetings attended, level of participation, and overall
contribution to the Company in addition to such person’s biographical
information and qualifications. The Compensation, Nominating and Governance
Committee gives strong consideration to a wide range of diversity factors as a
matter of practice when evaluating candidates to the Board and incumbent
directors, but the Committee does not have a formal policy regarding Board
diversity.
In
evaluating candidates to the Board, the Nominating and Corporate Governance
Committee also takes into account the skill sets that are needed to balance and
complement the skill sets of other candidates and members of the Board, and the
skills and expertise of a candidate that facilitate the Company’s compliance
with the rules of the Securities and Exchange Commission and the National
Association of Securities Dealers.
The Board
is nominating four individuals for election as Directors. Of the four nominees,
three are current Directors. Mr. Baker is standing for election
by the shareholders for the first time. Dr. Brock recommended Mr. Baker as a
nominee for director to the Nominating and Corporate Governance Committee. The
Nominating and Corporate Governance Committee recommended each of the four
nominees to the Board.
Shareholder
Communications
The Board
of Directors has unanimously adopted a process to facilitate written
communications by shareholders to the Board. Shareholders wishing to write to
the Board of Directors of the Company or a specified director or committee of
the Board should send correspondence to the Secretary of the Company, Astec
Industries, Inc. at 1725 Shepherd Road, Chattanooga, Tennessee
37421. All written communications received in such manner from
shareholders of the Company shall be forwarded to the members of the Board of
Directors to whom the communication is directed or, if the communication is not
directed to any particular member(s) or committee of the Board of Directors, the
communication shall be forwarded to all members of the Board of
Directors.
COMPENSATION
DISCUSSION AND ANALYSIS
Overview
In the
paragraphs that follow, we will give an overview and analysis of our
compensation programs and policies, the material compensation decisions we have
made under those programs and policies, and the material factors that we
considered in making those decisions. This section includes, among
other things, an explanation of the overall objectives of our compensation
program, what it is designed to reward, and each element of the compensation
that we pay. Later in this proxy statement under the heading
“Executive Compensation” you will find a series of tables containing specific
information about the compensation earned or paid in 2009 to the following
individuals, who we refer to as our named executive officers:
·
|
J.
Don Brock, our president and principal executive
officer;
|
·
|
F.
McKamy Hall, our vice president and principal financial
officer;
|
·
|
Thomas
R. Campbell, the group vice president of our Mobile Asphalt and
Underground groups;
|
·
|
W.
Norman Smith, the group vice president of our Asphalt group;
and
|
·
|
Jeffrey
L. Richmond, president of Roadtec,
Inc.
|
The
discussion below is intended to help you understand the detailed information
provided in those tables and put that information into context within our
overall compensation program.
Objectives
of our Compensation Program
Our
objectives with respect to the Company’s executive compensation program are
to:
·
|
attract
and retain qualified personnel that are critical to the Company’s
long-term success and the creation of shareholder
value;
|
·
|
create
a strong link between executive officer compensation and the Company’s
annual and long-term financial performance;
and
|
·
|
encourage
the achievement of Company performance by utilizing a performance-based
incentive structure.
|
In order
to be effective, we believe our executive compensation program should meet the
needs of the Company, our employees and our shareholders. We seek to
provide direct compensation that is competitive within the marketplace, and
believe that a portion of total compensation should be performance-based and in
the form of equity awards.
How
we Determine and Assess Executive Compensation
Our
Compensation Committee of the Board of Directors, composed entirely of
independent directors, reviews and determines and approves the base salaries and
other compensation of our executive officers, including our named executive
officers. Our Compensation Committee is also responsible for making
recommendations to the Board with respect to the Company’s executive
compensation policies and the adoption of stock and benefit plans. As
a starting point, base salary increases, when given, for named executive
officers historically have reflected a cost of living adjustment, with further
increases approved by the Compensation Committee based on a subjective
assessment of a number of factors. As more fully described below, the
factors on which this subjective assessment is based fall into three general
categories: Company performance factors, individual performance
factors and competitive salary practices.
It is
important to emphasize that the subjective assessment of these factors is
qualitative, rather than quantitative, and there are no specific weightings or
objective criteria associated with any of the factors. In determining
base salaries for the named executive officers each year, the Compensation
Committee relies upon Dr. Brock, the Company’s President and Chief Executive
Officer, to provide evaluations of the other named executive officers (each of
who report directly or indirectly to Dr. Brock) and to provide recommendations
regarding whether adjustments to base salaries are warranted. In determining Dr.
Brock’s base salary each year, the Compensation Committee relies on its own
observations and assessments with respect to Dr. Brock’s individual performance
and the overall results of his leadership of the Company.
Our
Compensation Committee’s policy is to set senior executive pay at sufficiently
competitive levels to attract, retain, and motivate highly talented individuals
to contribute to our goals, objectives, and overall financial
success. We believe that the Company’s executive compensation program
provides an overall level of compensation opportunity that is competitive within
the construction equipment manufacturing industry, as well as with a broader
group of companies of comparable size and complexity. Actual
compensation levels may be greater or less than average competitive levels in
similar companies based upon annual and long-term Company performance, as well
as individual performance.
While
market competitiveness is important, it is not the only factor we consider when
establishing compensation opportunities of our named executive
officers. Actual pay decisions are made following a review and
discussion of the financial and operational performance of our businesses,
individual performance, and competitive salary practices which address retention
concerns and internal pay equity.
Company Performance
Factors.
Compensation
decisions for a particular year are made following a review of the financial and
operational performance of the Company and its business groups for the prior
year. In recommending and approving base salaries, the Chief Executive Officer
and the Compensation Committee review and assess the Company’s performance, with
an emphasis on earnings, return on capital employed and cash flow on capital
employed. These performance criteria are direct reflections of the
Company’s profitability and operating efficiency, which the Company believes are
key drivers for creating shareholder value.
Company
performance factors typically weigh more heavily in the determination of annual
cash and long-term incentive compensation than in the determination of base
salary adjustments for named executive officers. However, in making the
determination to not increase the named executive officers base pay rates for
2009 over 2008 levels, the Compensation Committee placed significant weight on
the current economic environment in which the Company operates and the
expectation that the sales growth achieved in recent years would probably not
continue in 2009.
Individual Performance
Factors.
The
subjective factors considered by the Compensation Committee in relation to a
named executive officer’s individual performance for the previous year include
management, leadership, staff development, contribution to the Company’s growth,
scope of responsibilities and experience and an assessment of the named
executive officer’s future performance potential.
Competitive Compensation
Practices.
As
discussed above, the Compensation Committee’s policy is to set named executive
officer compensation at sufficiently competitive levels within the construction
equipment manufacturing industry, as well as within a broader group of companies
of comparable size and complexity, in order to attract, retain and motivate
named executive officers. Additional consideration is given to the
Company’s pay levels for each officer as compared to his peers and to his
subordinates. In 2005, the Company engaged the services of a
compensation consultant, Towers Perrin, and instructed them to conduct a market
analysis and to assist the Company in developing a long-term incentive
plan. We then considered the compensation levels, programs and
practices of certain other companies to assist us in setting our executive
compensation so that it would be market competitive. The peer group
compiled by Towers Perrin in 2005 consisted of the companies listed below, each
of which are road-building and related equipment manufacturing companies or
companies that have substantial large equipment manufacturing
businesses. We believe that we compete to varying degrees for
business and talent with the companies in this peer group.
Actuant
|
Gehl
Co.
|
Alamo
Group, Inc.
|
Graco
|
Bucyrus
International, Inc.
|
IDEX
|
Cascade
Corp.
|
Milacron
|
Columbus
McKinnon
|
Nordson
|
Dresser-Rand
Group Inc.
|
Thermadyne
Holdings
|
Gardner
Denver
|
Xerium
Technologies
|
The
Compensation Committee reviewed the peer group data compiled by Towers Perrin
for informational purposes, but did not formally target specific levels of pay
relative to the external market. The Compensation Committee uses the
information as a guide in establishing an executive compensation program,
including the setting of base salaries for the named executive
officers. For 2009, the Compensation Committee did not engage a
compensation consultant nor did it conduct a specific peer group review, but
continued the compensation program initiated in 2005 without significant
deviation.
Elements
of Our Compensation Program
The
Company’s executive officer compensation program is comprised of base salary,
annual cash incentive compensation, and long-term incentive compensation in the
form of equity grants. We also provide our executive officers certain
perquisites and executive benefits, including contributions to the Company’s
Supplemental Executive Retirement Plan, as well as other benefits that are
generally available to all employees of the Company, including medical and
401(k) plans.
Base
Salary
Base
salary is the fixed component of our named executive officers’ total direct
compensation, as opposed to at-risk compensation based on
performance. The Compensation Committee reviews base salaries on an
annual basis, and approves salary levels after a subjective assessment of a
number of factors as discussed above. As a result of this assessment
and after considering the current economic business environment, base salaries
for the Company’s named executive officers continued at 2008 base salary levels
during 2009. Additionally, the Compensation Committee did not
increase the salaries of our named executive officers as of January 1,
2010.
Annual
Cash Incentive Compensation
Annual
cash incentive compensation rewards an executive officer’s individual
performance as well as the overall performance of the Company for a given
year. These profit sharing payments for Messrs. Brock, Hall, Smith
and Campbell, each of whom is employed at the Astec Industries, Inc. level, are
discretionary, but are historically consistent with the percent distributions
earned by our subsidiary Presidents.
The
Company generally uses two financial metrics - return on capital employed and
cash flow on capital employed - in determining the named executive officers’
annual bonuses. These metrics are the key indicators of proper
capital management and are critical to the Company’s success. Although annual
bonuses for the named executive officers are discretionary (other than for Mr.
Richmond), the Company believes the annual bonus program creates a performance
driven environment with a focus on the Company’s overall financial performance
as a whole, rather than on individual achievements. However, after
considering the recent financial results of the Company’s operations and
considering the current economic business environment in which the Company
operates, Messrs. Brock, Hall, Smith and Campbell were not awarded an annual
bonus for 2009.
Mr.
Richmond-
Mr.
Richmond is the president of one of the subsidiaries, Roadtec, Inc. (“Roadtec”),
and his annual bonus is pursuant to the incentive program for subsidiary
presidents and is based on Roadtec’s achievement of performance goals relating
to return on capital employed (weighted 30%), cash flow on capital employed
(weighted 60%), and Roadtec’s safety record (weighted 10%). For 2009,
if Roadtec met its target goal of 14% for each financial metric and met the
safety goal, Mr. Richmond would receive a bonus equal to 50% of his base salary,
which is consistent with past practice of granting maximum annual bonuses
opportunities in an amount equal to 50% of an individual’s base salary for
achievement of performance goals at the maximum performance
level. For 2009, Roadtec met or exceeded all three goals, and
therefore Mr. Richmond received a bonus equal to 50% of his base salary, or
$93,600.
Mr.
Campbell and Mr. Smith-
Mr.
Campbell has direct responsibility for the Company’s subsidiaries in the Mobile
Asphalt group and the Underground group, and Mr. Smith has direct responsibility
for the Company’s subsidiaries in the Asphalt group. The Compensation
Committee typically intends to provide Mr. Campbell and Mr. Smith with a
discretionary bonus not normally exceeding the percentage of base salary bonus
opportunities available to the presidents of the Company’s
subsidiaries. The bonus programs applicable to these individual
subsidiaries, including the performance criteria, performance goals and maximum
bonus opportunity, are generally consistent with the Roadtec bonus program
described above; however, in determining the actual amount of bonus to be
awarded, the Compensation Committee relies on the Company’s Chief Executive
Officer to provide evaluations of Mr. Campbell and Mr. Smith and to make
specific recommendations regarding their bonus amounts. The Committee
retains discretion, however, to adjust the amount of bonus earned by Mr.
Campbell and Mr. Smith based on the recommendation of the Company’s Chief
Executive Officer and a subjective assessment of the Company performance factors
and individual performance factors described above. After the
completion of this process and considering the current business environment in
which the Company operates, Messrs. Campbell and Smith were not awarded a
discretionary bonus for 2009.
Dr.
Brock and Mr. Hall-
The
Compensation Committee reviews the Company’s performance as a whole in
determining the discretionary bonus for Messrs. Brock and Hall because they have
responsibility for and oversee the entire Company’s operations. Mr. Hall, as
vice president and chief financial officer, does not have the same level of
direct impact on the Company’s operating results as Dr. Brock and therefore his
annual bonus as a percentage of base salary is generally lower than that of Dr.
Brock’s. In determining the bonuses for Messrs. Brock and Hall, the
Compensation Committee reviews the Company’s return on capital employed and cash
flow on capital employed (the same metrics utilized for the subsidiary
presidents). Additionally, the Compensation Committee makes an overall
subjective judgment of the Company performance factors and the individual
performance factors described above. After the completion of this
process and considering the current business environment in which the Company
operates, Messrs. Brock and Hall were not awarded a discretionary bonus for
2009.
Long-Term
Incentive Compensation
The
Company provides long-term incentives to its executive officers through its 2006
Incentive Plan, which permits the grant of various equity based awards,
including stock options, stock appreciation rights, restricted stock and
performance awards that are payable in stock. The program is designed
to create a strong and direct link between executive officer pay and shareholder
return and to enable executive officers to develop and maintain a long-term
position in the Company’s common stock. Awards are granted at our
discretion based on Company performance, individual performance and the
employee’s position with the Company.
In August
2006, the Company developed a long-term incentive program for annual grants of
restricted stock units (“RSUs”) to approximately 100 employees, including the
named executive officers, based on the Company’s goal of increasing its earnings
by 100% over a five-year performance period (fiscal year 2006 through fiscal
year 2010). The Compensation Committee reserved 24,500 RSUs that may
be earned each year by Company employees and a number of RSUs that may be earned
each year by employees in each of the Company’s subsidiaries (Roadtec, for
example, was allocated 6,000 per year), based on achievement of earnings goals
for the year at target levels. If the goals discussed below are met,
the Compensation Committee grants a certain number of RSUs determined in its
discretion to each of the Company’s key employees that participate in the
program, including the named executive officers other than Mr. Richmond, who
participates in the KPI allocation. The individuals with greater influence over
the Company’s performance generally receive more RSUs. For example, Dr. Brock,
as President and CEO, earns more RSUs than other employees because of his level
of influence on Company operations. The Compensation Committee, in its
discretion and after consideration of the recommendation of the Company’s Chief
Executive Officer, also determines the amount of RSUs granted to subsidiary
presidents, including Mr. Richmond, and each subsidiary president then divides
the remainder allocated to his or her subsidiary among the subsidiary’s key
employees. RSUs vest and convert into shares of the Company’s common stock five
years from the grant date, subject to the individual’s continued employment
(other than in certain cases, such as retirement after reaching age
65). In addition, management will receive an additional award if the
cumulative performance over the five-year period exceeds the cumulative
goals.
Messrs.
Brock, Hall, Campbell and Smith’s performance targets for 2008 and 2009 were,
and for 2010 will be, based entirely on the performance of the Company as a
whole, with performance targets based on net income and return on capital
employed. The performance targets must be met each year, after considering any
allowed carryover of prior year’s profits in excess of plan goals, in order to
earn the restricted stock units. The performance targets were
developed with the assistance of a compensation consultant, Towers Perrin, in
2005. Annual net income targets were set at levels which would
increase annual net income of the existing Astec companies by 75% over the
5-year period and which would result in an after tax return on capital employed
of at least 14%. Meeting these income targets would allow the Company to achieve
its goal of increasing its total net income by 100% over the 5-year period with
the other 25% net income growth to come from acquisitions. The number
of shares allocated to Messrs. Brock, Hall, Campbell and Smith were developed
with the assistance of the outside consultant with final approval being given
each year by the Compensation Committee.
If the
net income goal is not met in one year, no RSUs are granted. However, if the
Company misses the goal in one year, the Company can “carry back” net income
earned in excess of the goal for the following year to meet the goal for such
year. The Company can also “carry forward” net income earned in excess of the
goal for one year into any of the following years in the five-year performance
period. The amount of RSUs earned by named executive officers for fiscal year
2010 will be doubled if the Company (or Roadtec, in the case of Mr. Richmond)
exceeds the five-year cumulative net income target. The Company has exceeded the
annual net income goals after considering the allowed carry forward of prior
year excess earnings in each of 2009, 2008 and 2007.
In
addition to achieving the net income goal, the Company (and Roadtec, in the case
of Mr. Richmond) must also attain a return on capital employed, as defined, of
at least 14% for RSU grants to be earned by the named executive officers in each
year.
Mr.
Richmond’s RSU grant is based upon the Company’s performance as described for
the other named executive officers with respect to 25% of his award. The
remaining 75% is based upon the performance of Roadtec, measured in the same
manner as discussed above for the Company.
The
Company and certain of its subsidiaries have met the earnings goals discussed
above in each of 2006, 2007, 2008 and 2009, and therefore the Company’s key
employees have earned RSUs for these years (the grant is usually made in
February of the following year). Roadtec met its goal for 2006, 2007,
and 2008, however Roadtec did not meet its goal for 2009 so no RSU’s were
awarded to Mr. Richmond in February 2010. The RSUs granted to the
named executive officers in such years for the previous year’s performance,
based on the allocation determined in the Compensation Committee’s discretion,
is as follows:
|
|
2007
|
|
|
2008
|
|
|
2009
|
|
|
2010
|
|
Dr.
Brock
|
|
|
9,000 |
|
|
|
9,000 |
|
|
|
9,000 |
|
|
|
9,000 |
|
Mr.
Hall
|
|
|
1,000 |
|
|
|
1,000 |
|
|
|
1,000 |
|
|
|
1,000 |
|
Mr.
Campbell
|
|
|
3,100 |
|
|
|
3,100 |
|
|
|
3,100 |
|
|
|
3,100 |
|
Mr.
Smith
|
|
|
3,100 |
|
|
|
3,100 |
|
|
|
3,100 |
|
|
|
3,100 |
|
Mr.
Richmond
|
|
|
2,000 |
|
|
|
2,000 |
|
|
|
1,600 |
|
|
|
-- |
|
Perquisites
and other Executive Benefits
Executive
officers are eligible for certain perquisites and additional benefits that are
not available to all employees but that are available to many management level
employees, including premiums for term life insurance for the Company’s CEO, Dr.
Brock. In addition, our executive officers are eligible for benefits
under our Supplemental Executive Retirement Plan (“SERP”). The SERP
provides additional benefits to individuals whose retirement benefits are
affected by the limit on the maximum amount of compensation which may be taken
into account under the qualified pension and 401(k) plans and provides
additional benefits on annual profit sharing distributions not recognized under
the qualified plans. Additional details regarding perquisites and other benefits
provided to our named executive officers are disclosed in the Summary
Compensation Table and described in the accompanying narrative.
We
believe the perquisites and additional benefits provided to our named executive
officers are reasonable in light of industry practices and competitive with the
perquisites provided to executive officers within our peer group. We
review the perquisites provided to our executive officers on an annual basis to
ensure that we are providing benefits that align with our overall compensation
goal of providing competitive compensation to our executive officers that
maximizes the interests of our shareholders.
Other
Factors Affecting Compensation
Tax
Deductibility Under Section 162(m)
In
establishing pay levels for our named executive officers, the Committee
considers the impact of Section 162(m) of the Internal Revenue Code on the
amount of compensation deductible by the Company. Under current tax
law, Section 162(m) imposes a $1 million limit (per “covered employee”) that a
publicly traded company can deduct for compensation paid to the CEO and four
other most highly compensated executive officers employed as of the end of any
fiscal year. This limitation does not apply to pay that qualifies as
“performance-based compensation” (as defined under Section
162(m)). In order to qualify as “performance-based”, compensation
must, among other things, be based solely on the attainment of pre-established
objective goals under a shareholder approved plan, with no positive discretion
permitted when determining award payouts.
While our
current annual incentive program is discretionary and therefore does not qualify
as “performance-based compensation” under Section 162(m), the Committee
generally seeks to structure long-term incentive arrangements for named
executive officers to qualify for full tax deductibility under Section
162(m). Our current long-term incentive program provides for annual
grants of restricted stock units that are earned by the named executive officers
based entirely on the Company’s achievement of pre-established performance
goals. Any options and stock appreciation rights granted under the
2006 Incentive Plan will be exempt from the deduction limit of
162(m). The Compensation Committee may designate any other award
granted under the 2006 Incentive Plan as performance based in order to make the
award fully deductible. However, the Committee reserves the right to
make awards outside of these plans or to provide compensation that does not
qualify for full tax deductibility under Section 162(m) when deemed
appropriate.
Accounting
Considerations
The
Company considers the accounting implications of all aspects of its executive
compensation program. As a result of the provisions of FASB ASC Topic
718, we do not expect accounting treatment of differing forms of equity awards
to vary significantly and, therefore, accounting treatment is not expected to
have a material effect on our selection of forms of equity
compensation. In addition, accounting treatment is just one of many
factors impacting plan design and pay determinations. Our executive
compensation program is designed to achieve the most favorable accounting and
tax treatment possible as long as doing so does not conflict with intended plan
design or program objectives.
Additional
Executive Compensation Policies
Stock
Ownership Guidelines
The
Company encourages executive stock ownership but does not currently have formal
guidelines in place. The Committee will periodically monitor
executive officer stock ownership levels to determine whether ownership
requirements are warranted.
EXECUTIVE
COMPENSATION
Summary
Compensation Table
This
table provides information regarding compensation paid to or earned by our named
executive officers for the fiscal years ended December 31, 2007, December 31,
2008 and December 31, 2009.
Name
and Principal Position
|
|
Year
|
|
|
Salary
($)
|
|
|
Profit
Sharing Distribution ($)
|
|
|
Stock
Awards
($)
(1)
|
|
|
All
Other Compensation ($) (2)
|
|
|
Total
($)
|
|
J.
Don Brock,
Chairman
of the Board and President (PEO)
|
|
|
2009 2008 2007
|
|
|
|
545,000 545,000 530,000
|
|
|
|
-- 275,000 275,000
|
|
|
|
199,980 346,680 348,840
|
|
|
|
141,709 133,952 124,336
|
|
|
|
886,689 1,300,632 1,278,176
|
|
F.
McKamy Hall
VP,
Chief Financial Officer and Treasurer (PFO)
|
|
|
2009 2008 2007
|
|
|
|
228,000 228,000 220,000
|
|
|
|
-- 75,000 75,000
|
|
|
|
22,220 38,520 38,760
|
|
|
|
44,015 43,360 40,307
|
|
|
|
294,235 384,880 374,067
|
|
W. Norman Smith,
Group VP, Asphalt
|
|
|
2009 2008 2007
|
|
|
|
250,000 250,000 243,000
|
|
|
|
-- 120,000 120,000
|
|
|
|
68,882 119,412 120,156
|
|
|
|
52,065 54,515 48,259
|
|
|
|
370,947 543,927 531,415
|
|
Thomas
R. Campbell
Group
VP, Mobile Paving & Underground
|
|
|
2009 2008 2007
|
|
|
|
250,000 250,000 244,400
|
|
|
|
-- 120,000 120,000
|
|
|
|
68,882 119,412 120,156
|
|
|
|
47,293 45,523 48,708
|
|
|
|
366,175 534,935 533,264
|
|
Jeffrey L. Richmond
President, Roadtec(3)
|
|
|
2009
|
|
|
|
187,200
|
|
|
|
93,600
|
|
|
|
35,552
|
|
|
|
42,254
|
|
|
|
358,606
|
|
(1)
|
Beginning
in August 2006, we authorized and reserved an aggregate number of
unallocated shares of common stock to be awarded to approximately 100
employees, including our named executive officers, as stock performance
awards pursuant to a long-term incentive program under our 2006 Incentive
Plan. Each year that the Company and/or its subsidiaries meet
established performance expectations, key members of management will be
awarded restricted stock units. Restricted stock units were
granted in March 2007, February 2008, February 2009 and February 2010
based on performance in the prior year. The program also
provides for additional awards subject to five year cumulative performance
to be granted in 2011. Dollar amounts shown are equal to the
grant date fair value of the RSU’s granted in the reported year, determined in
accordance with Financial Accounting Standards Board ASC Topic 718 Stock
Compensation (“FASB ASC Topic 718”). The grant date
fair value of the RSUs is equal to the Company’s per share stock
value on each grant date times the number of RSU’s
granted.
|
(2)
|
Amounts
included in this column for 2009 include the
following:
|
|
|
Brock
|
|
|
Hall
|
|
|
Smith
|
|
|
Campbell
|
|
|
Richmond
|
|
Employer
contribution to 401(k) plan
|
|
$ |
7,350
|
|
|
$ |
7,350
|
|
|
$ |
7,350
|
|
|
$ |
7,350
|
|
|
$ |
7,350
|
|
Employer
contribution to SERP
|
|
|
82,000
|
|
|
|
30,300
|
|
|
|
37,000
|
|
|
|
37,000
|
|
|
|
23,863
|
|
Premiums
for term life insurance
|
|
|
23,570
|
|
|
|
--
|
|
|
|
--
|
|
|
|
--
|
|
|
|
--
|
|
Tax
gross up on perks
|
|
|
14,142
|
|
|
|
--
|
|
|
|
--
|
|
|
|
--
|
|
|
|
--
|
|
Personal
use of automobile costs
|
|
|
4,166
|
|
|
|
6,365
|
|
|
|
6,032
|
|
|
|
2,943
|
|
|
|
3,841
|
|
Compensation
for unused vacation
|
|
|
10,481
|
|
|
|
--
|
|
|
|
1,683
|
|
|
|
--
|
|
|
|
7,200
|
|
(3) Mr.
Richmond was not one of our named executive officers in 2008 or
2007.
Grants
of Plan-Based Awards for Fiscal Year 2009
The
following table sets forth individual grants of awards made to each named
executive officer during fiscal year 2009.
Name
|
|
Grant
Date
|
|
|
Estimated
Future Payouts
Under
Non-Equity Incentive
Plan
Awards (1)
|
|
|
All
Other
Stock
Awards:
Number
of Shares
of
Stock
or
Units
|
|
|
Grant
Date
Fair
Value
of
Stock
and
Option
Awards
|
|
|
|
|
|
|
Threshold
($)
|
|
|
Target
($)
|
|
|
Maximum
($)
|
|
|
|
(#)(2) |
|
|
($)(3)
|
|
Dr.
Brock
|
|
|
2-28-09 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
9,000 |
|
|
|
199,980 |
|
Mr.
Hall
|
|
|
2-28-09 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
1,000 |
|
|
|
22,220 |
|
Mr.
Smith
|
|
|
2-28-09 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
3,100 |
|
|
|
68,882 |
|
Mr.
Campbell
|
|
|
2-28-09 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
3,100 |
|
|
|
68,882 |
|
Mr.
Richmond
|
|
|
|
|
|
|
1 |
|
|
|
93,600 |
|
|
|
93,600 |
|
|
|
|
|
|
|
|
|
Mr.
Richmond
|
|
|
2-28-09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,600 |
|
|
|
35,552 |
|
(1)
|
Represents
potential threshold, target and maximum payout opportunities for financial
performance in 2009 under the annual profit sharing plan in place for Mr.
Richmond.
|
(2)
|
Represents
restricted stock units granted under our 2006 Incentive Plan based on 2008
performance. Awards based on 2009 performance were granted in
February 2010 and will be reflected in the Grants of Plan Based Awards for
Fiscal Year 2010 table in next year’s proxy statement. The restricted
stock units vest five years from the date they are granted or upon the
retirement of the grantee after reaching age 65 if
earlier.
|
(3)
|
Represents
the aggregate grant date fair value of each restricted stock unit award.
The grant date fair value of the awards is determined pursuant to FASB ASC
Topic 718 and is equal to the Company’s stock price on the date of grant
times the number of RSU’s granted.
|
Outstanding
Equity Awards at 2009 Fiscal Year-End
This
table discloses outstanding stock option and stock awards for the named
executive officers as of December 31, 2009.
|
|
Option
Awards |
|
Stock
Awards |
Name
|
|
Number
of Securities Underlying Unexercised Options (#) Exercisable
(1)
|
|
|
Number
of Securities Underlying Unexercised Options (#)
Unexercisable
|
|
|
Option
Exercise Price
($)
|
|
Option
Expiration Date
|
|
Number
of Shares or Units of Stock That Have
Not
Vested
(#)
|
|
|
Market
Value of Shares or Units of Stock That Have Not Vested
($)
(5)
|
Dr.
Brock
|
|
|
46,435 |
|
|
|
-- |
|
|
|
25.500 |
|
3/5/2010
|
|
|
9,000 |
2 |
|
|
242,460 |
|
|
|
25,322 |
|
|
|
-- |
|
|
|
19.430 |
|
3/6/2015
|
|
|
9,000 |
3 |
|
|
242,460 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9,000 |
4 |
|
|
242,460 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mr.
Hall
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,000 |
2 |
|
|
26,940 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,000 |
3 |
|
|
26,940 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,000 |
4 |
|
|
26,940 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mr.
Smith
|
|
|
46,079 |
|
|
|
-- |
|
|
|
25.500 |
|
3/5/2010
|
|
|
3,100 |
2 |
|
|
83,514 |
|
|
|
21,097 |
|
|
|
-- |
|
|
|
14.500 |
|
1/1/2012
|
|
|
3,100 |
3 |
|
|
83,514 |
|
|
|
14,854 |
|
|
|
-- |
|
|
|
19.430 |
|
3/6/2015
|
|
|
3,100 |
4 |
|
|
83,514 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mr.
Campbell
|
|
|
12,000 |
|
|
|
-- |
|
|
|
25.500 |
|
3/5/2010
|
|
|
3,100 |
2 |
|
|
83,514 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,100 |
3 |
|
|
83,514 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,100 |
4 |
|
|
83,514 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mr.
Richmond
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,000 |
2 |
|
|
53,880 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,000 |
3 |
|
|
53,880 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,600 |
4 |
|
|
43,104 |
(1)
|
All
stock options were awarded under the 1998 Long-Term Incentive
Plan. All options are fully
vested.
|
(2)
|
Reflects
restricted stock units granted under our 2006 Incentive Plan. The
restricted stock units vest as to 100% of the units on March 8, 2012,
which is the fifth anniversary of the grant date, or upon the retirement
of the executive after reaching age 65, if
earlier.
|
(3)
|
Reflects
restricted stock units granted under our 2006 Incentive Plan. The
restricted stock units vest as to 100% of the units on February 28, 2013,
which is the fifth anniversary of the grant date, or upon the retirement
of the executive after reaching age 65, if
earlier.
|
(4)
|
Reflects
restricted stock units granted under our 2006 Incentive Plan. The
restricted stock units vest as to 100% of the units on February 28, 2014,
which is the fifth anniversary of the grant date, or upon the retirement
of the executive after reaching age 65, if
earlier.
|
(5)
|
Reflects
the value calculated by multiplying the number of restricted stock units
by $26.94, which was the closing price of our common stock on December 31,
2009, the last trading day in our 2009 fiscal
year.
|
Nonqualified
Deferred Compensation for Fiscal Year 2009
Name
|
|
Executive
Contributions in Last FY
($)
|
|
|
Registrant
Contributions in Last FY
($)
(1)
|
|
|
Aggregate
Earnings
(Losses)
in
Last
FY
($)
(2)
|
|
|
Aggregate
Withdrawals/
Distributions
($)
|
|
|
Aggregate
Balance
at
Last
FYE
($)
(3)
|
|
Dr.
Brock
|
|
|
-- |
|
|
|
82,000 |
|
|
|
(102,561) |
|
|
|
-- |
|
|
|
1,162,731 |
|
Mr.
Hall
|
|
|
-- |
|
|
|
30,300 |
|
|
|
2,332 |
|
|
|
-- |
|
|
|
504,960 |
|
Mr.
Smith
|
|
|
-- |
|
|
|
37,000 |
|
|
|
(44,287) |
|
|
|
-- |
|
|
|
586,346 |
|
Mr.
Campbell
|
|
|
-- |
|
|
|
37,000 |
|
|
|
(1,307) |
|
|
|
-- |
|
|
|
842,810 |
|
Mr.
Richmond
|
|
|
-- |
|
|
|
23,863 |
|
|
|
(3,109) |
|
|
|
-- |
|
|
|
174,982 |
|
(1)
|
Reflects
the annual company contributions made to the Supplemental Executive
Retirement Plan (SERP) accounts of the named executive officers in an
amount equal to 10% of the executive’s total compensation, as defined in
the plan. These amounts are reflected in the Summary
Compensation Table in the “All Other Compensation”
column.
|
(2)
|
Reflects
the aggregate earnings credited to the executive’s account during 2009,
which include interest and other earnings based on the investment
elections of the executive. All investment elections provide
market returns and there were no preferential or above-market earnings
that would be required to be included in the Summary Compensation Table in
the "Change in Pension Value and Nonqualified Deferred Compensation
Earnings" column.
|
(3)
|
To
the extent that a participant was a named executive officer in prior
years, executive and Company contributions included in the “Aggregate
Balance at Last FYE” column have been reported as compensation in the
Summary Compensation Table for the applicable
year.
|
The Astec
Industries, Inc. Supplemental Executive Retirement Plan (SERP) provides a fully
vested retirement benefit to our named executive officers upon their termination
of employment with the Company.
During a
participant’s employment, the Company contributes 10%, unless specified
otherwise by the Board, of such participant’s compensation (which includes base
salary and annual profit sharing distribution but excludes certain amounts, such
as an amount realized from the exercise of a stock option) to each named
executive officer’s SERP account. This amount is credited with earnings or
losses based on the rate of return on the Participant’s investment elections,
which include money market funds, mutual funds, and Company common stock, and
are generally the same investment choices available under our 401(k)
plan.
Upon
separation from service, the Company will pay the participant a single lump sum
in cash equal to the amount in his or her SERP account or a participant may
elect to receive payment in annual installments, not to exceed 10 years. If a
participant dies before receiving the lump sum payment, or, in the case of an
annual installment election, before receiving all installments, the SERP account
balance will be distributed to his or her survivor in a single lump sum as soon
as practicable following the participant’s death.
Accelerated
withdrawal is not permitted except in certain limited circumstances specified in
the plan. The Company may terminate the SERP at any time but must pay
participants the account value as determined under the SERP.
Potential
Payments Upon Termination or Change-in-Control
As a
matter of business philosophy, the Company generally does not enter into
employment agreements or severance agreements with the Company’s senior
executive officers, including the named executive officers. In the
event of a termination without cause or resignation without good reason, or a
change in control of the Company, the Company would consider at that time based
on the circumstances whether to enter into any arrangements providing for
payments to our named executive officers.
Our 2006
Incentive Plan provides that awards will vest and become fully-exercisable,
either immediately or at the end of any applicable performance year, in the
event of a termination due to the death, disability or retirement (after
reaching age 65) of the individual. In addition, in the event of a
change in control where the surviving entity does not assume or otherwise
equitably convert the awards, outstanding awards vest and become fully
exercisable as of the end of the month immediately preceding the change in
control. In addition, our Compensation Committee has the discretion
to fully vest awards under the 2006 Incentive Plan upon termination of
employment or a change in control, even if such events do not automatically
trigger vesting under the plan.
All
outstanding options or stock awards under our 1998 Long-Term Incentive Plan are
fully vested and currently exercisable. Thus, they would not be
impacted in the event of death, disability or termination of employment or a
change in control of the Company.
The
following table sets forth the number and value (based upon the fair market
value of Astec stock on December 31, 2009) of restricted stock units held by the
named executive officers as of December 31, 2009 that would have vested and
converted to shares of common stock upon a termination of employment or a change
in control as of such date under the specified circumstances.
|
|
Restricted
stock units vesting upon death, disability, retirement or change in
control
|
|
Name
|
|
|
(#) |
|
|
($)
|
|
Dr.
Brock
|
|
|
27,000 |
|
|
|
727,380 |
|
Mr.
Hall
|
|
|
3,000 |
|
|
|
80,820 |
|
Mr.
Smith
|
|
|
9,300 |
|
|
|
250,542 |
|
Mr.
Campbell
|
|
|
9,300 |
|
|
|
250,542 |
|
Mr.
Richmond
|
|
|
5,600 |
|
|
|
150,864 |
|
The
amounts shown in the table above do not include payments and benefits to the
extent they are provided on a non-discriminatory basis to salaried employees
generally upon termination of employment including accrued salary, vacation pay,
regular pension benefits, welfare benefits and 401(k) and nonqualified deferred
compensation distributions. Amounts that would be distributed pursuant to our
SERP for retirement eligible executives are indicated in the Nonqualified
Deferred Compensation Plan table above.
Name(1)
|
|
Fees
Earned or Paid in Cash ($)(2)
|
|
|
Stock
Awards
($)(3)
|
|
|
Option
Awards ($)(4)
|
|
|
Total
($)
|
|
Phillip
E. Casey
|
|
|
20,000 |
|
|
|
28,000 |
|
|
|
-- |
|
|
|
48,000 |
|
Daniel
K. Frierson
|
|
|
9,500 |
|
|
|
28,000 |
|
|
|
-- |
|
|
|
37,500 |
|
William
D. Gehl
|
|
|
19,500 |
|
|
|
28,000 |
|
|
|
-- |
|
|
|
47,500 |
|
Ronald
F. Green
|
|
|
12,500 |
|
|
|
28,000 |
|
|
|
-- |
|
|
|
40,500 |
|
Thomas
W. Hill
|
|
|
10,500 |
|
|
|
21,000 |
|
|
|
-- |
|
|
|
31,500 |
|
William
B. Sansom
|
|
|
19,500 |
|
|
|
28,000 |
|
|
|
-- |
|
|
|
47,500 |
|
Robert
G. Stafford
|
|
|
3,000 |
|
|
|
14,000 |
|
|
|
-- |
|
|
|
17,000 |
|
Glen
E. Tellock
|
|
|
25,500 |
|
|
|
28,000 |
|
|
|
-- |
|
|
|
53,500 |
|
(1)
|
Dr.
Brock and Mr. Smith, two of our named executive officers, served as
directors of the Company during 2009 but are excluded from this section
since they received no compensation as directors of the
Company. The compensation shown for Mr. Hill is for his duties
prior to his resignation as a Director effect August 28,
2009. Additionally, the compensation shown for Mr. Stafford is
for his duties as a Director prior to his term expiring in April
2009.
|
(2)
|
Reflects
attendance fees for the various Board and Committee meetings attended and
annual retainers for committee
membership.
|
(3)
|
Reflects
the grant date fair value of common stock awards granted as payment of the
director’s annual retainer, with respect to Messrs. Casey, Frierson,
Green, Hill, Sansom, Stafford and Tellock, and deferred stock awards
granted as payment of the director’s annual retainer, with respect to Mr.
Gehl. The fair value of awards of common stock and deferred
stock was determined by reference to the market price of the underlying
shares on the grant date and in accordance with FASB ASC Topic
718. The dollar values shown above equal the full grant date
fair value of the awards.
|
The
following table shows the aggregate number of deferred stock awards held by each
director who is not a named executive officer as of December 31,
2009:
Director
|
|
Deferred
Stock Awards
|
|
Mr.
Casey
|
|
|
-- |
|
Mr.
Frierson
|
|
|
3,918 |
|
Mr.
Gehl
|
|
|
10,061 |
|
Mr.
Green
|
|
|
-- |
|
Mr.
Sansom
|
|
|
-- |
|
Mr.
Tellock
|
|
|
-- |
|
(4)
|
None
of the directors were issued option awards during 2009. The
following table shows the aggregate number of options held by each
director who is not a named executive officer as of December 31,
2009:
|
Director
|
|
Options
|
|
Mr.
Casey
|
|
|
-- |
|
Mr.
Frierson
|
|
|
1,287 |
|
Mr.
Gehl
|
|
|
-- |
|
Mr.
Green
|
|
|
2,063 |
|
Mr.
Sansom
|
|
|
13,484 |
|
Mr.
Tellock
|
|
|
-- |
|
Material
Terms of Director Compensation Plan
Our
director compensation plan provides for both cash and equity compensation for
our non-employee directors. The principal features of the director
compensation plan as in effect for 2009 are described below. We
review director compensation on an annual basis.
Annual
Retainers. All non-employee directors receive an annual board
retainer fee of $28,000 which they can individually elect to receive in the form
of cash, stock, deferred stock or stock options each year. In
addition, the director compensation plan provides for the following supplemental
annual retainers:
|
|
2009(1)
|
|
Audit
Committee member
|
|
$ |
4,000 |
|
Compensation
Committee member
|
|
|
2,000 |
|
Nominating
and Corporate Governance Committee
member
|
|
|
2,000 |
|
(1)
|
These
fees for 2009 were paid to the appropriate directors in February
2010.
|
Meeting
Fees. Our
director compensation plan provides for meeting fees for non-employee directors
as follows:
·
|
$1,500
for each board meeting;
|
·
|
$1,000
for each committee meeting attended;
and
|
·
|
$500
additional fee to the audit committee chairman for each audit committee
meeting attended.
|
Equity
Awards. In accordance
with the Company's Non-Employee Directors Stock Incentive Plan, the Company's
non-employee directors may elect to receive their annual retainer in the form of
cash, shares of common stock, deferred stock or stock options. If the director
elects to receive common stock, whether on a current or deferred basis, the
number of shares to be received is determined by dividing the dollar value of
the annual retainer by the fair market value of the common stock on the date the
retainer is payable.
Non-employee
directors may elect to defer the receipt of common stock received as payment of
the annual retainer until the earlier of (i) his or her termination of service
as a director, or (ii) another designated date at least three years after the
date of such deferral election. If any dividends or other rights or
distributions of any kind are distributed to stockholders prior to the
non-employee director's receipt of his or her deferred shares, an amount equal
to the cash value of such distribution will be credited to a deferred dividend
account for the non-employee director. The deferred dividend account will
provide the non-employee director with the right to receive additional shares of
common stock having a fair market value as of the date of the dividend
distribution equal to the cash value of the distributions.
Non-employee
directors may also elect to receive stock options in payment of the annual
retainer. If the director elects to receive stock options, the number of options
to be received is determined by dividing the dollar value of the annual retainer
by the Black-Scholes value of an option on the date the retainer is payable. The
options will be fully exercisable on the date of grant.
COMPENSATION
COMMITTEE REPORT
The
Compensation Committee of the Company has reviewed and discussed the
Compensation Discussion and Analysis required by Item 402(b) of Regulation S-K
with management and, based on such review and discussions, the Compensation
Committee recommended to the Board that the Compensation Discussion and Analysis
be included in the Company’s Annual Report on Form 10-K for the year ended
December 31, 2009 and in this proxy statement.
COMPENSATION
COMMITTEE
William D. Gehl
(Chairman)
Ronald F.
Green
Phillip
E. Casey
This
Report of the Compensation Committee shall not be deemed to be incorporated by
reference by any general statement incorporating by reference this proxy
statement into any filing under the Securities Act of 1933, as amended, or the
Securities Exchange Act of 1934, as amended, and shall not otherwise be deemed
filed under such acts.
REPORT
OF THE AUDIT COMMITTEE
Decisions
and recommendations regarding the financial reporting procedures of the Company
are made by the Audit Committee of the Board of Directors, which was comprised
of Messrs. Casey, Gehl, Tellock, and Sansom during the entire 2009 year and Mr.
Hill until his resignation as a Director effective August 28,
2009. The following report is not subject to incorporation by
reference in any filings made by the Company with the Securities and Exchange
Commission under the Securities Act of 1933, as amended, or the Securities
Exchange Act of 1934, as amended.
We, as a
committee of the Board of Directors, oversee the Company’s financial reporting
process on behalf of the Board of Directors. We operate under a
written charter adopted by the Board of Directors on March 13, 2000, and amended
and restated on each of October 24, 2002 and March 11, 2004. This
report reviews the actions we have taken with regard to the Company’s financial
reporting process during 2009 and the Company’s audited consolidated financial
statements as of December 31, 2009 included in the Company’s Annual Report
on Form 10-K.
In March
2004, the Board designated us to also serve as the Company’s Qualified Legal
Compliance Committee (“QLCC”) in accordance with SEC rules and regulations. In
our capacity as the QLCC, we are responsible for handling reports of a material
violation of the securities laws or a breach of a fiduciary duty by the Company,
its officers, directors, employees, or agents. In our capacity as the QLCC, we
have the authority and responsibility to inform the Company’s Chief Executive
Officer of any violations. We can determine whether an investigation
is necessary and can take appropriate action to address these
reports. If an investigation is deemed necessary or appropriate, we
have the authority to notify the Board, initiate an investigation and retain
outside experts.
We are
composed solely of independent directors, as that term is defined in Rule
5605(a)(2) by the Nasdaq Rules, and as independence for audit committee members
is defined in the Nasdaq Rules. None of the committee members is or
has been an officer or employee of the Company or any of its subsidiaries or has
engaged in any business transaction or has any business or family relationship
with the Company or any of its subsidiaries or affiliates. Our Chairman, Mr.
Tellock, has been designated by the Board as our financial
expert. Mr. Tellock is independent of management, as such term is
used in item 7(d)(3)(iv) of Schedule 14A under the Securities Exchange Act of
1934, as amended.
The
Company’s management has the primary responsibility for the Company’s financial
statements and reporting process, including the systems of internal
controls. The Company’s outside auditors are responsible for
performing an independent audit of the Company’s consolidated financial
statements in accordance with generally accepted auditing standards and issuing
a report thereon. Our responsibility is to monitor and oversee these
processes and to recommend annually to the Board of Directors the accountants to
serve as the Company’s outside auditors for the coming year.
We have
implemented procedures to ensure that during the course of each fiscal year we
devote the attention that we deem necessary or appropriate to fulfill our
oversight responsibilities under our charter. To carry out our
responsibilities, we met eight times during
2009.
In
fulfilling our oversight responsibilities, we reviewed with management the
audited financial statements to be included in the Company’s Annual Report on
Form 10-K for 2009 including a discussion of the quality (rather than just the
acceptability) of the accounting principles, the reasonableness of significant
judgments and the clarity of disclosures in the financial
statements.
We
reviewed with the Company’s outside auditors during 2009, Ernst & Young LLP,
as to their judgments about the quality (rather than just the acceptability) of
the Company’s accounting principles and such other matters as are required to be
discussed with us under Statement on Auditing Standards No. 61, Communication
with Audit Committees, with respect to the time such auditor was performing
services for the Company. In addition, we discussed with Ernst &
Young LLP their independence from management and the Company, including the
matters in the written disclosures required of Ernst & Young LLP by the
Public Company Accounting Oversight Board independence and ethics rule, Rule
3526 Communication with Audit Committee Concerning Independence, that we
received with respect to the time such auditor was performing services for the
Company. We also considered whether the provision of services during
2009 by Ernst & Young LLP that were unrelated to their audit of the
financial statements referred to above and to their reviews of the Company’s
interim financial statements during 2009 was compatible with maintaining Ernst
& Young LLP’s independence with respect to the time such auditor was
performing services for the Company.
Additionally,
we discussed with the Company’s internal and independent auditors the overall
scope and plan for their respective audits. We met with the outside
auditors, with and without management present, to discuss the results of their
examinations, their evaluations of the Company’s internal controls and the
overall quality of the Company’s financial reporting.
In
reliance on the reviews and discussions referred to above, we recommended to the
Board of Directors that the audited financial statements be included in the
Company’s Annual Report on Form 10-K for 2009 for filing with the Securities and
Exchange Commission.
AUDIT COMMITTEE
Glen E.
Tellock, Chairman
Phillip
E. Casey
William D. Gehl
William B. Sansom
March 5,
2010
TRANSACTIONS WITH RELATED
PERSONS
The
Company recognizes that transactions between the Company and any of its related
persons (as such term is defined in Item 404(a) of Regulation S-K) can present
potential or actual conflicts of interest or create the appearance that Company
decisions are based on considerations other than the best interests of the
Company and its shareholders. Therefore, as a general matter, it is
the Company’s preference to avoid such transactions. Nevertheless,
the Company recognizes that there are situations where such transactions may be
in, or may not be inconsistent with, the best interests of the
Company. Therefore, the Company has adopted a written policy with
respect to related person transactions which requires either the Company’s Audit
Committee or the Company’s Compensation Committee to review and, if appropriate,
to approve or ratify any such transactions. Pursuant to the Company’s
written policy, any transaction in which the Company is or will be a participant
and the amount involved exceeds $120,000, and in which any of the Company’s
related persons had, has or will have a direct or indirect material interest,
must be reviewed, and if appropriate, approved or ratified by either the Audit
Committee or the Compensation Committee.
Benjamin
G. Brock served as the Vice President of Sales for Astec, Inc., a wholly-owned
subsidiary of the Company, since January 2003 and, since November 1, 2006, has
served as the President of Astec, Inc. with annual compensation at market rates
of approximately $262,000 in salary and annual profit sharing. Mr.
Brock is Dr. J. Don Brock’s son. Thomas R. Campbell has served as
Group Vice President of Mobile Asphalt Paving and Underground since 2001 with
compensation at market rates in excess of $120,000 per year, as disclosed on the
Summary Compensation Table. Mr. Campbell and Dr. J. Don Brock are
first cousins. The Audit Committee has reviewed and approved or
ratified these transactions.
STOCK
OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The
following table sets forth certain information known to us with respect to
beneficial ownership of Company’s Common Stock as of February 16, 2010, by the
following individuals or groups:
·
|
each
of our current directors, nominees for director, and Named Executive
Officers individually;
|
·
|
all
our directors and executive officers as a
group; and
|
·
|
each
person (or group of affiliated persons) known by us to own beneficially
more than 5% of our outstanding common
stock.
|
The
percentage of beneficial ownership of common stock is based on 22,554,133 shares
deemed outstanding as of February 16, 2010. In preparing the following table, we
relied upon statements filed with the SEC by beneficial owners of more than 5%
of the outstanding shares of our common stock pursuant to Section 13(d) or
13(g) of the Exchange Act, unless we knew or had reason to believe that the
information contained in such statements was not complete or accurate, in which
case we relied upon information that we considered to be accurate and complete.
We have determined beneficial ownership in accordance with the rules of the SEC.
Except as otherwise indicated, we believe, based on information furnished to us,
that the beneficial owners of the common stock listed below have sole voting
power and investment power with respect to the shares beneficially owned by
them, subject to applicable community property laws.
Name and Address1
|
|
Shares Beneficially
Owned2
|
|
|
Percent of Class
|
|
Directors,
Nominees and Named Executive Officers
|
|
|
|
|
|
|
J.
Don Brock3
|
|
|
2,632,644 |
|
|
|
11.7% |
|
F.
McKamy Hall4
|
|
|
4,400 |
|
|
|
-- |
|
W.
Norman Smith5
|
|
|
265,486 |
|
|
|
1.2% |
|
Thomas
R. Campbell6
|
|
|
12,000 |
|
|
|
-- |
|
Jeffrey
L. Richmond7
|
|
|
-- |
|
|
|
-- |
|
William
B. Sansom8
|
|
|
17,057 |
|
|
|
-- |
|
Daniel
K. Frierson9
|
|
|
4,948 |
|
|
|
-- |
|
Glen
E. Tellock
|
|
|
3,347 |
|
|
|
-- |
|
William
D. Gehl
|
|
|
283 |
|
|
|
-- |
|
Ronald
F. Green10
|
|
|
10,668 |
|
|
|
-- |
|
Phillip
E. Casey
|
|
|
4,149 |
|
|
|
-- |
|
James
B. Baker |
|
|
-- |
|
|
|
-- |
|
All
directors and executive officers as a group11
|
|
|
3,050,528 |
|
|
|
13.5% |
|
|
|
|
|
|
|
|
|
|
5%
Stockholders
|
|
|
|
|
|
|
|
|
Neuberger
Berman LLC12
|
|
|
2,268,060 |
|
|
|
10.1% |
|
Lynne
W. Brock13
|
|
|
1,615,307 |
|
|
|
7.2% |
|
Artisan
Partners LP14
|
|
|
1,971,900 |
|
|
|
8.7% |
|
Blackrock,
Inc.15
|
|
|
1,527,684 |
|
|
|
6.8% |
|
Royce
& Associates, LLC16
|
|
|
1,264,333 |
|
|
|
5.6% |
|
1 Except as
otherwise noted, the address of each beneficial owner listed in the table is c/o
Astec Industries, Inc. at 1725 Shepherd Road, Chattanooga, Tennessee
37421.
2 The
amounts of the Company’s Common Stock beneficially owned are reported on the
basis of regulations of the Securities and Exchange Commission governing the
determination of beneficial ownership of securities. The beneficial
owner has both voting and dispositive power over the shares of Common Stock,
unless otherwise indicated. As indicated, certain of the shares
included are beneficially owned by the holders by virtue of their ownership of
rights to acquire such shares pursuant to options to purchase Common Stock,
deferred stock rights and restricted stock units. Unless indicated in
the table, the number of shares included in the table as beneficially owned by a
director or nominee does not exceed one percent of the Common Stock of the
Company outstanding on February 16, 2010.
3 Dr.
Brock is the president and chief executive officer of the
company. The shares beneficially owned by Dr. Brock
include 48,475 shares held in a residuary trust over which shares Dr. Brock has
control as trustee. Also includes 71,757 stock options to purchase
shares of Common Stock that are currently exercisable or will become exercisable
within 60 days after February 16, 2010, and 36,000 restricted stock units that
convert to shares of Common Stock on a future designated date, subject to
earlier settlement upon retirement.
4 Mr. Hall
is the principal financial officer of the Company. The shares
beneficially owned by Mr. Hall include 4,000 restricted stock units that convert
to shares of Common Stock on a future designated date, subject to earlier
settlement upon retirement.
5 Mr.
Smith is the group vice president of the Company’s Asphalt
segment. The shares beneficially owned by Mr. Smith include 82,030
stock options to purchase shares of Common Stock that are currently exercisable
or will become exercisable within 60 days after February 16, 2010, and 12,400
restricted stock units that convert to shares of Common Stock on a future
designated date, subject to earlier settlement upon
retirement. Beneficially owned shares also include 171,056 shares
held in a revocable living trust over which Mr. Smith is trustee.
6 Mr.
Campbell is the Group Vice President of the Mobile Asphalt Paving and
Underground segments of the Company. The shares beneficially owned by
Mr. Campbell include 12,000 stock options to purchase shares of Common Stock
that are either currently exercisable or will become exercisable within 60 days
after February 16, 2010.
7 Mr.
Richmond is the President of Roadtec, Inc.
8 Includes 13,484 stock options to
purchase shares of Common Stock that are currently exercisable or will become
exercisable within 60 days after February 16, 2010.
9 Includes
1,287 stock options to purchase shares of Common Stock that are currently
exercisable or will become exercisable within 60 days after February 16,
2010. Also includes 661 deferred stock rights, each of which
represents the right to receive one share of Common Stock within 30 days of
termination of service as a director.
10 Includes
2,063 stock options to purchase shares of Common Stock that are currently
exercisable or will become exercisable within 60 days after February 16,
2010.
11
Includes 254,070 shares that the directors and
executive officers have the right to acquire pursuant to currently exercisable
options or options exercisable within 60 days after February 16, 2010 under the
Company’s stock option plans. Such shares are issuable upon exercise
of such options and are assumed to be outstanding for purposes of determining
the percent of shares owned by the group. Also includes 3,081 shares
of Common Stock held in the Company’s 401(k) Plan, 661 deferred rights to
shares of Common Stock and 54,900 restricted stock units which convert to
shares of Common Stock on a future designated date, subject to earlier
settlement upon retirement.
12 The number of shares reported and the information included
in this footnote were derived from an amended Schedule 13G filed with the SEC on
February 17, 2010 jointly by Neuberger Berman Group LLC, Neuberger Berman, LLC,
Neuberger Berman Management LLC and Neuberger Berman Equity
Funds. According to the Schedule 13G, (i) Neuberger Berman Group LLC.
beneficially owns 2,268,060 shares, with shared dispositive power over all such
shares, and shared voting power over 1,910,782 shares; (ii) Neuberger Berman,
LLC beneficially owns 2,268,060 shares, with shared dispositive power over all
such shares and shared voting power over 1,910,782 shares, (iii) Neuberger
Berman Management LLC beneficially owns 1,909,522 shares, with shared voting and
dispositive power over all such shares, and (iv) Neuberger Berman Equity Funds
beneficially owns 1,899,622 shares, with shared voting and dispositive power
over all such shares. The address for Neuberger Berman LLC is
605 Third Avenue, New York, New York 10158-3698.
13 The
information shown is derived from account statements of Lynne W. Brock, which
were provided as of February 16, 2010 by her investment broker at Stifel,
Nicolaus & Company, Inc. The address for Ms. Brock is 6454 Solitude Drive,
Chattanooga, Tennessee 37416.
14 The number of shares reported and the
information included in this footnote were derived from a Schedule 13G filed
with the SEC on February 11, 2010 jointly by Artisan Partners Holdings LP,
Artisan Investment Corporation, Artisan Partners Limited Partnership, Artisan
Investments GP LLC, ZFIC, Inc., Andrew A. Ziegler, Carlene M. Ziegler and
Artisan Funds, Inc. According to the Schedule 13G, (i) Artisan Partners Holdings
LP, Artisan Investment Corporation, ZFIC, Inc., Andrew A. Ziegler and Carlene M.
Ziegler each beneficially owns 1,971,900 shares, with shared dispositive power
over all such shares and shared voting power over 1,812,300 shares; (ii) Artisan
Partners Limited Partnership and Artisan Investments GP LLC each beneficially
owns 1,939,800 shares, with shared dispositive power over all such shares and
shared voting power over 1,780,200 shares; and (iii) Artisan Funds, Inc. owns
1,130,900 shares, with shared dispositive and voting power over all such
shares. The address for Artisan Partners LP and each of the other
filings persons is 875 East Wisconsin Avenue, Suite 800, Milwaukee, WI
53202.
15 The number of
shares reported and the information included in this footnote were derived from
a Schedule 13G filed with the SEC on January 29, 2010 by BlackRock,
Inc. According to the Schedule 13G, BlackRock, Inc. owns 1,527,684
shares with sole dispositive and voting powers over such shares. The address for
BlackRock, Inc. is 40 East 52nd Street, New York,
NY 10022.
16 The number of
shares reported and the information included in this footnote were derived from
a Schedule 13G filed with the SEC on January 22, 2010 by Royce & Associates,
LLC. According to the Schedule 13G, Royce & Associates owns
1,264,333 shares with sole dispositive and voting powers over such shares. The
address for Royce & Associates, LLC is
745 Fifth Avenue, New York, NY 10151.
SECTION
16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section
16(a) of the Securities Exchange Act of 1934, as amended, requires the Company’s
directors, executive officers and persons who own beneficially more than 10% of
the Company’s Common Stock to file reports of ownership and changes in ownership
of such stock with the Securities and Exchange Commission, and to furnish the
Company with copies of all Section 16(a) forms they file. In
addition, Item 405 of Regulation S-K requires the Company to identify in this
Proxy Statement any person that may have failed to file a Section 16(a) form in
a timely manner. Based solely upon information provided to the
Company by each such person, the Company believes that its directors, executive
officers and greater than 10% shareholders complied during fiscal 2009 with all
applicable Section 16(a) filing requirements, except that each of our
non-employee directors (Messrs. Casey, Frierson, Gehl, Green, Hill, Sansom and
Tellock) who received Common Stock or deferred stock awards on April 27, 2009 in
payment of their second quarter retainer reported this acquisition on a Form 4
that was filed late on July 27, 2009.
AUDIT
MATTERS
Ernst
& Young LLP served as the Company’s independent registered public accounting
firm from June 15, 2006 until December 31, 2009. Ernst & Young
LLP is serving as the independent registered public accounting firm for the
Company for the current calendar year.
Representatives
of Ernst & Young LLP are expected to be present at the Annual Meeting and
will have an opportunity to make a statement if they so desire and will be
available to respond to appropriate questions.
Fees
Paid to the Independent Registered Public Accounting Firm
The
following tables present fees for professional audit services rendered by Ernst
& Young LLP for the audit of the Company’s annual financial statements for
the years ended December 31, 2009 and 2008, and fees billed for other services
rendered by Ernst & Young LLP during those periods.
|
|
2009
|
|
|
2008
|
|
Audit
Fees1
|
|
$ |
1,644,000 |
|
|
$ |
1,575,000 |
|
Audit-Related
Fees2
|
|
|
89,400 |
|
|
|
99,700 |
|
Tax
Fees3
|
|
|
109,344 |
|
|
|
99,125 |
|
All
Other Fees
|
|
|
1,995 |
|
|
|
2,325 |
|
Total:
|
|
$ |
1,844,739 |
|
|
$ |
1,776,150 |
|
|
1 Audit
Fees consisted of professional services performed for the audit of the
Company’s annual financial statements and the required review of financial
statements included in the Company’s Form 10-Q filings, as well as fees
for subsidiary audits.
|
|
2 Audit-Related
Fees consisted of audits of financial statements of employee benefit plans
and accounting assistance.
|
|
3 Tax
Fees consisted of fees for tax compliance and tax consulting
services.
|
|
4 Other
fees include a subscription to Ernst & Young Online, a website useful
in researching accounting guidance.
|
Audit
Fee Approval
The
percentage of fees paid to Ernst & Young LLP for audit fees, audit-related
fees, tax fees and all other fees that were approved by the Company’s Audit
Committee was 100% in fiscal 2009 and fiscal 2008.
Audit
Committee Pre-Approval Policy
Since
October 24, 2002, the Company’s Audit Committee has approved all fees for audit
and non-audit services of the Company’s independent registered public accounting
firm prior to engagement. It is the policy of the Audit Committee, as
set forth in the Audit Committee Charter, to pre-approve, to the extent required
by applicable law, all audit and non-audit services provided to the Company by
its independent registered public accounting firm. In accordance with applicable
law, the Audit Committee may delegate to one or more designated members of the
Audit Committee the authority to grant the required pre-approvals, provided that
the decisions of any member(s) to whom such authority is delegated to
pre-approve an activity shall be presented to the full Audit Committee at its
next regularly scheduled meeting. The Audit Committee has delegated to each of
its members the authority to grant the required pre-approvals for any engagement
that does not exceed twenty-five thousand dollars ($25,000).
Audit
Committee Review
The
Company’s Audit Committee has reviewed the services rendered and the fees billed
by Ernst & Young LLP for the fiscal year ended December 31,
2009. The Audit Committee has determined that the services rendered
and the fees billed last year that were not related to the audit of the
Company’s financial statements are compatible with the independence of Ernst
& Young LLP as the Company’s independent registered public accounting
firm.
SOLICITATION
OF PROXIES
The costs
of soliciting proxy appointments will be paid by the Company. The
Company’s directors, officers and employees may solicit proxies in person or by
telephone, mail, facsimile, internet or otherwise, but they will not receive
additional compensation for their services. The Company may request
brokers holding stock in their names, or the names of nominees, to forward proxy
soliciting material to the beneficial owners of such stock and will reimburse
such brokers for their reasonable expenses.
CERTAIN
MATTERS RELATING TO PROXY MATERIALS AND ANNUAL REPORTS
The
delivery rules regarding proxy statements and annual reports may be satisfied by
delivering a single copy of a proxy statement and annual report or notice of
availability of these materials to an address shared by two or more
shareholders. This method of delivery is referred to as “householding.”
Currently, the Company is not householding for registered shareholders, but
brokers, dealers, banks or other entities which hold Common Stock in “street
name” for beneficial owners of Common Stock and which distribute proxy
statements and annual reports or notice of availability of these materials they
receive to beneficial owners may be householding. Such brokers, dealers, banks
or other entities may deliver only one proxy statement and annual report or
notice of availability to certain multiple shareholders who share an address,
unless the Company or such other distributor has received contrary instructions
from one or more of those shareholders. The Company undertakes to deliver
promptly upon request a separate copy of the proxy statement and/or annual
report or notice of availability of these materials to a shareholder at a shared
address to which a single copy of these documents was delivered. If you hold
shares of Common Stock as a registered shareholder and prefer to receive
separate copies of a proxy statement or annual report or notice of availability
either now or in the future, please send a written request to the Corporate
Secretary, Astec Industries, Inc. at 1725 Shepherd Road, Chattanooga, Tennessee
37421. Shareholders who hold Common Stock through a broker, dealer, bank or
other entity, who share an address and are receiving multiple copies of annual
reports or proxy statements or notices of availability and who prefer to receive
a single copy of such material, either now or in the future, can request
delivery of a single copy of a proxy statement, annual report and/or or notice
of availability, as requested, by contacting such broker, dealer, bank or other
entity.
Our
annual report and proxy will also be available on the web prior to our annual
meeting. Once posted, you will be able to access, view and download
this year’s Annual Report and Proxy Statement on the web at
www.proxyvote.com.
OTHER
MATTERS
Management
does not know of any other matters to be brought before the meeting other than
those referred to above. If any matters which are not specifically
set forth in the form of proxy appointment and this Proxy Statement properly
come before the meeting, the persons appointed as proxies will vote thereon in
accordance with their best judgment.
SHAREHOLDER
PROPOSALS
Proposals
of shareholders of the Company, made pursuant to Rule 14a-8 of the Securities
Exchange Act of 1934, as amended, intended to be presented for consideration at
the 2011 Annual Meeting of Shareholders of the Company must be received by the
Company at its principal executive offices on or before November 9, 2010 in
order to be included in the Company’s Proxy Statement and Form of Proxy
Appointment relating to the 2011 Annual Meeting of Shareholders.
Any other
matter proposed by shareholders to be discussed at the 2011 Annual Meeting of
Shareholders may be so discussed if (i) the proposal is received by the Company
on or before January 23, 2011 and (ii) the Company in its sole discretion and in
accordance with applicable law, approves discussion of the matter at the 2011
Annual Meeting of Shareholders. Any shareholder proposal not received
prior to January 23, 2011 will be considered untimely and, if such proposal is
nonetheless presented at the 2011 Annual Meeting of Shareholders, then the proxy
holders will be able to vote your shares on any such proposal to the extent
authorized by Rule 14a-4(c) under the Securities Exchange Act of 1934, as
amended.
INFORMATION
INCORPORATED BY REFERENCE
The
Company’s financial statements and other financial information for the fiscal
year ended December 31, 2009, may be found in the Company’s 2009 Annual Report,
which has been made available to all shareholders. The 2009 Annual Report does
not form any part of the material for the solicitation of proxies.
ANY
SHAREHOLDER WHO HAS NOT RECEIVED A COPY OF OUR MOST RECENT ANNUAL REPORT ON FORM
10-K, INCLUDING THE FINANCIAL STATEMENTS AND THE FINANCIAL STATEMENT SCHEDULES
AS FILED WITH THE SEC SHALL BE FURNISHED A COPY WITHOUT CHARGE UPON WRITTEN
REQUEST. PLEASE DIRECT YOUR WRITTEN REQUEST TO THE CORPORATE SECRETARY, ASTEC
INDUSTRIES, INC. AT 1725 SHEPHERD ROAD, CHATTANOOGA, TENNESSEE
37421.
APPENDIX
A
CHARTER
OF THE
AUDIT
COMMITTEE OF THE
BOARD
OF DIRECTORS OF
ASTEC
INDUSTRIES, INC.
As
Amended and Restated on
March
11, 2004
(Initially
Adopted March 14, 2000)
I. INTRODUCTION
AND PURPOSE
There
shall be a committee of the Board of Directors of Astec Industries, Inc. (the
"Corporation") known as the Audit Committee (the "Committee"). The Committee is
appointed by the Board of Directors to assist the Board in overseeing the
accounting and financial reporting process of the Corporation and the audits of
the Corporation’s financial statements. The Committee's primary
objectives are to:
·
|
Serve
as an independent party to assist the Board of Directors in overseeing the
Corporation's financial reporting process and systems of internal controls
regarding finance and accounting.
|
·
|
Appoint
and oversee the Corporation's independent
auditors.
|
·
|
Receive
and address complaints relating to accounting, internal accounting
controls and auditing matters.
|
·
|
Provide
an open avenue of communication among the independent auditors, financial
and senior management, and the Board of
Directors.
|
The
Committee has the authority to conduct any investigation appropriate to
fulfilling its responsibilities, and it has direct access to the independent
auditors as well as all books, records and personnel in the
organization. The Committee has the ability to retain, at the
Corporation’s expense, outside legal, accounting, or other consultants or
experts it deems necessary in the performance of its
duties. Furthermore, the Corporation must provide for appropriate
funding, as determined by the Committee, for payment of (i) compensation to any
registered public accounting firm engaged for the purpose of preparing or
issuing an audit report or performing other audit, review or attest services for
the Corporation, (ii) compensation to any advisors employed by the Committee and
(iii) ordinary administrative expenses of the Committee that are necessary or
appropriate to carry out its duties. The independent auditors shall
report directly to the Committee and are ultimately accountable to the Committee
and the Board of Directors.
The
Committee’s job is one of oversight and it recognizes that the Corporation’s
management is responsible for preparing the Corporation’s financial statements
and that the independent auditors are responsible for auditing those financial
statements. Additionally, the Committee recognizes that financial
management, as well as the independent auditors, have more time and more
detailed information about the Corporation than do Committee members;
consequently, in carrying out its oversight responsibilities, the Committee is
not providing any expert or special assurance as to the Corporation’s financial
statements or any professional certification as to the independent auditors’
work.
The
Committee shall be comprised of three or more independent directors meeting the
requirements of the Nasdaq National Market (“Nasdaq”) listing standards and the
rules of the Securities and Exchange Commission (the “SEC”). In
addition, no member of the Committee may, other than in his or her capacity as a
member of the Committee, the Board of Directors or any other Board committee,
accept directly or indirectly any consulting, advisory or other compensatory fee
from the Corporation or any subsidiary, nor may any member of the Committee be
an affiliated person of the Corporation or any
subsidiary. Furthermore, each member of the Committee must not have
participated in the preparation of the financial statements of the Corporation
or any current subsidiary of the Corporation at any time during the three years
prior to appointment on the Committee.
All
members of the Committee shall have a basic understanding of finance and
accounting and be able to read and understand fundamental financial statements,
and at least one member must have past employment experience in finance or
accounting, a professional certification in accounting, or any other comparable
experience or background, as required by the Nasdaq listing
standards. In addition, the Committee shall have at least one member
who is an “audit committee financial expert” as defined by the rules of the
SEC.
The Board
of Directors on the recommendation of the Nominating Committee shall appoint the
members of the Committee. Unless a Chairperson is designated by the
full Board, the members of the Committee may designate a Chairperson by majority
vote of the full Committee membership. The Board of Directors may, at
any time, remove one or more directors as members of the Committee.
The
Committee shall meet at least three times per year, but may meet more frequently
as circumstances dictate. The Committee shall periodically meet
privately in executive session with management and the independent auditors to
discuss any matters that the Committee or each of these groups believes should
be discussed. In addition, the Committee, or at least its
Chairperson, should communicate quarterly with the independent auditors and
management to review the Corporation’s financial statements and significant
findings based upon the independent auditors’ limited review
procedures.
IV.
|
AUTHORITY
AND RESPONSIBILITIES
|
The
Committee shall discharge its responsibilities, in addition to those
responsibilities enumerated below, as it deems prudent. The Committee
shall:
·
|
Directly
appoint, retain, compensate, evaluate and oversee the Corporation’s
independent auditors. The Committee shall ensure the regular
rotation of the lead audit partner of the independent auditors and
establish clear hiring policies for current or former employees of the
independent auditors.
|
·
|
Receive
from the independent auditors a formal written statement delineating all
relationships between the auditor and the Corporation, consistent with
Independence Standards Board Standard 1. The Committee shall
engage in a dialogue with the independent auditors with respect to any
disclosed relationships or services that may impact the objectivity and
independence of the auditor. Furthermore, the Committee shall
take, or recommend that the full Board of Directors take, appropriate
action to oversee the independence of the independent
auditors.
|
·
|
Annually
obtain and review a report from the independent auditors, which shall be
delivered prior to and within 90 days of the filing of the audit report
with the SEC, which sets forth (a) all critical accounting policies and
practices of the Corporation, (b) all alternative treatments of financial
information within generally accepted accounting principles that have been
discussed with management officials of the Corporation, ramifications of
the use of such alternative disclosures and treatments, and the treatment
preferred by the independent auditors, and (c) other material written
communications between the independent auditors and management, including
differences of opinion, if any, between the independent auditors and
management.
|
·
|
Oversee
the resolution of any disagreements between management and the independent
auditors regarding financial reporting, and consult privately with the
independent auditors about those matters required to be discussed by
Statement on Auditing Standards No.
61.
|
·
|
Pre-approve,
to the extent required by applicable law, all audit and non-audit
engagements and the related fees and terms with the independent
auditors. In accordance with applicable law, the Committee may
delegate this pre-approval authority to one or more designated members of
the Committee; provided, that any such decision made pursuant to the
foregoing delegation of authority shall be presented to the Committee at
its next regularly scheduled meeting. The Committee shall
disclose its pre-approval policies and procedures for any audit and
non-audit services. Furthermore, the Committee's approval of any non-audit
service by the independent auditor shall be disclosed in the Corporation’s
periodic reports.
|
·
|
Review,
or the Chairperson of the Committee shall review, with management and the
independent auditors the Corporation’s unaudited quarterly financial
statements prior to their filing or distribution. The Committee
shall discuss with management and the independent auditors the audited
financial statements and make a recommendation to management as to whether
such audited financial statements should be included in the Corporation’s
Annual Report on Form 10-K for the last fiscal year to be filed with the
SEC.
|
·
|
Annually
prepare a report to stockholders as required by the Corporation for
inclusion in the Corporation’s proxy statement for its annual meeting of
stockholders.
|
·
|
Consider
in consultation with management, the independent auditors, and the
internal auditors, the integrity of the Corporation’s financial reporting
processes and review and assess the adequacy of internal accounting
procedures and controls.
|
·
|
Discuss
with management all significant deficiencies in the design or operation of
internal controls which could adversely affect the Corporation’s ability
to record, process, summarize and report financial data and any fraud,
whether or not material, that involves management or other employees who
have a significant role in the Corporation’s internal
controls.
|
·
|
Review
and approve any related party transactions (as defined by the Nasdaq
listing standards) involving the
Corporation.
|
·
|
When
appropriate, form and delegate authority to subcommittees or individual
members of the Committee.
|
·
|
Establish
and maintain procedures for (i) the receipt, retention and treatment of
complaints received by the Corporation regarding accounting, internal
accounting controls or auditing matters, and (ii) the confidential
anonymous submission by employees of the Corporation of concerns regarding
questionable accounting or auditing
matters.
|
·
|
At
least annually, review and reassess the adequacy of this Charter and
evaluate the performance of the Committee and report the results thereof
to the Board of Directors.
|
·
|
Perform
any other activities consistent with this Charter, the Corporation’s
Bylaws and governing law, as the Committee or the Board deems necessary or
appropriate.
|
Neither
the scope of this Charter, the detail of activities contained herein nor the
service of a Board member on the Committee shall operate to expand or enhance
the degree of care or diminish any protections or limitation of liability
otherwise applicable to the duties of a member of the Board of Directors under
Tennessee law. Consistent with the Tennessee General
Corporation Act, each member of the Committee shall, in the performance of such
member’s duties, be fully protected in relying in good faith upon the records of
the Corporation and upon such information, opinions, reports or statements
presented to the Corporation by any of the Corporation’s officers or employees,
or committees of the Board of Directors or by any other person as to matters the
member reasonably believes are within such other person’s professional or expert
competence and who has been selected with reasonable care by or on behalf of the
Corporation.
V.
|
QUALIFIED
LEGAL COMPLIANCE COMMITTEE
|
The
Committee shall also serve as the Company's Qualified Legal Compliance Committee
in accordance with the Qualified Legal Compliance Committee
Charter.
4