pre14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934 (Amendment
No. )
Filed by the
Registrant þ
Filed by a Party other than the
Registrant o
Check the appropriate box:
þ Preliminary
Proxy Statement
o Confidential,
For Use of the Commission Only (as permitted by
Rule 14a-6(e)(2))
o Definitive
Proxy Statement
o Definitive
Additional Materials
o Soliciting
Material Pursuant to
§ 240.14a-12
BAR HARBOR BANKSHARES
(Name of Registrant as Specified in
Its Charter)
(Name of Person(s) Filing Proxy
Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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þ
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No fee required.
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Fee computed on table below per Exchange Act
Rules 14a-6(i)(4)
and 0-11.
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1)
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Title of each class of securities to which transaction applies:
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2)
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Aggregate number of securities to which transaction applies:
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3)
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Per unit price or other underlying value of transaction computed
pursuant to Exchange Act
Rule 0-11
(set forth the amount on which the filing fee is calculated and
state how it was determined):
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4)
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Proposed maximum aggregate value of transaction:
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as provided by
Exchange Act
Rule 0-11(a)(2)
and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its
filing.
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1)
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Amount previously paid:
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2)
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Form, Schedule or Registration Statement No.:
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BAR HARBOR BANKSHARES
82 Main Street
Bar Harbor, ME
March 23, 2009
Dear Shareholder:
The 2009 Annual Meeting of the shareholders of Bar Harbor Bankshares will be held at 11:00
a.m. EDT on Tuesday, May 19, 2009, at the Bar Harbor Club located at 111 West Street in Bar
Harbor, Maine. Our directors and officers join me in inviting you to attend this meeting and
the reception following.
Enclosed are the Clerks official Notice of Annual Meeting, a Proxy Statement, and the Form of
Proxy. Please sign the Form of Proxy and return it in the envelope provided so that your shares
will be voted at the Annual Meeting if you are unable to attend. Please also complete the reception
postcard and mail it separately from the Form of Proxy if you will be attending the reception.
We look forward to seeing you on May 19th. Please join us for the reception even
if you are unable to attend the business meeting.
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Very truly yours,
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/s/ Joseph M. Murphy
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Joseph M. Murphy |
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President and
Chief Executive Officer |
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Enclosures
IT IS IMPORTANT THAT PROXIES BE RETURNED PROMPTLY
Each Shareholder is urged to fill in, date and sign the enclosed
Form of Proxy and mail it in the envelope provided.
A Shareholder who executes this Form of Proxy may, prior to its
use, revoke it by written instrument, by a subsequently executed
Form of Proxy or, if attending the Annual Meeting of Shareholders,
by notifying the Clerk or by giving notice at the Annual Meeting.
1
BAR HARBOR BANKSHARES
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD MAY 19, 2009
Notice is hereby given that the Annual Meeting of the Shareholders of Bar Harbor Bankshares
will be held at the Bar Harbor Club at 111 West Street in Bar Harbor, Maine, on Tuesday,
May 19, 2009, at 11:00 a.m. EDT to consider and act upon the following proposals:
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To elect fourteen (14) persons to serve as directors for a term of one year [Proposal
I]; |
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To set the number of directors for the ensuing year at fourteen (14) [Proposal II]; |
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To approve the Bar Harbor Bankshares and Subsidiaries Equity Incentive Plan of 2009
[Proposal III]; |
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To approve an advisory (non-binding) proposal on the Companys executive compensation
policies and procedures [Proposal IV]; and |
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To transact such other business as may properly come before the Annual Meeting or any
adjournment thereof. |
Shareholders of record as of the close of business on March 23, 2009, will be entitled to notice of
and to vote at the meeting.
The Board of Directors unanimously recommends that you vote FOR Proposal I to elect each of
the fourteen (14) director-nominees as directors on the Companys Board of Directors and FOR
Proposal II to set the number of directors for the ensuing year at fourteen (14).
The Board of Directors unanimously recommends that you vote FOR Proposal III to approve the
Bar Harbor Bankshares and Subsidiaries Equity Incentive Plan of 2009.
The Board of Directors unanimously recommends that you vote FOR Proposal IV to approve the
advisory (non-binding) proposal on the Companys executive compensation policies and procedures.
The Board of Directors requests that you complete, sign, and date the enclosed Proxy Card and
mail it promptly in the enclosed postage-paid envelope. Any proxy that you deliver may be revoked
prior to the Annual Shareholder Meeting, in writing, delivered to the Company, Attention: Marsha C.
Sawyer, Clerk, 82 Main Street, Bar Harbor, Maine 04609, stating that your proxy is revoked or by
delivering a subsequently dated proxy. Shareholders of record of the Companys common stock who
attend the Annual Shareholder Meeting may vote in person, even if they have previously delivered a
signed Proxy Card.
By Order of the Board of Directors
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/s/ Marsha C. Sawyer
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Marsha C. Sawyer, Clerk |
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Important Notice Regarding the Internet Availability of Proxy Materials for the Annual Meeting
of Shareholders to Be Held on May 19, 2009: This proxy statement, along with our Annual Report
Form 10-K for the fiscal year ended December 31, 2008 and our 2008 Annual Report, are available
free of charge on the Investor Relations section of our website(www.BHBT.com)
2
BAR HARBOR BANKSHARES
82 Main Street
Bar Harbor, ME
ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD TUESDAY, MAY 19, 2009
PROXY STATEMENT
This Proxy Statement is furnished to the Shareholders of Bar Harbor Bankshares (the Company)
in connection with the solicitation of proxies on behalf of the Board of Directors for use at the
Annual Meeting of Shareholders (the Meeting). The Meeting will be held on Tuesday, May 19, 2009,
at 11:00 a.m. EDT at the Bar Harbor Club located at 111 West Street in Bar Harbor, Maine.
The official Notice of the Annual Meeting of Shareholders accompanies this Statement. A Form of
Proxy for use at the meeting and a return envelope for the proxy are enclosed. A Shareholder who
executes the proxy may, prior to its use, revoke it by written instrument, by a subsequently
executed proxy or, if attending the Meeting, by notifying the Clerk or by giving notice at the
Meeting. This Proxy Statement and the enclosed Form of Proxy will be mailed to the Shareholders of
the Company on or about April 7, 2009.
Proxies are being solicited by the Board of Directors of the Company, (the Board),
principally through the mail. The Board of Directors and Management of the Company may also solicit
proxies personally, or by telephone, e-mail, or facsimile transmission. The entire expense of
solicitation, including costs of preparing, assembling, and mailing the proxy material will be
borne by the Company. In addition, the Company has engaged the Laurel Hill Advisory Group to assist
in the solicitation of proxies at an approximate cost of $6,000 plus reimbursement of customary
expenses.
Unless contrary instructions are specified, if the enclosed proxy is executed and returned
(and not revoked) prior to the Annual Meeting, the shares of common stock of the Company
represented thereby will be voted [1] FOR the election of the fourteen (14) persons
nominated as directors by the Board of Directors for a term of one year, [2] FOR setting
the number of directors at fourteen (14), [3] FOR approving the Bar Harbor Bankshares and
Subsidiaries Equity Incentive Plan of 2009, and [4] FOR approving the advisory
(non-binding) proposal on the Companys executive compensation policies and procedures.. Except
for procedural matters incident to the conduct of the Annual Meeting, the Board of Directors does
not know of any matters other than those described in the Notice of Annual Meeting that are to come
before the Annual Meeting. If any other matters are properly brought before the Annual Meeting,
the persons named in the proxy will vote the shares represented by such proxy on such matters as
determined by a majority of the Board of Directors.
Shareholders of record as of the close of business on March 23, 2009, (the Record Date) will
be entitled to notice of and to vote at the Annual Meeting. Each share of Company common stock
issued and outstanding is entitled to one vote upon each matter presented at the Meeting. Only
Shareholders of record at the close of business on the Record Date are entitled to vote at the
Meeting. The presence at the Meeting, either in person or by proxy, of the holders of not less than
a majority of the shares entitled to vote at any meeting will constitute a quorum. If a quorum is
present at the Annual Meeting, action may be taken on any matter considered, excepting only the
election of directors, by the holders of a majority of the shares present and voting. Directors
are elected by a plurality of the votes cast by the shares entitled to vote in the election at a
meeting at which a quorum is present. The inspector of election will treat abstentions and broker
non-votes as shares that are present and entitled to vote for purposes of determining the presence
of a quorum, but not for purposes of voting with respect to determining the approval of any matter
submitted to the Shareholders for a vote. Shareholders who are present will have an opportunity to
vote on each matter properly brought before the Meeting. A broker non-vote occurs when a broker or
other nominee holder, such as a bank, submits a proxy representing shares that another person
actually owns, and that person has not given voting instructions to the broker or other nominee. A
broker may only vote those shares if the beneficial owner gives the broker voting instructions.
3
VOTING SECURITIES AND PRINCIPAL HOLDERS THEREOF
As of March 16, 2009, the Company had outstanding 2,870,221 shares of its voting common stock
(the Common Stock), par value $2.00 per share.
The following table sets forth information with respect to the beneficial ownership of the
Companys voting Common Stock as of March 16, 2009, by: (i) each person or entity known by the
Company to own beneficially more than five percent (5%) of the outstanding Common Stock, (ii) each
current director-nominee for director on the Companys Board of Directors, (iii) the Companys
named executive officers (as defined on page 22 of this Proxy under the heading 2008 Summary
Compensation Table, and (iv) all executive officers and directors as a group.
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Amount of |
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Title of |
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Beneficial |
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Percent |
Name of Beneficial Owners |
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Class |
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Ownership1 |
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of Class |
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5% or more beneficial owners |
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Shufro Rose & Co., LLC
745 Fifth Avenue
New York, NY 10151-2600 |
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Common |
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210,6503 |
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7.34 |
% |
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John Sheldon Clark
1633 Broadway, 30th Floor
New York, NY 10019 |
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Common |
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162,156 |
2 |
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5.65 |
% |
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Directors/Nominees: |
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Robert C. Carter |
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Common |
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2,400 |
9 |
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* |
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Thomas A. Colwell |
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Common |
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5,633 |
9 |
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* |
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Jacquelyn S. Dearborn |
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Common |
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2,060 |
9 |
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Peter Dodge |
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Common |
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4,760 |
9 |
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* |
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Martha T. Dudman |
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Common |
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2,518 |
9 |
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* |
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Lauri E. Fernald |
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Common |
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1,150 |
9 |
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* |
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Gregg S. Hannah |
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Common |
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1,000 |
9 |
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* |
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Clyde H. Lewis |
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Common |
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2,853 |
4,9 |
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* |
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Joseph M. Murphy (Director and Named Executive Officer) |
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Common |
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115,906 |
9,10 |
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4.04 |
% |
Robert M. Phillips |
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Common |
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2,000 |
5,9 |
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* |
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Constance C. Shea |
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Common |
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1,600 |
6,9 |
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* |
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Kenneth E. Smith |
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Common |
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1,641 |
7,9 |
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* |
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Scott G. Toothaker |
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Common |
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1,750 |
8,9 |
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* |
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David B. Woodside |
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Common |
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1,200 |
9 |
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* |
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Named Executive Officers: |
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Gerald Shencavitz |
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Common |
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20,114 |
10 |
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Michael W. Bonsey |
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Common |
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12,255 |
10 |
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Gregory W. Dalton |
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Common |
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9,349 |
10 |
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Daniel A. Hurley, III |
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Common |
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12,039 |
10 |
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Total Ownership of all directors, named executive
officers, and specified Trust shares of the Company as
a group (eighteen (18) persons) |
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231,028 |
11 |
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8.05 |
% |
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1 |
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The number of shares beneficially owned by the persons set forth above is determined
under the rules of Section 13 of the Securities Exchange Act of 1934, as amended, and the
information is not necessarily indicative of beneficial ownership for any other purpose. Under such
rules, an individual is considered to beneficially own any shares of Common Stock if he or she
directly or indirectly has or shares, (i) voting power, which includes the power to vote or to
direct the voting of the shares, or (ii) investment power, which includes the power to dispose or
direct the disposition of shares. Unless otherwise indicated, an individual has sole voting power
and sole investment power with respect to the indicated shares. All individual holdings amounting
to less than 1% of issued and outstanding Common Stock are marked with an (*). |
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Includes 2,000 shares beneficially owned by Mr. Clarks spouse over which Mr. Clark has
shared voting and dispositive powers. This figure also includes 84,566 shares held by trusts for
which Mr. Clark serves as the sole trustee. |
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Includes 7,500 shares with sole voting power and dispositive power over all 210,650
shares. |
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Includes 2,275 shares held jointly with Mr. Lewis spouse. |
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Includes 500 shares over which voting and dispositive power are shared jointly with Mr.
Phillips spouse. |
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All shares held are owned jointly with Mrs. Sheas spouse. |
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Includes 1,189 shares owned jointly with Mr. Smiths spouse. |
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Includes 250 shares jointly owned with Mr. Toothakers minor children and 1,000 shares
owned jointly with his spouse. |
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Ownership figures for directors include 500 director-qualifying shares owned by
each person indicated. |
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Includes shares over which present executives have voting power under the Companys
401(k) Plan and options to purchase shares of common stock granted pursuant to the Company stock
option plan which are exercisable within 60 days of March 3, 2009, as follows: |
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Name |
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401(k) Plan |
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Exercisable Options |
Joseph M. Murphy |
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25,406 |
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90,000 |
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Gerald Shencavitz |
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2,730 |
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16,884 |
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Michael W. Bonsey |
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835 |
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10,740 |
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Gregory W. Dalton |
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2,124 |
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7,225 |
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Daniel A. Hurley, III |
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1,799 |
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7,340 |
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Total beneficial ownership includes, 30,800 shares (1.07%) of the Common Stock held by
two trusts, which, for purposes of voting, are allocated equally among the directors present at the
Annual Meeting under the terms of the respective trust instruments. No director has any other
beneficial interest in these shares. These trusts are denominated for purposes of this Proxy
Statement as the Parker Trust and the The Fred & Hattie Lynam Private Foundation formerly known
as the Lynam Trust. |
The Parker Trust was established in 1955 in perpetuity. Bar Harbor Trust Services, the Companys
second tier non-depository trust services company located in Ellsworth, Maine, is the sole Trustee,
with full powers, of this trust benefiting the Mt. Heights Cemetery in Southwest Harbor, Maine.
The Fred & Hattie Lynam Private Foundation formerly known as the Lynam Trust was established in
1942 in perpetuity to benefit four named non-profit entities and to provide scholarships to
graduates of Mount Desert Island High School. Bar Harbor Trust Services is the sole Trustee, with
full powers, and administers the trust with the assistance of an established Scholarship Committee
made up of members of the Bar Harbor Bankshares Board of Directors and one community
representative.
The information provided is based on the records of the Company and on information furnished by the
persons listed.
The Company is not aware of any arrangement that could at a subsequent date result in a change
in control of the Company.
5
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires the Companys officers,
directors, and persons who own more than ten percent (10%) of a registered class of the Companys
equity securities (collectively Section 16 Persons) to file initial reports of ownership and
reports of changes of ownership with the U. S. Securities and Exchange Commission (the
Commission) and the NYSE Amex. (formerly the American Stock Exchange or AMEX and hereinafter
NYSE Amex). Section 16 Persons are required by the Commission regulations to furnish the Company
with copies of all Section 16(a) forms they file.
To the Companys knowledge, based solely on review of such reports provided to the Company and
written representations, all reports were filed timely and as required except for:
On September 3, 2008, Mr. Clyde Lewis, a director of the Company, purchased 100 shares of
Company common stock for which timely reporting did not occur. On January 30, 2009, a Form 4 was
filed reflecting his correct ownership.
On August 21, 2008, Mr. Stephen Leackfeldt, Senior Vice President of Retail Banking at Bar
Harbor Bank & Trust, purchased and sold 300 shares of Company common stock. On August 26, 2008, a
Form 4 was filed reflecting his transactions.
DIRECTORS AND EXECUTIVE OFFICERS
Directors and Nominees:
Proposal I Election of Directors
At the Annual Meeting of Shareholders, fourteen (14) director-nominees will stand for
re-election to serve until the 2010 Annual Meeting of Shareholders and until each directors
successor is elected and qualified. The Companys Bylaws were amended in November, 2007 to provide
for the annual election of all directors. Each director-nominee has consented to serve and to the
use of his or her name in this Proxy. All fourteen (14) of the director-nominees currently serve on
the Board of the Company.
The Board has determined the majority of director-nominees are independent directors as
required in accordance with applicable laws, regulations, and NYSE Amex listing requirements. The
exception is director-nominee Murphy, who serves as President and Chief Executive Officer of the
Company. Mr. Murphy does not serve as a voting member of the Audit, Compensation and Human
Resources, or Governance Committees.
Proxies will be voted, unless authority to do so is expressly withheld, in favor of the
fourteen (14) director-nominees. The Board of Directors recommends voting FOR the election of
each nominee as a director of the Company.
Proposal II Setting the Number of Directors to Fourteen (14)
The Companys Board of Directors currently consists of fourteen (14) members. The Board of
Directors recommends the number of Company directors for the coming year be set at fourteen (14).
The Bylaws of the Company provide for no fewer than nine (9) or more than twenty-seven (27)
directors, with directors serving annual terms. The Board of Directors recommends that you vote
FOR setting the number of directors for the ensuing year at fourteen (14).
6
The following table sets forth for each director-nominee for election, their name, age as of
March 23, 2009, and positions with the Company or its subsidiaries, Bar Harbor Bank &Trust (BHBT)
and Bar Harbor Trust Services (BHTS) for purposes of the next two tables.
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DIRECTOR- NOMINEES |
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FOR |
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RE-ELECTION |
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Terms to Expire |
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in 2010 |
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Year |
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First |
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Current |
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Elected |
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Position with |
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Director |
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Expire |
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the Company |
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Positions with Subsidiaries |
Thomas A. Colwell |
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64 |
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1991 |
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2009 |
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Chairman and |
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Director, BHBT since 1991. |
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Director |
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Robert C. Carter |
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65 |
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20031 |
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2009 |
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Director |
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Director, BHBT since 1996. |
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Director, BHTS since 2004. |
Jacquelyn S. Dearborn |
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56 |
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2006 |
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2009 |
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Director |
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Director, BHBT since 2006. |
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Director, BHTS since 2006. |
Peter Dodge |
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65 |
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20032 |
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2009 |
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Director |
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Director, BHBT since 1987. |
Martha T. Dudman |
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57 |
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2003 |
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2009 |
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Director |
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Director, BHBT since 2003. |
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Director, BHTS since 2003. |
Lauri E. Fernald |
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47 |
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2005 |
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2009 |
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Director |
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Director, BHBT since 2005. |
Gregg S. Hannah |
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66 |
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2006 |
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2009 |
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Director |
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Director, BHBT since 2006. |
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Director, BHTS since 2006. |
Clyde H. Lewis |
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64 |
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2005 |
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2009 |
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Director |
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Director, BHBT since 2005. |
Joseph M. Murphy |
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66 |
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2002 |
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2009 |
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Director |
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Chairperson and Director, |
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President and Chief |
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BHBT since 2002. Chief |
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Executive Officer |
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Executive Officer of BHBT |
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since 2003. |
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President, BHBT since |
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February, 2005. |
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Director, BHTS since |
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2002. |
Robert M. Phillips |
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67 |
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20033 |
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2009 |
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Director |
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Director, BHBT since 1993. |
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Director, BHTS from 2000 |
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through 2004. |
Constance C. Shea |
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64 |
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2003 |
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2009 |
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Director |
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Director, BHBT since 2001. |
Kenneth E. Smith |
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55 |
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2004 |
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2009 |
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Director |
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Director, BHBT since 2004. |
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Director, BHTS since 2004. |
Scott G. Toothaker |
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46 |
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2003 |
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2009 |
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Director |
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Director, BHBT since 2003. |
David B. Woodside |
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57 |
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2003 |
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2009 |
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Director |
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Director, BHBT since 2003. |
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|
|
1 |
|
Robert Carter served as a director of the Company from 1996 through 2000 and
then again from 2003 to present. |
|
2 |
|
Peter Dodge served as a director of the Company from 1987 through 2000 and then
again from 2003 to present. |
|
3 |
|
Robert Phillips served as a director of the Company from 1993 through 2000 and
then again from 2003 to present. |
7
Executive Officers:
Set forth below is a list of the Companys executive officers, including their ages as of
March 23, 2009, and positions with the Company and its subsidiaries, Bar Harbor Bank & Trust
(BHBT) and Bar Harbor Trust Services (BHTS) as of the Record Date:
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Year |
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First |
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|
|
Elected |
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|
Name |
|
Age |
|
As Officer |
|
Position with the Company |
|
Positions with Subsidiaries |
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|
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|
|
|
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|
Joseph M. Murphy
|
|
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66 |
|
|
|
2002 |
|
|
Director,
President and Chief
Executive Officer
|
|
Chairperson and Director,
BHBT since 2002. Chief
Executive Officer, BHBT
since 2003. President,
BHBT since February 2005.
Director, BHTS since 2002. |
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Gerald Shencavitz
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|
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55 |
|
|
|
1998 |
|
|
Executive Vice President
Chief Financial Officer
and Treasurer
|
|
Executive Vice President,
Chief Financial Officer,
and Chief Operating
Officer since December,
2007 of BHBT
Chief Financial Officer,
Senior Vice President, and
Chief Operating Officer
from 2001 through December
2007 for BHBT.
Treasurer, BHTS since 2001. |
|
|
|
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|
|
|
|
|
|
|
|
|
Michael W. Bonsey
|
|
|
44 |
|
|
|
2001 |
|
|
N/A
|
|
Senior Vice President of
BHBT since 2001. |
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|
|
|
|
|
|
|
|
|
|
|
|
Gregory W. Dalton
|
|
|
49 |
|
|
|
2000 |
|
|
N/A
|
|
Senior Vice President of
BHBT since 2000. |
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|
|
|
|
|
|
|
|
|
|
|
|
Daniel A. Hurley III
|
|
|
56 |
|
|
|
2004 |
|
|
N/A
|
|
President of BHTS and
Senior Vice President of
BHBT since 2004. |
The Bylaws of the Company provide that the executive officers be elected annually by the Board
of Directors and that the President and Chief Executive Officer, Chairperson of the Board,
Treasurer, and Clerk shall serve at the pleasure of the Board and until their successors have been
chosen and qualified. All other officers serve at the pleasure of the Chief Executive Officer.
There are no arrangements or understanding between any of the directors, executive officers, or any
other persons pursuant to which the above directors have been selected as directors or any of the
above officers have been selected as officers. There are no family relationships as defined by
the Commission, between any director, executive officer, or person nominated or chosen by the
Company to become a director or executive officer.
8
Business Experience
The principal occupation and business experience for at least the last five (5) years for each
director, nominee, and executive officer is set forth below. None of the organizations discussed
below, except for Bar Harbor Bank & Trust and Bar Harbor Trust Services, are affiliated with the
Company.
Directors and Nominees:
Robert C. Carter. Mr. Carter resides in Machias, Maine, is now retired and is the former owner of
the Machias Motor Inn, Machias, Maine. He presently operates Carter Enterprises, a rental
management business also located in Machias, Maine.
Thomas A. Colwell. Mr. Colwell resides in Deer Isle, Maine. Mr. Colwell is the former President of
Colwell Bros. Inc. (lobster pounding) and retired from that position as of December 31, 2006.
Jacquelyn S. Dearborn. Mrs. Dearborn resides in Holden, Maine, and serves as a mediator for the
Ellsworth and Bangor court systems. Mrs. Dearborn is also employed as Treasurer of the law office
of Joel A. Dearborn Sr. Esq., PA located in Brewer, Maine, and former President of C. K. Foster,
Co., Inc. located in Ellsworth, Maine.
Peter Dodge. Mr. Dodge resides in Blue Hill, Maine, and is President, Insurance Agent, and
majority owner of Peter Dodge Agency d/b/a Merle B. Grindle Agency, John R. Crooker Agency, and The
Endicott Agency, providing insurance services from locations in Blue Hill, Bucksport, and Castine,
Maine.
Martha T. Dudman. Ms. Dudman resides in Northeast Harbor, Maine, and is an author and President of
Dudman Communications Corporation.
Lauri E. Fernald. Ms. Fernald resides in Mount Desert, Maine, and is a Funeral Director, Assistant
Treasurer, and an owner in Jordan-Fernald headquartered in Mount Desert, Maine. She is also
Managing Partner of Jordan Family Properties LLC and L. E. Fernald LLC, operating as real estate
holding companies.
Gregg S. Hannah. Mr. Hannah resides in Surry, Maine, and formerly served as Secretary and
Treasurer of Hannah & Associates Inc., a marketing consulting firm. He is a past Associate
Professor of Business Management at Nichols College in Dudley, Massachusetts.
Clyde H. Lewis. Mr. Lewis resides in Sullivan, Maine, and is Vice President, General Manager, and
an owner of Morrison Chevrolet Inc., of Ellsworth, Maine.
Joseph M. Murphy. Mr. Murphy resides in Mount Desert, Maine, and is President and Chief Executive
Officer of Bar Harbor Bankshares and Bar Harbor Bank & Trust.
Robert M. Phillips. Mr. Phillips resides in Sullivan, Maine, and is a former consultant for
Cherryfield Foods, Maine Wild Blueberry, and Oxford Foods, food processors with locations in
Washington County, Maine. Mr. Phillips serves as a consultant for the Wild Blueberry Association of
North America and the Maine Wild Blueberry Commission.
Constance C. Shea. Mrs. Shea resides in Mount Desert, Maine, and is a Real Estate Broker and a
former owner in Sylvia Shea Inc. d/b/a Lynam Real Estate Agency, Bar Harbor, Maine. Mrs. Shea is
also the owner of a commercial real estate property located in Bar Harbor, Maine.
Kenneth E. Smith. Mr. Smith resides in Bar Harbor, Maine, and has been owner and Innkeeper of
Manor House Inn since 2003 and former owner of Wonder View Inn, both lodging facilities located in
Bar Harbor, Maine.
Scott G. Toothaker. Mr. Toothaker resides in Ellsworth, Maine, and is Principal and Vice President
of Melanson Heath & Co., PC, a CPA firm with an office located in Ellsworth, Maine.
9
David B. Woodside. Mr. Woodside resides in Bar Harbor, Maine, and is President and General Manager
of Acadia Corporation, a corporation operating restaurants and retail shops located in Acadia
National Park and Bar Harbor, Maine.
Executive Officers:
Joseph M. Murphy. For a summary of Mr. Murphys business experience, refer to the Directors Nominee
section immediately above.
Gerald Shencavitz. Mr. Shencavitz resides in Mount Desert, Maine, and has served as Executive Vice
President, Chief Financial Officer, and Treasurer of the Company since December, 2007. Prior to
his promotion in December 2007 to Executive Vice President, he served as Chief Financial Officer
and Treasurer of the Company since June 2001. Mr. Shencavitz has served as Executive Vice
President, Chief Financial Officer, and Chief Operating Officer of Bar Harbor Bank & Trust since
his promotion in December, 2007. He was Chief Financial Officer, Senior Vice President and Chief
Operating Officer of Bar Harbor Bank & Trust between 2001 and December, 2007. Mr. Shencavitz also
serves as Treasurer of Bar Harbor Trust Services, an office he has held since 2001.
Michael W. Bonsey. Mr. Bonsey resides in Bar Harbor, Maine, and has served as Senior Vice
President of Credit Administration of Bar Harbor Bank & Trust since December, 2001. Mr. Bonsey
served as Vice President of Credit Administration from 2000 through December, 2001.
Gregory W. Dalton. Mr. Dalton resides in Mount Desert, Maine, and has served as Senior Vice
President of Business Banking of Bar Harbor Bank & Trust since 2000. He is also an owner in both
the Bar Harbor Jam Co. and its real estate holding company, Blueberry Partners LLC, located in Bar
Harbor, Maine.
Daniel A. Hurley III. Mr. Hurley resides in Ellsworth, Maine, and has served as President of Bar
Harbor Trust Services and Senior Vice President of Bar Harbor Bank & Trust since August of 2004. He
was formerly Vice President and Senior Trust Officer at Essex Savings Bank.
CORPORATE GOVERNANCE
Board of Directors:
A Board of Directors comprised of fourteen (14) members managed the Company during 2008. A
majority of the Board of Directors meets the independence standards established by NYSE Amex. The
Board has determined that all the named director-nominees listed in this Proxy, with the exception
of Mr. Murphy, meet applicable independence standards established by NYSE Amex. The Board of
Directors of the Company held a total of twelve (12) regular meetings, one (1) special meeting, and
one (1) annual meeting during 2008. The Bylaws of the Company provide for a minimum of quarterly
meetings. Each director attended at least 75% of the total number of board and committee meetings
that he or she was eligible to attend.
The Board encourages, but does not require, each director to attend its Annual Meeting. All of
the Boards members attended the 2008 Annual Meeting.
Committees:
The Board of Directors has a standing Audit Committee, Executive Committee, Governance
Committee, and Compensation and Human Resources Committee.
10
Executive Committee
The Bylaws of the Company provide that after each Annual Meeting of Shareholders, the Board
shall designate from among its members an Executive Committee with the authority to exercise all
the powers of the Board of Directors in regard to ordinary operations of the business of the
Company when the Board is not in session, subject to any specific vote of the Board. The Executive
Committee for 2008 included directors Colwell, Dodge, Dudman, Murphy, Phillips, Shea, and
Toothaker. Mr. Colwell serves as Chairperson. The Executive Committee held one (1) meeting in 2008.
Audit Committee
The members of the Audit Committee included directors Toothaker, Dudman, Fernald, Hannah,
Smith, and Woodside. Mr. Toothaker serves as Chairperson of the Committee. The Audit Committee
met five (5) times during 2008. See Appendix A for a Report of Audit Committee. The Audit
Committee has a written charter which was recently amended to comply with Item 407(d)(3) of
Regulation S-K and PCAOB Rule 3526 regarding independent accountant communications with audit
committees concerning auditor independence. A copy of the updated charter is attached to this
Proxy Statement and labeled Appendix B. It also may be viewed on the Companys general website
under the Investor Relations section at www.BHBT.com.
The Companys Board has determined that the Audit Committee is composed of independent
directors, in accordance with applicable NYSE Amex listing requirements and Rule 10A-3(b)(1) under
the Exchange Act. The Audit Committee operates under a written charter, which has been adopted by
the Audit Committee and the Company Board. Audit Committee members do not accept any consulting,
advisory, or other compensatory fees (except directors fees) and are not affiliated with the
Company (except as a director) or any of its subsidiaries. The Board of Directors has determined
that the Company has at least one audit committee financial expert serving on its Audit
Committee. Mr. Scott G. Toothaker, CPA, meets the criteria for an audit committee financial
expert and is independent within the meaning of the rules adopted by the NYSE Amex pursuant to
the Sarbanes-Oxley Act of 2002.
The Audit Committee has the sole authority to appoint and replace the Independent Registered
Public Accounting Firm. The Audit Committee is responsible for the compensation and oversight of
the Independent Registered Public Accounting Firm and this firm reports directly to the Audit
Committee. The Audit Committee assists the Board of Directors in fulfilling its oversight
responsibilities with respect to (i) the financial information to be provided to shareholders and
the Commission; (ii) the review of quarterly financial statements; (iii) the system of financial
controls management has established; and (iv) the internal audit, external audit, and loan review
processes.
Governance Committee
The Governance Committee for 2008 was comprised of directors Shea, Colwell, Dodge, Fernald,
and Phillips. The Governance Committee met three (3) times during 2008. Directors Dodge and
Phillips were replaced by directors Carter and Dearborn during the latter part of 2008. Mrs. Shea
served as Chairperson of the Committee. The Company Board of Directors has determined that each
member of the Governance Committee is independent for purposes of NYSE Amex listing standards.
The Governance Committees responsibilities include screening director candidates,
recommending nominees to the full Board of Directors (including the slate of returning directors)
to be elected each year, making recommendations concerning the size and composition of the Board of
Directors, recommending Committee structure and membership, and sponsoring new director orientation
and education. The Governance Committee has a written charter, which may be viewed on the Companys
general website under the Investor Relations section at www.BHBT.com.
The Governance Committee expects to identify nominees to serve as directors of the Company
primarily by accepting and considering the suggestions and nominee recommendations made by
directors, management, and shareholders. To date the Governance Committee has not engaged any third
parties to assist it in identifying candidates for the Board of Directors. The Governance Committee
considers among other things the background, business and professional experience (including any
requisite financial expertise or other special qualifications), current employment, community
service, and other board service of its director-nominees, as well as racial, ethnic, and gender
diversity of the Board as a whole. The Governance Committee generally considers a candidates
11
qualifications in light of these broad criteria as well as an assessment as to whether the
candidate can make decisions on behalf of or while representing the Company in a manner consistent
with its stated business goals and objectives. The Governance Committee will also consider the
candidates independent status in accordance with applicable regulations and listing standards.
The Governance Committee will consider nominees recommended by shareholders. Any shareholder
wishing to nominate a candidate for director must follow the procedures for submission of proposals
set forth in the section of this Proxy Statement entitled Nominations by Shareholders.
Compensation and Human Resources Committee
The Compensation and Human Resources Committee reviews and considers recommendations from
management, consultants, and directors concerning executive compensation policies, employee benefit
plans, and salary administration programs, including reviewing annually the performance, total
compensation, and recommended adjustments for all executive officers and the executive officers of
the Companys subsidiaries. The deliberations of the Compensation and Human Resources Committee are
reported to the Board of Directors for review and approval. The Compensation and Human Resources
Committee has a written charter, which may be viewed on the Companys general website under the
Investor Relations section at www.BHBT.com.
The Compensation and Human Resources Committee is comprised of Company directors Phillips,
Dearborn, Dodge, Fernald, and Shea. Mr. Phillips serves as Chairperson of the Committee. The
Companys and Banks President and Chief Executive Officer, Mr. Murphy, serves on the Committee in
a non-voting, ex-officio capacity, as does the Banks Human Resources Officer, Mrs. Marsha C.
Sawyer. All voting members of the Compensation Committee are independent for purposes of NYSE Amex
listing standards. The Compensation and Human Resources Committee met eight (8) times during 2008.
Further information regarding the Compensation and Human Resources Committee can be found
below in this Proxy Statement beginning under the caption Role of the Compensation Committee.
The Compensation Committee report appears at page 20 of this Proxy Statement.
COMPENSATION OF DIRECTORS AND EXECUTIVE OFFICERS
COMPENSATION OF EXECUTIVE OFFICERS
Compensation Discussion and Analysis
In the paragraphs that follow, we will provide an overview and analysis of our compensation
program and policies, the material compensation decisions we have made under those programs and
policies with respect to our named executive officers, and the material factors that we considered
in making those decisions. Later in this Proxy Statement under the heading, Executive
Compensation is a series of tables containing specific information about the compensation earned
or paid in 2008 to the named executive officers, whom we refer to as our NEOs.
The discussion below is intended to help you understand the detailed information provided in
those tables and put that information into context within our overall compensation program.
Named Executive Officers
As used in this proxy statement, the term named executive officers or NEOs includes: (i)
the Companys Chief Executive Officer (CEO), Joseph M. Murphy and Chief Financial Officer
(CFO), Gerald Shencavitz, and (ii) the Companys three other most highly compensated policy
making, executive officers who earned more than $100,000 in total compensation during the Companys
last fiscal year. In 2008, the other three NEOs were Senior Vice Presidents: Michael W. Bonsey,
Gregory W. Dalton and Daniel A. Hurley III.
Objectives of the Companys Compensation Program
The objective of the Companys compensation program is to attract, retain, motivate, and
reward NEOs and other executives who contribute to our financial and operational success, which
ultimately builds value for our shareholders. We believe that, in order to do this effectively,
our program must:
12
|
|
|
provide our NEOs with total compensation opportunities at levels that are competitive
for comparable positions at companies and banks with whom we compete for talent; |
|
|
|
|
directly link a significant portion of total compensation to the Companys achievement
of performance goals in a way that proportionally rewards higher performance levels; |
|
|
|
|
provide significant upside opportunities for exceptional individual performance, which
can result in differentiated compensation among NEOs based on performance; and |
|
|
|
|
closely align our NEOs interest with those of our shareholders by making stock-based
incentives a core element of our executives compensation. |
Role of the Compensation Committee
The Compensation and Human Resources Committee (the Committee) oversees regulatory
compliance for all Company compensation and benefit plans and administers the Companys executive
compensation programs. The Committee recommends these programs to the Companys Board of Directors
for approval at least annually and more frequently, if circumstances warrant. These executive
programs are intended to provide a variety of competitive compensation components including base
salaries, traditional benefits, annual cash performance incentives, and retirement programs. In
addition, the Company has sought to align the long-term interests of its executives, including the
NEOs, with those of the shareholders by providing share-based incentives in the form of stock
option grants. The composition of the components may vary from year to year based on individual
performance, the Companys business plan, market conditions, or other factors.
Market and Comparative Data
The Committee approves and recommends to the Board compensation programs it believes meets the
Companys ongoing need to attract, motivate, and retain talented and qualified executives who have
the capacity to make a major contribution to the leadership and success of the Company. In
fulfilling this requirement, the Committee has used a variety of consultants, employment attorneys,
and third party providers of service as sources to assist in the establishment and implementation
of its executive compensation programs. The Committee regularly reviews industry-standard
compensation surveys provided by objective sources for state and regional perspectives. These
resources primarily include the Financial Institutions Compensation and Benefit Survey for Northern
New England and survey information provided by the Companys compensation consulting firm, Pearl
Meyer & Partners. Pearl Meyer & Partners draws salary information from its own proprietary data
base along with the survey information from Clark Consulting and Watson Wyatt compensation survey
firms. In addition, the Committee reviews comparative salary and benefit information gleaned from
public filings of a peer group the Company established for compensation comparison (the Company
Peer Group). The Committee felt it was important to expand its Compensation Peer Group to
financial institutions outside of Maine to incorporate a larger selection of publicly-traded
financial institutions and provide a representation of the geographical area that may be considered
for recruitment purposes. With the assistance of Pearl Meyer & Partners, the Company redefined
its Compensation Peer Group to the companies listed below. The Committee believes these Company
Peer Group filings disclose compensation programs of similarly situated executives in comparable
institutions throughout Maine and the Northeast region and they are a useful comparative tool for
the Committee in establishing executive compensation programs and individual criteria for its
executives including the NEOs. The Peer Group information is used as a guide in establishing
reasonableness in the Companys compensation program.
13
In 2008, the Company Compensation Peer Group was comprised of the following:
|
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|
|
|
|
|
|
|
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|
|
|
2007 |
|
|
|
|
|
|
|
|
|
|
2007 |
|
2007 |
|
RETURN ON |
|
|
|
|
|
|
|
|
|
|
AVERAGE |
|
TOTAL |
|
AVERAGE |
|
|
|
|
|
|
TICKER |
|
ASSETS |
|
REVENUE |
|
EQUITY |
PEER BANK |
|
STATE |
|
SYMBOL |
|
($) |
|
($) |
|
(%) |
Alliance Financial Corp |
|
NY |
|
ALNC |
|
|
1,307,281 |
|
|
|
53,774 |
|
|
|
8.48 |
|
Arrow Financial Corp |
|
NY |
|
AROW |
|
|
1,584,846 |
|
|
|
62,586 |
|
|
|
14.68 |
|
Bancorp Rhode Island, Inc. |
|
RI |
|
BARI |
|
|
1,477,119 |
|
|
|
52,029 |
|
|
|
7.87 |
|
Benjamin Franklin Bancorp, Inc. |
|
MA |
|
BFBC |
|
|
903,278 |
|
|
|
31,495 |
|
|
|
3.36 |
|
Bridge Bancorp, Inc. |
|
NY |
|
BDGE |
|
|
607,424 |
|
|
|
31,105 |
|
|
|
17.47 |
|
Camden National Corp |
|
ME |
|
CAC |
|
|
1,716,788 |
|
|
|
62,522 |
|
|
|
18.34 |
|
Canandaigua National Corp |
|
NY |
|
CNND.OB |
|
|
1,256,349 |
|
|
|
56,571 |
|
|
|
14.49 |
|
Chemung Financial Corp. |
|
NY |
|
CHMG.OB |
|
|
788,874 |
|
|
|
42,565 |
|
|
|
8.58 |
|
Community BanCorp |
|
VT |
|
CMTV.OB |
|
|
502,032 |
|
|
|
16,650 |
|
|
|
10.69 |
|
Enterprise Bancorp Inc. |
|
MA |
|
EBTC |
|
|
1,057,666 |
|
|
|
50,787 |
|
|
|
12.11 |
|
Financial Institutions Inc. |
|
NY |
|
FISI |
|
|
1,857,876 |
|
|
|
78,753 |
|
|
|
8.84 |
|
First National Lincoln Corp |
|
ME |
|
FNLC |
|
|
1,223,250 |
|
|
|
41,981 |
|
|
|
11.89 |
|
Hampden Bancorp Inc. |
|
MA |
|
HBNK |
|
|
524,070 |
|
|
|
14,016 |
|
|
|
(3.04 |
) |
Hingham Institution for Savings |
|
MA |
|
HIFS |
|
|
744,602 |
|
|
|
17,736 |
|
|
|
8.40 |
|
LSB Corp |
|
MA |
|
LSBX |
|
|
621,651 |
|
|
|
18,011 |
|
|
|
6.35 |
|
Legacy Bancorp Inc. |
|
MA |
|
LEGC |
|
|
924,541 |
|
|
|
29,732 |
|
|
|
.88 |
|
Merchants Bankshares Inc. |
|
VT |
|
MBVT |
|
|
1,170,743 |
|
|
|
47,557 |
|
|
|
15.37 |
|
NH Thrift Bancshares, Inc. |
|
NH |
|
NHTB |
|
|
834,230 |
|
|
|
27,177 |
|
|
|
7.98 |
|
Northeast Bancorp |
|
ME |
|
NBN |
|
|
556,801 |
|
|
|
23,232 |
|
|
|
4.59 |
|
Westfield Financial Inc. |
|
MA |
|
WFD |
|
|
1,039,784 |
|
|
|
34,737 |
|
|
|
3.00 |
|
The Wilbur Corp |
|
NY |
|
GIW |
|
|
793,680 |
|
|
|
31,592 |
|
|
|
11.84 |
|
50th Percentile |
|
|
|
|
|
|
|
|
|
|
924,541 |
|
|
|
34,737 |
|
|
|
8.58 |
|
Bar Harbor Bankshares |
|
ME |
|
BHB |
|
|
889,472 |
|
|
|
28,832 |
|
|
|
11.40 |
|
The Committee did not target the elements of its compensation program at any specific level or
percentiles within the Peer Group, but used the data to determine the competitiveness of the
Companys pay practices. Rather than rely on a formula based model, the Committee believes that
retaining discretion to also assess the overall performance of NEOs gives the Committee the ability
to more accurately reflect individual contributions that cannot be absolutely quantified. The
Committee also considered their decision to implement a senior incentive program in 2008 tailored
to provide more emphasis on incentive compensation for the NEO group for 2008.
The Committee used detailed compensation information disclosed in 2008 proxy filings available
for competitive reference along with market salary survey information provided by Pearl Meyer &
Partners. Limited peer group proxy information is available for the remaining three NEOs. The
Committee further referenced salary survey information and guidance provided by Pearl Meyer &
Partners in its process to establish compensation levels for this group.
The Clark Consulting and the Watson Wyatt surveys provided salary information for institutions
within the $500M to $2B range. The Financial Institutions Survey of Northern New England provided
information on institutions in the $700M to $999M range. After deliberations and considering all
factors, 2008 compensation and comparative market salary information is detailed below:
14
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25th, |
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|
Aged Peer |
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25th, |
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|
Aged Peer |
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|
Aged Peer |
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50th |
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Total Cash |
|
50th& |
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Group Total |
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Group Base at |
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& 75th |
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Compensation |
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75th |
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Compensation |
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BHB |
|
25th, |
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Market |
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at 25th, |
|
Market |
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at 25th, |
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|
2008 |
|
50th |
|
Composite |
|
BHB |
|
50th, & |
|
Composite Cash |
|
BHB |
|
50th & |
|
|
Base |
|
& 75th |
|
Base |
|
2008 Total Cash |
|
75th |
|
Compen- |
|
2008 Total |
|
75th |
|
|
Salary |
|
Percentile1 |
|
Data2 |
|
Compensation |
|
Percentile1 |
|
sation Data2 |
|
Compensation |
|
Percentile1 |
|
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
Joseph M. Murphy |
|
|
273,946 |
|
|
|
271,900 |
|
|
|
275,400 |
|
|
|
331,914 |
|
|
|
271,900 |
|
|
|
299,400 |
|
|
|
583,847 |
|
|
|
381,950 |
|
|
|
|
|
|
|
|
335,000 |
|
|
|
318,400 |
|
|
|
|
|
|
|
372,260 |
|
|
|
363,200 |
|
|
|
|
|
|
|
507,170 |
|
|
|
|
|
|
|
|
375,580 |
|
|
|
377,600 |
|
|
|
|
|
|
|
475,150 |
|
|
|
462,300 |
|
|
|
|
|
|
|
882,700 |
|
Gerald Shencavitz |
|
|
174,000 |
|
|
|
172,813 |
|
|
|
163,700 |
|
|
|
213,907 |
|
|
|
185,275 |
|
|
|
177,100 |
|
|
|
297,626 |
|
|
|
236,561 |
|
|
|
|
|
|
|
|
192,600 |
|
|
|
179,100 |
|
|
|
|
|
|
|
219,100 |
|
|
|
199,000 |
|
|
|
|
|
|
|
277,462 |
|
|
|
|
|
|
|
|
243,325 |
|
|
|
223,800 |
|
|
|
|
|
|
|
264,882 |
|
|
|
256,600 |
|
|
|
|
|
|
|
353,325 |
|
Michael W. Bonsey |
|
|
116,000 |
|
|
|
N/A |
|
|
|
90,700 |
|
|
|
131,533 |
|
|
|
N/A |
|
|
|
104,200. |
|
|
|
143,109 |
|
|
|
N/A |
|
|
|
|
|
|
|
|
|
|
|
|
114,000 |
|
|
|
|
|
|
|
|
|
|
|
121,600 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
126,200 |
|
|
|
|
|
|
|
|
|
|
|
129,600 |
|
|
|
|
|
|
|
|
|
Gregory W. Dalton |
|
|
132,000 |
|
|
|
N/A |
|
|
|
128,300 |
|
|
|
161,693 |
|
|
|
N/A |
|
|
|
135,400 |
|
|
|
173,232 |
|
|
|
N/A |
|
|
|
|
|
|
|
|
|
|
|
|
135,000 |
|
|
|
|
|
|
|
|
|
|
|
145,700 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
147,000 |
|
|
|
|
|
|
|
|
|
|
|
167,100 |
|
|
|
|
|
|
|
|
|
Daniel A. Hurley III |
|
|
126,500 |
|
|
|
N/A |
|
|
|
113,700 |
|
|
|
148,028 |
|
|
|
N/A |
|
|
|
115,900 |
|
|
|
167,298 |
|
|
|
N/A |
|
|
|
|
|
|
|
|
|
|
|
|
132,400 |
|
|
|
|
|
|
|
|
|
|
|
138,300 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
142,300 |
|
|
|
|
|
|
|
|
|
|
|
156,200 |
|
|
|
|
|
|
|
|
|
|
|
|
1 |
|
2007 Peer Group Proxy filing base salary, cash compensation, and total
compensation figures aged to 2008 for comparable purposes. |
|
2 |
|
Base salaries and cash compensation reported at the 25th
and 50th percentile (averaged) from the disclosed Proxy Peer Group, and the
Clark, Wyatt, and Financial Institutions of Northern New England salary surveys. |
The Committee also considers the relative scarcity of senior banking executive candidates in
its immediate market area and the difficulties of recruiting out-of-market candidates to work in
rural Maine. The Committee does not use any formal, fixed, or indexed criteria for establishing
compensation levels for any of its NEOs within market identified ranges. The Committee believes
over time, the growth in total compensation provided to its executive officers should be more
heavily weighted towards incentive compensation opportunities directly tied to corporate
performance with less emphasis upon growth in base salaries.
Role of Management in Establishing Compensation
On an annual basis Mrs. Marsha C. Sawyer, the Senior Vice President of Human Resources, with
the oversight of the Chief Executive Officer, provides the Committee with general information on
executive officer compensation, including the NEOs. The Committee then reviews, discusses, and
considers this information and any recommendations. The Chief Executive Officer and the Senior Vice
President of Human Resources generally attend Committee meetings but were not present for the
executive sessions or for any discussion of their own compensation. Mrs. Sawyer assists in the
administration of all executive compensation programs, prepares Committee and Board meeting
materials and performs work as requested by the Committee, including working directly with the
Companys Compensation Consultant in preparation of peer analyses for the Committees
consideration. Mr. Murphy, the Companys President & Chief Executive Officer, attends portions of
the Committees meetings and makes recommendations on base salary, annual incentives, and equity
compensation for executive officers who report to him. The Committee has the discretion to accept,
reject, or modify the CEOs recommendations. No changes occurred in 2008 with respect to this
participation by management in the compensation process.
Compensation Consultants
The Committee has occasionally utilized, and expects to utilize in the future, various outside
consultants, actuaries, and employment attorneys to assist it in developing and implementing
certain of the Companys compensation program components, including its stock option program,
Supplemental Executive Retirement Plan (SERP), and incentive compensation arrangements.
During 2008, Committee Chair, Robert Phillips attended a multi-day conference sponsored by
Bank Director Magazine, NASDAQ, and Institutional Shareholder Services specifically targeted at
Bank Executive &
15
Board Compensation best practices. In January, 2008, the Committee, under authority granted by
its Charter, engaged Pearl Meyer & Partners to assist in a total review of the Companys executive
officer and director compensation packages. During 2008, Pearl Meyers engagement included:
|
|
|
A comprehensive and competitive review of the Companys total compensation
arrangements including base salaries, equity and retirement programs for the
Companys CEO and its senior executives including the NEOs; |
|
|
|
|
A comprehensive review of the Companys compensation program for its directors; |
|
|
|
|
Recommendations for an expanded, appropriate Peer Company comparison group for
compensation purposes; |
|
|
|
|
Assisting in the establishment of an appropriate compensation mix and pay for
performance plan based on the Companys size, geographic location, and unique
characteristics; |
|
|
|
|
Developing a short term, annual cash incentive plan for its executives, including
NEOs with thresholds, targets, and stretch goals tied to the Companys strategic and
long-term financial plans; and |
|
|
|
|
Assist with the development of an equity incentive plan to encourage
decision-making with the long-term interests of the Company in mind by executives
including the NEOs. |
Compensation Plan Components
The Companys executive compensation program applicable to the NEOs is comprised of the
following primary components: (a) base salaries and benefits, (b) annual incentive cash
compensation programs, (c) long-term incentives in the form of stock option grants, and (d)
retirement benefits:
|
(a) |
|
Base Salary and Benefits. The executive compensation program provides base salaries and
benefits, which include health and life insurance programs, a 401(k) retirement program, and
vacation awards to compensate executive officers for capable performance of core duties and
responsibilities associated with their positions. The Committee reviews base salaries annually
in the context of the comparative industry information, as described above. The Committee also
considers the specific contributions of the individual executive officer and the officers
opportunity for professional growth, as well as market factors, when it sets and adjusts base
salaries. In addition, the Committee considers the prevailing economic climate, the overall
performance of the Company, and its most current business plan. |
|
|
|
|
Upon performance evaluations and the advice and market salary data supplied by Pearl Meyer &
Partners, the Committee made performance and market adjustments to the 2008 base salaries for
NEOs as follows: |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2007 Base |
|
2008 Base |
|
2008 |
|
|
Named Executive |
|
Salary |
|
Salary |
|
Increase |
|
Percentage |
Joseph M. Murphy
President and CEO of Bar Harbor Bankshares and
Bar Harbor Bank & Trust |
|
$ |
258,440 |
|
|
$ |
273,946 |
|
|
$ |
15,506 |
|
|
|
6.00 |
% |
Gerald Shencavitz
EVP, CFO and Treasurer of Bar Harbor Bankshares
and EVP, CFO, and COO of Bar Harbor Bank & Trust |
|
$ |
174,000 |
|
|
$ |
174,000 |
1 |
|
|
N/A |
|
|
|
N/A |
|
Michael W. Bonsey
SVP, Credit Administration of Bar Harbor
Bank & Trust |
|
$ |
104,000 |
|
|
$ |
116,000 |
|
|
$ |
12,000 |
|
|
|
11.54 |
% |
Gregory W. Dalton
SVP, Business Banking of Bar Harbor Bank & Trust |
|
$ |
117,106 |
|
|
$ |
132,000 |
|
|
$ |
14,894 |
|
|
|
12.72 |
% |
Daniel A. Hurley III
President of Bar Harbor Trust Services and SVP
of Bar Harbor Bank & Trust |
|
$ |
126,500 |
|
|
$ |
126,500 |
2 |
|
|
N/A |
|
|
|
N/A |
|
|
|
|
1 |
|
Mr. Shencavitzs salary was adjusted in December 2007 to $174,000 in recognition of
his promotion to Executive Vice President. No further adjustment was made to his 2008
compensation. |
|
2 |
|
Mr. Hurley was provided a one time payment in lieu of a base salary adjustment for
2008 to allow the company to realign its internal equity with new comparative salary
information. |
16
|
(b) |
|
Short-term, Annual Incentive Cash Compensation Program. During 2008, nine senior managers
including NEOs, Messrs. Murphy, Shencavitz, Bonsey, Dalton, and Hurley participated in an
annual cash incentive compensation plan developed under the guidance of Pearl Meyer &
Partners. The philosophy of the Compensation Committee was to set reasonable base salaries and
allow for the potential of meaningful incentives tied to the Companys short-term initiatives
to optimize profitability, growth, excellence in individual performance, and to promote
teamwork among its participants. This plan was approved by the Companys Board of Directors
for 2008 and is detailed below: |
|
|
|
|
Incentive Payout Opportunity |
|
|
|
|
Each participant had a target incentive opportunity based on their role. The target incentive
reflected a percentage of base salary determined to be consistent with competitive market
practices. Actual awards varied based on achievement of specific goals. The opportunity
reflects a range of potential awards. Actual awards ranged from 0% (for not achieving minimal
performance) to 150% of target (for exceptional performance). The table below summarizes the
incentive ranges for the 2008 plan year. |
2008 Short-Term Incentive Targets
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Threshold |
|
Target |
|
Stretch |
Role |
|
Below Threshold |
|
(50% of Target) |
|
(100%) |
|
(150% of Target) |
CEO/President |
|
|
0 |
% |
|
|
12.50 |
% |
|
|
25.00 |
% |
|
|
37.50 |
% |
EVP |
|
|
0 |
% |
|
|
10.00 |
% |
|
|
20.00 |
% |
|
|
30.00 |
% |
SVP |
|
|
0 |
% |
|
|
7.50 |
% |
|
|
15.00 |
% |
|
|
22.50 |
% |
Incentive Plan Measures
|
|
|
Each participant had predefined performance goals used to determine their short-term incentive
award. There were two performance categories: BHB Team and Individual. BHB Team
performance was reflected by common goals for all participants. Individual goals reflected
each participants individual contributions based on their role. The specific allocations of
goals were weighted to reflect the focus and contribution for each role/level in the Company. |
|
|
|
|
The table below provided the guidelines for the allocation of participants incentives for
each performance component |
|
|
|
|
|
|
|
|
|
Position |
|
BHB/Team Performance |
|
Individual Performance |
CEO/President |
|
|
75 |
% |
|
|
25 |
% |
EVP |
|
|
65 |
% |
|
|
35 |
% |
SVP Line |
|
|
30 |
% |
|
|
70 |
% |
SVP Staff |
|
|
50 |
% |
|
|
50 |
% |
|
|
|
BHB Performance |
|
|
|
|
BHB Team performance goals for 2008 were increased Net Income and a decreased Efficiency
Ratio. The table below shows the specific performance goal at Threshold, Target (budget) and
Stretch for 2008. |
17
|
|
|
|
|
|
|
|
|
|
|
|
|
Company Performance |
|
2008 Performance Goals |
Measures |
|
Threshold |
|
Target |
|
Stretch |
Net Income (to be adjusted
for Visa IPO gain) |
|
|
7,496 |
|
|
7,577 (budget) |
|
|
8,407 |
|
Efficiency Ratio |
|
63.7 (budget) |
|
62.6 (2007) |
|
|
61.6 |
|
|
|
|
Individual Performance
|
|
|
|
|
In addition to the BHBs Team performance goals, participants had 2 3 individual goals that focused on either department/team
performance (e.g. lending growth, deposit growth, budget constraint) and/or individual performance on assigned strategic projects. The
mix of these goals varied by role. A minimum achievement of threshold level performance was required for the plan to pay for each
component. |
|
|
|
|
Plan Trigger |
|
|
|
|
In order for the Annual Incentive Plan to activate or turn on, the Company needed to achieve at least $7,496 in Net Income
representing an increase of 4.77% over 2007 Net Income. If BHB did not meet this level, the plan would not pay out any awards for the
year, regardless of performance on other goals.
|
|
|
|
|
The Company achieved Net Income of $7,731 or an 8.07% increase over 2007. |
2008 Incentive Payment Summary
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Credit |
|
Loan and |
|
|
|
|
Percentage |
|
Total |
|
Net |
|
Efficiency |
|
Asset |
|
Deposit |
|
Individual |
Named |
|
Of Base |
|
Payout |
|
Income |
|
Ratio |
|
Quality |
|
Growth |
|
Goals |
Executive |
|
(%) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
Joseph M. Murphy |
|
|
21 |
|
|
|
57,968 |
|
|
|
26,937 |
|
|
|
20,546 |
|
|
|
10,485 |
|
|
|
0 |
|
|
|
0 |
|
Gerald Shencavitz |
|
|
23 |
|
|
|
39,907 |
|
|
|
11,197 |
|
|
|
10,440 |
|
|
|
0 |
|
|
|
0 |
|
|
|
18,270 |
1 |
Michael W. Bonsey |
|
|
13 |
|
|
|
15,533 |
|
|
|
3,734 |
|
|
|
5,220 |
|
|
|
2,664 |
|
|
|
3,915 |
|
|
|
0 |
|
Gregory W. Dalton |
|
|
17 |
|
|
|
22,157 |
|
|
|
2,834 |
|
|
|
2,970 |
|
|
|
2,424 |
|
|
|
13,929 |
|
|
|
0 |
|
Daniel A. Hurley III |
|
|
11 |
|
|
|
13,509 |
|
|
|
2,714 |
|
|
|
2,846 |
|
|
|
0 |
|
|
|
0 |
|
|
|
7,949 |
2 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Totals |
|
|
|
|
|
|
149,074 |
|
|
|
47,416 |
|
|
|
42,022 |
|
|
|
15,573 |
|
|
|
17,844 |
|
|
|
26,219 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1 |
|
Mr. Shencavitz earned $6,525 for exceeding investment income targets, $6,525 for
placing in the 75th percentile on investment yield against peer, and $5,220 for his
oversight and leadership on five assigned strategic projects completed in 2008 for a total
incentive payment of $18,270 in this category. |
|
2 |
|
Mr. Hurley earned $7,949 for exceeding income projections for the reorganized Bar
Harbor Financial Services function. |
|
|
|
Details of the above payments disclosed into Threshold, Target, and Stretch categories can be found
on page 27. |
|
|
(c) |
|
Stock Option Plan. Since adopting its Stock Option Plan in 2000, the
Company has provided its officers and managers, including its NEOs,
with a share-based compensation component in the form of stock
options. This compensation component is used to align the interest of
the Companys participating officers and managers, particularly its
executive officers, with those of its Shareholders over a long-term
horizon and to serve as a retention tool. The Company grants options
upon date of hire or promotion for qualified individuals, and from
time to time for special recognition. The Company awards all grants at
the closing market price of the business day of the enabling vote by
the Companys Board of Directors. The Board of Directors also sets the
vesting schedule, which is typically over a period of three to seven
years. The Company did not grant any stock options to its NEOs in
2008. |
18
|
(d) |
|
Benefits, Retirement and Post Termination Compensation Elements. The
Company provides for all employees meeting minimum age and service
requirements a 401(k) benefit retirement plan. In addition, the
Company provides a nonqualified, noncontributory, defined-benefit
plan, (SERP) for certain highly compensated officers. Currently, the
Chief Executive Officer and Executive Vice President/Chief Financial
Officer are the only two NEOs that participate in the SERP. The
Companys 401(k) plan has imbedded regulatory ceilings that limit the
two most senior executives from deferring amounts sufficient to
provide for a reasonable, final average salary retirement benefit. The
Company utilizes its SERP plan as a vehicle to assist in funding the
Chief Executive Officers and Executive Vice President/Chief Financial
Officers total retirement program. |
|
|
|
|
The Company also maintains change in control agreements for NEOs
Murphy, Shencavitz, Bonsey, Dalton and Hurley. No golden parachute
payments will be made under these agreements to the extent that such
payments are prohibited by applicable law due to the Companys
participation in the U.S. Treasurys Capital Purchase Program. |
|
|
|
|
The agreements were in effect for the 2008 reporting year and provided
for the payment of their salary and other specified benefits for a
period of twelve to twenty-four months in the event of both a change
of control of the Company and subsequent termination (or constructive
termination) within set timeframes after a change of control, unless
such termination was for cause. These specific payments and
timeframes were established under the advice of a compensation
consultant and employment attorney as representative of similar type
agreements in the industry. |
|
|
|
|
The Committee believes that the Companys SERP plan and change in
control agreements are advisable to provide a competitive total
compensation plan to attract and retain the employment of NEOs that
are a party to the agreements. |
Other Compensation and Benefits
In addition to the foregoing, all executive officers of the company are entitled to
participate in certain group health, dental, and term life insurance benefits. In accordance with
Company policy, all such benefits are generally available to employees of the Company and its
subsidiaries.
Stock Ownership Guidelines
While many of the Companys executive officers have significant Company stock holdings, the
Company does not have specific guidelines regarding stock ownership for its NEOs.
Compliance with Internal Revenue Code Section 409A
Section 409A of the Internal Revenue Code was enacted in 2005 and provides that if a service
provider is entitled to nonqualified deferred compensation benefits that are subject to Section
409A, and such benefits do not comply with Section 409A, the service provider would be subject to
adverse tax treatment, including accelerated income recognition and a potential 20% tax penalty.
The Company has modified its affected compensation plans to comply with the Section 409A tax
provisions because the Companys NEOs meet the definition of a service provider under Section 409A.
Participation in the U.S. Treasurys Capital Purchase Program
Capital Purchase Program Participation
In January 2009, the Company issued and sold preferred stock and a warrant to purchase common
stock for an aggregate purchase price of $18,751,000 to the U.S. Treasury under the Capital
Purchase Program. Under the terms of the purchase agreement, for as long as the U.S. Treasury
holds any Company securities acquired under the purchase agreement or the warrant, the Company must
ensure that its compensation, bonus, incentive and other benefit plans, arrangements and
agreements, including golden parachute and severance and employment agreements, with respect to its
senior executive officers, as such term is defined in the Emergency Economic Stabilization Act of
2008 (EESA), comply with Section 111(b) of the EESA and applicable guidance and regulations under
EESA
19
promulgated by the U.S. Treasury. Each such officer consented to and waived any claims against
both the U.S. Treasury and the Company with respect to any amendments or modifications to their
compensation or benefits required for the company to so comply.
As a result of the Companys participation in the Capital Purchase Program and in accordance
with the EESA as originally enacted, the company amended, the benefits plans and agreements in
which any of the senior executive officers (who are also the named executive officers) could
receive payments upon termination or change in control. The amendments cover the period required
by Section 111(b) of the EESA and applicable guidelines and regulations that prohibit any golden
parachute payment as defined under Section 280G of the Code. Under Section 280G as modified by
the EESA, golden parachute payment is defined generally to mean any payment made on account of
any severance from employment by reason of involuntary termination or in connection with any
bankruptcy filing, insolvency or receivership, to the extent that the aggregate present value of
such payments equals or exceeds three times the named executive officers average annual
compensation for the five years prior to the severance from employment. However, see 2009 EESA
Amendments below for additional information on changes to the definition of the term golden
parachute payment.
Policy on Internal Revenue Code Section 162(m).
The Company intends for all incentive compensation paid to the named executive officers to be
fully deductible for federal income tax purposes. Section 162(m) of the Code disallows
publicly-traded companies from receiving a tax deduction on compensation paid to executive officers
in excess of $1 million unless, among other things, the compensation meets the requirements for
performance-based compensation. In structuring the compensation programs and in determining
executive compensation, the Committee takes into consideration the deductibility limit for
compensation and the performance-based requirements of Section 162(m). To date, none of the
compensation paid to any executive offers have exceeded this limit on deductibility.
As a result of the Companys participation in the Capital Purchase Program, for as long as the
U.S. Treasury holds any Company securities acquired under the purchase agreement or the warrant,
the deduction limit for remuneration paid to the senior executive officers during any taxable year
will be $500,000 instead of $1 million, and must be computed without regard to performance-based
compensation and certain deferrals of income.
Clawback Provision.
As a result of the Companys participation in the Capital Purchase Program, the Company is
required to provide for the recovery of any incentive or bonus payments paid to senior executive
officers during the period that the U.S. Treasury holds any Company securities acquired under the
purchase agreement or the warrant which are based on financial criteria later proven to be
materially inaccurate. Accordingly, the Company has amended or modified each applicable incentive
or other benefit plan to so provide. Each of the senior executive officers consented to and
waived any claims against the U.S. Treasury and the Company with respect to such amendments and
modifications.
2009 EESA Amendments
The American Recovery and Reinvestment Act of 2009 (ARRA), enacted on February 17, 2009, has
materially amended Section 111 of EESA. In addition to making other changes, the ARRA restricts
the amount of bonuses that can be paid to our NEOs, requires the Compensation Committee to conduct
a risk assessment of all employee benefit programs twice a year, and our CEO and CFO to certify
compliance with Section 111 of EESA as amended by the ARRA. Furthermore, the ARRA has amended the
definition of a golden parachute payment generally to include any payment on account of an NEOs
departure from the employer. U.S. Treasury guidance will be needed to clarify whether this
completely prohibits the payment of severance, whether or not in a change of control situation.
The Company may be required to make changes to its compensation and benefit programs applicable to
our NEOs based on the determination it makes in the coming weeks and months regarding the scope of
actions required to comply with amended Section 111 of EESA.
Compensation Committee Report
The Compensation Committee has reviewed the Compensation Discussion and Analysis included in
this proxy statement and has discussed it with members of management. Based on such review and
discussion, the
20
Compensation Committee recommended to the Board of Director members that the Compensation
Discussion and Analysis be included in its Annual Report on Form 10-K and this Proxy Statement.
Risk Assessment
In accordance with the EESA, the Compensation Committee certifies that it will, prior to April
16, 2009, review with its designated senior risk officer the incentive compensation arrangements
applicable to the Companys senior executive officers (as defined pursuant to the Section 111 of
the Emergency Economic Stabilization Act of 2008), which includes each of the NEOs. The
Compensation Committee will make reasonable efforts prior to April 16, 2009 to ensure that such
arrangements do not encourage senior executive officers to take unnecessary and excessive risks
that threaten the value of the Company and Bar Harbor Bank & Trust. April 16, 2009 is ninety (90)
days from the date of the Companys initial receipt of Capital Purchase Program funds.
Robert M. Phillips, Chair
Jacquelyn S. Dearborn
Peter Dodge
Lauri E. Fernald
Constance C. Shea
(This space intentionally left blank)
21
EXECUTIVE COMPENSATION
2008 Summary Compensation Table
The following table discloses compensation for the years ended December 31, 2008, 2007 and
2006, received by the Companys principal executive officer, principal financial officer, and three
other most highly compensated executive officers (the NEOs). The Company, or the subsidiary by
which he was employed, paid compensation for each named executive officer.
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Change in Pension |
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Value and |
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Nonqualified |
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|
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|
|
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Non-Equity |
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Deferred |
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|
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|
|
|
|
|
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|
|
|
|
|
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Stock |
|
Option |
|
Incentive Plan |
|
Compensation |
|
All Other |
|
|
Name and Principal |
|
|
|
|
|
Salary1 |
|
Bonus |
|
Awards |
|
Awards2 |
|
Compensation |
|
Earnings3 |
|
Compensation4 |
|
Total |
Position |
|
Year |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
|
(f) |
|
(g) |
|
(h) |
|
(i) |
|
(j) |
Joseph M. Murphy |
|
|
2008 |
|
|
|
273,946 |
|
|
|
|
|
|
|
|
|
|
|
7,664 |
|
|
|
57,968 |
|
|
|
222,690 |
|
|
|
21,579 |
|
|
|
583,847 |
|
President and CEO |
|
|
2007 |
|
|
|
258,440 |
|
|
|
0 |
|
|
|
0 |
|
|
|
49,956 |
|
|
|
32,305 |
|
|
|
201,145 |
|
|
|
20,999 |
|
|
|
562,845 |
|
of Bar Harbor |
|
|
2006 |
|
|
|
258,440 |
|
|
|
0 |
|
|
|
0 |
|
|
|
49,956 |
|
|
|
0 |
|
|
|
175,028 |
|
|
|
22,391 |
|
|
|
505,815 |
|
Bankshares and Bar
Harbor Bank & Trust |
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|
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|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerald Shencavitz |
|
|
2008 |
|
|
|
174,000 |
|
|
|
|
|
|
|
|
|
|
|
17,029 |
|
|
|
39,907 |
|
|
|
56,966 |
|
|
|
9,724 |
|
|
|
297,626 |
|
EVP, CFO and |
|
|
2007 |
|
|
|
153,351 |
|
|
|
0 |
|
|
|
0 |
|
|
|
18,466 |
|
|
|
19,169 |
|
|
|
51,518 |
|
|
|
7,807 |
|
|
|
250,311 |
|
Treasurer of Bar |
|
|
2006 |
|
|
|
149,347 |
|
|
|
0 |
|
|
|
0 |
|
|
|
15,547 |
|
|
|
0 |
|
|
|
43,555 |
|
|
|
11,560 |
|
|
|
220,009 |
|
Harbor Bankshares
and EVP, CFO, and
COO of Bar Harbor
Bank & Trust |
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|
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|
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|
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|
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|
|
|
|
|
|
|
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael W. Bonsey |
|
|
2008 |
|
|
|
116,000 |
|
|
|
|
|
|
|
|
|
|
|
6,559 |
|
|
|
15,533 |
|
|
|
|
|
|
|
5,017 |
|
|
|
143,109 |
|
SVP, Credit |
|
|
2007 |
|
|
|
104,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
10,191 |
|
|
|
13,004 |
|
|
|
0 |
|
|
|
4,563 |
|
|
|
131,758 |
|
Administration of |
|
|
2006 |
|
|
|
102,003 |
|
|
|
0 |
|
|
|
0 |
|
|
|
6,969 |
|
|
|
0 |
|
|
|
0 |
|
|
|
7,568 |
|
|
|
116,540 |
|
Bar Harbor Bank &
Trust |
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|
|
|
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|
|
|
|
|
|
|
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|
|
|
|
|
|
Gregory W. Dalton |
|
|
2008 |
|
|
|
132,000 |
|
|
|
7,536 |
5 |
|
|
|
|
|
|
6,559 |
|
|
|
22,157 |
|
|
|
|
|
|
|
4,980 |
|
|
|
173,232 |
|
SVP, Business |
|
|
2007 |
|
|
|
111,343 |
|
|
|
0 |
|
|
|
0 |
|
|
|
8,841 |
|
|
|
13,918 |
|
|
|
0 |
|
|
|
5,092 |
|
|
|
139,194 |
|
Banking of Bar |
|
|
2006 |
|
|
|
105,007 |
|
|
|
0 |
|
|
|
0 |
|
|
|
4,847 |
|
|
|
0 |
|
|
|
0 |
|
|
|
7,925 |
|
|
|
117,779 |
|
Harbor Bank & Trust |
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
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|
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|
|
|
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|
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|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Daniel A. Hurley III |
|
|
2008 |
|
|
|
126,500 |
|
|
|
8,019 |
6 |
|
|
|
|
|
|
12,818 |
|
|
|
13,509 |
|
|
|
|
|
|
|
6,452 |
|
|
|
167,298 |
|
President, Bar |
|
|
2007 |
|
|
|
126,500 |
|
|
|
0 |
|
|
|
0 |
|
|
|
12,514 |
|
|
|
15,813 |
|
|
|
0 |
|
|
|
6,308 |
|
|
|
161,135 |
|
Harbor Trust |
|
|
2006 |
|
|
|
124,497 |
|
|
|
0 |
|
|
|
0 |
|
|
|
8,519 |
|
|
|
0 |
|
|
|
0 |
|
|
|
8,336 |
|
|
|
141,352 |
|
Services and SVP of
Bar Harbor Bank &
Trust |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
1 |
|
Included in base salary amounts disclosed above for each named executive officer
are monies they deferred pursuant to the Companys 401(k) Plan, which allows employees of
the Company and its wholly owned subsidiaries to defer up to 50% of their compensation,
subject to applicable limitations in section 401(k) of the Internal Revenue Code of 1986, as
amended, and amounts deferred pursuant to the Companys Section 125 Cafeteria plan providing
health, life, and disability insurance benefits. |
|
2 |
|
The amounts included in the Option Awards column are the amounts of
compensation cost recognized by the Company in fiscal 2008 related to stock option awards in
prior fiscal years, as described in Financial Accounting Standards No. 123(R). For a
discussion of valuation assumptions, see Note 13 to the Companys 2008 Consolidated
Financial Statements included in the Companys Annual Report on Form 10-K for the year ended
December 31, 2008. |
|
3 |
|
The amounts in this column reflect the changes in value of the Companys
nonqualified, noncontributory, defined-benefit supplemental executive retirement program
between December 31, 2006, December 31, 2007, and December 31, 2008. |
|
4 |
|
Other Annual Compensation includes match and contribution amounts into the
Companys 401(k) plan in the same formula and schedule as available to all other employees
and imputed life insurance amounts on group term insurance in excess of the allowable
$50,000, non-taxable IRS limit. |
|
5 |
|
One time payment for $7,536 ($5,000 net) in recognition of competitive market
pressure pending full comparative salary review. |
|
6 |
|
One time payment for $8,019 ($5,000 net) in lieu of 2008 base salary adjustment. |
The NEOs also participate in certain group life, health, disability insurance, and medical
reimbursement plans, not disclosed in the Summary Compensation Table, that are generally
available to all employees and do not discriminate in scope, terms, and operation.
22
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|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other Compensation Detail |
|
|
|
|
|
|
|
|
|
|
|
|
Employer 401(k) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Contribution Match |
|
Club |
|
Spousal |
|
Imputed Life |
|
|
|
|
|
|
|
|
|
|
and Contribution |
|
Dues |
|
Travel |
|
Insurance |
|
Other1 |
|
TOTAL |
Name |
|
Year |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
Joseph M. Murphy |
|
|
2008 |
|
|
|
9,000 |
|
|
|
960 |
|
|
|
695 |
|
|
|
7,647 |
|
|
|
3,277 |
|
|
|
21,579 |
|
|
|
|
2007 |
|
|
|
9,145 |
|
|
|
925 |
|
|
|
1,111 |
|
|
|
6,858 |
|
|
|
2,960 |
|
|
|
20,999 |
|
|
|
|
2006 |
|
|
|
16,176 |
|
|
|
895 |
|
|
|
1,116 |
|
|
|
1,629 |
|
|
|
2,575 |
|
|
|
22,391 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerald Shencavitz |
|
|
2008 |
|
|
|
7,536 |
|
|
|
0 |
|
|
|
685 |
|
|
|
665 |
|
|
|
838 |
|
|
|
9,724 |
|
|
|
|
2007 |
|
|
|
6,143 |
|
|
|
0 |
|
|
|
622 |
|
|
|
284 |
|
|
|
758 |
|
|
|
7,807 |
|
|
|
|
2006 |
|
|
|
9,555 |
|
|
|
0 |
|
|
|
395 |
|
|
|
969 |
|
|
|
641 |
|
|
|
11,560 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael W. Bonsey |
|
|
2008 |
|
|
|
4,529 |
|
|
|
0 |
|
|
|
0 |
|
|
|
488 |
|
|
|
0 |
|
|
|
5,017 |
|
|
|
|
2007 |
|
|
|
4,047 |
|
|
|
0 |
|
|
|
77 |
|
|
|
439 |
|
|
|
0 |
|
|
|
4,563 |
|
|
|
|
2006 |
|
|
|
7,139 |
|
|
|
0 |
|
|
|
0 |
|
|
|
429 |
|
|
|
0 |
|
|
|
7,568 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gregory W. Dalton |
|
|
2008 |
|
|
|
4,836 |
|
|
|
0 |
|
|
|
0 |
|
|
|
144 |
|
|
|
0 |
|
|
|
4,980 |
|
|
|
|
2007 |
|
|
|
4,632 |
|
|
|
350 |
|
|
|
0 |
|
|
|
110 |
|
|
|
0 |
|
|
|
5,092 |
|
|
|
|
2006 |
|
|
|
7,442 |
|
|
|
0 |
|
|
|
385 |
|
|
|
98 |
|
|
|
0 |
|
|
|
7,925 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Daniel A. Hurley III |
|
|
2008 |
|
|
|
6,009 |
|
|
|
0 |
|
|
|
0 |
|
|
|
443 |
|
|
|
0 |
|
|
|
6,452 |
|
|
|
|
2007 |
|
|
|
5,262 |
|
|
|
0 |
|
|
|
0 |
|
|
|
1,046 |
|
|
|
0 |
|
|
|
6,308 |
|
|
|
|
2006 |
|
|
|
7,788 |
|
|
|
0 |
|
|
|
0 |
|
|
|
548 |
|
|
|
0 |
|
|
|
8,336 |
|
|
|
|
1 |
|
Includes applicable Medicare (1.45%) gross up amounts on the SERP benefits
amounting to $3,277 for Mr. Murphy and $838 Mr. Shencavitz. |
The Company provides non-cash perquisites that do not exceed $10,000 in the aggregate for any
individual and are not included in the reported figures. Benefits not disclosed in the table above
are of de minimus value such as incidental service fee waivers on deposit accounts, the purchase of
travelers checks, or safe deposit rental fees.
NARRATIVE DISCUSSION AND ANALYSIS OF SUMMARY COMPENSATION TABLE
The Committee believes the following information and discussion is useful to the reader in
understanding the information set forth in the above Summary Compensation Table.
The following sections contain a discussion of executive compensation terms and payment of
which may be superseded under the EESA as modified by the ARRA. For a detailed description of the
restrictions, please see discussion on page 20.
Chief Executive Officer Employment Agreement
The Company previously entered into a written employment agreement originally dated January 3,
2003, with Mr. Joseph M. Murphy, its Chief Executive Officer (CEO). On November 7, 2003, the
Company amended its original written employment agreement with Mr. Murphy in connection with
adoption of the Companys Supplemental Executive Retirement Program and Change in Control
Agreement. On November 19, 2008, the Companys Board of Directors amended and restated Mr. Murphys
original employment Agreement (the CEO Employment Agreement) primarily for the purpose of
complying with Internal Revenue Code Section 409A by: making clear that reimbursement of expenses
and timing thereof is not subject to liquidation or exchange for another benefit; references to the
CEOs Supplemental Executive Retirement Plan were updated; provided for a six (6) month delay for
payment of benefit payments after a separation from service as required by Section 409A; amending
the definition of Good Reason to include separation from service as required by Section 409A;
amending the definition of a disability to conform to Section 409A; and removing the change in
control provisions applicable to the CEO. The amended and restated CEO Employment Agreement
supersedes and replaces the original CEO Employment Agreement.
The CEO Employment Agreement provides for the payment of an annual base salary to the CEO of
not less than $273,946.00 to be paid in substantially equal installments in accordance with the
Companys compensation
23
policies and procedures on the pay dates established by the Company for its
senior executive officers. The base salary shall be reviewed annually by the Compensation
Committee of the Companys Board of Directors and shall
be adjusted at the Companys sole discretion. The CEO shall also participate in any
performance compensation plan agreed upon by the parties during the term of the CEO Employment
Agreement in concert with the Companys evolving goals and objectives. The restated CEO Employment
Agreement is for an initial term of two (2) years with provisions for automatic extensions of one
(1) year each in the absence of notice from the Company of its intention not to extend the term of
the Employment Agreement. The initial term of the CEO Employment Agreement commenced on January 3,
2007, and continued through January 3, 2009, unless sooner terminated. Neither the Company nor the
CEO has given notice of termination, and, therefore, the Employment Agreement has been extended by
its terms through January 3, 2010.
Mr. Murphys original Employment Agreement also provided, with limited exceptions, for a
severance payment to the CEO in the event his employment is terminated within one (1) year prior to
or following certain events defined to constitute a change in control of the Company. On November
19, 2008, the Board of Directors of the Company approved an amended Change in Control,
Confidentiality Agreement and Noncompetition Agreement with Mr. Murphy which amended and replaced
the prior change in control and noncompete provisions contained in Mr. Murphys original CEO
Employment Agreement. The changes were adopted primarily to comply with Internal Revenue Code
Section 409A by clarifying that the date of termination is the date of separation from service;
providing for a six month delay in payments, and amending the definition of good reason for
termination of employment and amending the definition of disability. The agreement also provides,
with limited exceptions, for a severance payment to the CEO in the event his employment is
terminated within one (1)year prior to or following certain events defined to constitute a change
in control of the Company. This severance payment resulting from a termination of employment
(constructive termination) following a change in control is equal to two (2) times the CEOs base
annual salary, incentive compensation payments earned and any accrued but unused vacation time. In
addition, Mr. Murphys stock options and supplemental executive retirement benefits will vest in
accordance with the terms of the plans under which they were granted and vest fully upon a change
in control. As in his prior arrangement, in the event that Mr. Murphy becomes subject to an
excise tax on payments made under his agreements and various benefit plans in connection with a
change in control, he will be reimbursed for payment of such amounts upon such time as the
assumptions and calculations have been prepared, reviewed, and confirmed by a nationally recognized
accounting firm.
Mr. Murphys Change in Control Agreement also contains restrictions on competition by the CEO
with the Company during the term beginning on December 16, 2008 and for a period of one (1) year
following the cessation of the CEOs employment with the Company regardless of reason.
Both the Committee and the Board of Directors have reviewed and approved the amended and
restated CEO Employment Agreement and the Change in Control provisions applicable to the CEO. Both
of these Agreements have been timely amended to comply with Section 409A of the Internal Revenue
Code of 1986, and the regulations promulgated thereunder. Both Agreements have also been amended
to prohibit the making of any golden parachute payments while participating in the U. S. Treasury
Capital Purchase Program.
Compensation of the Chief Executive Officer
On an annual basis, the Committee reviews the existing compensation plan for the Companys
Chief Executive Officer, Joseph M. Murphy (the CEO). The Committee reviews this compensation plan
in the context of the Companys overall performance, the achievement of certain financial and
non-financial goals and the judgment of the entire Board of Directors as to the quality of the
CEOs leadership. In addition, the Committee compares the CEOs compensation to CEOs of the
Companys Peer Group and salary survey information for comparable positions. In making these
comparisons, the Committee takes into account appropriate differences in the size, business model,
and financial performance of the other banking institutions.
In accordance with the CEOs Employment Agreement with the Company, the Committee reviews the
CEOs base salary no less often than annually and may recommend an increase in his base salary to
the Board of Directors at the Committees sole discretion. During 2008, CEO Murphys base salary
was adjusted 6% based on preliminary competitive data provided by the Companys Compensation
Consultant, Pearl Meyer & Partners.
24
As further discussed below, the CEO participated in the structured annual incentive cash
compensation plan provided to all executive officers. During 2008, Mr. Murphy received a payment
of $57,968 under the Companys short term, annual incentive compensation program.
The Committee did not grant the CEO any additional stock options in 2008.
The CEO is a member of the Board of Directors of the Company and its subsidiaries. He does not
receive any director fees for participating in the activities of these Boards.
Other Change in Control, Confidentiality, and Non-competition Agreements
The Company entered into a Change in Control, Confidentiality, and Non-competition Agreement
with the Companys Executive Vice President and Chief Financial Officer, Mr. Gerald Shencavitz.
This agreement provides Mr. Shencavitz with severance of both salary and benefits for a period of
eighteen (18) months in the event of both a change of control of the Company and subsequent
termination (or constructive termination) within twelve (12) months after a change of control,
unless such termination was for cause. In addition, Mr. Shencavitzs stock options and supplemental
executive retirement benefits will vest in accordance with the terms of the plans under which they
were granted and vest fully upon a change in control. In the event that Mr. Shencavitz becomes
subject to an excise tax on payments made under his agreements and various benefit plans in
connection with a change in control, he will be reimbursed for payment of such amounts upon such
time as the assumptions and calculations have been prepared, reviewed, and confirmed by a
nationally recognized accounting firm. The Agreement has been timely amended to comply with
Section 409A of the Internal Revenue Code of 1986, and the regulations promulgated thereunder. The
Agreement has also been amended to prohibit the making of any golden parachute payments while
participating under the U. S. Treasury Capital Purchase Program.
The Company has also entered into Change in Control, Confidentiality, and Non-Competition
Agreements with Bar Harbor Trust Services President, Daniel A. Hurley III, and the Banks Senior
Vice Presidents, Michael W. Bonsey and Gregory W. Dalton along with five other senior managers.
Their agreements provide for severance of both salary and benefits for a period of twelve (12) months in the event of both a change of
control of the Company and subsequent termination (or constructive termination) within twelve (12)
months of a change of control, unless such termination was for cause. The Agreements have been
timely amended to comply with Section 409A of the Internal Revenue Code of 1986, and the
regulations promulgated thereunder. The Agreements of NEOs Mssrs. Bonsey, Dalton, and Hurley have
been further amended to prohibit the making of any golden parachute payments while participating
under the U. S. Treasury Capital Purchase Program.
All of these agreements were entered into as part of a total compensation program to attract
and/or retain qualified executives and not entered into in response to any effort known to the
Board of Directors by any party or entity to acquire control of the Company.
Incentive Cash Compensation
During 2008, NEOs, Messrs. Murphy, Shencavitz, Bonsey, Dalton, and Hurley participated in an
annual cash incentive compensation program with two tiers representing opportunities for incentive
payments. This plan was approved by the Companys Board of Directors in 2008. The voted plan
document allows for tiered payments based on Threshold, Target, and Stretch measures with a plan
trigger of requiring the Company to achieve at least a Net Income figure of $7,496 before any
payments would be approved or paid. The $7,496 figures represented a 4.77% increase over the
Companys 2007 Net Income. The Company paid out a total of $149,074 to its NEOs.
The altering, inflating, and/or inappropriate manipulation of performance/financial results or
any other infraction of recognized ethical business standards, will subject any participant to
disciplinary action up to and including termination of employment. In addition, any incentive
compensation as provided by the plan to which the participant would otherwise be entitled will be
revoked or subject to clawback.
The plan is based on a balance of multiple measures and reasonable ceilings for exceptional
performance. These two basic plan features structure the plan to discourage excessive risk and
rewards. The Compensation Committee will further review the plan design in 2009 to insure it is
in compliance with the further provisions placed on incentive compensation plans by the Companys
participation under the Capital Purchase Program.
25
Other Compensation and Benefits
In addition to the foregoing, all executive officers of the Company are entitled to
participate in certain group health, dental, and term life insurance benefits. In accordance with
Company policy, all such benefits are generally available to employees of the Company and its
subsidiaries.
2008 Grants of Plan-Based Awards
The following table outlines the outstanding equity and non-equity awards at fiscal year-end
held by NEOs
|
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|
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|
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All other |
|
All other |
|
|
|
|
|
|
|
|
|
|
Estimated Future Payouts |
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock Awards; |
|
Option Awards; |
|
|
|
Grant Date |
|
|
|
|
|
|
Under Non-Equity Incentive |
|
Estimated Future Payouts Under |
|
Number of |
|
Number of |
|
Exercise or Base |
|
Fair Value |
|
|
|
|
|
|
Plan Awards |
|
Equity Incentive Plan Awards |
|
shares of Stock or |
|
Securities |
|
Price of Option |
|
of Stock |
|
|
|
|
|
|
ThreshOld1 |
|
Target2 |
|
MaxiMum3 |
|
Threshold |
|
Target |
|
Maximum |
|
units |
|
Underlying |
|
Awards |
|
and Option |
Name |
|
Grant Date |
|
($) |
|
($) |
|
($) |
|
(#) |
|
(#) |
|
(#) |
|
($) |
|
Options (#) |
|
($/Sh) |
|
Awards ($) |
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
|
(f) |
|
(g) |
|
(h) |
|
(i) |
|
(j) |
|
(k) |
|
(l) |
Joseph M. Murphy |
|
|
2008 |
|
|
|
31,072 |
|
|
|
6,350 |
|
|
|
20,546 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerald Shencavitz |
|
|
2008 |
|
|
|
11,197 |
|
|
|
0 |
|
|
|
28,710 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
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|
|
|
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|
|
|
|
|
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|
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|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael W. Bonsey |
|
|
2008 |
|
|
|
4,785 |
|
|
|
1,613 |
|
|
|
9,135 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gregory W. Dalton |
|
|
2008 |
|
|
|
3,790 |
|
|
|
5,002 |
|
|
|
13,365 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Plan |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
Daniel A. Hurley III |
|
|
2008 |
|
|
|
2,714 |
|
|
|
7,949 |
|
|
|
2,846 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
Plan |
|
|
|
|
|
|
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|
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|
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|
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|
|
|
|
|
1 |
|
Amounts in this column represent cash awards to individual named executives for
achieving Threshold limits under the previously described annual incentive plan for 2008 for
their various assigned measures. |
|
2 |
|
Amounts in this column represent cash awards to individual named executives for
achieving Target limits under the previously described annual incentive plan for 2008 for
their various assigned measures. |
|
3 |
|
Amounts in this column represent cash awards to individual named executives for
achieving Stretch or Maximum limits under the previously described annual incentive plan for
2008 for their various assigned measures. |
26
2008 Outstanding Equity Awards at Fiscal Year-End
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|
|
|
|
|
|
Option Awards |
|
Stock Awards |
|
|
|
|
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|
|
|
|
|
Equity |
|
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|
|
|
|
Equity |
|
|
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|
|
|
|
|
|
|
|
|
Incentive Plan |
|
|
|
|
|
|
|
|
|
Number |
|
Market |
|
Incentive |
|
Equity Incentive |
|
|
Number of |
|
Number of |
|
Awards; Number of |
|
|
|
|
|
|
|
|
|
of Shares |
|
Value of |
|
Plan Awards; |
|
Plan Awards; |
|
|
Securities |
|
Securities |
|
Securities |
|
|
|
|
|
|
|
|
|
or Units |
|
Shares or |
|
Number |
|
Market or Payout |
|
|
Underlying |
|
Underlying |
|
Underlying |
|
|
|
|
|
|
|
|
|
of |
|
Units of |
|
of Unearned Shares, |
|
Value of Unearned |
|
|
Unexercised |
|
Unexercised |
|
Unexercised |
|
Option |
|
Option |
|
Stock That |
|
Stock That |
|
Units or Other |
|
Shares, Units or |
|
|
Options |
|
Options |
|
Unearned |
|
Exercise |
|
Expiration |
|
Have Not |
|
Have Not |
|
Rights That Have |
|
Other Rights That |
|
|
Exercisable |
|
Unexercisable |
|
Options |
|
Price |
|
Date |
|
Vested |
|
Vested |
|
Not Vested |
|
Have Not Vested |
Name |
|
($) |
|
($) |
|
(#) |
|
($) |
|
|
|
|
|
(#) |
|
($) |
|
(#) |
|
($) |
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
|
(f) |
|
(g) |
|
(h) |
|
(i) |
|
(j) |
Joseph M. Murphy |
|
|
90,000 |
1 |
|
|
0 |
|
|
|
0 |
|
|
|
16.05 |
|
|
|
2/25/2012 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gerald |
|
|
5,426 |
|
|
|
0 |
|
|
|
0 |
|
|
|
15.40 |
|
|
|
6/20/2011 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Shencavitz |
|
|
5,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
18.50 |
|
|
|
8/20/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
22.70 |
|
|
|
9/16/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
800 |
|
|
|
1,600 |
2 |
|
|
0 |
|
|
|
33.00 |
|
|
|
1/23/2017 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,000 |
|
|
|
4,000 |
|
|
|
0 |
|
|
|
31.50 |
|
|
|
12/18/2017 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael W. |
|
|
6,140 |
|
|
|
0 |
|
|
|
0 |
|
|
|
15.40 |
|
|
|
6/20/2011 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Bonsey |
|
|
3,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
18.50 |
|
|
|
8/20/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
800 |
|
|
|
1,600 |
3 |
|
|
0 |
|
|
|
33.00 |
|
|
|
1/23/2017 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gregory W. Dalton |
|
|
5,625 |
|
|
|
0 |
|
|
|
0 |
|
|
|
15.40 |
|
|
|
6/20/2011 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
800 |
|
|
|
1,600 |
4 |
|
|
0 |
|
|
|
33.00 |
|
|
|
1/23/2017 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Daniel A. |
|
|
5,740 |
|
|
|
4,260 |
5 |
|
|
0 |
|
|
|
27.00 |
|
|
|
9/21/2014 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Hurley III |
|
|
800 |
|
|
|
1,600 |
|
|
|
0 |
|
|
|
33.00 |
|
|
|
1/23/2017 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1 Joseph M. Murphy
|
|
All options granted Mr. Murphy have vested |
|
|
|
2 Gerald Shencavitz
|
|
800 options vested on January 23, 2009
and the last 800 on January 23, 2010 for
a total of 1,600
1,000 options will vest on December 18,
2009, December 18, 2010, December 18,
2011, and December 18, 2012 for a total
of 4,000 |
|
|
|
3 Michael W. Bonsey
|
|
800 options vested on January 23, 2009
and the last 800 on January 23, 2010
for a total of 1,600 |
|
|
|
4 Gregory W. Dalton
|
|
800 options vested on January 23, 2009
and the last 800 on January 23, 2010 for
a total of 1,600 |
|
|
|
5 Daniel A. Hurley III
|
|
1,420 options vest on September 21, 2009,
September 21, 2010, and September 21,
2011 for a total of 4,260
800 options vested on January 23, 2009
and the last 800 on January 23, 2010 for
a total of 1,600 |
27
2008 Option Exercises and Stock Vested Table
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
Stock Awards |
|
|
Number of Shares |
|
Value Realized |
|
Number of Shares |
|
Value Realized |
Name |
|
Acquired on Exercise |
|
on Exercise |
|
Acquired on Vesting |
|
on Vesting |
|
|
(#) |
|
($) |
|
(#) |
|
($) |
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
Joseph M. Murphy |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Gerald Shencavitz |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Michael W. Bonsey |
|
|
250 |
|
|
|
4,088 |
|
|
|
0 |
|
|
|
0 |
|
Gregory W. Dalton |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Daniel A. Hurley III |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Pension Benefits
The table below shows at December 31, 2008, the present value of accumulated benefits payable
to each of the NEOs, including the number of years of service credited to each such named executive
officer, under the Supplemental Executive Retirement Plan and using interest rate assumptions
consistent with those used in Company financial statements. Additional information regarding the
Supplemental Executive Retirement Plan benefits follows the table.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Present Value of |
|
|
|
|
|
|
Number of Years of |
|
Accumulated |
|
Payments During |
|
|
|
|
Credited Service |
|
Benefits |
|
Last Fiscal Year |
Name |
|
Plan Name |
|
(#) |
|
($) |
|
($) |
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
|
|
Bar Harbor Bankshares |
|
|
|
|
|
|
|
|
Supplemental Executive |
|
71 |
|
1,143,983 |
|
0 |
Joseph M. Murphy |
|
Retirement Plan |
|
|
|
|
|
|
|
|
Bar Harbor Bankshares |
|
|
|
|
|
|
|
|
Supplemental Executive |
|
71 |
|
312,331 |
|
0 |
Gerald Shencavitz |
|
Retirement Plan |
|
|
|
|
|
|
Michael W. Bonsey |
|
N/A |
|
0 |
|
0 |
|
0 |
Gregory W. Dalton |
|
N/A |
|
0 |
|
0 |
|
0 |
Daniel A. Hurley III |
|
N/A |
|
0 |
|
0 |
|
0 |
|
|
|
1 |
|
Years of credited service are determined by the vesting schedule contained
within the Plan and not years of employment with the Company. |
28
PENSION TABLE NARRATIVE
Supplemental Executive Retirement
The Company maintains a nonqualified, noncontributory, defined-benefit; supplemental executive
retirement program (the SERP) for certain highly compensated executive employees. Messrs. Murphy
and Shencavitz were the only authorized participants (the Participants) in the SERP as of
December 31, 2008. Under the SERP the Participants are eligible to receive upon most termination
events, disability, or death, an individually defined benefit payment based upon a predetermined
vesting schedule. No plan benefits are payable to these individuals if they are terminated for
cause as defined in the document.
Upon Normal Retirement Age, defined as age 68 for Mr. Murphy and age 65 for Mr. Shencavitz,
monthly payments of $11,200 and $8,583, respectively will be paid under the SERP to the named
executives (or their beneficiary) for a period of 240 months. There are also provisions under the
SERP for reduced monthly payments in the event of an early retirement by any of these individuals.
As of December 31, 2008, Messrs. Murphy and Shencavitz have vested monthly benefits of $8,030 and
$2,166, respectively.
SERP benefits for both participants will fully vest upon a defined change of control of the
Company. The SERP has been timely amended to comply with Section 409A of the Internal Revenue
Code of 1986 and the regulations promulgated thereunder. The terms and payment of compensation
under the SERP may be superseded under the EESA as modified by the ARRA. For a detailed
description of the restrictions, please see discussion on page 20.
Potential Payments upon Termination or Change in Control
The Company has entered into change in control agreements and maintains certain benefit plans
that require it to provide compensation to executive officers in the event of a termination of
employment or a change in control. The tables below set forth the amount and types of compensation
payable to each executive officer upon voluntary termination without good reason, involuntary
termination without cause, voluntary termination for good reason, termination for cause, death,
disability, retirement, or termination after a change in control. The amounts assume a hypothetical
termination of employment effective as of December 31, 2008, and include estimates of the amounts,
which would be paid to the executives in each specified circumstance. The actual amounts to be paid
can only be determined at the time of an executives actual separation. The agreements have been
timely amended to comply with Section 409A of the Internal Revenue Code of 1986 and the regulations
promulgated thereunder. The terms and payment of compensation under the agreements may be
superseded under the EESA as modified by the ARRA. For a detailed description of the
restrictions, please see discussion on page 20.
Payments Made Upon Voluntary Termination Without Good Reason. Regardless of the manner in
which NEOs Messrs. Murphy, Shencavitz, Bonsey, Dalton, and Hurley may terminate their employment
with the Company, they would be entitled to receive amounts earned during their term of employment
pursuant to Company policies, programs, and benefit plans bulleted directly below.
|
|
|
Salary earned through the date of termination |
|
|
|
|
Reimbursement of reasonable and necessary expenses incurred in connection
with employment through the date of termination |
|
|
|
|
Any incentive earned but not yet paid for the fiscal year ending prior to
the year of termination |
|
|
|
|
Earned but unused vacation pay if terminated prior to December 31 of any
year |
|
|
|
|
All vested stock options |
|
|
|
|
Amounts contributed and vested under the Company 401(k) Plan |
Messrs. Murphy and Shencavitz would be entitled to the payments and benefits above plus:
|
|
|
Vested benefits through their date of termination payable under the
Companys SERP Plan
|
29
Payments Made Upon Involuntary Termination by Bar Harbor Bankshares Without Cause or by the
Executive for Good Reason. Messrs. Murphy, Shencavitz, Bonsey, Dalton, and Hurley would be
entitled to the payments and benefits below.
|
|
|
Salary earned through the date of termination |
|
|
|
|
Reimbursement of reasonable and necessary expenses incurred in connection
with employment through the date of termination |
|
|
|
|
Any incentive earned but not yet paid for the fiscal year ending prior to
the year of termination |
|
|
|
|
Earned but unused vacation pay if terminated prior to December 31 of any
year |
|
|
|
|
All vested stock options |
|
|
|
|
Amounts contributed and vested under the Company 401(k) Plan |
Messrs. Murphy and Shencavitz would be entitled to the payments and benefits above plus:
|
|
|
Vested benefit amounts payable under the Companys SERP Plan |
Mr. Murphy would also be entitled to the payments and benefits above plus:
|
|
|
Lump sum payment of two times base salary |
|
|
|
|
All vested stock options would become exercisable |
|
|
|
|
Health and welfare benefits for 24 months |
Mr. Murphy would also be entitled to the following payments and benefits in addition to those
listed above if his termination occurs with the twelve month prior or twelve months following a
change of control event
|
|
|
All unvested SERP payments would become vested |
|
|
|
|
Any unvested stock options would become vested, however, Mr. Murphy did not
have any unvested options as of December 31, 2008 |
Payments Made Upon a Termination for Cause. Messrs. Murphy, Shencavitz, Bonsey, Dalton, and
Hurley would be entitled to the payments and benefits below:
|
|
|
Salary earned through the date of termination |
|
|
|
|
Reimbursement of reasonable and necessary expenses incurred in connection
with employment through the date of termination |
|
|
|
|
Earned but unused vacation pay if terminated prior to December 31 of any
year |
|
|
|
|
Amounts contributed and vested under the Companys 401(k) Plan |
|
|
|
|
All vested and unexercised stock options would be forfeited |
|
|
|
|
Any incentive earned but not yet paid for the fiscal year ending prior to
the year of termination will be forfeited. |
Messrs. Murphy and Shencavitz would be entitled to the payments and benefits above plus:
|
|
|
All vested and unvested benefits under the Companys SERP Plan would be
forfeited |
Payments Made Upon Death or Disability. In the event of the death or disability of Messrs.
Murphy, Shencavitz, Bonsey, Dalton, and Hurley each would be eligible to receive the following
payments and benefits:
|
|
|
Salary earned through the date of death or disability |
|
|
|
|
Reimbursement of reasonable and necessary expenses incurred in connection
with employment through the date of death or disability |
|
|
|
|
Any incentive earned but not yet paid for the fiscal year ending prior to
the year of death or disability |
|
|
|
|
Earned but unused vacation pay in the event of death or disability through
date of event |
30
|
|
|
All vested stock options would become exercisable by the executive, or in
the case of death, by their estate |
|
|
|
|
Amounts contributed and vested under the Company 401(k) Plan |
|
|
|
|
Life insurance proceeds and/or disability payments under the Companys
general benefit plans are paid to the executive or their beneficiary by a third
party insurance provider pursuant to policy provisions. |
Messrs. Murphy and Shencavitz would be entitled to the payments and benefits above plus:
|
|
|
Vested benefit amounts, as of the date of disability, would be payable under
the Companys SERP Plan |
|
|
|
|
Fully vested benefit amount would be payable under the Companys SERP Plan
to their beneficiary or estate in the event of death |
Payments Made Upon Retirement. Messrs. Murphy, Shencavitz, Bonsey, Dalton, and Hurley would
be eligible for the following payments and benefits:
|
|
|
Salary earned through the date of retirement |
|
|
|
|
Reimbursement of reasonable and necessary expenses incurred in connection
with employment through the date of retirement |
|
|
|
|
Any incentive earned but not yet paid for the fiscal year ending prior to
the year retirement |
|
|
|
|
Earned but unused vacation pay as of retirement date |
|
|
|
|
All vested stock options would be available for exercise |
|
|
|
|
Amounts contributed and vested under the Company 401(k) Plan |
In addition, Messrs. Murphy and Shencavitz would be eligible for:
|
|
|
Vested benefit amounts payable under the Companys SERP Plan |
Payments and Benefits Due Upon a Change in Control. Messrs. Murphy, Shencavitz, Bonsey,
Dalton, and Hurley would be eligible for the following payments and benefits:
|
|
|
Salary earned through the date of termination |
|
|
|
|
Reimbursement of reasonable and necessary expenses incurred in connection
with employment through the date of termination |
|
|
|
|
Any incentive earned but not yet paid for the fiscal year ending prior to
the year in which the change of control occurs |
|
|
|
|
Earned but unused vacation pay as of termination date |
|
|
|
|
All vested stock options along with unvested options would be available for
exercise |
|
|
|
|
Amounts contributed and vested under the Companys 401(k) Plan |
Messrs. Bonsey, Dalton and Hurley would be eligible for:
|
|
|
Twelve months of base salary and specified benefits if terminated as a
result of the change of control |
Messrs. Murphy and Shencavitz would be eligible for:
|
|
|
Fully vested benefit amounts payable under the Companys SERP Plan |
In addition, Messrs. Murphy and Shencavitz would be eligible for:
|
|
|
Severance of base salary and specified benefits of twenty-four months for
Mr. Murphy and eighteen months for Mr. Shencavitz upon a termination (or
constructive termination) within defined time limits detailed within their
agreements and tax gross up payments, if applicable
|
31
The following table describes the potential payments to Joseph M. Murphy, President
and Chief Executive Officer, upon an assumed termination of employment or change in control as of
December 31, 2008. The following potential payments may be reduced under certain circumstances due
to restrictions imposed by virtue of the Companys participation in the U.S. Treasurys Capital
Purchase Program.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Voluntary |
|
Involuntary |
|
Voluntary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
Termination |
|
Termination |
|
Termination |
|
Termination |
|
Termination |
|
Termination |
|
|
|
|
|
After a |
|
|
Without Good |
|
Without |
|
For Good |
|
for |
|
Upon |
|
Upon |
|
|
|
|
|
Change in |
|
|
Reason |
|
Cause |
|
Cause |
|
Cause |
|
Death |
|
Disability |
|
Retirement |
|
Control |
Payments and Benefits |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
Cash Severance
Note A |
|
|
0 |
|
|
|
547,892 |
|
|
|
547,892 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
547,892 |
|
Pro Rata
Bonus/Incentive
Note B |
|
|
47,230 |
|
|
|
47,230 |
|
|
|
47,230 |
|
|
|
0 |
|
|
|
47,230 |
|
|
|
47,230 |
|
|
|
47,230 |
|
|
|
47,230 |
|
Vested Stock
Options/SARs
Note C |
|
|
873,000 |
|
|
|
873,000 |
|
|
|
873,000 |
|
|
|
0 |
|
|
|
873,000 |
|
|
|
873,000 |
|
|
|
873,000 |
|
|
|
873,000 |
|
Accelerated Stock
Options/SARs
Note C |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Health Care Benefits
Note D |
|
|
0 |
|
|
|
0 |
1 |
|
|
0 |
1 |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
23,513 |
|
Vested Pension Benefits
Note E |
|
|
1,927,200 |
|
|
|
1,927,200 |
2 |
|
|
1,927,200 |
2 |
|
|
0 |
|
|
|
1,927,200 |
|
|
|
1,927,200 |
|
|
|
1,927,200 |
|
|
|
1,927,200 |
|
Accelerated Pension
Benefits
Note E |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
760,800 |
|
|
|
0 |
|
|
|
0 |
|
|
|
760,800 |
|
Nonqualified Deferred
Compensation
Note F |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Life Insurance
Proceeds/
Disability Benefits
Note G |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
500,000 |
|
|
|
156,000 |
|
|
|
0 |
|
|
|
0 |
|
Other Perquisites
Note H |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Tax Gross-Up
Note I |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
421,312 |
3 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
2,847,430 |
|
|
|
3,395,322 |
|
|
|
3,395,322 |
|
|
|
0 |
|
|
|
4,108,230 |
|
|
|
3,003,430 |
|
|
|
2,847,430 |
|
|
|
4,600,947 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1 |
|
In the event Mr. Murphy was terminated involuntarily within a time period of one
year prior to or one year following a change of control event he would receive $23,513 in
benefit continuation funds. |
|
2 |
|
If Mr. Murphy terminates his employment on or after his Early Retirement Date
and prior to his Normal Retirement Date and within three years after a Change in Control,
and if he terminates employment for Good Reason or is terminated Without Cause, then
the amount of his SERP benefit would accelerate to his full vested benefit of $2,688,000. |
|
3 |
|
Gross-Up plus excise tax. This number becomes $572,560, if the Company pays
the excise taxes in permitted installment payments (rather than a lump sum). |
32
The following table describes the potential payments to Gerald Shencavitz, Executive
Vice President, Chief Financial Officer and Treasurer of Bar Harbor Bankshares and Executive Vice
President, Chief Financial Officer, and Chief Operating Officer of Bar Harbor Bank & Trust, upon an
assumed termination of employment or change in control as of December 31, 2008. The following
potential payments may be reduced under certain circumstances due to restrictions imposed by virtue
of the Companys participation in the U.S. Treasurys Capital Purchase Program.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Voluntary |
|
Involuntary |
|
Voluntary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
Termination |
|
Termination |
|
Termination |
|
Termination |
|
Termination |
|
Termination |
|
|
|
|
|
After a |
|
|
Without Good |
|
Without |
|
For Good |
|
for |
|
Upon |
|
Upon |
|
|
|
|
|
Change in |
|
|
Reason |
|
Cause |
|
Cause |
|
Cause |
|
Death |
|
Disability |
|
Retirement |
|
Control |
Payments and Benefits |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
Cash Severance
Note A |
|
|
0 |
|
|
|
0 |
1 |
|
|
0 |
1 |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
261,000 |
|
Pro Rata
Bonus/Incentive
Note B |
|
|
33,087 |
|
|
|
33,087 |
|
|
|
33,087 |
|
|
|
0 |
|
|
|
33,087 |
|
|
|
33,087 |
|
|
|
33,087 |
|
|
|
33,087 |
|
Vested Stock
Options/SARs
Note C |
|
|
107,659 |
|
|
|
107,659 |
|
|
|
107,659 |
|
|
|
0 |
|
|
|
107,659 |
|
|
|
107,659 |
|
|
|
107,659 |
|
|
|
107,659 |
|
Accelerated Stock
Options/SARs
Note C |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Health Care Benefits
Note D |
|
|
0 |
|
|
|
0 |
1 |
|
|
0 |
1 |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
16,514 |
|
Vested Pension Benefits
Note E |
|
|
519,840 |
|
|
|
519,840 |
2 |
|
|
519,840 |
2 |
|
|
0 |
|
|
|
519,840 |
|
|
|
519,840 |
|
|
|
519,840 |
|
|
|
519,840 |
|
Accelerated Pension
Benefits
Note E |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
1,540,080 |
|
|
|
0 |
|
|
|
0 |
|
|
|
1,540,080 |
|
Nonqualified Deferred
Compensation
Note F |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Life Insurance
Proceeds/
Disability Benefits
Note G |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
175,000 |
|
|
|
105,000 |
|
|
|
0 |
|
|
|
0 |
|
Other Perquisites
Note H |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Tax Gross-Up
Note I |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
593,709 |
3 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
660,586 |
|
|
|
660,586 |
|
|
|
660,586 |
|
|
|
0 |
|
|
|
2,375,666 |
|
|
|
765,586 |
|
|
|
660,586 |
|
|
|
3,071,889 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1 |
|
In the event Mr. Shencavitz was terminated involuntarily within a time period of
one year prior to or one year following a change of control event, he would receive $261,000
in base salary and $16,514 in benefit continuation funds. |
|
2 |
|
If Mr. Shencavitz terminates his employment on or after his Early Retirement
Date and prior to his Normal Retirement Date and within three years after a Change in
Control, and if he terminates employment for Good Reason or is terminated without
Cause, then the amount of his SERP benefit shall accelerate to his full vested benefit and
this figure would be $2,059,920. |
|
3 |
|
Gross-Up plus excise tax. This number becomes $899,495, if the Company pays
the excise taxes in permitted installment payments (rather than a lump sum). |
33
The following table describes the potential payments to Michael W. Bonsey, Senior Vice
President, Credit Administration of Bar Harbor Bank & Trust, upon an assumed termination of
employment or change in control as of December 31, 2008. The following potential payments may be
reduced under certain circumstances due to restrictions imposed by virtue of the Companys
participation in the U.S. Treasurys Capital Purchase Program.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Voluntary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
Involuntary |
|
|
Voluntary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
|
Without |
|
|
Termination |
|
|
Termination |
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
|
|
|
|
After a |
|
|
|
Good |
|
|
Without |
|
|
For Good |
|
|
Termination |
|
|
Termination |
|
|
Upon |
|
|
|
|
|
|
Change in |
|
|
|
Reason |
|
|
Cause |
|
|
Cause |
|
|
for Cause |
|
|
Upon Death |
|
|
Disability |
|
|
Retirement |
|
|
Control |
|
Payments and Benefits |
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
Cash Severance
Note A |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
116,000 |
|
Pro Rata
Bonus/Incentive
Note B |
|
|
10,986 |
|
|
|
10,986 |
|
|
|
10,986 |
|
|
|
0 |
|
|
|
10,986 |
|
|
|
10,986 |
|
|
|
10,986 |
|
|
|
10,986 |
|
Vested Stock
Options/SARs
Note C |
|
|
85,299 |
|
|
|
85,299 |
|
|
|
85,299 |
|
|
|
0 |
|
|
|
85,299 |
|
|
|
85,299 |
|
|
|
85,299 |
|
|
|
85,299 |
|
Accelerated Stock
Options/SARs
Note C |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Health Care Benefits
Note D |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
11,842 |
|
Pension Benefits
Note E |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Nonqualified
Deferred
Compensation
Note F |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Life Insurance
Proceeds/
Disability Benefits
Note G |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
232,000 |
|
|
|
69,600 |
|
|
|
0 |
|
|
|
0 |
|
Other Perquisites
Note H |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Tax Gross-Up
Note I |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
96,285 |
|
|
|
96,285 |
|
|
|
96,285 |
|
|
|
0 |
|
|
|
328,285 |
|
|
|
165,885 |
|
|
|
96,285 |
|
|
|
224,127 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(This space intentionally left blank)
34
The following table describes the potential payments to Gregory W. Dalton, Senior Vice
President, Business Banking of Bar Harbor Bank & Trust, upon an assumed termination of employment
or change in control as of December 31, 2008. The following potential payments may be reduced
under certain circumstances due to restrictions imposed by virtue of the Companys participation in
the U.S. Treasurys Capital Purchase Program.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Voluntary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
Involuntary |
|
|
Voluntary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
|
Without |
|
|
Termination |
|
|
Termination |
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
|
|
|
|
After a |
|
|
|
Good |
|
|
Without |
|
|
For Good |
|
|
Termination |
|
|
Termination |
|
|
Upon |
|
|
|
|
|
|
Change in |
|
|
|
Reason |
|
|
Cause |
|
|
Cause |
|
|
for Cause |
|
|
Upon Death |
|
|
Disability |
|
|
Retirement |
|
|
Control |
|
Payments and Benefits |
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
Cash Severance
Note A |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
132,000 |
|
Pro Rata
Bonus/Incentive
Note B |
|
|
16,983 |
|
|
|
16,983 |
|
|
|
16,983 |
|
|
|
0 |
|
|
|
16,983 |
|
|
|
16,983 |
|
|
|
16,983 |
|
|
|
16,983 |
|
Stock Options/SARs
Note C |
|
|
58,219 |
|
|
|
58,219 |
|
|
|
58,219 |
|
|
|
0 |
|
|
|
58,219 |
|
|
|
58,219 |
|
|
|
58,219 |
|
|
|
58,219 |
|
Accelerated Stock
Options/SARs
Note C |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Health Care Benefits
Note D |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
11,697 |
|
Pension Benefits
Note E |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Nonqualified
Deferred
Compensation
Note F |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Life Insurance
Proceeds/
Disability Benefits
Note G |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
132,000 |
|
|
|
79,200 |
|
|
|
0 |
|
|
|
0 |
|
Other Perquisites
Note H |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Tax Gross-Up
Note I |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
75,202 |
|
|
|
75,202 |
|
|
|
75,202 |
|
|
|
0 |
|
|
|
207,202 |
|
|
|
154,402 |
|
|
|
75,202 |
|
|
|
218,899 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(This space intentionally left blank)
35
The following table describes the potential payments to Daniel A. Hurley III,
President of Bar Harbor Trust Services and Senior Vice President of Bar Harbor Bank & Trust, upon
an assumed termination of employment or change in control as of December 31, 2008. The following
potential payments may be reduced under certain circumstances due to restrictions imposed by virtue
of the Companys participation in the U.S. Treasurys Capital Purchase Program.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Voluntary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
Involuntary |
|
|
Voluntary |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
|
Without |
|
|
Termination |
|
|
Termination |
|
|
|
|
|
|
|
|
|
|
Termination |
|
|
|
|
|
|
After a |
|
|
|
Good |
|
|
Without |
|
|
For Good |
|
|
Termination |
|
|
Termination |
|
|
Upon |
|
|
|
|
|
|
Change in |
|
|
|
Reason |
|
|
Cause |
|
|
Cause |
|
|
for Cause |
|
|
Upon Death |
|
|
Disability |
|
|
Retirement |
|
|
Control |
|
Payments and Benefits |
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
|
($) |
|
Cash Severance
Note A |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
126,500 |
|
Pro Rata
Bonus/Incentive
Note B |
|
|
8,550 |
|
|
|
8,550 |
|
|
|
8,550 |
|
|
|
0 |
|
|
|
8,550 |
|
|
|
8,550 |
|
|
|
8,550 |
|
|
|
8,550 |
|
Stock Options/SARs
Note C |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Accelerated Stock
Options/SARs
Note C |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Health Care Benefits
Note D |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
5,040 |
|
Pension Benefits
Note E |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Nonqualified
Deferred
Compensation
Note F |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Life Insurance
Proceeds/
Disability Benefits
Note G |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
253,000 |
|
|
|
75,900 |
|
|
|
0 |
|
|
|
0 |
|
Other Perquisites
Note H |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Tax Gross-Up
Note I |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
8,550 |
|
|
|
8,550 |
|
|
|
8,550 |
|
|
|
0 |
|
|
|
261,550 |
|
|
|
84,450 |
|
|
|
8,550 |
|
|
|
140,090 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(This space intentionally left blank)
36
|
|
|
Notes |
|
|
|
|
|
A
|
|
Cash Severance. Twenty-four months of severance would have been
payable to Mr. Murphy if his employment was terminated by Bar Harbor
Bankshares for any reason other than cause, death, disability, or
retirement as defined in his written CEO Employment Agreement.
Severance payable to all other executives represents a payment due
upon a hypothetical change in control event and their subsequent
termination under the terms of their agreements. Payments disclosed
represent twelve months of salary for Bonsey, Dalton, and Hurley and
eighteen months for Shencavitz. |
|
|
|
B
|
|
Pro Rata Bonus. Bonuses/Incentive amounts earned in 2008 were paid
in two installments. The amount disclosed above represents the
amounts due, but not yet paid, to each executive on December 31,
2008. These amounts were paid in 2009. The full amount of
incentive payments earned for the fiscal year 2008 has been
disclosed in the Summary Compensation Table for 2008 on page 22 of
this Proxy statement. |
|
|
|
C
|
|
Stock Options/SARs. The price per share of Bar Harbor Bankshares
common stock on December 31, 2008, was $25.75, representing the
closing per share price on the NYSE Amex exchange for that date.
Murphy would have been entitled to exercise vested options under all
categories listed except a Voluntary Termination with Good Reason
and a change in control whereby all of his unvested options would
have fully vested. If Mr. Murphy and Mr. Shencavitz were
terminated involuntarily and without cause within one year prior to
or following a change in control event, their unvested stock options
would have become fully vested. Shencavitz, Bonsey, Dalton, and
Hurley would have been entitled to all vested options as of December
31, 2008, except in the event of a change in control whereby all
unvested options would have fully vested. Disclosed amounts would
have been realized if the executive actually exercised the vested
options in the manner provided for by the Companys stock option
plan and award agreement at the December 31, 2008, market price. In
the event of a termination of employment, the executive (or the
executives estate in the event of death) would have had the right
to exercise vested stock options for a set period specified under
the plan document. All executives would have forfeited the right to
exercise vested or unvested options if they had been released for
cause. No amounts are reported under the accelerated line item.
All options for participants are either completely vested or of no
value when measured against the $25.75 closing per share price on
December 31, 2008. |
|
|
|
D
|
|
Health Insurance. The amount disclosed represents the cost of
continued health, life, and disability coverage for a period of
twenty-four months for Murphy, eighteen months for Shencavitz, and
twelve months for Bonsey, Dalton and Hurley as provided in their
respective agreements. |
|
|
|
E
|
|
Pension Benefits/SERP. Amounts disclosed represent vested amounts as
of December 31, 2008, payable to Murphy and Shencavitz (or their
beneficiary/estate) over the twenty-year benefit period provided for
under the Companys plan document. Amounts disclosed under
Involuntary Without Cause and Voluntary With Good Reason for Murphy
as well as under Change in Control for both Murphy and Shencavitz
represent the full vesting of their benefits under the program to be
paid over the same 20-year period. Amounts disclosed do not reflect
vested balances for each executive as part of the Company-sponsored
401(k) plan under which participation is generally available to all
employees. The Company carries term life insurance policies on
Murphy and Shencavitz in the amounts of $1,350,000 and $1,200,000,
respectively, to help defray costs of these pension benefits should
either die while employed by the Company, but prior to full vesting
of these benefits. |
|
|
|
F
|
|
Nonqualified Deferred Compensation Plan. No named executive
participated under a Nonqualified Deferred Compensation Plan as of
December 31, 2008. |
|
|
|
G
|
|
Life Insurance Proceeds/Disability Benefits. Amounts represent
benefits payable by a third party insurer (UNUM) to the designated
executives or their beneficiaries under Company-sponsored life and
disability programs. These life and disability insurance programs
were generally available to all employees of the Company. The
Disability amount quoted is representative of a 12 month, disability
paid benefit. Total benefits due would be dependent upon the
severity, the length of a disability, and insurance policy
interpretation. |
|
|
|
H
|
|
Other Perquisites. Not applicable to Bar Harbor Bankshares. |
|
|
|
I
|
|
Tax Gross-Ups. In the event of the hypothetical change in control of
Bar Harbor Bankshares on December 31, 2008, and the subsequent
termination (or constructive termination) as detailed in their
individual change in control agreements, and Murphy and Shencavitz
were subject to the excise tax imposed by Section 4999 of the
Internal Revenue Code, an additional payment would be made to
restore them to the after-tax position they would have been in if
the excise tax had not been imposed and such excess parachute
payments exceeded 110% of three times the executives base amount,
as defined in Section 280G of the Internal Revenue Code. In the
event this 110% threshold is not met, the excess parachute payments
will be reduced so they do not exceed three times the executives
base amount. Amounts paid under this Gross-Up provision are not tax
deductible by the Company or any successor thereto. |
37
DIRECTOR COMPENSATION
Directors of the Company, Bar Harbor Bank & Trust, and Bar Harbor Trust Services were paid by
a combination of fees for meetings attended supplemented by quarterly stipends. A fee of $500 was
paid to board members for each meeting of the Company and its subsidiary boards attended and each
committee meeting attended. Members of the Board received $500 when the Company and the Bank held
joint meetings. The Chairperson historically has not received a fee for attending a Committee
meeting for which he was not a voting member. The Board voted in August, 2008 to compensate the
Chairperson for attendance at any committee meeting. The fee paid for attendance at the Companys
Annual Meeting was also $500 per member. Audit Committee members received $600 for each Audit
Committee meeting they attended. In addition, each director, with the exception of the Chairperson
of the Board and the Chairperson of the Audit Committee, received a quarterly stipend of $1,000.
The Board Chairperson received a quarterly stipend of $2,500 and the Audit Chairperson received a
$1,500 stipend per quarter.
|
|
|
|
|
|
|
|
|
|
|
Meeting Fees |
|
Quarterly Retainer |
|
|
($) |
|
($) |
Chairperson of the Board |
|
|
|
|
|
|
2,500 |
|
Chairperson of the Audit Committee |
|
|
|
|
|
|
1,500 |
|
All other Directors |
|
|
|
|
|
|
1,000 |
|
Audit Committee Attendance |
|
|
600 |
|
|
|
|
|
All other meetings, including Annual Meeting |
|
|
500 |
|
|
|
|
|
Meetings of the Board of Directors of the Company are held monthly. Director Murphy, who also
serves as an officer of the Company, does not receive directors fees.
The Company received a comparative summary of director compensation in August, 2008. Overall
the Boards compensation retainer and fee structure is below the 25th percentile of peer
banks. However due to a larger number than average directors, the Companys total board
compensation places it at the median of its peer group. The Compensation Consultant, Pearl Meyer &
Partners recommended that the Board consider including equity compensation as part of its
compensation mix. No action has been taken on this recommendation, but the proposed Bar Harbor
Bankshares and Subsidiaries Equity Incentive Plan of 2009 does allow for the granting of equity
grants to directors if the Board wishes to consider at a future date.
(This space intentionally left blank)
38
2008 Director Compensation Table
The following table details the total compensation paid to all directors from Bar Harbor
Bankshares, Bar Harbor Bank & Trust, and Bar Harbor Trust Services during the 2008 fiscal year.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension Value |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
and |
|
|
|
|
|
|
Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified |
|
|
|
|
|
|
Earned or |
|
|
|
|
|
|
|
|
|
Non-Equity |
|
Deferred |
|
|
|
|
|
|
Paid in |
|
Stock |
|
Option |
|
Incentive Plan |
|
Compensation |
|
All Other |
|
|
|
|
Cash |
|
Awards |
|
Awards |
|
Compensation |
|
Earnings |
|
Compensation |
|
Total |
|
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
|
(f) |
|
(g) |
|
(h) |
Thomas A. Colwell |
|
|
27,700 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
27,700 |
|
Robert C. Carter |
|
|
15,500 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
15,500 |
|
Jacquelyn S. Dearborn |
|
|
20,500 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
20,500 |
|
Peter Dodge |
|
|
25,500 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
25,500 |
|
Martha T. Dudman |
|
|
21,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
21,000 |
|
Lauri E. Fernald |
|
|
20,500 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
20,500 |
|
Gregg S. Hannah |
|
|
20,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
20,000 |
|
Clyde S. Lewis |
|
|
16,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
16,000 |
|
Joseph M. Murphy |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
Robert M. Phillips |
|
|
22,500 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
22,500 |
|
Constance C. Shea |
|
|
22,500 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
22,500 |
|
Kenneth E. Smith |
|
|
25,500 |
1 |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
25,500 |
1 |
Scott C. Toothaker |
|
|
20,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
20,000 |
|
David B. Woodside |
|
|
19,500 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
19,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Totals |
|
|
276,700 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
276,700 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1 |
|
Director, Kenneth E. Smith deferred a portion of his compensation
under a Non Qualified Deferred Compensation arrangement. This deferred
arrangement is funded entirely by the director and the funds are invested and
remain in the name of the Company until the director withdraws them upon his
resignation, retirement, or termination from Board membership. Director
Smith assumes the investment risk on these funds and holds the status of an
unsecured creditor of the Company for the payment of these deferred fees at a
future date. |
Compensation Committee Interlocks and Insider Participation
The Compensation and Human Resources Committee is comprised of Company directors Phillips,
Dearborn, Dodge, Fernald, and Shea. None of the Company executive officers serve as a member of a
compensation committee of any other company that has an executive officer serving as a member of
the Companys Board of Directors. None of the executive officers serve as a member of the board
of directors of any other company that has an executive officer serving as a member of the
Committee.
39
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Transactions with Management and Others
The Company has entered into a long-term lease for its new Bank branch located in Somesville,
Maine, effective February 1, 2006 (the Somesville Lease). The Somesville Lease has an initial
term of five years and five months. During the first year of the Somesville Lease term, the base
rent was Sixty Thousand Dollars ($60,000.00), pro-rated for any partial lease year. During each
subsequent lease year the base rent is increased using a formula tied to certain changes in the
consumer price index. During 2008, the lease payments totaled Sixty Three Thousand Two Hundred
Twenty One Dollars ($63,221). In addition to base rent, the Bank is responsible to pay as
additional rent certain defined real estate taxes as well as certain operating expenses, and
other costs, charges, and expenses associated with the premises. The Landlord under the
Somesville Lease is A. C. Fernald Sons Inc., a Maine corporation. Mr. Robert Fernald of Mount
Desert, Maine, is a shareholder, director, and officer of A. C. Fernald Sons Inc. and is the father
of Company director Lauri E. Fernald. Lauri E. Fernald does not own any stock or hold any corporate
office or other position with A. C. Fernald Sons Inc. and has no direct or indirect interest in the
Somesville Lease other than her familial relationship with Mr. Robert Fernald.
Except as set forth above and with regard to Indebtedness of Management described below,
none of the director- nominees or NEOs of the Company or of any of its subsidiaries engaged during
2008 in any transaction with the Company or any of its subsidiaries, in which the amount involved
exceeded $120,000.
The Company administers related party transactions (if any) under its Related Party
Transaction Policy, which policy addresses compliance to NYSE Amex Rule 120. This policy provides
for Board Audit Committee oversight of related party transactions that exceed a de minimus lifetime
income statement impact of $25,000 (except for loan transactions, which for the Company and its
subsidiaries are administered pursuant to Federal Regulation O, as described more fully below).
Any transactions that qualify under this policy are reviewed by the Board Audit Committee (or
another acceptable Board committee, or the full Board of Directors) for approval prior to being
contractually bound by the Company. Other than the lease disclosed and described herein, and loans
offered in the ordinary course of business and approved by the Bar Harbor Bank & Trust Board of
Directors, the Company had no related party transactions. The Related Party Transaction Policy is
approved annually by the Board of Directors and administered by management of the Bank.
Indebtedness of Management
The Companys wholly owned subsidiary, Bar Harbor Bank & Trust (the Bank), offers to its
directors, officers, principal shareholders and employees, and to businesses owned and/or
controlled by those persons (collectively insiders), commercial and consumer loans in the
ordinary course of its business.
All loans made by the Company and its subsidiaries to insiders are regulated by the Companys
federal and state regulators under federal Regulation O (Reg. O). Reg. O sets forth various
practices and reporting requirements for loans to insiders. In addition, the Sarbanes-Oxley Act of
2002 permits banks and bank holding companies to extend credit to their directors and officers
provided that such extensions of credit are (a) made or provided in the ordinary course of the
consumer credit business of such issuer; (b) of a type that is generally made available to such
issuer to the public; and (c) made by such issuer on market terms, or terms that are no more
favorable than those offered by the issuer.
All loans extended by the Bank to insiders comply with Reg. O, the Sarbanes-Oxley Act of 2002,
and NYSE Amex Rule 120. They are offered under the same terms and conditions available to
non-insiders, including but not limited to those terms and conditions related to the requirements
for approval, the interest rates charged, the required repayment terms, and the required
collateral, except that the Bank waives certain fees for all employees and directors when applying
for consumer residential first mortgage loans secured by the related partys primary residence.
Further, the Bank may, from time to time at the discretion of management, provide interest rate
discounts, fee waivers or other pricing inducements to qualified employees and directors when doing
so accomplishes or furthers an objective of the Bank and/or the Company. No such programs are made
available only to insiders. The terms and conditions of all loans, including those to insiders,
and the process by which they are approved, is fully documented in the Banks written Loan Policy.
The Loan Policy is approved annually by the Board of Directors and administered by management of
the Bank. Loans to insiders may not contain a higher level of risk, nor be
40
offered with terms and conditions more favorable, than loans to non-insiders with equivalent
financial profiles (except for the favorable pricing programs previously described).
We believe that all extensions of credit to Company insiders and executive officers satisfy
the foregoing conditions.
No such transactions have involved more than normal risk of collectability or presented other
unfavorable features and no loans outstanding.
Equity Compensation Plan Information
On October 3, 2000, the shareholders of the Company approved the Bar Harbor Bankshares and
Subsidiaries Incentive Stock Option Plan of 2000. The following table provides information as of
December 31, 2008 with respect to the shares of Common Stock that may be issued under the Companys
2000 Incentive Stock Option Plan.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of securities to |
|
|
|
|
|
|
Number of securities |
|
|
|
be issued upon exercise |
|
|
|
|
|
|
remaining available for |
|
|
|
of outstanding options, |
|
|
Weighted average |
|
|
issuance under equity |
|
|
|
warrants, and rights, net |
|
|
exercise price of |
|
|
compensation (excluding |
|
|
|
of forfeits and exercised |
|
|
outstanding options, |
|
|
securities referenced in |
|
|
|
shares |
|
|
warrants, and rights |
|
|
column (a) |
|
|
|
(a) |
|
|
(b) |
|
|
(c) |
|
Equity compensation
plans approved by
security holders |
|
|
288,572 |
|
|
$ |
22.42 |
|
|
|
23,829 |
|
Equity compensation
plans not approved
by security holders |
|
None |
|
|
N/A |
|
|
None |
|
|
|
|
|
|
|
|
|
|
Total |
|
|
288,572 |
|
|
$ |
22.42 |
|
|
|
23,829 |
|
|
|
|
|
|
|
|
|
|
|
(This space intentionally left blank)
41
INDEPENDENT REGISTERED PUBLIC ACCOUNTANTS
The Companys Audit Committee has approved the appointment of KPMG LLP as the Companys
principal independent registered public accountant for the fiscal year ending December 31, 2009.
The reports of KPMG LLP on the Companys consolidated financial statements as of December 31,
2008, and 2007 and for the three-year period ending on December 31, 2008, and on internal control
over financial reporting as of December 31, 2008 and 2007, did not contain any adverse opinion or
disclaimer of opinion, nor were they qualified or modified as to uncertainty, audit scope, or
accounting principles.
We anticipate a representative from KPMG LLP will be present and available to respond to
questions or make a statement(s) at the Meeting.
Audit Fees
The following table summarizes KPMG LLPs audit fees for 2008 and 2007 respectively:
|
|
|
|
|
|
|
|
|
|
|
2008 |
|
2007 |
Service |
|
($) |
|
($) |
Audit Fees |
|
|
363,500 |
|
|
|
367,000 |
|
Audit Related Fees |
|
|
21,650 |
|
|
|
26,450 |
|
Tax Fees |
|
|
0 |
|
|
|
0 |
|
All Other Fees |
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
TOTAL |
|
|
385,150 |
|
|
|
393,450 |
|
|
|
|
|
|
|
|
|
|
|
1. |
|
Audit Fees. The aggregate fees billed for professional service rendered by the
principal accountants KPMG LLP, for the audit of the Companys annual financial statements
and internal control over financial reporting, and review of the financial statements
included in the Companys Forms 10-Q for the years ended December 31, 2008, and 2007 were
$363,500 and $367,000 respectively. |
|
|
2. |
|
Audit Related Fees. The aggregate fees billed for assurance and related services
rendered by KPMG LLP related to the performance of the audit or review of the Companys
financial statements in the years ended December 31, 2008, and 2007 were $21,650 and
$26,450 respectively. These services were related to an employee benefit plan audit. |
|
|
3. |
|
Tax Fees. The aggregate fees billed for professional service rendered by KPMG LLP for
tax compliance, tax advice and tax planning in the years ended December 31, 2008, and 2007,
were $0. The nature of the services comprising the fees disclosed under this category is
preparation of federal tax returns and tax planning. |
|
|
4. |
|
All Other Fees. No services or charges were applicable to this category the years ended
December 31, 2008, and 2007. |
The Audit Committees pre-approval policies and procedures require the Audit Committee Chair
to pre-approve all audits and non-audit services, and report such pre-approvals to the Audit
Committee at its next regularly scheduled meeting.
No services were rendered for financial information systems design and implementation or
internal audit.
The Companys Audit Committee has considered the compatibility of the non-audit services
furnished by the Companys auditing firm with the firms need to be independent.
42
Proposal III Bar Harbor Bankshares and Subsidiaries Equity Incentive Plan of 2009
Our Board of Directors has adopted the 2009 Bar Harbor Bankshares and Subsidiaries Equity
Incentive Plan of 2009 (the2009 Plan) for employees and directors of the Company and its
subsidiaries, subject to the approval of the 2009 Plan by our shareholders.
The 2009 Plan is administered by the Compensation Committee as appointed by our Board of
Directors (the Committee). The Committee, in its discretion, may grant stock-based awards,
(including Incentive Stock Options, Non-Qualified Stock Options, Stock Appreciation Rights,
Restricted Stock, and Restricted Stock Units) to employees under the Plan. In practice, the
Committee makes recommendation to the Full Board of Directors who then confirms (or rejects) the
Committees recommendation. Directors are also eligible to receive awards under the 2009 Plan
other than Incentive Stock Options.
Subject to adjustment for stock splits, stock dividends and similar events, the total number
of shares of common stock that can be issued under the 2009 Plan over the 10 year period in which
the plan will be in place is 175,000 shares of common stock; provided, however, that no more than
75,000 shares of such stock can be awarded in the form of Restricted Stock or Restricted Stock
Units. Based solely upon the closing price of the Companys common stock as reported on the NYSE
Amex on March 20, 2009, the maximum aggregate market value of the securities to be issued under the
2009 Plan would be $3,850,000. The shares issued by the Company under the 2009 Plan may be
authorized but un-issued shares, or shares reacquired by the Company. To the extent that awards
under the 2009 Plan do not vest or otherwise revert to the Company, the shares of common stock
represented by such awards may be the subject of subsequent awards.
Recommendation
Our Board of Directors believes that stock-based awards can play an important role in the
success of the Company by enhancing the Companys ability to attract, retain and motivate certain
persons who make (or are expected to make) important contributions to the company by providing such
persons with an opportunity to benefit from the increases in value of the stock of the Company
through the grant of certain stock-based awards and thereby better aligning the interests of such
persons with those of the Companys shareholders.
Our Board of Directors believes that the proposed 2009 Plan will help the Company to achieve
its goals by keeping the Companys incentive compensation program competitive with those of other
companies. Accordingly, the Board of Directors believes that the 2009 Plan is in the best
interests of the Company and its shareholders and recommends that the shareholders approve the 2009
Plan.
The Board of Directors recommends voting FOR the proposed 2009 Equity Incentive Plan.
Summary of the 2009 Plan
The following description of certain features of the 2009 Plan is intended to be a summary
only. The summary is qualified in its entirety by the full text of the 2009 Plan that is attached
hereto as Appendix C.
2009 Plan Administration. The 2009 Plan provides for administration by the Compensation
Committee represented by not fewer than two independent directors (the Administrator), with
membership appointed by the Board of Directors from time to time. The Administrator has full
power to select, from among the individuals eligible for awards, the individuals to whom awards
will be granted, to make any combination of awards to participants, and to determine the specific
terms and conditions of each awards, subject to the provisions of the 2009 Plan. In practice, the
Committee makes recommendations to the Full Board of Directors who then confirms (or rejects) the
Committees recommendation. Directors are also eligible to receive awards under the 2009 Plan other
than Incentive Stock Options.
Eligibility and Limitations on Grants. All employees and directors of the Company and its
subsidiaries are eligible to participate in the 2009 Plan, subject to the discretion of the
Administrator. The number of individuals potentially eligible to participate in the 2009 Plan is
approximately 92 persons.
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The maximum Stock Award granted to any one individual will not exceed 20,000 shares of common
stock (subject to adjustment for stock splits and similar events) for any calendar year.
Stock Options. Options granted under the 2009 Plan may be either Incentive Stock Options
(Incentive Options) (within the meaning of Section 422 of the Code) or Non-Qualified Stock
Options (Non-Qualified Options). Incentive Options may be granted only to employees of the
Company or any Subsidiary. Options granted under the 2009 Plan will be Non-Qualified Options if
they (i) fail to qualify as Incentive Options, (ii) are granted to a person not eligible to receive
Incentive Options under the code, or (iii) otherwise so provide. Non-Qualified Options may be
granted to persons eligible to receive Incentive Options and directors and other key persons.
Other Option Terms. The Administrator has authority to determine the terms of options granted
under the 2009 Plan. Options are granted with an exercise price that is not less than the fair
market value of the shares of common stock on the date of the option grant.
The terms of each option will be fixed by the Administrator and may not exceed ten years from
the date of grant. The Administrator will determine at what time or times each option may be
exercised subject to the terms of the Plan regarding exercise in the event of death, disability, or
termination of employment. Options may be made exercisable in installments. In general, unless
otherwise permitted by the Administrator, no option granted under the 2009 Plan is transferable by
the optionee other than by will or by the laws of descent and distribution, and options may be
exercised during the optionees lifetime only by the optionee.
Options granted under the 2009 Plan may be exercised for cash or, if permitted by the
Administrator, by transfer to the Company of shares of common stock that are not then subject to
restrictions under any Common Stock plan, or, if permitted by applicable laws and regulations,
according to a deferred payment arrangement with an adequate rate of interest charged at the
applicable federal rate.
To qualify as Incentive Options, options must meet additional federal tax requirements,
including a $100,000 limit on the value of shares subject to Incentive Options which first become
exercisable in any one calendar year.
Stock Options Granted to Directors. The 2009 Plan provides that the Administrator, in its
discretion, may grant Non-Qualified Options to directors, subject to the terms of the Plan.
Stock Appreciation Rights. The Administrator may award a Stock Appreciation Right. Upon
exercise of the Stock Appreciation Right, the holder will be entitled to receive an amount equal to
the excess of the fair market value on the date of exercise of one share of common stock over the
fair market value on the grant date of one share of common stock. The total appreciation available
to a Participant form any exercise of Stock Appreciation Rights shall be equal to the number of
stock Appreciation Rights being exercised, multiplied by the amount of appreciation per Stock
Appreciation Right determined under the preceding sentence. This amount may be paid in cash,
common Stock, with a Company note, or a combination thereof, as determined by the Administrator.
Restricted Stock Awards. The Administrator may grant shares of common stock to any
participant subject to such conditions and restrictions as the Administrator may determine. The
vesting period shall be determined by the Administrator. If the participant terminates service
prior to vesting, the participant will forfeit his or her award of restricted stock.
Restricted Stock Units. The Administrator may grant Restricted Stock Units to any
participant subject to such conditions and restrictions as the Administrator may determine. The
vesting period shall be determined by the Administrator. If the participant terminates service
prior to vesting, the participant will forfeit his or her award of restricted stock. Upon vesting,
the shares of Stock covered by the Restricted Stock Units will be transferred to the Participant as
soon as administratively feasible but in no event later than 2 1/2 months following the close of the
year during which the units vest in accordance with Section 409A of the Code.
Tax Withholding. Participants under the 2009 Plan are responsible for the payment of any
federal, state or local taxes the Company is required by law to withhold upon any option exercise
or vesting of other awards. Subject to approval by the Administrator, Participant may, in the
discretion of the Committee, satisfy any federal, state, or local tax withholding obligation
relating to the exercise or acquisition of Stock under a Stock Award or the
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exercise or acquisition of cash and/or Stock under a Stock Appreciation Right by any one of
the following means (in addition to the Companys right to withhold from any compensation paid to
the Participant by the Company) or by a combination of such means: (i) tendering a cash payment;
(ii) authorizing the Company to withhold cash from the cash otherwise payable to the Participant as
a result of the exercise of a Stock Appreciation Right, or (iii) delivering to the company owned
and unencumbered shares of Stock.
Change of Control Provisions. The 2009 Plan provides that in the event a participant
separates from the service of the Company other an as a result of Disability and other than for
Cause, or the Participant separated his/her service for Good Reason; and the Participants
separation from service occurs in anticipation of or after a Change in Control, as defined in the
2009 Plan, generally all Stock Options and Stock Appreciation Rights will automatically become
fully exercisable and that the restrictions and conditions on all awards of Restricted Stock an
Restricted Stock Units will automatically be deemed waived.
Adjustments for Stock Dividends, Mergers, etc. The 2009 Plan authorized the Administrator to
make appropriate adjustments to the number of shares of common stock that are subject to the 2009
Plan and to any outstanding Stock Awards to reflect stock dividends, stock splits, and similar
events.
Amendments and Termination. The Board of Directors may at any time amend or discontinue the
2009 Plan and the Administrator may at any time amend or cancel any outstanding award for the
purpose of satisfying changes in law or for any other lawful purpose, but no such action shall
adversely affect the rights under any outstanding awards without the holders consent. To the
extent required by the Code to ensure that options granted under the 2009 Plan qualify as Incentive
Options, the 2009 Plan amendments shall be subject to approval by our shareholders. Except in
connection with a corporate transaction involving the Company (including, without limitation, any
stock dividend, stock split, extraordinary cash dividend, recapitalization, reorganization, merger,
consolidation, split-up, spin-off, combination, or exchange of shares), the terms of outstanding
Options and/or Stock Appreciation Rights may not be amended to reduce the exercise price of
outstanding Options and/or Stock Appreciation Rights or cancel outstanding Options and/or Stock
Appreciation Rights in exchange for cash, other awards or Options and/or Stock Appreciation Rights
with an exercise price that is less than the exercise price of the original Options and/or Stock
appreciation Rights without stockholder approval.
New 2009 Plan Benefits
No grants have been made with respect to the shares of common stock to be reserved for
issuance under the 2009 Plan. The number of shares of common stock that may be granted to
employees and directors is indeterminable at this time; as such grants are subject to the
discretion of the Administrator.
Tax Aspects under the U.S. Internal Revenue Code
The following discussion is intended to be a summary and is not a comprehensive description of
the federal tax laws, regulations, and policies affecting the Company and recipients of awards that
may be granted under the 2009 Plan. This summary does not address any state or local tax
consequences. Any descriptions of the provisions of any law, regulation or policy are qualified
in their entirety by reference to the particular law, regulation or policy. Any change in
applicable law or regulation or in the policies of various taxing authorities may have a
significant effect on this summary. The 2009 Plan is not a qualified plan under Section 401(a) of
the Internal Revenue Code.
Incentive Options. No taxable income is generally realized by the optionee upon the grant or
exercise of an Incentive Option. If shares of common stock issued to an optionee pursuant to the
exercise of an Incentive Option are sold or transferred after two years from the date of grant and
after one year from the date of exercise, the (i) upon sale of such shares, any amount realized in
excess of the option price (the amount paid for the shares) will be taxed to the optionee as a
long-term capital gain, and any loss sustained will be a long-term capital loss, and (ii) there
will be no deduction for the Company for federal income tax purposes. The exercise of an
Incentive option will give rise to an item of tax preference that may result in alternative minimum
tax liability for the optionee. Under current law, an optionee will not have any additional FICA
(Social Security) taxes upon exercise of an Incentive Option.
If shares of common stock acquired upon the exercise of an Incentive Option are disposed of
prior to the expiration of the two-year and one-year holding periods described above (a
disqualifying disposition), generally (i) the optionee will realize ordinary income in the year
of disposition in an amount equal to the excess (if any) of
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the fair market value of the shares of common stock at exercise (or, if less, the amount
realized on a sale of such shares of common stock) over the option price thereof, and (ii) the
Company will be entitled to deduct such amount. Special rules will apply where all or a portion of
the exercise price of the Incentive Option is paid by tendering shares of common stock.
If an Incentive Option is exercised at a time when it no longer qualifies for the tax
treatment described above, the option is treated as a Non-Qualified Option. Generally, an
Incentive Option will not be eligible for the tax treatment described above if it is exercised more
than three months following termination of employment (or one year in the case of termination of
employment by reasons of disability). In the case of termination of employment by reason of death,
the three moth rules dues not apply.
Non-Qualified Options. With respect to Non-Qualified Options under the 2009 Plan, no income
is realized by the optionee at the time the option is granted. Generally (i) at exercise,
ordinary income is realized by the optionee in an amount equal to the difference between the option
price and the fair market value of the shares of common stock on the date of exercise, and the
Company receives a tax deduction for the same amount, and (ii) at disposition, appreciation or
depreciation after the date of exercise is treated as either short-term or long-term capital gain
or loss depending on how long the shares of common stock have been held. Special rules will apply
where all or a portion of the exercise price of the Non-Qualified Option is paid by tendering
shares of common stock. Upon exercise, the optionee will also be subject to FICA taxes on the
excess of the fair market value over the exercise price of the option.
Restricted Stock Awards or Restricted Stock Units. The stock awards under the 2009 Plan do
not result in federal income tax consequences to either the Company or the award recipient. As a
general rule, once the award is vested and the shares subject to the award are distributed, the
award recipient will generally be required to include in ordinary income, for the taxable year in
which the vesting date occurs, an amount equal to the fair market value of the shares on the
vesting date.
Parachute Payments. The vesting of any portion of any option or other award that is
accelerated due to the occurrence of a separation from service due to a change of control may cause
a portion of the payments with respect to such accelerated awards to be treated as parachute
payments as defined in the Code. Any such parachute payments may be non-deductible to the
Company, in whole or in part, and may subject the recipient to a non deductible 20% federal excise
tax on all or a portion of such payment (in addition to other taxes ordinarily payable).
Limitation on the Companys Deductions. As a result of Section 162(m) of the code, the
Companys deduction for certain awards under the 2009 Plan may be limited to the extent that a
Covered Employee receives compensation in excess of $1,000,000 is such taxable year of the Company
(other than performance-based compensation that otherwise meets the requirements of Section 162(m)
of the Code).
As a result of the Companys participation in the Capital Purchase Program, the deduction
limit for remuneration paid to the senior executive officers (as such terms is defined under the
Capital Purchase Program) during any taxable year will be $500,000 instead of $1,000,000, and must
be computed without regard to the performance-based compensation exceptions of Section 162(m) of
the Code.
Vote Required For Approval
If a quorum is present, this proposal will be approved if a majority of the votes cast on the
proposal are voted in favor of approval. Proxies solicited by the Board will be voted for approval
of the 2009 Plan unless a vote against the proposal or abstention is specifically indicated. This
proposal is not conditioned on the approval of any other proposal.
The Board of Directors unanimously recommends a vote FOR this proposal.
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Proposal IV Advisory Proposal on the Companys Executive Compensation Policies and Procedures.
The American Recovery and Reinvestment Act of 2009, signed into law on February 17, 2009,
required participants in the Treasurys Capital Purchase Program to permit a separate, non-binding
shareholder vote to approve the compensation of executives, as disclosed pursuant to the
compensation disclosure rules of the SEC (including the compensation discussion and analysis, the
compensation tables, and any related material).
As a participant in the Capital Purchase Program, the Company is providing you the
opportunity to endorse or not endorse the Companys executive pay program and policies by voting
on the following resolution:
Resolved, that the shareholders approve the executive compensation
philosophy, policies and procedures described in the Compensation Discussion
and Analysis, and the application of the Companys compensation philosophy,
policies and procedures as reflected in the tabular disclosure regarding named
executive officer compensation (together with the accompanying narrative
disclosure) in this Proxy Statement.
The Board of Directors believes that the Companys compensation policies and procedures are
designed to provide a strong link between each NEOs compensation and the Companys short and
long-term performance. The objective of the Companys compensation program is to provide
compensation which is competitive, variable based on the Corporations performance and aligned
with the long-term interests of shareholders.
Because your vote is advisory, it will not be binding upon the Board of Directors. However,
the Compensation Committee will take into account the outcome of the vote when considering future
executive compensation arrangements.
The Board of Directors recommends that shareholders vote FOR approval of the advisory
(non-binding) proposal on the Companys executive compensation policies and procedures.
(This space is intentionally left blank)
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OTHER MATTERS
Financial Statements
A copy of the Companys Annual Report is being provided to each shareholder with this Proxy
Statement.
THE COMPANY IS ALSO INCLUDING A COPY OF THE ANNUAL REPORT BY THE COMPANY TO THE SECURITIES AND
EXCHANGE COMMISSION ON FORM 10-K, INCLUDING CONSOLIDATED FINANCIAL STATEMENTS AND FINANCIAL
STATEMENT SCHEDULES FOR THE LAST FISCAL YEAR IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING
PRINCIPLES. UPON WRITTEN REQUEST, SHAREHOLDERS MAY ALSO OBTAIN THE MOST RECENT ANNUAL DISCLOSURE
STATEMENT THAT CONTAINS FINANCIAL INFORMATION COVERING THE LAST TWO YEARS.
Any request for a copy of the Annual Disclosure Statement must contain a representation that
the person making the request was a beneficial owner of Common Stock on March 23, 2009, which is
the record date for this proxy solicitation. Requests should be addressed to: Marsha C. Sawyer,
Clerk, Bar Harbor Bankshares, 82 Main Street, Bar Harbor, ME 04609.
Nominations by Shareholders
The Company Bylaws provide that the Company will consider nominees for election to the Board
of Directors recommended by shareholders if made in the same manner provided for under the Company
Bylaws with regard to typical Shareholder proposals. These procedures require in part that the
Shareholder submit the proposed nomination in writing to Marsha C. Sawyer, Clerk, Bar Harbor
Bankshares, 82 Main Street, Bar Harbor, ME 04609, no less than 120 days prior to the anniversary
date of the immediately preceding Annual Meeting or the date on which the next Annual Meeting is
scheduled to occur (provided that notice of such date has been provided to the shareholders or has
been publicly announced), whichever date is later. Any such notice shall set forth the reasons for
considering such nominee, the name and address of the shareholder proposing the nominee, the number
of shares of the Companys capital stock beneficially owned by such shareholder and any material
interest of the Shareholder in the matter proposed to be brought before the Annual Meeting. If the
Governance Committee determines that any Shareholder proposal (including a nomination for election
of a director) was not made in a timely fashion or that information provided in the notice does not
fulfill the information requirements set forth above in any material respects, such proposal shall
not be presented for action at the Annual Meeting for which it is proposed. If a shareholder should
propose a candidate, we anticipate that the Governance Committee would evaluate that candidate on
the basis of the criteria noted above.
Shareholder Proposals
Shareholders may submit proposals for consideration at the 2010 Annual Meeting, which
presently is scheduled for May 18, 2010. In order to be included in the Companys Proxy Statement
and Form of Proxy relating to that meeting, such proposals must be received by the Company no later
than December 8, 2009, which is 120 days in advance of the proposed mailing date of next years
proxy materials. Proposals should be addressed to Marsha C. Sawyer, Clerk, Bar Harbor Bankshares,
82 Main Street, Bar Harbor, ME 04609.
Communication with Board of Directors
The Board of Directors does not have a formal process for shareholders to send communications
to the Board. In view of the infrequency of Shareholder communications to the Board of Directors,
the Board does not believe that a formal process is necessary. Written communications addressed to
the Board of Directors received by the Company from shareholders will be shared with the full Board
of Directors no later than the next regularly scheduled Board meeting.
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Code of Ethics
The Company Board of Directors has adopted a Code of Ethics that applies to all employees,
officers, and directors. The Code covers compliance with law; fair and honest dealings with the
Company, with competitors, and with others; fair and honest disclosure to the public; and
procedures for compliance with the Code. Shareholders can review the Code of Ethics on the website
located at www.BHBT.com.
Other Business
As of the date of this Proxy Statement, the Companys Board of Directors knows of no matters
that will be presented for consideration at the Annual Meeting other than as described in this
Proxy Statement. If any other business, matter, or proposal shall properly come before the Annual
Meeting and be voted upon, the enclosed proxies will be deemed to confer discretionary authority on
the individuals named as proxies therein to vote the shares represented by such proxies as to any
such matters. The persons named as proxies intend to vote or not to vote in accordance with the
recommendation of the Companys Board of Directors.
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By Order of the Board of Directors
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/s/ Marsha C. Sawyer
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Marsha C. Sawyer, Clerk |
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APPENDIX A
REPORT OF THE AUDIT COMMITTEE
March 12, 2009
To the Board of Directors of Bar Harbor Bankshares:
The Audit Committee has reviewed and discussed with management the Companys audited
consolidated financial statements as of and for the year ended December 31, 2008.
The Audit Committee has discussed with the independent auditors the matters required to be
discussed by professional standards.
The Audit Committee has received the written disclosures and the letter from the independent
auditors required by applicable requirements of the Public Company Accounting Oversight Board
regarding the independent accountants communications with the Audit Committee concerning
independence, and has discussed with the independent accountant the independent accountants
independence.
Based on the reviews and discussions referred to above, the Audit Committee recommended to the
Board of Directors that the audited financial statements referred to above be included in the
Companys Annual Report on Form 10-K for the year ended December 31, 2008.
Each of the members of the Audit Committee is independent as defined under the listing
standards of NYSE Amex (formerly the American Stock Exchange) as of December 31, 2008.
The Board of Directors has determined that the Company has at least one audit committee
financial expert serving on its Audit Committee. Mr. Scott G. Toothaker, CPA, meets the criteria
for an audit committee financial expert and is independent within the meaning of the rules
adopted by the NYSE Amex pursuant to the Sarbanes-Oxley Act of 2002.
Scott G. Toothaker, Chair
Martha T. Dudman
Lauri E. Fernald
Gregg S. Hannah
Kenneth E. Smith
David B. Woodside
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APPENDIX B
AUDIT COMMITTEE CHARTER
PURPOSE
The Audit Committee (the Committee) is appointed by the Board of Directors (the Board) of
Bar Harbor Bankshares (the Company) to assist the Board in fulfilling its oversight
responsibilities for: (1) the integrity of the Companys financial statements; (2) the Companys
compliance with legal and regulatory requirements; (3) the independent auditors qualifications and
independence; (4) the performance of the Companys internal audit function and independent
auditors; and (5) the system of internal controls and disclosure controls that management has
established. The Committee shall prepare the Audit Committee Report required by the rules of the
United States Securities and Exchange Commission (the Commission) to be included in the Companys
annual proxy statement.
COMPOSITION
The Committee will be comprised of at least three members of the Board of Directors. The
members of the Committee shall be appointed annually by the Board and may be replaced or removed by
the Board with or without cause. Resignation or removal of a Director from the Board, for whatever
reason, shall automatically and without any further action constitute resignation or removal, as
applicable, from the Committee. Any vacancy on the Committee, occurring for whatever reason, may be
filled only by the Board. The Board shall designate one member of the Committee to be Chairperson
of the Committee.
Each member of the Committee shall be financially literate (or shall become financially
literate within a reasonable period of time after his or her appointment to the Committee), as such
qualification is interpreted by the Board in its business judgment. One or more members of the
Committee must either be financially sophisticated (determined in accordance with the guidelines
published by NYSE Amex (formerly the American Stock Exchange and hereinafter NYSE Amex) or an
audit committee financial expert (as such term is defined under the rules promulgated by the
SEC).
No member of the Committee may simultaneously serve on the audit committee of more than three
(3) issuers having securities registered under Section 12 of the Securities Exchange Act of 1934,
as amended (the Exchange Act), unless the Board determines that such simultaneous service
would not impair the ability of such member to effectively serve on the Audit Committee
COMPENSATION
A member of the Committee may not, other than in his or her capacity as a member of the
Committee, the Board or any other committee established by the Board, receive directly or
indirectly any consulting, advisory or other compensatory fee from the Company. A member of the
Committee may receive additional directors fees to compensate such member for the significant time
and effort expended by such member to fulfill his or her duties as a Committee member.
MEETINGS
The Committee shall meet as often as it determines necessary, but no less frequently than
quarterly. A majority of the members of the Committee shall constitute a quorum for purposes of
holding a meeting and the Committee may act by a vote of a majority of the members present at such
meeting. The Chairperson of the Committee, in consultation with the other committee members, may
determine the frequency and length of the Committee meetings and may set meeting agendas consistent
with this Charter
The Committee may, at its discretion, meet in separate executive sessions with the Chief
Executive Officer, Chief Financial Officer, independent auditor and internal auditor. All Committee
members will strive to attend each meeting. The Committee may request that any officer or employee
of the Company or the outside legal counsel or independent auditor attend a meeting of the
Committee or to meet with any members of or consultants to the Committee.
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AUTHORITY
The Committee has authority to conduct or authorize investigations into any matters within its
scope of responsibility. It is empowered to:
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Appoint, compensate, and oversee the work of the independent public accounting firm
employed by the organization to conduct the annual independent audit of the Companys
consolidated financial statements. This firm will report directly to the Committee; |
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Resolve any disagreements between management and the independent auditor regarding
financial reporting; |
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Pre-approve all auditing services and permitted non-audit services (including the fees
and terms thereof) to be performed for the Company by its independent auditor, subject to
the de minimus exceptions for non-audit services described in Section 10A(i)(1)(B) of the
Securities Exchange Act of 1934 and the rules and regulations promulgated thereunder (the
Act) which are approved by the Committee prior to the completion of the audit; |
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Retain independent counsel, accountants, or others to advise the Committee or assist in
the conduct of an investigation; |
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Seek any information it requires from employeesall of whom are directed to cooperate
with the Committees requestsor external parties; |
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Meet with Company officers, independent auditors, or outside legal counsel, as
necessary; |
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The Committee may form and delegate authority to subcommittees consisting of one or more
members when appropriate, including the authority to grant pre-approvals of audit and
permitted non-audit services, provided that the decisions of such subcommittee to grant
pre-approvals shall be presented to the full Committee for ratification at its next
scheduled meeting; |
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Approve assurance and consulting services performed by outsourced vendors used to
complete the annual audit plan; |
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Review the appointment, performance, replacement and compensation of the internal
auditor. The internal auditor will report directly to the Committee Chairman and for
administrative purposes to the Chief Executive Officer of the Company; and review and
approve the scope and any significant changes to the annual internal audit and loan review
plans. Evaluate the internal auditors risk assessment of the Companys activities used in
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RESPONSIBILITIES
The Committee will be responsible for the following:
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Review significant accounting and reporting principles, practices and
procedures applied by the Company in preparing its financial statements and
understanding their impact on the financial statements. These matters include: |
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Complex or unusual transactions and highly judgmental areas; |
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Major issues regarding accounting principles and financial statement
presentations, including any significant changes in the Companys selection
or application of accounting principles; and |
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The effect of regulatory and accounting initiatives, as well as
off-balance sheet structures, on the financial statements of the Company. |
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Review analyses prepared by management and/or the independent auditor
setting forth significant financial reporting issues and judgments made in
connection with the preparation of the financial statements, including analyses of
the effects of alternative GAAP methods on the financial statements. |
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Review with management and the independent auditors the results of the
audit, including any difficulties encountered. This review will include any
restrictions on the scope of the independent auditors activities or on access to
requested information, and any significant disagreements with management. |
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Solicit the independent auditors judgment about the quality, not just
the acceptability, of the Companys accounting principles used in financial
reporting. |
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Discuss and review with management and the independent auditors the
annual audited financial statements, related notes to the financial statements and
financial information to be included in the Companys annual report to shareholders
and on Form 10-K and quarterly financial statements on Form 10-Q, including the
Companys disclosures under Managements Discussion and Analysis of Financial
Condition and Results of Operations. |
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Review disclosures made to the Committee by the Companys Chief
Executive Officer and Chief Financial Officer during their certification process
for the Form 10-K and Form 10-Q about any significant deficiencies in the design or
operation of internal controls or disclosure controls and any fraud involving
management or other employees who have a significant role in the Companys internal
controls and disclosure controls and procedures. |
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Review with management and the independent auditors any other required
communications by the independent auditor under professional standards relating to
the conduct of the audit and the quality of the Companys accounting principles. If
deemed appropriate after such review and discussion, recommend to the Board that
the financial statements be included in the Companys annual report on Form 10-K. |
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The Committee shall discuss the Companys earnings press releases, as
well as financial information and earnings guidance provided to analysts and rating
agencies, including, in general, the types of information to be disclosed and the
types of presentation to be made (paying particular attention to the use of pro
forma or adjusted non-GAAP information). |
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Consider the effectiveness of the Companys system of internal control,
including information technology security and control. |
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Understand the scope of internal and independent auditors review of
internal control over financial reporting, and obtain reports on significant
findings and recommendations, together with managements responses. Discuss any
relevant significant recommendations that the independent auditor may have,
particularly those characterized as reportable conditions. The Committee will
review responses of management to the reportable conditions from the independent
auditor and receive follow-up reports on actions taken concerning the
recommendations. |
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Review with management the charter, plans, activities, staffing, and
organizational structure of the internal audit function. |
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Ensure there are no unjustified restrictions or limitations, and review
and concur in the appointment, replacement, or dismissal of the Internal Auditor. |
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Review the effectiveness of the internal audit function; including
compliance with generally accepted internal auditing standards. |
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On a regular basis, meet separately with the Internal Auditor to
discuss any matters that the Committee or internal audit believes should be
discussed privately. |
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Receive reports of major findings from the Internal Auditor and
evaluate managements response in addressing the reported conditions. |
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Review the independent auditors proposed audit scope and approach,
including coordination of audit effort with internal audit. The review will include
an explanation from the independent
auditor of the factors considered by the independent auditor in determining the
audit scope, including the major risk factors. |
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Review the performance of the independent auditors, and exercise final
approval on the appointment or discharge of the auditors. In performing this
review, the Committee will at least annually, obtain and review a formal written
report by the independent auditor describing and disclosing: |
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The firms internal quality-control procedures; |
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Any material issues raised by the most recent internal quality-control
review, or peer review of the firm, or by any inquiry or investigation by
governmental or professional authorities within the preceding five years
and any steps taken to deal with any such issues; and |
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a letter from the independent auditor required by applicable
requirements of the Public Company Accounting Oversight Board (PCAOB)
regarding the independent auditors communications with the Committee
concerning independence, and that the Committee has discussed with the
independent auditor the independent auditors independence.. |
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Ensure the rotation of the lead (or coordinating) independent audit
partner having primary responsibility for the audit and the independent audit
partner responsible for reviewing the audit as required by law. |
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Ensure the requirements of PCAOB Rule 3526 are satisfied in connection
with new and ongoing engagement of the independent auditor. |
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Present its conclusions with respect to the independent auditor to the
full Board. |
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Recommend to the Board a clear policy for the hiring of employees or
former employees of the independent auditor who participated in any capacity in the
audit of the Company. |
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The Committee shall meet privately with the independent auditor as it
deems necessary but in no event less frequently than may be required by applicable
PCAOB and NYSE Amex rules. |
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Review the effectiveness of the system for monitoring compliance with
laws and regulations and the results of managements investigation and follow-up
(including disciplinary action) of any instances of noncompliance. |
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Establish procedures for the receipt, retention, and treatment of
complaints received by the Company regarding accounting procedures, internal
accounting controls, or auditing matters; and the confidential, anonymous
submission by employees of the Company of concerns regarding questionable
accounting or auditing matters. |
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Review the findings of any examinations by regulatory agencies, and any
auditor observations. |
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Periodically review the Companys code of conduct to ensure that it is
adequate and up-to-date. Review the process for communicating the code of conduct
to Company personnel, and for monitoring compliance therewith. |
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Obtain regular updates from management and company legal counsel
regarding compliance matters. |
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Review and assess the adequacy of the Committee charter annually,
requesting Board approval for proposed changes, and ensure appropriate disclosure
as may be required by applicable NYSE Amex Audit Committee requirements. The
charter shall be published as an appendix to the proxy statement every three years. |
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Reporting Responsibilities |
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Regularly report to the Board about Committee activities and issues
that arise with respect to the quality or integrity of the Companys financial
statements, the Companys compliance with legal
or regulatory requirements, the performance and independence of the Companys
independent auditors, and the performance of the internal audit function. |
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Provide an open avenue of communication between internal audit, the
independent auditors, and the Board. |
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Report annually to the shareholders, describing the Committees
composition, responsibilities, and how they were discharged, and any other
information required by applicable rule, including approval of non-audit services. |
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Review any other reports the Company issues that relate to Committee responsibilities. |
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Discuss with management the Companys major policies with respect to
risk assessment and risk management. |
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Perform other activities or functions as assigned by law, the Companys
Articles of Incorporation, or by the Board. |
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May institute and oversee special investigations as needed. |
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Confirm annually that all responsibilities outlined in this policy have been carried out. |
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Evaluate the Committees and individual members performance at least annually. |
Limitation of Audit Committees Role
While the Committee has the responsibilities and powers set forth in this Charter, it is not
the duty of the Committee to plan or conduct audits or to determine that the Companys financial
statements are complete and accurate and are in accordance with generally accepted accounting
principles. Such responsibilities are the duty of management and, to the extent of the
independent auditors audit responsibilities, the independent auditor. In addition, it is not the
duty of the Committee to conduct investigations or to assure compliance with laws and regulations
or the Companys Code of Ethics
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APPENDIX C
BAR HARBOR BANKSHARES
And SUBSIDIARIES
EQUITY INCENTIVE PLAN of 2009
Section 1 Purpose. The purpose of this 2009 Equity Incentive Plan (the
Plan), of Bar Harbor Bankshares and Subsidiaries (the Company), is to advance the interests of
the Company and its stockholders by enhancing the Companys ability to attract, retain and motivate
certain persons who make (or are expected to make) important contributions to the Company by
providing such persons with an opportunity to benefit from the increases in value of the stock of
the Company through the grant of certain Stock Awards and Stock Appreciation Rights, as defined
herein, and thereby better aligning the interests of such persons with those of the Companys
stockholders.
Section 2 Definitions.
Affiliate means an entity that directly or through one or more intermediaries controls, is
controlled by, or is under common control with the Company, as determined by the Committee.
Board means the Board of Directors of the Company.
Cause means a conviction by a court of competent jurisdiction of a felony involving
dishonesty or fraud on the part of the Participant in his/her relationship with the Company or an
Affiliate.
Change in Control means the occurrence of any one of the following events:
(a) Any person, including a group (as such term is used in Section 13(d) of the
Securities Exchange Act of 1934, as amended (the Exchange Act)), becomes the beneficial
owner (as determined pursuant to Rule 13d-3 under the Exchange Act), directly or indirectly,
of securities of the Company representing more than fifty percent (50%) of the combined
voting power of the Companys then outstanding securities, other than as a result of an
issuance of securities initiated by the Company in the ordinary course of its business; or
(b) The Company is party to a Business Combination (as hereinafter defined) unless,
following consummation of the Business Combination, more than fifty percent (50%) of the
outstanding voting securities of the resulting entity are beneficially owned, directly or
indirectly, by the holders of the Companys outstanding voting securities immediately prior
to the Business Combination in substantially the same proportions as those existing
immediately prior to the Business Combination.
For purposes of this Plan, a Business Combination means any cash tender or exchange offer,
merger or other business combination, sale of stock, or sale of all or substantially all of the
assets, or any combination of the foregoing transactions.
For purposes of this Plan, a Change in Control shall exclude any internal corporate change,
reorganization or other such event, which occurred prior to or may occur following the date of this
Plan.
Code means the Internal Revenue Code of 1986, as amended.
Committee means the committee of the Board described in Section 3.1 of the Plan.
Continuous Service means that the Participants service with the Company or an Affiliate,
whether as an Employee or Director, is not interrupted or terminated. A Participants Continuous
Service shall not be deemed to have terminated merely because of a change in capacity in which the
Participant renders services to the Company or an Affiliate. The Committee, in its sole discretion,
may determine whether continuous service shall be considered interrupted in the case of any
approved leave of absence including sick leave, military leave, or any other personal leave.
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Covered Employee means a covered employee as defined in Section 162(m)(3) of the Code.
Director means a non-Employee member of the Board..
Disability shall mean a Participant (i) is unable to engage in any substantial gainful
activity by reason of any medically determinable physical or mental impairment which can be
expected to result in death or can be expected to last for a continuous period of not less than
twelve (12) months, or (ii) is, by reason of any medically determinable physical or mental
impairment which can be expected to result in death or can be expected to last for a continuous
period of not less than twelve (12) months, receiving income replacement benefits for a period of
not less than three (3) months under an accident and health plan covering employees of the Company
or an Affiliate.
Employee means any person employed by the Company or any Affiliate. Mere service as a
Director shall not constitute employment for purposes of the Plan.
Exchange means any national securities exchange or automated quotation system on which the
Stock may from time to time be listed, quoted or traded.
Fair Market Value on any date, means (i) if the Stock is listed on an Exchange, the closing
price of a Share of Stock of the Company on the Exchange on which Shares of Stock are then
trading, if any (or as reported on any composite index which includes such principal Exchange), on
such date, or if Shares were not traded on such date, then on the next preceding date on which a
trade occurred, or (ii) if Stock of the Company is not publicly traded on an Exchange, the value of
the Stock of the Company as determined by the Committee in good faith on the basis of objective
criteria.
Good Reason shall mean one or more of the following events arising without the consent of the
Participant:
(a) a material diminution in the Participants annual base salary;
(b) a material diminution in the Participants authority, duties or responsibilities;
(c) a requirement that the Participant report to a corporate officer or employee
instead of reporting directly to the board of directors of the Company;
(d) a material diminution in the budget over which the Participant retains authority;
(e) a material change in the geographic location at which the Participant must perform
his services; or
(f) any other action or inaction that constitutes a material breach by the Company of
any agreement under which the Participant provides services.
In order for a separation from service to occur for Good Reason, the separation from service
must occur within two years following the initial existence of the event constituting Good Reason.
Further, the Participant must provide notice to the Company no later than ninety (90) days after
the date of the initial occurrence of the condition or conditions alleged to give rise to Good
Reason. In addition, the Participant must provide the Company a period of at least thirty (30)
days during which the Company can remedy the condition or conditions alleged to give rise to Good
Reason
Grant Date means the date a Stock Award or Stock Appreciation Right is granted by the
Committee.
Incentive Stock Option means an Option intended to qualify as an incentive stock option
within the meaning of Section 422 of the Code and the regulations promulgated thereunder.
Nonstatutory Stock Option means an Option not intended to qualify as an Incentive Stock
Option.
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Option means an Incentive Stock Option or a Nonstatutory Stock Option granted pursuant to
the Plan.
Option Agreement means a written agreement between the Company and an Optionholder
evidencing the terms and conditions of an individual Option grant. Each Option Agreement shall be
subject to the terms and conditions of the Plan.
Optionholder means a person to whom an Option is granted pursuant to the Plan or, if
applicable, such other person who holds an Option.
Participant means a person to whom a Stock Award or Stock Appreciation Right is granted
pursuant to the Plan or, if applicable, such other person who holds an outstanding Stock Award or
Stock Appreciation Right.
Restricted Stock means Stock granted to a Participant under Section 7.1 of the Plan.
Restricted Stock Award Agreement means a written agreement between the Company and a holder
of a Restricted Stock grant evidencing the terms and conditions of an individual Restricted Stock
grant. Each Restricted Stock Award Agreement shall be subject to the terms and conditions of the
Plan.
Restricted Stock Unit means a unit granted under Section 7.4 of the Plan which represents
the right to receive one hypothetical Share of Stock.
Restricted Stock Unit Agreement means a written agreement between the Company and a holder
of a Restricted Stock Unit grant evidencing the terms and conditions of an individual Restricted
Stock Unit grant. Each Restricted Stock Unit Agreement shall be subject to the terms and
conditions of the Plan.
Shares means shares of Stock. If there has been an adjustment or substitution pursuant to
Section 11 of the Plan, the term Shares shall also include any shares of stock or other
securities that are substituted for Shares or into which Shares are adjusted pursuant to Section 11
of the Plan.
Stock means the common stock of the Company, par value $2.00, and such other securities of
the Company as may be substituted for Stock pursuant to Section 11 of the Plan.
Stock Appreciation Right shall mean a right to receive cash or Stock.
Stock Award means an Option, a Restricted Stock Unit, and a right to acquire Restricted
Stock.
Stock Award Agreement means a Restricted Stock Award Agreement and a Restricted Stock Unit
Agreement.
1933 Act means the Securities Act of 1933, as amended from time to time.
1934 Act means the Securities Exchange Act of 1934, as amended from time to time.
Section 3 Administration of the Plan.
3.1 Administration Generally. The Plan shall be administered by a Committee
appointed by the Board or, at the discretion of the Board from time to time, the Plan may be
administered by the Board. It is intended that at least two of the directors appointed to serve on
the Committee shall be non-employee directors (within the meaning of Rule 16b-3 promulgated under
the 1934 Act) and outside directors (within the meaning of Code Section 162(m) and the
regulations thereunder) and that any such members of the Committee who do not so qualify shall
abstain from participating in any decision to make or administer Stock Awards and/or Stock
Appreciation Rights that are made to eligible Participants who, at the time of consideration for
such Stock Award and/or Stock Appreciation Right, (i) are persons subject to the short-swing profit
rules of Section 16 of the 1934 Act, or (ii) are reasonably anticipated to become Covered Employees
during the term of the Stock Award and/or Stock Appreciation Right. The members of the Committee
shall be appointed by, and may be changed at any time and from time to time in the discretion of,
the Board. The Board may reserve for itself any or all of the authority and responsibility of the
Committee under the Plan or may act as administrator of the Plan for any and all purposes. To
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the
extent the Board has reserved any authority and responsibility or during any time that the Board is
acting as administrator of the Plan, it shall have all the powers of the Committee hereunder, and
any reference herein to the
Committee (other than in this Section 3.1) shall include the Board. To the extent any action
of the Board under the Plan conflicts with actions taken by the Committee, the actions of the Board
shall control.
3.2 Action and Interpretations by the Committee. For purposes of
administering the Plan, the Committee may from time to time adopt rules, regulations, guidelines
and procedures for carrying out the provisions and purposes of the Plan and make such other
determinations, not inconsistent with the Plan, as the Committee may deem appropriate. The
Committees interpretation of the Plan, any Stock Awards and/or Stock Appreciation Rights granted
under the Plan, any agreement and all decisions and determinations by the Committee with respect to
the Plan are final, binding and conclusive on all parties. Each member of the Committee is entitled
to, in good faith, rely or act upon any report or other information furnished to that member by any
officer or other employee of the Company or any Affiliate, the Companys or an Affiliates
independent certified public accountants, Company counsel or any executive compensation consultant
or other professional retained by the Company to assist in the administration of the Plan.
3.3 Authority of Committee. Except as provided below, the Committee has the
exclusive power, authority and discretion to:
(a) Determine which of the persons eligible under the Plan shall be granted Stock
Awards and/or Stock Appreciation Rights; how and when each Stock Award and/or Stock
Appreciation Right shall be granted; what type or combination of types of Stock Awards
and/or Stock Appreciation Rights shall be granted; the provisions of each Stock Award and/or
Stock Appreciation Right granted (which need not be identical), including the time or times
when a person shall be permitted to receive Company Stock pursuant to a Stock Award or cash
or Stock pursuant to a Stock Appreciation Right; and the number of Shares of Stock with
respect to which a Stock Award shall be granted to each person;
(b) Construe and interpret the Plan and the Stock Awards and/or Stock Appreciation
Rights granted under it, and to establish, amend and revoke rules and regulations for its
administration. The Committee, in the exercise of this power, may correct any defect,
omission, or inconsistency in the Plan or in any Stock Award Agreement or Stock Appreciation
Right agreement, in a manner and to the extent it shall deem necessary or expedient to make
the Plan fully effective;
(c) Amend the Plan or a Stock Award or a Stock Appreciation Right as provided in
Section 12;
(d) Terminate or suspend the Plan as provided in Section 13; and
(e) Exercise such powers and to perform such acts as the Board deems necessary or
expedient to promote the best interests of the Company which are not in conflict with the
provisions of the Plan.
3.4 Award Agreements. Each Stock Award shall be evidenced by an agreement.
Each agreement shall include such provisions, not inconsistent with the Plan, as may be specified
by the Committee.
Section 4 Shares Subject to the Plan. Subject to the provisions in Section
11 relating to adjustments upon changes in the Stock of the Company, the Stock of the Company that
may be issued pursuant to Stock Awards and Stock Appreciation Rights shall not exceed in the
aggregate 175,000 Shares of Stock, of which no more than 75,000 Shares of Stock can be awarded as
Restricted Stock and/or Restricted Stock Units. If any Stock Award shall for any reason expire or
otherwise terminate, in whole or in part, without having been exercised in full, the Shares of
Stock not acquired under such Stock Award shall revert to and again become available for issuance
under the Plan. The maximum number of Shares of Stock that can be granted to an Employee or a
Director during a calendar year is 20,000.
Section 5 Eligibility for Specific Stock Awards. Incentive Stock Options may
only be granted to Employees of the Company or an Affiliate. Stock Awards other than Incentive
Stock Options may be granted to Employees and Directors.
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Section 6 Option Provisions. Each Option shall be in such form and shall
contain such terms and conditions as the Committee shall deem appropriate. All Options shall be
separately designated Incentive Stock
Options or Nonstatutory Stock Options at the Grant Date, and, if certificates are issued, a
separate certificate or certificates will be issued for the Shares of Stock purchased on exercise
of each type of Option. The provisions of separate Options need not be identical, but each Option
shall include (through incorporation of provisions hereof by reference in the Option or otherwise)
the substance of each of the following provisions:
(a) Term. No Option shall be exercisable after the expiration of ten (10)
years from the date it was granted.
(b) Exercise Price of an Incentive Stock Option. The exercise price of each
Incentive Stock Option shall not be less than 100% of the Fair Market Value of the Stock
subject to the Option on the Option Grant Date.
(c) Exercise Price of a Nonstatutory Stock Option. The exercise price of each
Nonstatutory Stock Option shall not be less than 100% of the Fair Market Value of the Shares
of Stock subject to the Option on the Grant Date.
(d) Consideration. The purchase price of the Stock acquired pursuant to an
Option shall be paid, to the extent permitted by applicable statutes and regulations, either
(i) in cash at the time the Option is exercised, or (ii) at the discretion of the Board at
the time of the grant of the Option (or subsequently in the case of a Nonstatutory Stock
Option), by delivery to the Board of other Stock of the Company, or according to a deferred
payment arrangement with the Optionholder, which arrangement shall charge an adequate rate
of interest based on the applicable federal rate.
(e) Transferability of an Incentive Stock Option. An Incentive Stock Option
shall not be transferable except by will or by the laws of descent and distribution and
shall be exercisable during the lifetime of the Optionholder only by the Optionholder.
Notwithstanding the forgoing, the Optionholder may, by delivering written notice to the
Company, in a form satisfactory to the Committee, designate a third party who, in the event
of the death of the Optionholder, shall thereafter be entitled to exercise the Option
(f) Transferability of a Nonstatutory Stock Option. A Nonstatutory Stock
Option shall not be transferable except by will or by the laws of descent and distribution
and shall be exercisable during the lifetime of the Optionholder only by the Optionholder.
Notwithstanding the forgoing, the Optionholder may, by delivering written notice to the
Company, in a form satisfactory to the Company, designate a third party who, in the event of
the death of the Optionholder, shall thereafter be entitled to exercise the Option.
(g) Vesting Generally. The total number of Shares subject to an Option may,
but need not, vest and therefore become exercisable in periodic installments that may, but
need not, be equal. The Option may be subject to such other terms and conditions on the
time or times when it may be exercised (which may be based on performance or other criteria)
as the Committee may deem appropriate. The vesting provisions of individual Options may
vary. The provisions of this Section are subject to any Option provisions governing the
minimum number of Shares of Stock as to which an Option may be exercised.
(h) Termination of Continuous Service. In the event an Optionholders
Continuous Service terminates (other than upon the Optionholders death or Disability), the
Optionholder may exercise his or her Option (to the extent such Optionholder was entitled to
exercise such Option as of the date of termination) but only within such period of time
ending on the earlier of (i) the date three (3) months following the termination of the
Optionholders Continuous Service, or (ii) the expiration of the term of the Option as set
forth in the Option Agreement. If, after termination, the Optionholder does not exercise
his or her Option within the time specified in the Option Agreement, the Option shall
terminate.
(i) Disability of Optionholder. In the event that an Optionholders Continuous
Service terminates as a result of the Optionholders Disability, the Optionholder may
exercise his or her Option (to the extent such Optionholder was entitled to exercise such
Option as of the date of termination) but only within such period of time ending on the
earlier of (a) the date twelve (12) months following the termination of the Optionholders
Continuous Service, or (b) the expiration of the term of the Option as set
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forth in the
Option Agreement. If, after termination, the Optionholder does not exercise his or her
Option within the time specified in the Option Agreement, the Option shall terminate.
(j) Death of Optionholder. In the event (a) an Optionholders Continuous
Service terminates as a result of the Optionholders death, or (b) the Optionholder dies
within the period (if any) specified in the Option Agreement after the termination of the
Optionholders Continuous Service for a reason other than death, then the Option may be
exercised (to the extent the Optionholder was entitled to exercise such Option as of the
date of death) by the Optionholders estate, by a person who acquired the right to exercise
the Option by bequest or inheritance or by a person designated to exercise the Option upon
the Optionholders death pursuant to Section 6, but only within the period ending on the
earlier of (a) the date eighteen (18) months following the date of death (or such longer or
shorter period specified in the Option Agreement), or (b) the expiration of the term of such
Option as set forth in the Option Agreement. If, after death, the Option is not exercised
within the time specified herein, the Option shall terminate.
Section 7 Provisions of Stock Awards Other Than Options.
7.1 Restricted Stock Award Agreements. Each Restricted Stock Award Agreement
shall contain such terms and conditions as the Board shall deem appropriate (including, but not
limited to, whether the Participant has the right to vote the Restricted Stock). The terms and
conditions of the Restricted Stock Award Agreement may change from time to time, and the terms and
conditions of separate Restricted Stock Award Agreements need not be identical, but each Restricted
Stock Award Agreement shall include (through incorporation of provisions hereof by reference in the
agreement or otherwise) the substance of each of the following provisions:
(a) Shares of Stock granted under the Restricted Stock Award Agreement shall be subject
to a vesting schedule to be determined by the Board.
(b) In the event a Participants Continuous Service terminates before the Shares of
Stock granted under the Restricted Stock Award Agreement vest, the unvested shares shall be
forfeited by the Participant without consideration.
(c) The Participant may not transfer Shares of Stock granted prior to the vesting date.
(d) The Participant has no right to receive dividends on the Restricted Stock prior to
the vesting date.
7.2 Delivery of Restricted Stock. Unless otherwise held in a trust and
registered in the name of the trustee, reasonably promptly after the Grant Date with respect to
shares of Restricted Stock, the Company shall cause to be issued a Stock certificate, registered in
the name of the Participant to whom the Restricted Stock was granted, evidencing such Shares. Each
such Stock certificate shall bear the following legend:
The transferability of this certificate and the shares of stock represented hereby are
subject to the restrictions, terms and conditions (including forfeiture provisions and
restrictions against transfer) contained in the Bar Harbor Bankshares Equity Incentive
Plan of 2009 and agreement entered into between the registered owner of such shares and
Bar Harbor Bankshares or its Affiliates. A copy of the Plan and agreement are on file in
the office of the Clerk of Bar Harbor Bankshares.
Such legend shall not be removed until the Participants Shares vest pursuant to the terms of
the Plan and agreement. Each certificate issued pursuant to this Section 7.2, in connection with a
Restricted Stock Award, shall be held by the Company or its Affiliates, unless the Committee
determines otherwise.
7.3 Stock Appreciation Rights. The Committee may grant Stock Appreciation Rights to
Participants. Such Stock Appreciation Rights shall be evidenced by agreements in such form as the
Committee shall from time to time approve. Such agreements shall comply with, and be subject to,
the following terms and conditions:
(a) No Stock Appreciation Right shall be exercisable after the expiration of ten (10)
years from the Grant Date.
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(b) A Participant shall exercise Stock Appreciation Rights, if at all, by giving
written notice of such exercise to the Company. The date upon which such written notice is
received by the Company shall be the exercise date for the Stock Appreciation Rights.
(c) Each Stock Appreciation Right shall entitle a Participant to the following amount
of appreciation the excess of the Fair Market Value of a Share of Stock on the exercise
date over the Fair Market Value of a Share of Stock on the Grant Date. The total
appreciation available to a Participant from any exercise of Stock Appreciation Rights shall
be equal to the number of Stock Appreciation Rights being exercised, multiplied by the
amount of appreciation per Stock Appreciation Right determined under the preceding sentence.
(d) In the discretion of the Committee, the total appreciation available to a
Participant from an exercise of Stock Appreciation Rights may be paid to the Participant in
the discretion of the Committee in Stock, in cash, with a Company note, or any combination
of the foregoing. If paid in cash or with a Company note, the amount thereof shall be the
amount of appreciation determined under Section 7.3(c), above. If paid in Stock, the number
of Shares of Stock that shall be issued pursuant to the exercise of Stock Appreciation
Rights shall be determined by dividing the amount of appreciation determined under Section
7.3(c), above, by the Fair Market Value of a Share of Stock on the exercise date of the
Stock Appreciation Rights; provided, however, that no fractional shares shall be issued upon
the exercise of Stock Appreciation Rights, unless otherwise approved by the Committee.
(e) Adjustment to the number of Shares in the Plan and the price per Share pursuant to
Section 11 below shall also be made to any Stock Appreciation Rights held by each
Participant. Any termination, amendment, or revision of the Plan pursuant to Section 12
below shall be deemed a termination, amendment, or revision of Stock Appreciation Rights to
the same extent.
(f) A Stock Appreciation Right shall be transferable to the extent provided in the
agreement. If the Stock Appreciation Right does not provide for transferability, then the
Stock Appreciation Right shall not be transferable except by will or by the laws of descent
and distribution and shall be exercisable during the lifetime of the Participant only by the
Participant. Notwithstanding the forgoing, the Participant may, by delivering written
notice to the Company, in a form satisfactory to the Company, designate a third party who,
in the event of the death of the Participant, shall thereafter be entitled to exercise the
Stock Appreciation Right.
(g) The total number Stock Appreciation Rights may, but need not, vest and therefore
become exercisable in periodic installments that may, but need not, be equal. The Stock
Appreciation Right may be subject to such other terms and conditions on the time or times
when it may be exercised (which may be based on performance or other criteria) as the
Committee may deem appropriate. The vesting provisions of individual Stock Appreciation
Rights may vary.
(h) In the event a Participants Continuous Service terminates (other than upon the
Participants death or Disability), the Participant may exercise his or her Stock
Appreciation Rights (to the extent such Participant was entitled to exercise such Stock
Appreciation Rights as of the date of termination) but only within such period of time
ending on the earlier of (a) the date three (3) months following the termination of the
Participants Continuous Service, or (b) the expiration of the term of the Stock
Appreciation Rights as set forth in the agreement. If, after termination, the Participant
does not exercise his or her Stock Appreciation Rights within the time specified in the
agreement, the Stock Appreciation Rights shall terminate.
(i) In the event that a Participants Continuous Service terminates as a result of the
Participants Disability, the Participant may exercise his or her Stock Appreciation Rights
(to the extent such Participant was entitled to exercise such Stock Appreciation Rights as
of the date of termination) but only within such period of time ending on the earlier of (a)
the date twelve (12) months following the termination of the Participants Continuous
Service, or (b) the expiration of the term of the Stock Appreciation Rights as set forth in
the agreement. If, after termination, the Participant does not exercise his or her Stock
Appreciation Rights within the time specified in the agreement, the Stock Appreciation
Rights shall terminate.
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(j) In the event (i) a Participants Continuous Service terminates as a result of the
Participants death, or (ii) the Participant dies within the period (if any) specified in
the agreement after the termination of the Participants Continuous Service for a reason
other than death, then the Stock
Appreciation Rights may be exercised (to the extent the Participant was entitled to
exercise such Stock Appreciation Rights as of the date of death) by the Participants
estate, by a person who acquired the right to exercise the Stock Appreciation Rights by
bequest or inheritance or by a person designated to exercise the Stock Appreciation Rights
upon the death of the Participant pursuant to Section 7.3, but only within the period
ending on the earlier of (a) the date eighteen (18) months following the date of death (or
such longer or shorter period specified in the agreement), or (b) the expiration of the term
of such Stock Appreciation Rights as set forth in the agreement. If, after death, the
option is not exercised within the time specified herein, the Stock Appreciation Rights
shall terminate.
7.4 Restricted Stock Unit Agreements. Each Restricted Stock Unit Agreement
shall contain such terms and conditions as the Board shall deem appropriate. The terms and
conditions of the Restricted Stock Unit Agreement may change from time to time, and the terms and
conditions of separate Restricted Stock Unit Agreements need not be identical, but each Restricted
Stock Unit Agreement shall include (through incorporation of provisions hereof by reference in the
agreement or otherwise) the substance of each of the following provisions:
(a) Restricted Stock Units granted under the Restricted Stock Unit Agreement shall be
subject to a vesting schedule to be determined by the Board.
(b) In the event a Participants Continuous Service terminates before the Restricted
Stock Units granted under the Restricted Stock Unit Agreement vest, the unvested units shall
be forfeited by the Participant without consideration.
(c) The Participant may not transfer Restricted Stock Units granted prior to the
vesting date.
(d) Upon vesting, the Shares of Stock covered by the Restricted Stock Units will be
transferred to the Participant as soon as administratively feasible but in no event later
than 2 1/2 months following the close of the year during which the units vest in accordance
with Section 409A of the Code.
Section 8 Covenants of the Company. During the term of the Stock Awards, the
Company shall keep available at all times the number of Shares of Stock required to satisfy such
Stock Awards.
Section 9 Use of Proceeds from Stock. Proceeds from the sale of Stock
pursuant to Stock Awards shall constitute general funds of the Company.
Section 10 Miscellaneous.
10.1 Stockholder Rights. Unless otherwise provided in a Restricted Stock
Award Agreement or Restricted Stock Purchase Agreement, no Participant shall be deemed to be the
holder of, or to have any rights of a holder with respect to, any Shares of Stock subject to such
Stock Award unless and until such Participant has satisfied all requirements for exercise of the
Stock Award pursuant to its terms as determined by the Committee.
10.2 No Employment or Other Service Rights. Nothing in the Plan or any
instrument executed or Stock Award or Stock Appreciation Right granted pursuant thereto shall
confer upon any Participant any right to continue to serve the Company in the capacity in effect at
the time the Stock Award or Stock Appreciation Right was granted or shall affect the right of the
Company to terminate (i) the employment of an Employee with or without notice and with or without
cause, or (ii) the service of a Director pursuant to the bylaws of the Company and applicable
provisions of the Maine Business Corporation Act, as amended from time to time.
10.3 Incentive Stock Option $100,000 Limitation. To the extent that the
aggregate Fair Market Value (determined as of the Grant Date) of Stock with respect to which
Incentive Stock Options are exercisable for the first time by any Optionholder during any calendar
year (under all plans of the Company) exceeds one hundred thousand dollars ($100,000), the Options
or portions thereof which exceed such limit (according to the order in which they were granted)
shall be treated as Nonstatutory Stock Options.
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10.4 Withholding Obligations. To the extent provided by the terms of a Stock
Award Agreement or Stock Appreciation Right agreement, the Participant may, in the discretion of
the Committee, satisfy any federal, state, or local tax withholding obligation relating to the
exercise or acquisition of Stock under a Stock Award or the exercise
or acquisition of cash and/or Stock under a Stock Appreciation Right by any one of the
following means (in addition to the Companys right to withhold from any compensation paid to the
Participant by the Company) or by a combination of such means: (i) tendering a cash payment; (ii)
authorizing the Company to withhold cash from the cash otherwise payable to the Participant as a
result of the exercise of a Stock Appreciation Right, or (iii) delivering to the Company owned and
unencumbered Shares of Stock.
Section 11 Adjustments Upon Changes in Stock.
11.1 Capitalization Adjustments. If any change is made in, or other event
occurs with respect to, the Stock subject to the Plan, or subject to any Stock Award, without the
receipt of consideration by the Company (through merger, consolidation, reorganization,
recapitalization, reincorporation, stock dividend, dividend in property other than cash, stock
split, liquidating dividend, combination of shares, exchange of shares, change in corporate
structure or other transaction not involving the receipt of consideration by the Company), the Plan
will be appropriately adjusted in the maximum number of Shares subject to the Plan pursuant to
Section 4, and the outstanding Stock Awards will be appropriately adjusted in the number of Shares
and price per Share of Stock subject to such outstanding Stock Awards. The Committee shall make
such adjustments, and its determination shall be final, binding and conclusive.
11.2 Dissolution or Liquidation. In the event of a dissolution or
liquidation of the Company, other than a Change in Control, then all outstanding Stock Awards and
Stock Appreciation Rights shall terminate immediately prior to the completion of such liquidation
or dissolution.
11.3 Other Transactions. In the event of a Change in Control or a merger,
consolidation or similar transaction where the Company is the surviving corporation but the shares
of the Company are converted or exchanged into other property by virtue of the transaction (each of
the foregoing referred to as a Transaction), any surviving corporation or acquiring corporation
shall assume any and all Stock Awards and Stock Appreciation Rights outstanding under the Plan or
may substitute similar stock awards for Stock Awards outstanding under the Plan and similar stock
appreciation rights for Stock Appreciation Rights under the Plan (it being understood that similar
stock awards and stock appreciation rights include awards to acquire the same consideration paid to
the stockholders or the Company, as the case may be, pursuant to the Transaction). In the event
the Company separates the Participants service other than as a result of Disability and other than
for Cause, or the Participant separates his/her service for Good Reason; and the Participants
separation from service occurs in anticipation of or after a Change in Control, the vesting of
Stock Awards and Stock Appreciation Rights (and, if applicable, the time during which Stock Awards
and Stock Appreciation Rights may be exercised) shall be accelerated in full to a date prior to the
consummation of the Change In Control as the Committee shall determine (or, if the Committee shall
not determine such a date, to the date that is five (5) days prior to the consummation of the
Change in Control). The Participants separation from service shall be deemed to be in
anticipation of a Change in Control if it occurs within the twelve (12) month period prior to the
occurrence of the Change in Control.
Section 12 Amendment of the Plan and Stock Awards and Stock Appreciation
Rights.
12.1 Amendment of the Plan. The Committee at any time, and from time to
time, may amend the Plan. However, except as provided in Section 11 relating to adjustments upon
changes in stock, no amendment shall be effective unless approved by the stockholders of the
Company to the extent stockholder approval is necessary to satisfy the requirements of Section 422
of the Code or applicable stock exchange listing requirements.
12.2 Stockholder Approval. The Committee may, in its sole discretion, submit
any other amendment to the Plan for stockholder approval.
12.3 Contemplated Amendments. It is expressly contemplated that the
Committee may amend the Plan in any respect the Committee deems necessary or advisable to provide
eligible Employees with the maximum benefits provided or to be provided under the provisions of the
Code and the regulations promulgated thereunder relating to Incentive Stock Options and/or to bring
the Plan and/or Incentive Stock Options granted under it into compliance therewith.
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12.4 No Impairment of Rights. Rights under any Stock Award and Stock
Appreciation Right granted before amendment of the Plan shall not be impaired by any amendment of
the Plan unless (i) the Company requests the consent of the Participant and (ii) the Participant
consents in writing.
12.5 Amendment of Stock Awards and Stock Appreciation Rights. The Committee
at any time, and from time to time, may amend the terms of any one or more Stock Awards and/or
Stock Appreciation Rights, provided, however, that the rights under any Stock Award and/or Stock
Appreciation Right shall not be impaired by any such amendment unless (i) the Company requests the
consent of the Participant and (ii) the Participant consents in writing. Except in connection with
a corporate transaction involving the Company (including, without limitation, any stock dividend,
stock split, extraordinary cash dividend, recapitalization, reorganization, merger, consolidation,
split-up, spin-off, combination, or exchange of shares), the terms of outstanding Options and/or
Stock Appreciation Rights may not be amended to reduce the exercise price of outstanding Options
and/or Stock Appreciation Rights or cancel outstanding Options and/or Stock Appreciation Rights in
exchange for cash, other awards or Options and/or Stock Appreciation Rights with an exercise price
that is less than the exercise price of the original Options and/or Stock Appreciation Rights
without stockholder approval.
Section 13 Termination or Suspension of the Plan. The Committee may suspend
or terminate the Plan at any time. Unless sooner terminated, the Plan shall terminate on the day
before the tenth (10th) anniversary of the date the Plan is adopted by the Board or
approved by the stockholders of the Company, whichever is earlier. No Stock Awards or Stock
Appreciation rights may be granted under the Plan while the Plan is suspended or after it is
terminated. Suspension or termination of the Plan shall not impair rights and obligations under
any Stock Award or Stock Appreciation Right granted while the Plan is in effect except with the
written consent of the Participant.
Section 14 Effective Date of the Plan. The Plan shall become effective as
determined by the Board, but no Stock Award shall be exercised (or, in the case of a stock bonus or
Stock Appreciation Right, shall be granted) unless and until the Plan has been approved by the
stockholders of the Company, which approval shall be within twelve (12) months before or after the
date the Plan is adopted by the Board.
Section 15 Fractional Shares. No fractional Shares shall be issued and the
Committee shall determine, in its discretion, whether cash shall be given in lieu of fractional
Shares or whether such fractional Shares shall be eliminated by rounding up or down.
Section 16 Government and Other Regulations.
(a) Notwithstanding any other provision of the Plan, no Participant who acquires Shares
pursuant to the Plan may, during any period of time that such Participant is an affiliate of
the Company (within the meaning of the rules and regulations of the Securities and Exchange
Commission under the 1933 Act), sell such Shares, unless such offer and sale is made (i)
pursuant to an effective registration statement under the 1933 Act, which is current and
includes the Shares to be sold, or (ii) pursuant to an appropriate exemption from the
registration requirement of the 1933 Act, such as that set forth in Rule 144 promulgated
under the 1933 Act.
(b) Notwithstanding any other provision of the Plan, if at any time the Committee shall
determine that the registration, listing or qualification of the Shares covered by a Stock
Award upon any Exchange or under any federal, state or local law or practice, or the consent
or approval of any governmental regulatory body, is necessary or desirable as a condition
of, or in connection with, the granting of such Stock Award or the purchase or receipt of
Shares thereunder, no Shares may be purchased, delivered or received pursuant to such Stock
Award unless and until such registration, listing, qualification, consent or approval shall
have been effected or obtained free of any condition not acceptable to the Committee. Any
Participant receiving or purchasing Shares pursuant to a Stock Award or Stock Appreciation
Right shall make such representations and agreements and furnish such information as the
Committee may request to assure compliance with the foregoing or any other applicable legal
requirements. The Company shall not be required to issue or deliver any certificate or
certificates for Shares under the Plan prior to the Committees determination that all
related requirements have been fulfilled. The Company shall in no event be obligated to
register any securities pursuant to the 1933 Act or applicable state law or to take any
other action in order to cause the issuance and delivery of such certificates to comply with
any such law, regulation or requirement.
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Section17 Indemnification. To the extent allowable under applicable law,
each member of the Committee shall be indemnified and held harmless by the Company from any loss,
cost, liability or expense that may be imposed upon or reasonably incurred by such member in
connection with or resulting from any claim, action, suit or
proceeding to which such member may be a party or in which he or she may be involved by reason
of any action or failure to act under the Plan and against and from any and all amounts paid by
such member in satisfaction of judgment in such action, suit or proceeding against him or her
provided he or she gives the Company an opportunity, at its own expense, to handle and defend the
same before he or she undertakes to handle and defend it on his or her own behalf. The foregoing
right of indemnification shall not be exclusive of any other rights of indemnification to which
such persons may be entitled under the Companys Articles of Incorporation or Bylaws, as a matter
of law, or otherwise, or any power that the Company may have to indemnify them or hold them
harmless.
Section 18 No Limitations on Company Rights. The grant of any Stock Award or
Stock Appreciation Right shall not in any way affect the right or power of the Company to make
adjustments, reclassifications or changes in its capital or business structure or to merge,
consolidate, dissolve, liquidate, sell or transfer all or any part of its business or assets. The
Plan shall not restrict the authority of the Company, for proper corporate purposes, to draft or
assume Stock Awards or Stock Appreciation Rights, other than under the Plan, to or with respect to
any person. If the Committee so directs, the Company may issue or transfer Shares to an Affiliate,
for such lawful consideration as the Committee may specify, upon the condition or understanding
that the Affiliate will transfer such Shares to a Participant in accordance with the terms of a
Stock Award or Stock Appreciation Right granted to such Participant and specified by the Committee
pursuant to the provisions of the Plan.
Section 19 Choice of Law. The laws of the State of Maine shall govern all
questions concerning the construction, validity and interpretation of this Plan, without regard to
conflicts of laws rules.
Section 20 Section 409A Compliance. This Plan is intended to comply with the
provisions of Section 409A of the Code.
THIS PLAN is adopted by action of the Board of Directors at a meeting held on March 17, 2009.
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/s/ Marsha C. Sawyer
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Corporate Clerk |
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APPENDIX D
BAR HARBOR BANKSHARES
82 Main Street
Bar Harbor, ME 04609
THIS PROXY IS SOLICITED ON BEHALF OF THE
BOARD OF DIRECTORS
The undersigned hereby appoints Thomas A. Colwell, Martha T.
Dudman, and Lauri E. Fernald as Proxies, each with power to appoint
a substitute, and hereby authorizes them to represent and to vote,
as designated on the reverse side, all of the shares of Common
Stock of the Company held of record by the undersigned as of close
of business on March 23, 2009 at the Annual Meeting of Stockholders
to be held on May 19, 2009 or at any adjournment thereof.
(To be signed on the Reverse Side)
þ PLEASE MARK YOUR VOTES AS IN THIS EXAMPLE
ELECTION OF DIRECTORS
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1. |
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To elect fourteen persons to serve as Directors for a term of one year. |
Thomas A. Colwell
Robert C. Carter
Jacquelyn S. Dearborn
Peter Dodge
Martha T. Dudman
Lauri E. Fernald
Gregg S. Hannah
Clyde H. Lewis
Joseph M. Murphy
Robert M. Phillips
Constance C. Shea
Kenneth E. Smith
Scott G. Toothaker
David B. Woodside
OTHER BUSINESS:
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2. |
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To set the number of directors for the ensuing year at fourteen.
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3. |
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To approve the Bar Harbor Bankshares and Subsidiaries Equity Incentive Plan of 2009 |
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4. |
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To approve an advisory (non-binding) proposal on the Companys executive compensation
policies and procedures |
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5. |
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To transact such other business as may properly come before the meeting or any
adjournment thereof. |
This proxy, when properly executed, will be voted on behalf of the undersigned stockholder in the
manner directed herein. If no direction is given, this proxy will be voted in favor of Item 2, 3,
and 4 and for the nominees listed in Items 1, and in the discretion of management with respect to
any other matters, which may come before the Meeting.
PLEASE MARK, SIGN, DATE, AND RETURN THE PROXY CARD PROMPTLY USING THE ENVELOPE PROVIDED.
SIGNATURE
DATE
SIGNATURE
DATE
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NOTE: |
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Please sign exactly as name appears above. Only one joint tenant needs sign. When signing
as attorney, executor, administrator, trustee, or guardian, or in any representative capacity,
please give full title. |