def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
SCHEDULE 14A
(RULE 14a-101)
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities
Exchange Act of 1934 (Amendment
No. )
Filed by the
Registrant þ
Filed by a Party other than the
Registrant o
Check the appropriate box:
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o Preliminary
Proxy Statement
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o Confidential,
for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2))
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þ Definitive
Proxy Statement
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o Definitive
Additional Materials
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o Soliciting
Material Pursuant to §240.14a-12
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Rand Capital Corporation
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if
other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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þ |
No fee required.
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Fee computed on table below per Exchange Act
Rules 14a-6(i)(1) and 0-11.
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(1) |
Title of each class of securities to which
transaction applies:
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(2) |
Aggregate number of securities to which
transaction applies:
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(3) |
Per unit price or other underlying value of
transaction computed pursuant to Exchange Act Rule 0-11
(set forth the amount on which the filing fee is calculated and
state how it was determined):
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(4) |
Proposed maximum aggregate value of transaction:
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as
provided by Exchange Act Rule 0-11(a)(2) and identify the filing
for which the offsetting fee was paid previously. Identify the
previous filing by registration statement number, or the Form or
Schedule and the date of its filing.
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(1) |
Amount Previously Paid:
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(2) |
Form, Schedule or Registration Statement No.:
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Proxy Statement Rand Capital Corporation
Rand Capital Corporation
2200 Rand Building
Buffalo, New York 14203
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO OUR SHAREHOLDERS
The 2011 Annual Meeting of Shareholders of Rand Capital Corporation will be held on Friday,
April 29, 2011 at 10:30 a.m. in Room 410, Rand Building, 14 Lafayette Square, Buffalo, New York,
for the following purposes:
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To elect six Directors to hold office until the next annual meeting of
shareholders and until their successors have been elected and qualified. |
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To conduct an advisory vote on executive compensation. |
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To conduct an advisory vote on the frequency of holding future advisory votes
on executive compensation. |
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To ratify the selection of Freed Maxick & Battaglia, CPAs, P.C. as our independent
registered public accounting firm for the year ending December 31, 2011. |
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To consider and act upon such other business as may properly come
before the meeting. |
Shareholders of record at the close of business on March 7, 2011 are entitled to notice of,
and to vote at the meeting, and any adjournment thereof.
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March 25, 2011
Buffalo, New York
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By order of the Board of Directors,
Reginald B. Newman II
Chairman |
IMPORTANT NOTICE REGARDING
INTERNET AVAILABILITY OF PROXY MATERIALS
FOR THE SHAREHOLDER MEETING TO BE HELD ON
APRIL 29, 2011
THE PROXY STATEMENT AND ANNUAL REPORT
TO SHAREHOLDERS IS AVAILABLE AT HTTP://MATERIALS.PROXYVOTE.COM/752185
Proxy 1
Proxy Statement Rand Capital Corporation
Rand Capital Corporation
2200 Rand Building
Buffalo, New York 14203
Proxy Statement
GENERAL INFORMATION
We are furnishing this Proxy Statement in connection with the solicitation of proxies by the
Board of Directors of Rand Capital Corporation for the Annual Meeting of Shareholders to be held on
April 29, 2011. Only shareholders of record at the close of business on March 7, 2011, are
entitled to notice of and to vote at the meeting, and at any adjournment thereof. On that date
Rand had outstanding 6,818,934 Common Shares, par value $.10 per share (shares).
Each share entitles the holder to one vote. Shares cannot be voted at the meeting unless the
shareholder is present or represented by proxy. If the enclosed form of proxy is returned properly
executed, the shares represented thereby will be voted at the meeting in accordance with the
instructions contained in the proxy, unless the proxy is revoked prior to its exercise. Any
shareholder may revoke a proxy by executing a subsequently dated proxy or a notice of revocation,
provided that the subsequent proxy or notice is delivered to us prior to the taking of a vote, or
by voting in person at the meeting.
Under the New York Business Corporation Law (the BCL) and our by-laws, the presence, in
person or by proxy, of the holders of a majority of the outstanding shares is necessary to
constitute a quorum of the shareholders to take action at the annual meeting. The shares that are
present at the meeting or represented by a proxy will be counted for quorum purposes. Proxies
submitted with abstentions and broker non-votes will be counted in determining whether or not a
quorum is present. Under the BCL and our by-laws, once a quorum is established, Directors standing
for election may be elected by a plurality of the votes cast, and other matters expected to be
brought before the meeting may be approved by a majority of votes cast.
This Proxy Statement and accompanying form of proxy are being mailed to shareholders on or
about March 25, 2011. A copy of Rands 2010 Annual Report, which contains financial statements,
accompanies this Proxy Statement.
We will bear the cost of soliciting proxies in the accompanying form. We do not expect to pay
any compensation for the solicitation of proxies, but may pay brokers, nominees, fiduciaries and
other custodians their reasonable fees and expenses for sending proxy materials to beneficial
owners and obtaining their instructions. In addition to solicitation by mail, our Directors,
officers and employees may solicit proxies in person or by telephone, and they will receive no
additional compensation therefore.
Our office is located at 2200 Rand Building, Buffalo, New York 14203; telephone number
716-853-0802.
Proxy 2
Proxy Statement Rand Capital Corporation
BENEFICIAL OWNERSHIP OF SHARES
Unless otherwise indicated, the following table sets forth beneficial ownership of our common
shares on March 7, 2011, by (a) persons known by us to be beneficial owners of more than 5% of the
outstanding shares, (b) the Directors, nominees for Director, and the executive officers of Rand,
and (c) all Directors and executive officers as a group. Unless otherwise stated, each person
named in the table has sole voting and investment power with respect to the shares indicated as
beneficially owned by that person.
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Amount and Nature of |
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Beneficial Owner |
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Beneficial Ownership (1) |
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of Class (3) |
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(a) More than 5% Owners: |
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NSB Advisors LLC (NSB)
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2,347,454 |
(4) |
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34.4 |
% |
200 Westage Center Drive, Suite 228
Fishkill, NY |
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Colmac Holdings, Ltd.
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810,000 |
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11.9 |
% |
8 King Street East, Suite 1901
Toronto, ON Canada |
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Utility Service Holding Co.
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704,000 |
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10.3 |
% |
P.O. Box 67, 9187 Highway 15 North
Warthen, GA |
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(b) Directors, nominees for Director and executive officers: |
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Allen F. Grum |
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91,142 |
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1.3 |
% |
Erland E. Kailbourne |
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20,000 |
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* |
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Ross B. Kenzie |
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100,000 |
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1.5 |
% |
Reginald B. Newman II |
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288,804 |
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4.2 |
% |
Jayne K. Rand |
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140,478 |
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2.1 |
% |
Robert M. Zak |
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30,000 |
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* |
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Daniel P. Penberthy |
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57,000 |
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0.8 |
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(c) All Directors and executive officers as a group |
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727,424 |
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10.7 |
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Less than 1/2% |
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The beneficial ownership information presented is based upon information furnished by each
person or contained in filings made with the Securities and Exchange Commission (SEC). |
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Members of the group have sole voting and investment power over these shares. |
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Percent of Class calculated based on 6,818,934 common shares outstanding at Record Date. |
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Shares are owned by clients of NSB Advisors LLC, a federally registered investment
adviser. NSB has shared dispositive power but no voting power with respect to the shares.
Shares were reported on a Schedule 13G filed with the SEC by NSB Advisor LLC on
January 10, 2011. |
Proxy 3
Proxy Statement Rand Capital Corporation
PROPOSAL 1. ELECTION OF DIRECTORS
Six Directors are to be elected at the Annual Meeting of Shareholders. The six nominees,
together with Willis S. McLeese, were elected at the last Annual Meeting of Shareholders. After
the death of Mr. McLeese in January 2011, pursuant to the by-laws, the Board voted to reduce the
number of directors comprising the Board from seven to six.
Each of the nominees were elected to the Board of Directors at Rands Annual Meeting of
Shareholders and was recommended for re-election by the Governance and Nominating Committee, which
is comprised of non-management, independent Directors. Each of the nominees has consented to serve
as a Director if elected. If at the time of the meeting any nominee should be unable to serve, it
is the intention of the persons designated as proxies to vote, in their discretion, for such other
person as may be designated as a nominee by the Board of Directors.
Director Independence
The Board of Directors affirmatively determined that the five non-management Directors, Erland
E. Kailbourne, Ross B. Kenzie, Reginald B. Newman II, Jayne K. Rand and Robert M. Zak are
Independent Directors under the rules of the SEC and under the rules and guidelines of the
National Association of Security Dealers (NASD) for NASDAQ listed companies and, therefore, that a
majority of a corporations six-person Board of Directors is currently independent as so defined.
The Board of Directors has determined that there are no relationships between Rand and the
Directors classified as independent other than service on its Board of Directors and compensation
paid to Directors.
One of the Directors, Allen F. Grum, is deemed to be an Interested Person under Section
2(a)(19) of the Investment Company Act of 1940 with respect to Rand because he is an executive
officer of Rand. Persons who are Interested Persons are not independent Directors under the rules
and guidelines of the NASD.
The independence determination of the Board of Directors under the SEC rules and under the
NASD rules and guidelines also included conclusions that:
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each of the members of the Audit Committee, the Governance and Nominating Committee,
and the Compensation Committee are independent under the standards described above for
purposes of membership on each of those committees; |
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the 2010 compensation of the executive officers was determined by a majority of the
independent Directors of the Board; and |
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each of the members of the Audit Committee also meets the additional independence
requirements under SEC Rule 10A-3(b) and NASDAQ Rule 4350(d). |
As the Chair of the Governance and Nominating Committee, Mr. Kailbourne will serve as the
chair of meetings of Independent Directors. It is currently contemplated that executive sessions
of
the Independent Directors will occur at least twice during the fiscal year ended December 31, 2011,
in addition to separate meetings of standing committees of the Board of Directors.
Proxy 4
Proxy Statement Rand Capital Corporation
The Boards Role in Risk Oversight
The Boards role in the Corporations risk oversight process includes regular reports from
Rands senior management on areas of material risk to the Corporation, including operational,
financial, legal and regulatory, and strategic and reputational risks. The full Board (or the
appropriate Committee in the case of risks that are under the purview of a particular Committee)
receives these reports from management to identify and discuss such risks.
Shareholder Communications
Communications to an individual Director, to non-management Directors as a group, or to the
entire Board, should be addressed as follows: Reginald B. Newman, II, Security Holder Board
Communications, 2200 Rand Building, Buffalo, New York, 14203, with an indication of the individual
or subgroup (if any) to whose attention the communication is directed. All security holder
communications addressed in that manner will be delivered directly to Mr. Newman, who will receive
communications for the Board and non-management Directors, and who will deliver the communication
unopened to any individual indicated Director.
Meeting Attendance
All nominated Directors attended last years Annual Meeting of Stockholders, and the current
nominees are expected to do so this year. Directors are expected to attend all Rand Board and
Committee meetings of which they are a member and the annual meeting of shareholders, but such
attendance is not required.
Information Regarding Directors, Nominees for Director, and Officers
The following table provides information concerning all persons who are Directors, nominees
for Director, or officers of Rand. Rand is not part of a fund complex.
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Business Experience |
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and Occupations |
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Name, Age and |
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Position(s) held |
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During Last Five |
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Other Director- |
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Address |
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with Fund |
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Time Served (1) |
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Years |
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Ships (2) |
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Directors who
are Interested
Persons (3) |
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Allen F. Grum
(53)
c/o 2200 Rand
Building
Buffalo NY
14203
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President of Rand
and a Director
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1996 |
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President and Chief
Executive Officer
since 1996. Prior
thereto, Mr. Grum
served as Senior
Vice President of
Rand Capital
Corporation
commencing in June
1995. From 1994 to
1995, Mr. Grum was
Executive Vice
President of
Hamilton Financial
Corporation and
from 1991-1994 he
served as Senior
Vice President of
Marine Midland
Mortgage
Corporation. Mr.
Grum serves on a
number of Boards of
Directors of
companies in which
Rand Capital
Corporation has an
investment.
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None |
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Proxy 5
Proxy Statement Rand Capital Corporation
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Business Experience |
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and Occupations |
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Name, Age and |
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Position(s) held |
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Length of |
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During Last Five |
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Other Director- |
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Address |
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with Fund |
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Time Served (1) |
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Years |
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Ships (2) |
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Directors who
are not Interested
Persons |
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Erland E. Kailbourne
(69)
220 Liberty Street
P.O. Box 227
Warsaw, NY 14569
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Director
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1999 |
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Chairman of Albany
International, Inc.
since May 2009.
Chairman of the
Farash Corporation
since 2007. Prior
thereto, from
January 2006 until
May 2010, Mr.
Kailbourne was
Chairman of
Financial
Institutions, Inc.
and its subsidiary
Five Star Bank.
From May 2002 until
March 2003, Mr.
Kailbourne was
Chairman and
Interim CEO of
Adelphia
Communications.
(Adelphia filed a
petition under
Chapter 11 of the
United States
Bankruptcy Code in
June 2002.) He
retired as Chairman
and Chief Executive
Officer (New York
Region) of Fleet
National Bank, a
banking subsidiary
of Fleet Financial
Group, Inc., in
1998. He was
Chairman and Chief
Executive Officer
of Fleet Bank, also
a subsidiary of
Fleet Financial
Group, Inc., from
1993 until its
merger into Fleet
National Bank in
1997. He is a
Director of the New
York ISO, Financial
Institutions, Inc.
and Five Star Bank,
Albany
International
Corporation,
Allegany Co-op
Insurance Company,
The Farash
Corporation and the
Thomas and Laura
Moogan Foundation.
Mr. Kailbournes
extensive banking
and financial
experience provide
necessary
attributes as a
Director of Rand.
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Chairman of
Albany
International,
Inc., Director of
Financial
Institutions, Inc.
and its subsidiary
Five Star Bank |
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Ross B. Kenzie
(79)
Key Tower, Suite 1350
50 Fountain Plaza
Buffalo, NY 14202
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Director
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1996 |
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Mr. Kenzie has been
retired since 1989.
Prior thereto, he
was the Chairman of
the Board and Chief
Executive Officer
of Goldome Bank,
Buffalo, NY, a
savings bank, since
1980. Prior
thereto, Mr. Kenzie
was Executive Vice
President and
Director of Merrill
Lynch Pierce Fenner
& Smith as well as
Merrill Lynch & Co.
Mr. Kenzie is a
former Director of
Biophan
Technologies, Inc.
and Natural Nano,
Inc., development
companies
specializing in
highly marketable
business devices
and naturally
occurring nanotube
technologies; and a
former Director of
Merchants Mutual
Insurance Company.
Mr. Kenzies
banking and
financial
experience in
addition to his
involvement with
emerging companies,
provide invaluable
expertise as a
Director of Rand.
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None |
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Proxy 6
Proxy Statement Rand Capital Corporation
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and Occupations |
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Name, Age and |
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Position(s) held |
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Length of |
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During Last Five |
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Other Director- |
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Address |
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with Fund |
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Time Served (1) |
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Years |
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Ships (2) |
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Reginald B.
Newman II
(73)
50 North Airport Drive
Buffalo, NY 14225
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Director and
Chairman of Board
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1987 |
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Mr. Newman has been
Chairman of the
Board since 1996.
Mr. Newman is the
Chairman of Prior
Aviation Services,
Inc., the Fixed
Base Operator (FBO)
at Buffalo Niagara
International
Airport, Buffalo,
NY. He is a
Director of Dunn
Tire LLC and Taylor
Devices, Inc. and
former Director of
M&T Bank
Corporation. Mr.
Newmans
involvement with
small businesses
provides necessary
skills as a
Director of Rand.
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Director of Taylor
Devices |
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Jayne K. Rand
(50)
c/o 2200 Rand Building
Buffalo, NY 14203
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Director
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1989 |
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Since 1993, Miss
Rand has been a
Vice President of
M&T Bank. She is
Board Chair of
Gateway-Longview.
Miss Rands banking
and credit
underwriting
abilities provide
necessary expertise
as a Director of
Rand.
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None |
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Robert M. Zak
(53)
250 Main Street
Buffalo, NY 14202
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Director
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2005 |
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Since 1995, Mr. Zak
has been President
and Chief Executive
Officer of
Merchants Mutual
Insurance Company,
which operates
under the trade
name Merchants
Insurance Group.
Mr. Zak joined
Merchants in 1985.
Prior to that, his
career was in
public accounting.
Mr. Zaks executive
leadership and
public accounting
experience provide
necessary
attributes as a
Director of Rand.
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None |
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Daniel P. Penberthy
(48)
c/o 2200 Rand Building
Buffalo, NY 14203
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Executive Vice
President and
Treasurer of Rand
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N/A |
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Mr. Penberthy has
served as Treasurer
of the Corporation
since August 1997.
Since January 2002,
Mr. Penberthy has
served as Executive
Vice President, and
he has continued to
serve as the Chief
Financial Officer
since 1997. From
1993 to 1997, Mr.
Penberthy served as
Chief Financial
Officer for both
the Greater Buffalo
Partnership
(formerly the
Chamber of
Commerce) and the
Greater Buffalo
Convention and
Visitors Bureau.
Prior thereto, from
1990 to 1993, Mr.
Penberthy served as
a Senior Associate
with the Greater
Buffalo Development
Foundation, a
regional business
development
organization.
Prior to 1990, Mr.
Penberthy was
employed by KPMG, a public accounting firm.
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None
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(1) |
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Indicates initial year in which person became Director. All Directors terms of office
will be through
the next annual meeting of shareholders and until their successors have been elected and
qualified. |
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Indicates directorships of companies with a class of equity securities registered under Section
12 of the Securities Exchange Act, subject to the requirements of Section 15(d) of the
Securities
Exchange Act, or registered as an investment company under the Investment Company Act. |
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(3) |
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Allen F. Grum is an officer of Rand, and is deemed to be an Interested Person under Section
2(a)(19) of the Investment Company Act of 1940. |
Proxy 7
Proxy Statement Rand Capital Corporation
Approximate Value of Investments in Rand
The following table indicates the range of value as of March 7, 2011 of the common shares
of Rand (the Fund) beneficially owned by each Director and nominee for Director of Rand.
Rand is not part of a family of investment companies.
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Dollar Range of Equity |
Name of Director or Nominee |
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Securities in the Fund |
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(a) Directors who are not Interested Persons: |
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Erland E. Kailbourne |
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$ |
50,000 - $100,000 |
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Robert M. Zak |
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$ |
50,000 - $100,000 |
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Ross B. Kenzie |
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Over $100,000 |
Reginald B. Newman, II |
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Over $100,000 |
Jayne K. Rand |
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Over $100,000 |
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(b) Directors who are Interested Persons: |
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Allen F. Grum |
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Over $100,000 |
COMMITTEES AND MEETING DATA
The Committees of the Board of Directors have the following members:
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Governance and |
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Compensation Committee |
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Nominating Committee |
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Audit Committee |
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Robert M. Zak (Chair)
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Erland E. Kailbourne (Chair)
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Ross B. Kenzie (Chair) |
Jayne K. Rand
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Ross B. Kenzie
Jayne K. Rand
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Erland E. Kailbourne
Robert M. Zak |
In 2010 the full Board met on four occasions, the Audit Committee met five times, the
Governance and Nominating Committee met twice and the Compensation Committee met once. All
incumbent Directors attended 100% of the total number of meetings of the Board of Directors and the
total number of meetings of Committees of the Board that the respective Director was eligible to
attend during 2010.
Compensation Committee
The Compensation Committee advises the independent members of the Board of Directors with
respect to the compensation of the executive officers and reviews the criteria that form the basis
for management compensation. None of the persons on the Compensation Committee are Interested
Persons as described above under Director Independence.
Proxy 8
Proxy Statement Rand Capital Corporation
The compensation levels of the Corporations President/CEO and Executive Vice President (the
named executive officers or NEOs) were approved by the independent members of the Board of
Directors, representing a majority of its membership.
The Compensation Committees Charter may be accessed at Rands website, www.randcapital.com.
Governance and Nominating Committee
The primary purposes of the Governance and Nominating Committee include:
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developing, recommending to the Board and assessing corporate governance policies for
Rand; |
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overseeing the evaluation of the Board; |
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recommending to the Board of Directors the individuals qualified to serve on Rands
Board of Directors for election by shareholders at each annual meeting of shareholders and
to fill vacancies on the Board of Directors. |
The Governance and Nominating Committees Charter may be accessed at Rands website,
www.randcapital.com. None of the persons on the Governance and Nominating Committee are
interested persons as defined in Section 2(a)(19) of the Investment Company Act of 1940.
Nomination of Directors
The Governance and Nominating Committee, as part of the responsibilities under its
Charter, shall oversee the identification of qualified individuals to serve on the Board.
We seek Directors who have the required and appropriate skills and characteristics
including; business experience and personal skills in finance, marketing, business, and
other areas that are expected to contribute to an effective board. We identify new Director
candidates from prominent business persons and professionals in the communities Rand serves.
We consider nominees of shareholders in the same manner as other nominees.
If a Board vacancy occurs, the Governance and Nominating Committee may recommend a
replacement candidate to the Board. The Board may appoint the new Director to fill the
unexpired term of the seat. Annually, the Governance and Nominating Committee will
recommend a slate of new and/or continuing candidates for the Board of Directors. The Board
will select a slate of nominees for Director from recommendations of the Governance and
Nominating Committee, and submit the slate of nominees to be voted on by shareholders at
Rands next Annual Meeting.
Proxy 9
Proxy Statement Rand Capital Corporation
Rands by-laws provide that an Annual Meeting of Shareholders shall be held on the
fourth Tuesday in April, or such other time within 30 days before or after such date as the
Chairman or Board of Directors shall determine. The number of Directors is determined by
the Board of Directors, but in no event may it be less than three.
Criteria and Diversity
In considering whether to recommend any candidate for inclusion in the Boards slate of
recommended director nominees, including candidates recommended by shareholders, the
Nominating and Corporate Governance Committee will apply the criteria set forth in Rands
Corporate Governance Guidelines. These criteria include the candidates experience,
business skill set and the ability to act in the interests of all shareholders. Our
Corporate Governance Guidelines specify that the value of diversity on the Board should be
considered by the Nominating and Corporate Governance Committee in the director
identification and nomination process. The Committee seeks nominees with a broad diversity
of experience, professions, skills, and backgrounds. The Committee does not assign specific
weights to particular criteria and no particular criterion is necessarily applicable to all
prospective nominees. Rand believes that the backgrounds and qualifications of the
directors, considered as a group, should provide a significant composite mix of experience,
knowledge and abilities that will allow the Board to fulfill its responsibilities. Nominees
are not discriminated against on the basis of race, religion, national origin, sexual
orientation, disability or any other basis proscribed by law.
Procedure for Shareholders to Nominate Directors
Any shareholder who intends to present a Director nomination proposal for consideration
at the 2012 Annual Meeting and intends to have that proposal included in the proxy statement
and related materials for the 2012 Annual Meeting must deliver a written copy of the
proposal to Rand no later than the deadline, and in accordance with the procedures,
specified under Shareholder Proposals in this proxy statement, and in accordance with the
requirements of SEC Rule 14a-8.
If a shareholder does not comply with the foregoing procedures, the shareholder may use
the procedures set forth in Rands by-laws, although Rand would not in the latter case be
required to include the nomination as a proposal in its proxy statement and proxy card
mailed to stockholders in connection with the next annual meeting.
The shareholder nomination proposal referred to above must set forth (1) the name and
address of the shareholder who intends to make the nomination and of the person or persons
to be nominated; (2) a representation that the shareholder is a shareholder of record of
Rand common shares entitled to vote at the meeting and intends to appear in person or by
proxy at the meeting to nominate the person or persons specified in the proposal; (3) a
description of the arrangements or understandings between the shareholder and each nominee
or any other person or persons (naming such person or persons) pursuant to which the
nomination or nominations are being made by the shareholder; (4) such other information
regarding each nominee proposed by the shareholder as would have been required to be
included in a proxy statement filed under the proxy rules of the SEC had
Proxy 10
Proxy Statement Rand Capital Corporation
each nominee been nominated or intended to be nominated by the Board of Directors; and (5)
the consent of each nominee to serve as a Director of the Corporation if elected. The
Governance and Nominating Committee may refuse to acknowledge a proposal for the nomination
of any person not made in accordance with the foregoing procedure. Recommendations for
nominees should be sent to: Rand Capital Corporation, Attention: Board Nominations, 2200
Rand Building, Buffalo, New York 14203.
Rand did not receive any nominations from shareholders for the 2011 Board of Directors
election.
Code of Business Conduct and Ethics
Rand has adopted a Code of Ethics which applies to Rands chief executive officer,
chief financial officer, and vice president of finance, and a Business Ethics Policy
applicable to Rands Directors, officers and employees. The Code of Ethics and the Business
Ethics Policy are available in the Governance section of Rands website at
www.randcapital.com. They are also available in print to any shareholder who requests it.
Rand will disclose any substantive amendments to, or waiver from provisions of, the Code of
Ethics made with respect to the chief executive officer, chief financial officer or vice
president of finance via its website.
Audit Committee
The Board of Directors has determined that the members of the Audit Committee are independent,
as described above under Director Independence. The Board of Directors has determined that Ross
B. Kenzie is an Audit Committee financial expert (as defined by SEC regulations) (see Mr. Kenzies
relevant work experience in this Proxys Table Information Regarding Directors, Nominees for
Directors and Officers). Mr. Kenzie is an independent member of Rands Board of Directors (as
defined by SEC and NASD regulations).
The Audit Committee operates under a written charter adopted by the Audit Committee and Board
of Directors. The Charter can be accessed on Rands website at www.randcapital.com. The Audit
Committee reviews the scope and results of the annual audit, receives reports from Rands
independent public accountants, and reports the Audit Committees findings and recommendations to
the Board of Directors.
The Audit Committee has adopted necessary reporting procedures for the confidential
submission, receipt, retention and treatment of accounting and auditing complaints.
Proxy 11
Proxy Statement Rand Capital Corporation
Independent Registered Public Accountant (Independent Accountant) Fees
The aggregate fees for each of the last two fiscal years for services rendered by our auditing
firm, Freed Maxick & Battaglia, CPAs, P.C. (Freed) are as follows:
Audit Fees
This category consists of fees for the audit of annual financial statements, review of
financial statements included in quarterly reports on Form 10-Q and services that are normally
provided by the independent accountant in connection with statutory and regulatory filings or audit
engagements for those fiscal years.
Fees for professional services provided by Freed for the audit of Rands annual financial
statements for the fiscal years ended December 31, 2010 and 2009 were $65,575 and $63,865,
respectively.
Audit Related Fees
This category consists of assurance and related services by the independent accountant that
are reasonably related to the performance of the audit and review of financial statements and are
not reported under audit fees.
During the fiscal years ended December 31, 2010 and 2009, fees for assurance and related
services were $0 and $0 respectively.
Tax Fees
This category consists of professional services rendered by the independent accountant for tax
compliance and tax planning. The services for the fees disclosed under this category include tax
return preparation and technical advice.
During the fiscal years ended December 31, 2010 and 2009, Rand was billed $26,145 and
$29,064, respectively, in tax fees by Freed.
All Other Fees
This category consists of fees not covered by Audit Fees, Audit Related Fees and Tax Fees.
For the fiscal years ended December 31, 2010 and 2009, Rand did not receive or pay for any
products or services in this category from Freed.
For fiscal years 2010 and 2009, all of the services of Freed described in the above categories
were pre-approved by the Audit Committee.
Estimates of annual audit, quarterly review and tax fees to be paid during the year are
submitted annually to the Audit Committee for its review and pre-approval and then budgeted for by
Rand. All other non-audit services must be pre-approved by the Audit Committee prior to
engagement, as required by the Committees Charter.
Proxy 12
Proxy Statement Rand Capital Corporation
Audit Committee Report
The Audit Committee has reviewed and discussed Rands audited consolidated financial
statements with management. In addition, the Audit Committee has discussed with Rands independent
accountants, Freed Maxick & Battaglia, CPAs, P.C., the matters required to be discussed by
Statement on Auditing Standards No. 61, as amended (AICPA, Professional Standards, Vol. 1 AU
section 380), as adopted by the Public Company Accounting Oversight Board in Rule 3200T.
The Audit Committee has received the written disclosures and the letter from the independent
accountants required by the Public Company Accounting Oversight Board regarding the independent
accountants communications with the Audit Committee concerning independence, and has discussed the
independent accountants independence with the independent accountants.
Based on the Audit Committees review and discussions referred to above, the Audit Committee
recommended to the Board of Directors that the audited consolidated financial statements be
included in Rand Capital Corporations Annual Report on Form 10-K for the year ended December 31,
2010 for filing with the Securities and Exchange Commission.
This report is respectfully submitted by the Audit Committee of the Board of Directors.
Ross B. Kenzie, Chair
Erland E. Kailbourne
Robert M. Zak
The information provided in the preceding Audit Committee Report will not be deemed to be
soliciting material or filed with the Securities and Exchange Commission or subject to
Regulation 14A or 14C, or to the liabilities of section 18 of the Securities Exchange Act, unless
in the future the Corporation specifically requests that the information be treated as soliciting
material or specifically incorporates it by reference into any filing under the Securities Act or
the Securities Exchange Act.
Proxy 13
Proxy Statement Rand Capital Corporation
COMPENSATION DISCUSSION AND ANALYSIS
Rands President, Executive Vice President, Vice President of Finance and Office Manager are
salaried employees of Rand. Rand pays the salaries and other employee benefits of these employees.
Rand has a wholly owned subsidiary, Rand Capital SBIC, Inc. (Rand SBIC). The President and
Executive Vice President serve as the Management and Investment Committee of Rand SBIC and they are
parties to a Profit Sharing Plan of Rand SBIC that was adopted by Rand as a requirement for the
licensing by the U.S. Small Business Administration (SBA) of Rand SBIC as a Small Business
Investment Company.
Rands principal executive officers are its President, Allen F. Grum, and its Executive Vice
President/Chief Financial Officer, Daniel P. Penberthy. They are Named Executive Officers
(NEOs).
The Compensation Committee, a majority of which are independent members of the Board, advises
the Board of Directors with respect to the compensation of the NEOs. The Compensation Committee
recommendations are then reviewed by the independent members of the Board, who are responsible for
establishing such compensation. Rands President is responsible for the compensation of its staff.
Introduction
This Compensation Discussion and Analysis is designed to provide shareholders with an
understanding of our compensation philosophy and objectives as well as the analysis that we
performed in setting executive compensation. It discusses the Compensation Committees
determination of how and why, in addition to what, compensation actions were taken for the NEOs who
are identified in the Summary Compensation Table.
Objectives of Rands Compensation Programs and What they are Designed to Reward
For its long-term success and the enhancement of long-term stockholder value, Rand depends on
the management and analytical abilities of its NEOs, who are employees of, and are compensated by,
Rand. The Compensation Committees objectives are to provide appropriate levels of compensation,
reward above average corporate performance, recognize individual initiative and achievement, assist
Rand in attracting and retaining qualified individuals to contribute to its success, and motivate
management to enhance stockholder value.
Key Elements of Rands Compensation Plans and Why they are Paid:
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Base Salary Our philosophy is that base salaries should meet the objectives of
attracting and retaining the management talent needed to operate the business
successfully. Individual salary amounts are not determined by formulas, but instead
reflect the Committees judgment with respect to each NEOs responsibility,
performance, experience and historical compensation, internal equity considerations and
other factors, including retention. Annually, Rand sets base salaries for its NEOs
that it believes are appropriate given the scope of their duties and responsibilities. |
Proxy 14
Proxy Statement Rand Capital Corporation
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Bonus Rand may pay annual bonuses to NEOs and staff to motivate them to achieve
Rands principal business and investment goals and to bring their total compensation to
competitive levels. The bonus is based on a qualitative consideration of individual
and company performance. The Compensation Committee considers, and may make
appropriate adjustments for, unusual items that are deemed to be outside the control of
the executives. |
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Profit Sharing Plan Rand provides long-term incentives to its NEOs through its
Profit Sharing Plan, which allows them to participate in the growth of its portfolios
and aligns their long term interests with those of Rands shareholders. The terms of
Rands license to maintain Rand SBIC require that it maintain a profit sharing plan,
which provides for payment by Rand of designated percentages of net realized capital
gains (net of all unrealized capital losses and unrealized depreciation) of Rand SBIC
as defined. Any Profit Sharing paid or accrued cannot exceed 20% of Rands net income
as defined. The Compensation Committee does not have discretion to change the amounts
due under the Profit Sharing Plan. Amounts due under the Profit Sharing Plan are
subject to SEC limitations. |
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Equity Although we believe that equity ownership by management aligns
managements interests with increasing stockholder value, restrictions imposed by the
Investment Company Act preclude Rand from offering stock options or other equity
incentives to its NEOs at any time when it also allows them to participate in a profit
sharing plan. Rand has a stock option plan that was adopted in 2001 (see Option
Plan, below), but no options have been or will be granted under it while the Profit
Sharing Plan is in effect. |
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Standard Employee Benefits Rand provides employee benefits that are considered
appropriate to be competitive and necessary to attract and retain talented personnel.
Rand maintains a 401(k) Plan for its employees under which participants may elect to
contribute up to 20% of their compensation on a pretax basis, to a maximum of $16,500
($22,000 if age 50 or over) for 2011. Rand makes a contribution of 1% of compensation
for each participant and matches participant contributions up to 5% of compensation.
Rand may also elect to contribute discretionary amounts under the 401(k) Plan as
determined by the Board. No discretionary amounts have been contributed since Plan
inception. Rand also provides life insurance and automobile reimbursement benefits to
its NEOs. |
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For calendar year 2010, a total of $531,602 was accrued for payment due the NEOs
through the Profit Sharing Plan. No bonus payments were awarded for 2010. All amounts
were paid in 2011. |
How the Amounts of Each Element of the Compensation are Determined and How They Fit Into Rands
Overall Compensation Objectives
Salary and Bonus
The Compensation Committee determined that the salary and profit sharing payments paid to Rand
employees for the 2010 fiscal year were at levels that were in the best interests of shareholders.
In making its determination, the Compensation Committee considered whether the
Proxy 15
Proxy Statement Rand Capital Corporation
salaries and bonuses paid by Rand to its NEOs were consistent with the compensation plans
described above.
The Analysis Used in Setting Compensation Levels
When making individual compensation decisions for NEOs the Compensation Committee takes many
factors into account, including the individuals role and responsibilities, performance, tenure,
and experience; the overall performance of the Corporation; the recommendations of Board Committee
Chairs; the individuals historical compensation; and comparison to other NEOs of the Corporation.
The Corporation did not use any benchmarking or performance targets to set its compensation levels.
Specifically, the Committee has considered factors such as:
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total compensation in relation to Rands size, and the composition and performance of
its investments and total investment capital available; |
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Rands success in identifying appropriate investment opportunities and returns on its
investments; |
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the value of Rands assets; including changes resulting from the implementation of
Accounting Standards Codification ASC 820 fair value measurement, |
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the responsibilities and duties of the NEOs, |
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whether there has been any adjustment or potential recovery of prior payments resulting
from the restatement of prior performance measures upon which the bonus or profit sharing
awards were based. No such adjustments or recovery occurred during the year; and |
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realized income from investment exits in the consolidated Rand and Rand SBIC portfolios. |
Evaluating Performance
The Compensation Committee evaluates the performance of the NEOs on an annual basis, and
consults with the other Directors and Committee Chairs regarding the performance. The Compensation
Committee also seeks the advice of the President in connection with the performance evaluation for
other NEO; however, the President is not present when the Compensation Committee meets to evaluate
his performance and determine his compensation.
Individual Performance
The Compensation Committee uses discretion in a qualitative evaluation of individual
performance and considers the following factors, among others, in approving the annual bonus awards
of the NEOs: the input of other Board Committee Chairs, and the NEOs leadership, management,
strategic planning, business development, and investment returns.
Change of Control and Termination Benefits
The Corporation does not provide any employment contracts, or change of control and/or
termination benefits.
Proxy 16
Proxy Statement Rand Capital Corporation
Accounting and Tax Treatments of Compensation
The Compensation Committees policy is to structure compensation that will be fully deductible
where doing so will further the purposes of executive compensation programs. The Committee also
considers it important to retain flexibility to design compensation programs that recognize a full
range of criteria important to Rands success, even where compensation payable under the programs
may not be fully deductible. The following components of total compensation are taxed as ordinary
income to the NEOs: salary, bonus, profit sharing payments and perquisites.
Profit Sharing Plan
We believe Rands provisions for salaries and bonuses and the Profit Sharing Plan create an
appropriate focus on long-term objectives and promote NEO retention. Nevertheless, the terms of
the U.S. Small Business Administrations license for Rands SBIC subsidiary require it to maintain
a profit sharing plan that provides for payment to our NEOs of the designated percentages of the
net realized capital gains of the SBIC that are provided for in the Profit Sharing Plan. The
Compensation Committee does not have discretion to change the amounts due under the Profit Sharing
Plan.
Under the Profit Sharing Plan (the Plan), Rand will pay its NEOs cumulative profit sharing
payments equal to 12% of the net realized capital gains of Rand SBIC, net of all realized capital
losses and unrealized depreciation of Rand SBIC, for the fiscal year of Rand SBIC, computed in
accordance with the Plan and Rands interpretation of the Plan.
The profit sharing payments will be split equally between Rands two NEOs, who are fully
vested in the Plan. Under Investment Company Act of 1940 requirements, the aggregate amount of
benefits which may be paid or accrued under the Profit Sharing Plan and any other profit sharing
plan maintained by Rand during any fiscal year may not exceed 20% of Rands net income after taxes
as defined for that fiscal year. In accordance with Investment Company Act requirements, a
majority of the members of the Board who were not Interested Persons approved the Profit Sharing
Plan on the basis that it is reasonable and fair to Rands shareholders, does not involve
overreaching of Rand or its shareholders on the part of any person concerned, and is consistent
with the interests of the shareholders of Rand.
For the calendar year 2010, Rand SBIC had exited certain portfolio investments which resulted
in the recognition of $5.0 million in realized gains. These gains, offset by cumulative unrealized
and realized losses of Rand SBIC resulted in an initial profit sharing obligation of approximately
$590,000 which exceeded the 20% threshold, resulting in the accrual being reduced to $531,602. The
profit sharing obligation was fully accrued by the Corporation at December 31, 2010, and paid to
the NEOs in 2011. From 2002 to 2008, no payments had been made or accrued under the Plan. In
2009 a total of $133,013 was accrued under the Plan and paid to the NEOs in 2010.
Risk Considerations in our Compensation Program
We structure the compensation of the NEOs to consist of both fixed and variable compensation.
The fixed (or salary) portion of compensation is designed to provide a steady income so executives
do not feel pressured to focus exclusively on short term gains, or annual stock price
performance which may be to the detriment of long term appreciation and other business metrics.
The variable (cash bonus and profit sharing) portions of compensation are designed to reward both
short and long term corporate performance. For short term performance, bonuses are qualitatively
Proxy 17
Proxy Statement Rand Capital Corporation
determined by the Compensation Committee and the Board. For long term performance, profit
sharing is determined based on realized income from portfolio investment exits, net of realized and
unrealized losses and depreciation. We believe that the variable components of compensation are
sufficient to motivate executives to produce superior short and long term corporate results while
the fixed element is also sufficient that executives are not encouraged to take unnecessary or
excessive risks in doing so. In addition the following risk mitigating components exist:
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Bonus payments are not tied directly to specific financial metrics which reduces risk of
management override to achieve desired targets and performance metrics; |
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Maintenance of the Profit Sharing Plan is required under the terms of the U.S. Small
Business Administrations license for our SBIC subsidiary, and the SBAs requirement to
maintain the Profit Sharing Plan suggests that it believes that the plan provides for
compensation to participants in an appropriate manner and in appropriate amounts; |
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Profit sharing payments are limited by SEC regulation to 20% of Rands net income after
taxes in any fiscal year as defined; |
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The Board, Compensation Committee and independent accountants review all profit sharing
calculations prior to disbursement; |
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The NEOs personal investment portfolios include significant amounts of Rands shares,
which aligns their interests with our shareholders for Rands long term success and stock
appreciation; |
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The Profit Sharing and Bonus plans have been in place for a number of years, and we have
seen no evidence that they encourage unnecessary or excessive risk taking; |
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Rand has specific quarterly reporting, review and approval processes with its Board of
Directors which we believe are adequately designed to prevent manipulation by any employee
including our NEOs; and |
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The compensation and bonus of non-executive officers are qualitatively determined by the
President, which we believe encourages a balanced approach to overall corporate
performance. |
Conclusion
Through the compensation and incentive structure described above, a significant portion of the
amounts that may be payable as compensation have been, and will continue to be, contingent on
Rands performance, and realization of incentive benefits is closely linked to increases in
long-term shareholder value. Rand remains committed to this philosophy of pay for performance,
recognizing that the competitive market for talented executives and the volatility of Rands
business may result in highly variable compensation from year to year.
Based on the factors identified, the independent members of the Board approved the 2011 salary
levels of the Named Executive Officers in February 2011. Based on the same factors, in
February 2011 the independent members of the Board approved profit sharing distributions to Mr.
Grum and Mr. Penberthy for their services in 2010. Rand accrued these amounts in its 2010
financial statements.
Proxy 18
Proxy Statement Rand Capital Corporation
Compensation Committee Report
The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis
required by Item 402(b) of Regulation S-K with management and, based on its review and discussions
with management, the Compensation Committee recommended to the Board of Directors that the
Compensation Discussion and Analysis be included in this proxy statement.
Submitted by the Compensation Committee
Robert M. Zak, Chair
Jayne K. Rand
The information provided in the preceding Compensation Committee Report will not be deemed to
be soliciting material or filed with the Securities and Exchange Commission or subject to
Regulation 14A or 14C, or to the liabilities of section 18 of the Securities Exchange Act, unless
in the future the Corporation specifically requests that the information be treated as soliciting
material or specifically incorporates it by reference into any filing under the Securities Act or
the Securities Exchange Act.
Proxy 19
Proxy Statement Rand Capital Corporation
Compensation Committee Interlocks and Insider Participation
During the last fiscal year, none of the members of the Compensation Committee was a present
or former officer or employee of Rand or had any relationship with respect to Rand that would
require disclosure under Regulation S-K, Item 404.
Summary Compensation Table
The following table sets forth information with respect to the compensation paid or earned for
the 2010, 2009 and 2008 fiscal years to each NEO, and to each officer of Rand with aggregate
compensation from Rand in excess of $100,000. Rand is not part of a fund complex.
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Non-Equity |
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All Other |
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Total |
Name and |
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Bonus |
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Incentive Plan |
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Compensation |
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Compensation |
Principal Position (1) |
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Year |
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Salary (2) |
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(2)(3) |
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Compensation(3)(7) |
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(4)(5) |
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(6) |
Allen F. Grum, President &
Director |
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2010 |
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$ |
175,000 |
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$ |
0 |
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$ |
265,801 |
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$15,000 $16,711 |
(5) |
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$ |
472,512 |
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2009 |
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$ |
170,000 |
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$ |
8,494 |
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$ |
66,506 |
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$10,500 $16,667 |
(5) |
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$ |
272,167 |
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2008 |
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$ |
165,000 |
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$ |
5,000 |
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$ |
0 |
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$11,400 $16,842 |
(5) |
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$ |
198,242 |
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Daniel P. Penberthy,
Treasurer |
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2010 |
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$ |
160,000 |
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$ |
0 |
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$ |
265,801 |
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$14,100 $10,779 |
(5) |
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$ |
450,680 |
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2009 |
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$ |
155,000 |
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$ |
8,494 |
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$ |
66,506 |
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$ 9,600 $10,690 |
(5) |
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$ |
250,290 |
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2008 |
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$ |
150,000 |
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$ |
5,000 |
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$ |
0 |
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$10,500 $10,536 |
(5) |
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$ |
176,036 |
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(1) |
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Mr. Grum is Rands principal executive officer, and Mr. Penberthy is Rands principal
financial
officer. Neither of them has an employment contract with Rand. |
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(2) |
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Represent amounts earned, prior to employee 401(k) contributions made by named executive,
as described in footnote (4). |
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(3) |
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Bonuses and non-equity incentive plan compensation accrued by Rand at December 31, 2010
were paid in 2011; at December 31, 2009 were paid in 2010, and at December 31, 2008 were
paid in 2009. |
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(4) |
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Included within the indicated compensation payment are contributions by Rand to its 401(k)
Plan, which is available to all Rand employees. Under the 401(k) Plan, participants may elect
to
contribute up to 20% of their compensation on a pretax basis by salary reduction up to a
maximum of $16,500 ($22,000 if age 50 or over) for 2010. For eligible employees, Rand makes
a contribution of 1% of compensation and matches employee contributions up to a maximum of
5%. In addition, Rand may elect to contribute an annual discretionary amount as determined by
the Board of Directors. In 2010, 2009 and 2008, Rand did not make a discretionary
contribution
to the 401(k) Plan. |
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(5) |
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Amount indicated includes the cost of life insurance, disability insurance and business
automobile reimbursement benefits. |
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(6) |
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Non-equity incentive compensation from the Corporations Profit Sharing Plan approximated
58% of total compensation for the named NEOs in 2010. Total salary and bonus for the NEOs
approximated 36%, 65% and 87% of total compensation in 2010, 2009 and 2008, respectively. |
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(7) |
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Non-equity incentive plan compensation consists of payments under the Profit Sharing
Plan (in each case 6% of net realized capital gains of Rand SBIC). |
Proxy 20
Proxy Statement Rand Capital Corporation
Option Plan
Rand does not have any outstanding equity awards, options or stock vesting rights.
In July 2001, Rands shareholders approved an Employee Stock Option Plan (the Option Plan).
The Option Plan provides for the award of options to purchase up to 200,000 common shares to
eligible employees. In 2002, Rand placed the Option Plan on inactive status as it developed its
Profit Sharing Plan in connection with the establishment of its SBIC subsidiary. As of December
31, 2010, no stock options had been awarded under the Option Plan.
Because Section 57(n) of the Investment Company Act prohibits maintenance of a profit sharing
plan for the officers and employees of a Business Development Company when any option, warrant or
right is outstanding under an executive compensation plan, no options will be granted under the
Option Plan while the Profit Sharing Plan is in effect.
Pension Benefits
Rand does not provide any tax-qualified defined benefit plan or supplemental executive
retirement plan, or similar plan that provides for specified retirement payments or benefits.
DIRECTOR COMPENSATION
During 2010, under Rands standard compensation arrangements with Directors, the Chairman of
the Board received an annual Chairman retainer of $5,000; each non-employee Director received an
annual fee of $5,000 plus $1,500 for attendance at each meeting of the Board of Directors. Audit
Committee members received $1,000 for each meeting attended and Compensation Committee and
Governance and Nominating Committee members received $750 for each meeting attended. Rand
reimburses Directors for reasonable out of pocket expenses incurred in attending meetings of the
Board.
The following table sets forth information with respect to the compensation paid to or earned
by each Director, excluding named executive officers, for the 2010 fiscal year. Rand did not pay
or accrue any other compensation to the following Directors for the 2010 fiscal year.
|
|
|
|
|
Name |
|
Fees Earned or Paid in Cash |
|
|
|
|
|
Erland E. Kailbourne |
|
$ |
16,500 |
|
Ross B. Kenzie |
|
$ |
16,500 |
|
Willis S. McLeese |
|
$ |
10,500 |
|
Reginald B. Newman, II |
|
$ |
15,500 |
|
Jayne K. Rand |
|
$ |
12,250 |
|
Robert M. Zak |
|
$ |
15,750 |
|
Proxy 21
Proxy Statement Rand Capital Corporation
Section 16(a) Beneficial Ownership Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires Rands Directors and executive
officers, and persons who own more than ten percent of Rands stock, to file with the Securities
and Exchange Commission initial reports of stock ownership and reports of changes to stock
ownership. Reporting persons are required by SEC regulations to furnish Rand with all Section
16(a) reports they file.
To our knowledge, based solely on review of the copies of such reports furnished to Rand and
written representations that no other reports were required, Rand believes all Section 16(a) filing
requirements applicable to its officers, Directors and greater than ten percent beneficial owners
were complied with during the fiscal year ended December 31, 2010.
Directors and Officers Liability Insurance
Rand has an insurance policy from Illinois National Insurance Company that indemnifies (1)
Rand for any obligation incurred as a result of its indemnification of its Directors and officers
under the provisions of the New York Business Corporation Law and Rands by-laws, and (2) Rands
Directors and officers as permitted under the New York State Business Corporation Law and Rands
by-laws. The policy covers all Directors and officers of Rand for the 12 months ending December
2011 for a total premium of $31,000. No sums have been paid to Rand or its officers under the
insurance contract in 2011 or 2010.
PROPOSAL 2. ADVISORY VOTE ON EXECUTIVE COMPENSATION
Subject to the rules of the SEC, we are providing shareholders with the opportunity to vote at
the annual meeting on an advisory resolution, commonly referred to as a say-on-pay proposal,
which will express whether or not they approve of the compensation paid to Rands NEOs. The
compensation of Rands NEOs is described under the heading Compensation Discussion and Analysis
on pages 14 through 21 of this proxy statement.
The Compensation Committee and the Board of Directors have developed the philosophy and
policies described in the Compensation Discussion and Analysis for the purpose of attracting,
retaining, and motivating executive officers who will help Rand achieve its strategic and financial
goals. The Compensation Discussion and Analysis and the tabular disclosures regarding NEO
compensation, together with the accompanying narrative disclosures, allow you to view the trends in
compensation and the application of our compensation philosophy and practice over the years
presented.
Shareholders are being asked to vote on the following advisory resolution:
RESOLVED, that the shareholders of Rand Capital Corporation approve the compensation paid
to its NEOs as disclosed in this proxy statement pursuant to Item 402 of Regulation S-K,
including the Compensation Discussion and Analysis, compensation tables and related
narrative discussion.
Proxy 22
Proxy Statement Rand Capital Corporation
Your vote is advisory and will not be binding upon the Board of Directors. Nevertheless, the
Compensation Committee and the Board of Directors will take into account the outcome of the vote
when considering future executive compensation arrangements. We believe that both Rand and its
shareholders will benefit by maintaining a constructive dialogue between the Board and Rands
shareholders. This proposal is one aspect of Rands corporate governance program and practices
that helps to promote a dialogue that is intended to develop long-term shareholder value.
The affirmative vote of a majority of the shares of Rand common stock present in person or
represented by proxy and entitled to vote on the proposal at the annual meeting is required for the
advisory approval of this proposal.
Our Board of Directors recommends that you vote FOR the approval of Rands compensation of
NEOs as disclosed in this proxy statement pursuant to the compensation disclosure rules of the SEC.
PROPOSAL 3. ADVISORY VOTE ON THE FREQUENCY OF HOLDING FUTURE ADVISORY VOTES ON EXECUTIVE COMPENSATION.
Subject to the rules of the SEC, we must submit a proposal to Rands shareholders to vote, on
an advisory and non binding basis, on a proposal on how frequently they would like to cast advisory
votes on the compensation of Rands NEOs. By voting on the proposal, Rands shareholders may
indicate whether they would prefer to hold an advisory vote on the compensation of NEOs once every
one, two, or three years.
After consideration of the frequency alternatives, the Board of Directors currently believes
that conducting an advisory vote on NEOs compensation on an annual basis is appropriate and
consistent with the goal of maintaining a constructive dialogue with Rands shareholders concerning
the best means for developing long-term shareholder value.
The affirmative vote of a majority of the shares of Rand common stock present in person or
represented by proxy and entitled to vote on the proposal at the annual meeting is required for the
advisory approval of this proposal. The Board will carefully consider the outcome of the vote when
making future decisions regarding the frequency of advisory votes on executive compensation.
Nevertheless, because the vote is advisory and non binding, the Board may in the future decide that
it is in the best interests of Rands shareholders to hold advisory votes more or less frequently
than the alternative decided by our shareholders.
Our Board recommends a vote FOR approval of an annual (1 year) advisory vote on the
compensation of Rands NEOs.
PROPOSAL 4. RATIFICATION OF APPOINTMENT OF INDEPENDENT ACCOUNTANTS
Our Audit Committee has selected Freed Maxick & Battaglia, CPAs, P.C. (Freed), independent
registered public accounting firm, as our auditors for the fiscal year ending December 31, 2011.
Although shareholder approval of the selection of Freed is not required by the Investment Company
Act or our By-laws, our Board of Directors believes that it is advisable to give shareholders an
opportunity to ratify this selection. If this proposal is not approved by our shareholders at the
2011 annual meeting, our Audit Committee will reconsider its selection of Freed.
Proxy 23
Proxy Statement Rand Capital Corporation
Representatives of Freed are expected to be present at the 2011 annual meeting. They will
have the opportunity to make a statement if they desire to do so and will be available to respond
to appropriate questions from shareholders.
Our Board of Directors recommends that you vote FOR the ratification of the selection of Freed
as our independent registered public accounting firm for the 2011 fiscal year.
OTHER BUSINESS
Rand does not know of any other matters that will come before the meeting. If any other
matters properly come before the meeting, it is the intention of the persons designated as proxies
to vote in accordance with their best judgment on such matters.
Proxy 24
Proxy Statement Rand Capital Corporation
Shareholder Proposals for the 2012 Annual Meeting
Shareholder proposals intended to be presented at the 2012 Annual Meeting of Shareholders must
be received at Rands offices not later than December 6, 2011, to be considered for inclusion in
Rands proxy statement and form of proxy for that meeting.
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March 25, 2011
|
|
By Order of the Board of Directors
Reginald B. Newman II
Chairman of the Board |
It is important that proxies be returned promptly. Shareholders are urged to sign, date and
return the proxy in the enclosed envelope, to which no postage need be affixed if mailed in the
United States. If you attend the meeting you may, if you wish, withdraw your proxy and vote in
person.
Proxy 25
Proxy Statement Rand Capital Corporation
Multiple Copies of our Annual Report and Proxy Statement (Householding)
When more than one holder of Rand common stock shares the same address, we may deliver only
one annual report and one proxy statement to that address unless we have received contrary
instructions from one or more of those shareholders. Similarly, brokers and other intermediaries
holding shares of Rand common stock in street name for more than one beneficial owner with the
same address may deliver only one annual report and one proxy statement to that address if they
have received consent from the beneficial owners of the stock.
Rand will deliver promptly upon written or oral request a separate copy of the annual report
and proxy statement to any shareholder, including a beneficial owner of stock held in street
name, at a shared address to which a single copy of either of those documents was delivered. To
receive additional copies of our annual report and proxy statement, you may call or write Elspeth
A. Donaldson, Office Manager, Rand Capital Corporation, 2200 Rand Building, Buffalo, New York
14203, telephone (716) 853-0802 or email her at edonaldson@randcapital.com. You may also access a
copy of Rands annual report and proxy statement on our website, www.randcapital.com, or via the
SECs home page, www.sec.gov.
You may also contact Ms. Donaldson at the address or telephone number above if you are a
shareholder of record of Rand and you wish to receive a separate annual report and proxy statement
in the future, or if you are currently receiving multiple copies of our annual report and proxy
statement and want to request delivery of a single copy in the future. If your shares are held in
street name and you want to increase or decrease the number of copies of our annual report and
proxy statement delivered to your household in the future, you should contact the broker or other
intermediary who holds the shares on your behalf.
Proxy 26
Proxy Statement Rand Capital Corporation
FINANCIAL STATEMENTS AVAILABLE
A copy of Rands 2010 Annual Report containing audited financial statements accompanies this
Proxy Statement
Rand will provide without charge to each shareholder upon written request a copy (without
exhibits, unless otherwise requested) of Rands Annual Report on Form 10-K required to be filed
with the Securities and Exchange Commission (SEC) for the year ended December 31, 2010. Requests
for copies should be addressed to Investor Relations, Rand Capital Corporation, 2200 Rand Building,
Buffalo, New York, 14203. Requests may also be directed to (716) 853-0802 or to
edonaldson@randcapital.com via email. Copies may also be accessed electronically by means of the
SECs home page on the internet at http://www.sec.gov.
FINAL PAGE OF PROXY STATEMENT
Proxy 27
RAND CAPITAL CORPORATION ATTN: ELSPETH DONALDSON 2200 RAND BUILDING BUFFALO, NY 14203
Investor Address Line 1
Investor Address Line 2
Investor Address Line 3
Investor Address Line 4
Investor Address Line 5
John Sample
1234 ANYWHERE STREET
ANY CITY, ON A1A 1A1
234567 8
234567 8
234567 8
234567 8
234567 8
234567 8
1
11 OF
2
VOTE BY INTERNET www.proxyvote.com
Use the Internet to transmit your voting instructions and for electronic delivery of information up
until 11:59 P.M. Eastern Time the day before the meeting date. Have your proxy card in hand when
you access the web site and follow the instructions to obtain your records and to create an
electronic voting instruction form.
ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS
If you would like to reduce the costs incurred by our company in mailing proxy materials, you can
consent to receiving all future proxy statements, proxy cards and annual reports electronically via
e-mail
or the Internet. To sign up for electronic delivery, please follow the instructions above to vote
using the Internet and, when prompted, indicate that you agree to receive or access proxy materials
electronically in future years.
VOTE BY PHONE 1-800-690-6903
Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time
the day before the meeting date. Have your proxy card in hand when you call and then follow the
instructions.
VOTE BY MAIL
Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or
return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717.
CONTROL # 000000000000
NAME
THE COMPANY NAME INC. COMMONSHARES123,456,789,012.12345
THE COMPANY NAME INC. CLASS A123,456,789,012.12345
THE COMPANY NAME INC. CLASS B123,456,789,012.12345
THE COMPANY NAME INC. CLASS C123,456,789,012.12345
THE COMPANY NAME INC. CLASS D123,456,789,012.12345
THE COMPANY NAME INC. CLASS E123,456,789,012.12345
THE COMPANY NAME INC. CLASS F123,456,789,012.12345
THE COMPANY NAME INC. 401 K123,456,789,012.12345
PAGE1OF2
TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS:x
KEEP THIS PORTION FOR YOUR RECORDS
THIS PROXY CARDISVALIDONLYWHEN SIGNEDANDDATED.DETACH AND RETURN THIS PORTION ONLY
For Withhold For All To withhold authorityto vote for any
AllAllExceptindividual nominee(s), mark For All
Except andwritethenumber(s)ofthe
TheBoard of Directors recommends you vote
nominee(s) on thelinebelow.
FOR the following:
1.Election of Directors
Nominees
01Allen F. Grum02Erland E. Kailbourne03Ross B. Kenzie04Reginald B. Newman II05Jayne K. Rand
06Robert M. Zak
TheBoard of Directors recommends you vote FOR the following proposal:For Against Abstain
2.To conduct an advisory vote on executive compensation.
The Board of Directors recommends you vote FOR approval of an annual ( 1 YEAR ) advisory vote on
the following
proposal:1 year2 years3 yearsAbstain
3.To conduct an advisory vote on the frequency of holding future advisory votes on executive
compensation.
TheBoard of Directors recommends you vote FOR the following proposal:ForAgainstAbstain
4.To ratify the selection of Freed Maxick & Battaglia, CPAs, P.C. as our independent registered
public accounting firm for the000
year ending December 31, 2011.
NOTE: Such other business as may properly come before the meeting or any adjournment thereof.
02
00000926341 R1.0.0.11699
Investor Address Line 1
Investor Address Line 2
Investor Address Line 3
Investor Address Line 4
Please sign exactly as your name(s) appear(s) hereon. When signing asInvestor Address Line 5
John Sample
attorney, executor, administrator, or other fiduciary, please give full
1234 ANYWHERE STREET
title as such. Joint owners should each sign personally. All holders must
ANY CITY, ONA1A 1A1
sign. If a corporation or partnership, please sign in full corporate or
partnership
name, by authorized officer.
SHARES
CUSIP #
JOB #SEQUENCE #
Signature [PLEASE SIGN WITHIN BOX]DateSignature (Joint Owners)Date |
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting: The Annual
Report, Notice & Proxy Statement is/ are available at www.proxyvote.com .
RAND CAPITAL CORPORATION
Annual Meeting of Shareholders
April 29, 2011 10:30 AM
This proxy is solicited by the Board of Directors
The undersigned hereby appoints Jayne K. Rand and Allen F. Grum as proxies, each with the power to
appoint a substitute, and hereby authorizes them to represent and to vote as designated below all
the shares of Common Stock of Rand Capital Corporation (the Company) held of record by the
undersigned at the annual meeting of shareholders of the Company to be held on April 29, 2011 or
any adjournment hereof.
This proxy, when properly executed, will be voted in the manner directed herein. If no such
direction is made, this proxy will be voted in accordance with the Board of Directors
recommendations.
00000926342 R1.0.0.11699
Continued and to be signed on reverse side |