proxy042011.htm
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
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Definitive Proxy Statement
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Definitive Additional Materials
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Soliciting Material Pursuant to Section 240.14a-11c or Section 240.14a-12
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Summit Financial Group, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if Other Than the Registrant)
Payment of Filing Fee (Check the appropriate box):
þ No fee required.
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing.
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P. O. Box 179
300 N. Main Street
Moorefield, West Virginia 26836
April 7, 2011
Dear Shareholder:
You are cordially invited to attend the Annual Meeting of Shareholders of Summit Financial Group, Inc. (the “Company”), a West Virginia corporation, which will be held on Thursday, May 19, 2011, at 1:00 p.m., EDT, at the Company’s Corporate Office, 300 N. Main Street, Moorefield, West Virginia.
It is important that your shares be represented at the Meeting. Whether or not you plan to attend the Meeting, you are requested to complete, date, sign and return the enclosed proxy card in the enclosed envelope for which postage has been paid. If you have any questions regarding the information in the attached proxy materials, please do not hesitate to call Teresa Ely, Director of Shareholder Relations, (304) 530-1000.
You will be asked at the Annual Meeting, to elect one (1) director to serve until 2012, six (6) directors to serve until 2014, and to ratify the selection of Arnett & Foster, PLLC as the Company’s independent registered public accounting firm for the year ending December 31, 2011.
You are urged to read the accompanying Proxy Statement carefully, as it contains detailed information regarding the nominees for directors of the Company and the independent registered public accounting firm of the Company.
Very truly yours,
Oscar M. Bean
Chairman of the Board
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL MEETING OF SHAREHOLDERS TO BE HELD ON MAY 19, 2011
This proxy statement, along with our 2010 Annual Report, which includes our Form 10-K for the fiscal year ended December 31, 2010, are available free of charge on the following website: www.summitfgi.com.
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NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
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1:00 p.m., EDT, on May 19, 2011
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PLACE |
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Summit Financial Group, Inc.
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Corporate Office
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300 N. Main Street
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Moorefield, West Virginia 26836
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ITEMS OF BUSINESS
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To elect one (1) director to serve until 2012,
and to elect six (6) directors to serve until 2014;
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To ratify the selection of Arnett & Foster,
PLLC as the Company’s independent
registered public accounting firm for the
year ending December 31, 2011; and
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To transact such other business as may
properly come before the Meeting. The
Board of Directors at present knows of no
other business to come before the Annual
Meeting.
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RECORD DATE
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Only those shareholders of record at the close of
business on March 31, 2011, shall be entitled to
notice and to vote at the Meeting.
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ANNUAL REPORT
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Our 2010 Annual Report, which is not part of
the proxy materials, is enclosed.
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PROXY VOTING
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It is important that your shares be represented
and voted at the Meeting. Please MARK,
SIGN, DATE and PROMPTLY RETURN the
enclosed proxy card in the postage-paid
envelope. Any proxy may be revoked prior to
its exercise at the Meeting.
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April 7, 2011
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Oscar M. Bean
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TABLE OF CONTENTS
Page
PROXY STATEMENT
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1
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Principal Executive Office of the Company
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Shareholders Entitled to Vote
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Multiple Shareholders Sharing the Same Address
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Proxies
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Vote By Mail
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Voting at the Annual Meeting
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Voting on Other Matters
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Required Vote
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Cost of Proxy Solicitation
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3
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Shareholder Account Maintenance
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Section 16(a) Beneficial Ownership Reporting Compliance
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GOVERNANCE OF THE COMPANY
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Board and Committee Membership
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Board Leadership Structure |
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Board's Role in Risk Oversight |
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Executive Committee
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Audit and Compliance Committee
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Compensation and Nominating Committee
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Policies and Procedures Relating to Nomination of Directors
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Director Qualifications and Review of Director Nominees |
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Nominees for the Class Expiring in 2012 |
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Nominees for the Class Expiring in 2014 |
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Continuing Directors |
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Processes and Procedures Relating to Executive Compensation
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Independence of Directors and Nominees
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Transactions with Related Persons
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Shareholder Communication with Directors
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Board Member Attendance at Annual Meeting
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Corporate Policies
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ITEM 1 - ELECTION OF DIRECTORS
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Security Ownership of Directors and Officers
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Family Relationships
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NOMINEES FOR DIRECTOR WHOSE TERMS EXPIRE IN 2012
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NOMINEES FOR DIRECTOR WHOSE TERMS EXPIRE IN 2014
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DIRECTORS WHOSE TERMS EXPIRE IN 2013
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DIRECTORS WHOSE TERMS EXPIRE IN 2012
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ITEM 2 - RATIFICATION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
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AUDIT AND COMPLIANCE COMMITTEE REPORT
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Fees To Arnett & Foster, PLLC
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Audit and Compliance Committee
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EXECUTIVE COMPENSATION
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Executive Compensation Program |
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Plans Covering All Employees |
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Potential Payments Upon Termination or Change of Control |
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Summary Compensation Table |
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Outstanding Equity Awards at December 31, 2010 |
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Director Compensation 2010
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EXECUTIVE OFFICERS
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PRINCIPAL SHAREHOLDER
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REQUIREMENTS, INCLUDING DEADLINE FOR SUBMISSION
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OF PROXY PROPOSALS, NOMINATION OF DIRECTORS AND
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OTHER BUSINESS OF SHAREHOLDERS
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Stock Tranfers |
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ANNUAL REPORT
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FORM 10-K
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____________________________
PROXY STATEMENT
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These proxy materials are delivered in connection with the solicitation by the Board of Directors of Summit Financial Group, Inc. (“Summit,” the “Company,” “we,” or “us”), a West Virginia corporation, of proxies to be voted at our 2011 Annual Meeting of Shareholders and at any adjournment or postponement.
You are invited to attend our Annual Meeting of Shareholders on May 19, 2011, beginning at 1:00 p.m. The meeting will be held at Summit’s Corporate Office, 300 N. Main Street, Moorefield, West Virginia.
This Proxy Statement, form of proxy and voting instructions are being mailed starting on or about April 7, 2011.
Principal Executive Office of the Company
The principal executive office of the Company is 300 North Main Street, Moorefield, West Virginia 26836.
Shareholders Entitled to Vote
Holders of record of Summit common shares at the close of business on March 31, 2011, are entitled to receive this notice and to vote their shares at the Annual Meeting. As of that date, there were 7,425,472 common shares outstanding. Each common share is entitled to one vote on each matter properly brought before the Annual Meeting.
Multiple Shareholders Sharing the Same Address
Owners of common stock in street name may receive a notice from their broker or bank stating that only one proxy statement will be delivered to multiple security holders sharing an address. This practice, known as “householding,” is designed to reduce printing and postage costs. However, if any shareholder residing at such an address wishes to receive a separate proxy statement, he or she may contact Teresa Ely, Director of Shareholder Relations, Summit Financial Group, Inc., P. O. Box 179, Moorefield, West Virginia 26836, or by telephone at (304) 530-1000, or by e-mail at tely@summitfgi.com.
Proxies
Your vote is important. Shareholders of record may vote their proxies by mail. If you choose to vote by mail, a postage-paid envelope is provided.
Proxies may be revoked at any time before they are exercised by (1) written notice to the Secretary of the Company, (2) timely delivery of a valid, later-dated proxy or (3) voting in person at the Annual Meeting.
You may save us the expense of a second mailing by voting promptly. Choose one of the following voting methods to cast your vote.
Vote By Mail
If you choose to vote by mail, simply mark your proxy card, date and sign it, and return it in the postage-paid envelope provided.
Voting at the Annual Meeting
The method by which you vote now will in no way limit your right to vote at the Annual Meeting if you later decide to attend in person. If your shares are held in the name of a bank, broker or other holder of record, you must obtain a proxy, executed in your favor, from the holder of record to be able to vote at the Meeting.
All shares that have been properly voted and not revoked will be voted at the Annual Meeting in accordance with your instructions. If you sign your proxy card but do not give voting instructions, the shares represented by that proxy will be voted as recommended by the Board of Directors.
Voting on Other Matters
If any other matters are properly presented at the Annual Meeting for consideration, the persons named in the enclosed form of proxy intend to exercise their discretionary authority in accordance with applicable federal and state laws and regulations to vote on those matters for you. As of the date this proxy statement went to press, we did not know of any other matter to be raised at the Annual Meeting.
Required Vote
The presence, in person or by proxy, of the holders of a majority of the votes entitled to be cast by the shareholders entitled to vote at the Annual Meeting is necessary to constitute a quorum. Abstentions and broker “non-votes” are counted as present and entitled to vote for purposes of determining a quorum. A broker “non-vote” occurs when a nominee holding shares for a beneficial owner does not vote on a particular proposal because the nominee does not have discretionary voting power for that particular item and has not received instructions from the beneficial owner.
On the record date, there were 7,425,472 shares of common stock outstanding which are held by approximately 1,266 shareholders of record. A majority of the outstanding shares of Summit Financial Group, Inc. will constitute a quorum at the meeting.
A plurality of the votes cast is required for the election of directors. Abstentions and broker “non-votes” will be disregarded and will have no effect on the outcome of the vote for the election of directors.
In the election of directors, shareholders cast one (1) vote for each nominee for each share held. However, every shareholder has the right of cumulative voting, in person or by proxy, in the election of directors. Cumulative voting gives each shareholder the right to aggregate all votes which he or she is entitled to cast in the election of directors and to cast all such votes for one candidate or distribute them among as many candidates and in such a manner as the shareholder desires.
At our 2011 Annual Meeting, the total number of directors to be elected is one (1) in the class expiring in 2012, and six (6) in the class expiring in 2014. Each shareholder has the right to cast seven (7) votes for each share of stock held on the record date.
If you wish to exercise, by proxy, your right to cumulative voting in the election of directors, you must provide a proxy showing how your votes are to be distributed among one or more candidates. Unless contrary instructions are given by a shareholder who signs and returns a proxy, all votes for the election of directors represented by such proxy will be divided equally among the nominees for each class. The vote represented by the proxies delivered pursuant to this solicitation, which do not contain any instructions, may be cumulated at the discretion of the Board of Directors of Summit Financial Group, Inc. in order to elect to the Board of Directors the maximum nominees named in this proxy statement.
For purposes of ratification of Arnett & Foster, PLLC as the Company’s independent registered public accounting firm for the year ended December 31, 2011, an affirmative vote of a majority of the votes cast on this proposal is required. In determining whether the proposal has received the requisite number of affirmative votes, abstentions and broker “non-votes” will be disregarded and will have no effect on the outcome of the vote.
Cost of Proxy Solicitation
We will pay the expenses of soliciting proxies. Proxies may be solicited on our behalf by Directors, officers or employees in person or by telephone, electronic transmission, or by facsimile transmission. Brokers, fiduciaries, custodians and other nominees have been requested to forward solicitation materials to the beneficial owners of the Company’s common stock. Upon request we will reimburse these entities for their reasonable expenses.
Shareholder Account Maintenance
Registrar and Transfer Company is our transfer agent. All communications concerning accounts of shareholders of record, including address changes, name changes, inquiries as to requirements to transfer common shares and similar issues can be handled by contacting:
Registrar and Transfer Company
10 Commerce Drive
Cranford, New Jersey 07016-3572
www.rtco.com
(800) 368-5948
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934 requires our Directors, officers, and shareholders owning 10% or more of the common stock of the Company to file reports of holdings and transactions in Summit shares with the SEC. Based on our records and other information, in 2010, all directors, officers, and shareholders owning 10% or more of the common stock of the Company met all applicable SEC filing requirements under Section 16(a).
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GOVERNANCE OF THE COMPANY
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Board and Committee Membership
During 2010, the Board of Directors met four (4) times. All of our Directors attended 75% or more of the meetings of the Board and the meetings held by committees of the Board on which the directors served in 2010, with the exception of James M. Cookman.
The Company has a standing Executive Committee, Audit and Compliance Committee, and a Compensation and Nominating Committee.
Board Leadership Structure
The Board of Directors of the Company is led by a Chairman who is not the Chief Executive Officer. Oscar M. Bean currently serves as the Chairman of the Board and H. Charles Maddy, III is the Company’s Chief Executive Officer. The Board believes that it is important to formally separate the roles of Chairman of the Board of Directors and the Chief Executive Officer. The separation of these roles results in a more effective monitoring and objective evaluation of the Chief Executive Officer’s performance. The Board also believes that directors will be more likely to challenge the Chief Executive Officer if the Chairman of the Board is not the Chief Executive Officer.
Board’s Role in Risk Oversight
Senior management is responsible for assessing and managing the Company’s various exposures to risk on a day-to-day basis, including the creation of appropriate risk management programs and policies. The Board is responsible for overseeing management in the execution of its responsibilities and for assessing the Company’s approach to risk management. The Board exercises these responsibilities periodically as part of its meetings and also through the Board’s committees, each of which examines various components of risk as part of their responsibilities. The Board’s role in the Company’s risk oversight process includes receiving regular reports from members of senior management and reports from committees of the Board on areas of material risk to the Company, including operational, market, credit, financial, legal and regulatory risks. This enables the Board, senior management, and the committees of the Board to coordinate the risk oversight role, particularly with respect to risk interrelationships. In addition, an overall review of risk is inherent in the Board’s consideration of the Company’s long-term strategies and in the transactions and other matters presented to the Board, including capital expenditures, acquisitions and divestitures, and financial matters.
Executive Committee
The Executive Committee, on an as needed basis, approves loans above specified limits and performs such duties and exercises such powers as delegated to it by the Company’s Board of Directors. The members of the Company’s Executive Committee are Oscar M. Bean, Chairman, John W. Crites, Patrick N. Frye, Thomas J. Hawse, III, Gary L. Hinkle, H. Charles Maddy, III, Duke A. McDaniel, Ronald F. Miller, G. R. Ours, Jr., and Charles S. Piccirillo. The Executive Committee met three (3) times in 2010.
Audit and Compliance Committee
The Audit and Compliance Committee’s primary function is to assist the Board of Directors in fulfilling its oversight responsibilities to ensure the quality and integrity of Summit’s financial reports. This entails:
• Serving as an independent and objective party to monitor the Company’s financial reporting process and internal control system.
• Providing direction to and oversight of the Company’s internal audit function.
• Reviewing and appraising the efforts of the Company’s independent auditors.
• Maintaining a free and open means of communication between directors, internal audit staff, independent auditors, and management.
The Audit and Compliance Committee has adopted a written charter, a copy of which is available on the Company’s web site at www.summitfgi.com.
Current members of this committee are Thomas J. Hawse, III, Chairman, John W. Crites, Georgette R. George, Gary L. Hinkle, Gerald W. Huffman, and Charles S. Piccirillo. The Audit and Compliance Committee charter requires that the committee be comprised of five (5) or more directors. The Audit and Compliance Committee met four (4) times in 2010.
Pursuant to the provisions of the Sarbanes-Oxley Act, which was enacted in 2002, the SEC adopted rules requiring companies to disclose whether or not at least one member of the Audit and Compliance Committee is an “audit committee financial expert” as defined in such rules.
Under the SEC rules, an “audit committee financial expert” has the following attributes:
· An understanding of generally accepted accounting principles and financial statements;
· An ability to assess the general application of accounting principles generally accepted in the United States of America in connection with the accounting for estimates, accruals and reserves;
· Experience preparing, auditing, analyzing, or evaluating financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of issues that can be expected to be raised by the Company’s financial statements, or experience actively supervising one or more persons engaged in such activities;
· An understanding of internal controls and procedures for financial reporting; and
· An understanding of audit committee functions.
A person must possess all of the above attributes to qualify as an audit committee financial expert.
Based on Director Questionnaires, the Board of Directors has determined that John W. Crites and Thomas J. Hawse, III of the Audit and Compliance Committee possess all of the above five attributes so as to be deemed “audit committee financial experts” under the SEC rules. Both of these individuals is independent, as independence for audit committee members is defined in the NASDAQ listing standards.
In addition, John W. Crites and Thomas J. Hawse, III each qualify as a “financial expert” under the NASDAQ Marketplace Rules, which standards are different from the SEC rules. Under the NASDAQ Marketplace Rules, a “financial expert” must have past employment experience in finance or accounting, requisite professional certification in accounting or other comparable experience or background which results in the individual’s financial sophistication, including being a chief executive officer, chief financial officer or other senior officer with financial oversight responsibilities. Mr. Crites and Mr. Hawse have the necessary experience to qualify them as “financial experts” under the NASDAQ Marketplace Rules.
For information concerning the audit fees paid by the Company in 2010 and for information about the Company’s independent auditors generally, see the Audit and Compliance Committee Report on page 23 of these Annual Meeting materials.
Compensation and Nominating Committee
The Compensation and Nominating Committee consists of a minimum of four (4) independent, outside directors. The members of the Compensation and Nominating Committee during 2010 were Oscar M. Bean, Chairman, Dewey Bensenhaver, John W. Crites, Thomas J. Hawse, III, Phoebe F. Heishman, Gary L. Hinkle, and Charles S. Piccirillo.
The Compensation and Nominating Committee has adopted a written charter, a copy of which is available on the Company’s website at www.summitfgi.com.
The Committee meets at scheduled times during the year as required, generally one to two times. The Committee reports on Committee actions at Board meetings. The Committee has the authority to retain outside counsel and any other advisors as the Company may deem appropriate in its sole discretion. The Compensation and Nominating Committee met two (2) times in 2010.
Policies and Procedures Relating to the Nomination of Directors
The Compensation and Nominating Committee assists the Board in (i) identifying qualified individuals to become board members, (ii) determining the composition of the Board of Directors and its committees, (iii) monitoring a process to assess board effectiveness, and (iv) developing and implementing the Company’s corporate governance guidelines.
In determining nominees for the Board of Directors, the Compensation and Nominating Committee selects individuals who have the highest personal and professional integrity and who have demonstrated exceptional ability and judgment. The Committee also selects individuals who are most effective, in conjunction with the other nominees to the Board, in collectively serving the long-term interests of the shareholders. In identifying first-time nominees for director, or evaluating individuals recommended by shareholders, the Compensation and Nominating Committee determines, in its sole discretion, whether an individual meets the minimum qualifications approved by the Board of Directors and may consider the current composition of the Board of Directors in light of the diverse communities served by the Company and the interplay of the candidate’s experience with the experience of other Board members.
Although the Compensation and Nominating Committee considers diversity in identifying nominees for a director by identifying directors who are educated and who have work experience in diverse areas (such as accounting, legal, finance, energy, media, insurance, timber, transportation, farming, hospitality, and retail) to provide the board as a whole with experience and perspective in a wide
variety of areas, the Compensation and Nominating Committee does not have a policy with regard to the consideration of diversity in identifying director nominees.
The Compensation and Nominating Committee does not have a specific policy with regard to the consideration of persons nominated for Directors by shareholders. The Articles of Incorporation of the Company describe the procedures that a shareholder must follow to nominate persons for election as Directors. For more information regarding these procedures, see Requirements, Including Deadline for Submission of Proxy Proposals, Nomination of Directors and Other Business of Shareholders on page 41 of these Annual Meeting materials. The Compensation and Nominating Committee will consider nominees for Director recommended by shareholders provided the procedures set forth in the Articles of Incorporation of the Company are followed by shareholders in submitting recommendations. The Committee does not intend to alter the manner in which it evaluates nominees, including the minimum criteria set forth above, based on whether the candidate was recommended by a shareholder or not.
With regard to the Compensation and Nominating Committee’s specific nominating responsibilities, see a copy of its current charter on the Company’s website at www.summitfgi.com.
Director Qualifications and Review of Director Nominees
In connection with the Director nominations for the 2011 Annual Meeting, the Compensation and Nominating Committee considered the Nominee’s and the Continuing Directors’ roles in identifying and understanding the Company’s risks and overseeing the Company’s compliance with its risk management program. These considerations were in addition to the qualifications, skills and attributes described above that are considered by the Compensation and Nominating Committee in selecting Nominees for the Board of Directors.
In addition to fulfilling the above criteria, all six (6) of the Nominees for election to the class expiring in 2014 are independent under the NASDAQ listing standards and the SEC rules. Ronald F. Miller, the nominee to the class expiring in 2012 is not independent as he is an executive officer and employee of the Company. Ten of the eleven directors whose terms expire in 2012 and 2013 (the “Continuing Directors”) are independent under the NASDAQ listing standards and the SEC rules except H. Charles Maddy, III. Mr. Maddy is not independent as he is an executive officer and employee of the Company.
Each Nominee and Continuing Director brings a strong and unique background and set of skills to the Board providing the Board as a whole competence and experience in a wide variety of areas including banking, finance, accounting, legal, corporate governance, executive management, media, energy, forestry, transportation and insurance. Set forth below are the specific experience, qualifications, skills, and attributes considered by the Board in concluding that the Nominees and Continuing Directors are qualified to serve as Directors of the Company:
Nominee for the Class Expiring in 2012
Ronald F. Miller has served as a member of the Board of Directors since 1998 and has served as a member of the Board of Directors of Summit’s banking subsidiary since 1998. Mr. Miller has served as the President and Chief Executive Officer of a banking subsidiary of the Company since 1998. Mr. Miller is a member of the Executive Committee.
Nominees for the Class Expiring in 2014
J. Scott Bridgeforth is a new nominee to the Board of Directors. Mr. Bridgeforth has served as a member of the Board of Directors of Summit’s banking subsidiary since 1999. Mr. Bridgeforth received his Bachelor of Business Administration in Business Management from James Madison University and has 25 years experience in owning and operating his own business. Mr. Bridgeforth is currently the owner and Vice-President of Royal Crown Bottling Company of Winchester, Inc. and Royal Crown Bottling Company of Hagerstown, Maryland, and the owner and President of Sure Bet Services, Inc.
Georgette R. George has served as a member of the Board of Directors since 2010. Ms. George also served as a member of the Board of Directors of Summit from March, 1998 to December, 1999 and served as a member of the Board of Directors of Summit’s banking subsidiary from 1995 to 2005. Ms. George was re-appointed as a member of the Board of Directors of Summit’s banking subsidiary in December, 2009. Ms. George also serves on the Board of Directors and the Executive Committees of numerous non-profit organizations. Ms. George is the President of Ridgeline, Inc., the owner and developer of South Ridge Centre in Charleston, West Virginia and Jackson Crossing in Ravenswood, West Virginia. Ms. George is also the President of several companies and is responsible for the operations and financials for approximately 25 companies. Ms. George has a strong understanding of business management and finance through her experience in managing and operating multiple businesses over a number of years. Ms. George is a member of the Audit and Compliance Committee and the Profit Sharing Committee.
Jeffrey E. Hott is a new nominee to the Board of Directors. Mr. Hott has served as a member of the Board of Directors of Summit’s banking subsidiary since October, 1990. Mr. Hott is the President and a member of the Board of Directors of E.E. Hott, Inc., a real estate holding and asset management company for the following entities: Franklin Oil Company, Inc., Hott’s Ag Services, Inc., and Hott’s Farming, Inc. Mr. Hott is an officer and a member of the Board of Directors of each of these entities. Mr. Hott has operated his businesses for over 40 years and has served in public office and on the board of directors of public companies for over 20 years.
Duke A. McDaniel has served as a member of the Board of Directors since 2000 and served as a member of the Board of Directors of Summit’s banking subsidiary from 1985 to 2008. Mr. McDaniel received his law degree from West Virginia University College of Law and has been practicing law since 1964. Mr. McDaniel is a member of the Executive Committee and the Profit Sharing Committee.
G .R. Ours, Jr. has served as a member of the Board of Directors since 2000 and has served as a member of the Board of Directors of Summit’s banking subsidiary since 1974. Mr. Ours has 36 years of banking experience and 31 years of business experience at Petersburg Oil Co. Mr. Ours served as the President of Petersburg Oil Co. for 31 years prior to retiring. Mr. Ours received his business degree from West Virginia University. Mr. Ours is involved in the community and volunteers and supports numerous community initiatives. Mr. Ours is a member of the Executive Committee.
George W. Pace is a new nominee to the Board of Directors. Mr. Pace has served as a member of the Board of Directors of Summit’s banking subsidiary since 2003, and has served on the local Board of Directors of Summit Community Bank in Harrisonburg, Virginia since 2003. Mr. Pace earned his bachelor of science degree and masters degree in business administration from the University of North Carolina. Mr. Pace is the former CEO of Rocco Enterprises and served as the Vice-Mayor of Harrisonburg, Virginia. Mr. Pace is currently self-employed as a business advisor and serves on the Board of Directors of three privately-owned entities.
Continuing Directors
Oscar M. Bean has served as a member of the Board of Directors of the Company since 1987 and has served as a member of the Board of Directors of Summit’s banking subsidiary since 1978. Mr. Bean was named Chairman of the Board of the Company in 1995, and has served in this capacity for the last 16 years. Mr. Bean is a lawyer and was formerly the prosecuting attorney of Hardy County, West Virginia. Mr. Bean served on the Board of the Moorefield Scholarship Fund and served as a member of the West Virginia University College of Law Visiting Committee. Mr. Bean is currently the Chairman of the Eastern West Virginia Community and Technical College Foundation and is the Managing Partner of Bean & Bean, Attorneys at Law. Mr. Bean also chairs the Executive Committee and Compensation and Nominating Committee and serves as a member of the Asset/Liability and Funds Management Committee.
Dewey F. Bensenhaver, MD has served as a member of the Board of Directors of the Company since 2000 and served as a member of the Board of Directors of Summit’s banking subsidiary from 1998 to 2008. Dr. Bensenhaver is a physician operating a private practice since 1972. In addition, Mr. Bensenhaver has owned a farming operation since 1976. Dr. Bensenhaver is a member of the Compensation and Nominating Committee.
James M. Cookman has served as a member of the Board of Directors of the Company since 1994 and served as a member of the Board of Directors of Summit’s banking subsidiary from 1994 to 2008. Mr. Cookman has 33 years of diverse business experience in the areas of insurance, renewable energy, finance, real estate and communications. Mr. Cookman is currently the President of Cookman Insurance Group, Inc., and is the President and Chief Operating Officer of US Wind Force, LLC and is also the president of several other companies that he manages. Mr. Cookman is politically active at the local, state and federal levels and is actively involved in community initiatives. Mr. Cookman is a member of the Profit Sharing Committee.
John W. Crites has served as a member of the Board of Directors of the Company since 1989 and has served as a member of the Board of Directors of Summit’s banking subsidiary since 1989. Mr. Crites serves as the Chairman and Chief Executive Officer of Allegheny Wood Products, Inc., a family-owned hardwood sawmill company founded by Mr. Crites and his wife in 1973. Mr. Crites opened his first sawmill in 1973 with 13 employees in Riverton, West Virginia and today Allegheny Wood Products has 500 employees and markets to 18 foreign countries plus the United States. Mr. Crites also owns Allegheny Dimension, LLC in Petersburg, West Virginia which manufactures semi-finished furniture and stair-parts components. Mr. Crites earned a bachelor’s degree at West Virginia University and a master’s degree in forestry from the University of Montana. Mr. Crites is a member of the West Virginia University Foundation Inc., National Campaign Committee, and is the Chair of the Trust Committee of the West Virginia University Forestry Endowment Fund. Mr. Crites is a member of the Executive Committee, the Audit and Compliance Committee, the Asset/Liability and Funds Management Committee and the Compensation and Nominating Committee.
James P. Geary, II has served as a member of the Board of Directors of the Company since 2007 and served as a member of the Board of Directors of Summit’s banking subsidiary from 2007 to 2008. Mr. Geary earned his bachelor of science degree in accounting from the West Virginia University School of Business and received his law degree from the West Virginia University College of Law. Mr. Geary is a Partner of the law firm Geary & Geary and is a real estate broker for Landimer, Inc. Mr. Geary is a title insurance agent for Old Republic Title Insurance Company and First American Title Insurance Company and is the Managing Member of Allegheny Highlands, LLC, a real estate sales and development company. Mr. Geary is a current member of the Grant County Planning Commission and is a member of the West Virginia Forestry Association. Mr. Geary serves as a mediator in the 21st and 22nd West
Virginia Judicial Circuits and serves as the Mental Hygiene Commissioner in the 21st West Virginia Judicial Circuit. Mr. Geary is a charter member of the Grant and Hardy County Gideons and is the Area 2 Director of the West Virginia Gideons International. He serves as the Chairman of the Administrative Council of the St. John’s United Methodist Church. Mr. Geary was also a professor at Shepherd College, Shepherdstown, West Virginia. Mr. Geary is a member of the Asset/Liability and Funds Management Committee
Thomas J. Hawse, III has served as a member of the Board of Directors of the Company since 1988 and has served as a member of the Board of Directors of Summit’s banking subsidiary since 1988. Mr. Hawse received his bachelor of science degree in accounting from West Virginia University and has audit experience from working for PriceWaterhouseCoopers in Pittsburgh, Pennsylvania. Mr. Hawse has served on numerous Boards of Directors. Mr. Hawse is currently the President of Hawse Food Market, Inc. Mr. Hawse has executive and legislative experience. Mr. Hawse serves as a member of the Executive Committee and the Compensation and Nominating Committee, and is the Chair of the Audit and Compliance Committee.
Phoebe F. Heishman has served as a member of the Board of Directors of the Company since 1987 and has served as Secretary of the Company since 1995. Ms. Heishman has served as a member of the Board of Directors of Summit’s banking subsidiary since 1973. Ms. Heishman has over 40 years of business experience. Ms. Heishman is currently the President of RE Fisher Co., Inc., and is the Publisher and Editor of The Moorefield Examiner. In 1994, Ms. Heishman was awarded the P.I. Reed Achievement Award from the West Virginia University School of Journalism. This award was created in 1966, and is the most prestigious award bestowed on alumni of the West Virginia University School of Journalism. Ms. Heishman also received the Adam Kelley Premier Journalist Award in 2008 from the West Virginia Press Association. Ms. Heishman served as the President of the West Virginia Press Association from 1990-1991. Ms. Heishman was also the Chairman of the Hardy County Bicentennial Commission and the Past President of the Hardy County Historical Society. Ms. Heishman has been named a Distinguished West Virginian by Governor Gaston Caperton and named as a Friend of Agriculture by Governor Bob Wise and Agriculture Commissioner Gus Douglass. Ms. Heishman was a former employee with the Federal Reserve Bank of San Francisco. Ms. Heishman is Chairperson of the Profit Sharing Committee and a member of the Compensation and Nominating Committee.
Gary L. Hinkle has served as a member of the Board of Directors of the Company since 1993 and has served as a member of the Board of Directors of Summit’s banking subsidiary since 1993. Mr. Hinkle received his bachelor of science in business management from West Virginia University and has 25 years of experience in owning and operating his own business. Mr. Hinkle is currently the President of Hinkle Trucking, Inc., Dettinburn Transport, Inc., Mt. Storm Fuel Inc., and H.T. Services, Inc. Mr. Hinkle serves as a member of the Executive Committee, the Audit and Compliance Committee, the Compensation and Nominating Committee and the Asset/Liability and Funds Management Committee.
Gerald W. Huffman has served as a member of the Board of Directors of the Company since 2000 and served as a member of the Board of Directors of Summit’s banking subsidiary from 1998 to 2008. Mr. Huffman has over 40 years of experience in owning and operating his own business and has employed as many as 50 individuals. Mr. Huffman is currently the President of Huffman Logging, Inc., Potomac Trucking and Excavation, Inc. and G&T Repair, Inc. Mr. Huffman has served on the Executive Board of the West Virginia Forestry Association. Mr. Huffman serves on the Audit and Compliance Committee and the Profit Sharing Committee.
H. Charles Maddy, III has served as a member of the Board of Directors since 1993 and has served as a member of the Board of Directors of Summit’s banking subsidiary since 1993. Mr. Maddy
has served as Chairman of the Board of Directors of Summit Community Bank, the banking subsidiary of the Company, since September, 2010, and Co-Chairman from 2007 to September, 2010. Mr. Maddy is currently the President and Chief Executive Officer of the Company, and has served in this capacity since 1994. Mr. Maddy received his bachelor degree in business administration with a concentration in accounting from Concord College. Mr. Maddy served as the Vice-Chairman and Director of the Federal Home Loan Bank of Pittsburgh during the time period from 2002 to 2010 and also served as Chairman and member of the Federal Home Loan Bank of Pittsburgh’s Audit Committee. Mr. Maddy is a member of the Executive Committee and the Profit Sharing Committee.
Charles S. Piccirillo has served as a member of the Board of Directors of the Company since 1998 and served as a member of the Board of Directors of Summit’s banking subsidiary from 1996 to 2008. Mr. Piccirillo received his law degree from the West Virginia University College of Law in 1980 and is a member in the law firm of Shaffer & Shaffer, PLLC. Mr. Piccirillo is also a Partner with Lawoff Associates, and President of Auggus Enterprises, Inc., both of which are real estate entities. Mr. Piccirillo is a member of the Executive Committee, the Audit and Compliance Committee and the Compensation and Nominating Committee.
Processes and Procedures Relating to Executive Compensation
Another purpose of the Compensation and Nominating Committee is to review, approve and report to the Board of Directors the compensation of all executive officers of the Company who are subject to the requirements of Section 16 of the Securities Exchange Act of 1934 (the “Executive Officers”), including salaries and bonuses, and to approve and report to the Board of Directors all grants of stock options. The Compensation and Nominating Committee also annually reviews the Board Attendance and Compensation Policy which includes the compensation paid to the Board of Directors. The Compensation and Nominating Committee recommends any revisions to the Board Attendance and Compensation Policy to the full Board of Directors for approval. The Committee’s primary processes and procedures for carrying out these purposes include:
• Scope of Authority. The Committee has the following duties and responsibilities:
• Annually review and approve corporate goals and objectives relevant to compensation of the Chief Executive Officer (the “CEO”) established by the Board of Directors, evaluate the CEO’s performance in light of these goals and objectives, and review, approve and report to the Board of Directors all compensation arrangements, including base salary, incentive compensation and long-term compensation for the CEO.
• Annually review, approve and report to the Board of Directors all compensation arrangements, including base salary, incentive compensation and long-term compensation, for all other Executive Officers.
• Review, approve and report to the Board of Directors compensation packages for new Executive Officers and termination packages for Executive Officers.
• Review and make recommendations to the Board of Directors for ratification decisions relating to long-term incentive compensation plans, including the use of equity-based plans. Except as otherwise delegated by the Board of Directors, the Committee will act on behalf of the Board of Directors as the “committee” established to administer equity-based and employee benefit plans, and as such, will discharge any responsibilities imposed on the committee under those plans, including making and authorizing grants in accordance with the terms of those plans. All such grants must be ratified by the Board of Directors.
• Make recommendations to the Board of Directors with respect to matters relating to incentive compensation and equity-based plans which are appropriate for action by the Board of Directors under applicable NASDAQ and SEC rules.
• Delegation of Authority. The Committee has the authority to delegate any of its responsibilities to subcommittees as the Committee may deem appropriate.
• Role of Executive Officers. The Chief Executive Officer provides the Committee with a verbal performance assessment and compensation recommendation for each of the other Executive Officers. In addition to the following items, these performance assessments and recommendations are considered by the Committee in reviewing, approving and reporting to the Board the compensation arrangements of each Executive Officer other than the CEO: (i) an assessment of the Company’s performance, (ii) the perquisites provided to the Executive Officers, (iii) the salaries paid by a peer group to executive officers holding equivalent positions, (iv) tally sheets showing the aggregate amount of all components of compensation paid to the Executive Officers, and (v) the complexity of the job duties of each Executive Officer.
• Role of Independent Consultant. The Committee has the authority to retain any advisors as the Committee deems appropriate in carrying out its duties. The Committee has not retained the services of an independent consultant in reviewing and approving the form and amount of executive and director compensation.
Independence of Directors and Nominees
The Board of Directors annually reviews the relationships of each of its members with the Company to determine whether each director is independent. This determination is based on both subjective and objective criteria developed by the NASDAQ listing standards and the SEC rules.
The Board of Directors reviewed the directors’ responses to a questionnaire asking about their relationships with the Company (and those of their immediate family members) and other potential conflicts of interest, as well as information provided by management related to transactions, relationships, or arrangements between the Company and the directors or parties related to the directors in order to determine the independence of the current members of the Board of Directors and the nominees for election as a director of the Company.
Based on the subjective and objective criteria developed by the NASDAQ listing standards and the SEC rules, the Board of Directors determined that the following nominees and current members of the Board of Directors are independent: Frank A. Baer, III , Oscar M. Bean, Dewey F. Bensenhaver, J. Scott Bridgeforth, James M. Cookman, John W. Crites, James P. Geary, II, Georgette R. George, Thomas J. Hawse, III, Phoebe F. Heishman, Gary L. Hinkle, Jeffrey E. Hott, Gerald W. Huffman, Duke A. McDaniel, G. R. Ours, Jr., George W. Pace and Charles S. Piccirillo.
H. Charles Maddy, III, Patrick N. Frye and Ronald F. Miller are not independent because these individuals are executive officers of the Company.
The NASDAQ listing standards contain additional requirements for members of the Compensation and Nominating Committee and the Audit and Compliance Committee. All of the directors serving on each of these committees is independent under the additional requirements applicable to such committees.
The Board considered the following relationships in evaluating the independence of the Company’s Directors and determined that none of the relationships constitute a material relationship with the Company and each of the relationships satisfied the standards for independence:
• Summit Community Bank, Inc., a subsidiary of the Company, provided lending and/or other financial services to each member of the Company’s Board of Directors, their immediate family members, and/or their affiliated organizations during 2010 and 2009 in the ordinary course of business and on substantially the same terms as those available to unrelated parties;
• Frank A. Baer, III is affiliated with an entity that received commissions on the placement of property and casualty insurance by the Company during 2010 and 2009;
• Oscar M. Bean and James P. Geary, II are partners of law firms that received payments for legal services provided to the Company or its subsidiaries during 2010 and 2009;
• In 2009, the Company received subordinated debt from (i) a company in which John W. Crites is the Chairman, the Chief Executive Officer and a shareholder, and (ii) from the father of James P. Geary, II; and
• The Company and its subsidiary advertised in a weekly newspaper owned by Phoebe F. Heishman in 2010 and 2009.
Transactions with Related Persons
The Company has written policies and procedures for review, approval and monitoring of transactions involving the Company and “related persons” (directors, nominees for director, and executive officers or their immediate families, or shareholders owning five percent or greater of the Company’s outstanding voting stock). The policy covers any related person transaction that meets the minimum threshold for disclosure in the proxy statement under the relevant SEC rules (generally, transactions involving amounts exceeding $120,000 in which a related person has a direct or indirect material interest).
Directors and executive officers of the Company and its subsidiaries, members of their immediate families, and business organizations and individuals associated with them have been customers of, and have had normal banking transactions with Summit Community Bank. All such transactions were made in the ordinary course of business, were made on substantially the same terms, including interest rates and collateral, as those prevailing at the time for comparable transactions with persons not related to Summit and did not involve more than the normal risk of collectibility or present other unfavorable features. Loans made to directors and executive officers are in compliance with federal banking regulations and are thereby exempt from insider loan prohibitions included in the Sarbanes-Oxley Act of 2002.
The Board of Directors reviewed all transactions with related parties since January 1, 2009, to determine if such transactions were required to be reported in this Proxy Statement. Except for the subordinated debt in the amount of $5 million provided by Allegheny Wood Products, Inc. to the Company, and the subordianted debt in the amount of $800,000 provided by James P. Geary, the Company has not entered into any transactions with related persons since January 1, 2009, that met the threshold for disclosure in this Proxy Statement under the relevant SEC rules, nor has the Company entered into a current transaction, in which the amount of the transaction exceeds $120,000 and in which a related person had or will have a direct or indirect material interest. John W. Crites is the Chairman and Chief Executive Officer and 50% shareholder of Allegheny Wood Products, Inc., and James P. Geary, II is the son of James P. Geary. As of March 15, 2011, the principal amount outstanding under the
Allegheny Wood Products, Inc. subordinated debt is $5,000,000; principal paid during 2010 was $0 and interest paid during 2010 was $507,000. The interest rate on the Allegheny Wood Products, Inc. subordinated debt is 10%. As of March 15, 2011, the principal amount outstanding under the James P. Geary subordinated debt is $800,000; principal paid during 2010 was $0 and interest paid during 2010 was $81,000. The interest rate on the James P. Geary subordinated debt is 10%.
Shareholder Communication with Directors
The Board of Directors of the Company provides a process for shareholders to send communications to the Board of Directors or to any of the individual Directors. Shareholders may send written communications to the Board of Directors or to any of the individual Directors c/o Assistant Corporate Secretary at the following address: Summit Financial Group, Inc., P. O. Box 179, 300 N. Main Street, Moorefield, West Virginia 26836. All communications will be compiled by the Assistant Corporate Secretary of the Company and submitted to the Board of Directors or to the individual Directors on a periodic basis.
Board Member Attendance at Annual Meeting
The Company does not have a policy with regard to directors’ attendance at annual meetings. Thirteen (13) of sixteen (16) members of the Board of Directors in 2010 attended the 2010 Annual Meeting of Shareholders.
Corporate Policies
The Company operates within a comprehensive plan of corporate governance for the purpose of defining responsibilities, setting high standards of professional and personal conduct and assuring compliance with such responsibilities and standards. The Sarbanes-Oxley Act of 2002, among other things, establishes a number of corporate governance standards and disclosure requirements. In addition, the Company is subject to the corporate governance and Marketplace Rules promulgated by NASDAQ. In light of the requirements of the Sarbanes-Oxley Act of 2002 and the NASDAQ corporate governance and Marketplace Rules, Summit has a Compensation and Nominating Committee Charter and a Code of Ethics that applies to all directors, executive officers and employees of Summit Financial Group, Inc. and its subsidiaries. The Code of Ethics also contains supplemental provisions that apply to the Company’s Chief Executive Officer, the Chief Financial Officer, and the Chief Accounting Officer (the “Senior Financial Officers”). In addition, the Code of Ethics contains procedures for reporting violations of the Code of Ethics involving the Company’s financial statements and disclosures, accounting practices, internal control over financial reporting, disclosure controls and auditing matters. A copy of the Code of Ethics is available on the Company’s website at www.summitfgi.com.
___________________________________________________
ITEM 1 – ELECTION OF DIRECTORS
___________________________________________________
The Board of Directors is divided into three (3) classes. The terms of the Directors in each class expire at successive annual meetings. One (1) Director will be elected at our 2011 Annual Meeting to serve a one-year term expiring at our Annual Meeting in the year 2012. Six (6) Directors will be elected at our 2011 Annual Meeting to serve for a three-year term expiring at our Annual Meeting in the year 2014. If the proposed nominees are elected, the Company will have a Board of Directors consisting of three classes of six (6) directors each.
The persons named in the enclosed proxy intend to vote the proxy for the election of each of the seven (7) nominees, unless you indicate on the proxy card that your vote should be withheld from any or all of such nominees. Each nominee elected as a Director will continue in office until his or her successor has been elected, or until his or her death, resignation or retirement.
The Board of Directors has proposed Ronald F. Miller as the nominee for election as Director with a term expiring at the Annual Meeting in 2012. The Board of Directors has proposed the following nominees for election as Directors, with terms expiring at the Annual Meeting in 2014: J. Scott Bridgeforth, Georgette R. George, Jeffrey E. Hott, Duke A. McDaniel, G. R. Ours, Jr., and George W. Pace. All of the nominees were recommended by the Compensation and Nominating Committee and approved by the Board of Directors of the Company. All of the nominees are Directors standing for re-election except for Messrs. Bridgeforth, Hott and Pace. Messrs. Bridgeforth, Hott and Pace serve on the Board of Directors of Summit Community Bank, the Company’s banking subsidiary and are recommended by the Compensation and Nominating Committee. If all of the nominees to the Board of Directors of Summit are elected, then the Board of Directors of Summit will consist of the same individuals who serve on the Board of Directors of Summit’s banking subsidiary. The Compensation and Nominating Committee believes that it is important for the Boards of Summit and its banking subsidiary to contain the same individuals for communication purposes and to align the interests of Summit and its banking subsidiary.
The Board of Directors recommends a vote FOR the election of these nominees for election as Directors.
We expect each nominee for election as a Director to be able to serve if elected. To the extent permitted by applicable law, if any nominee is not able to serve, proxies will be voted in favor of the remainder of those nominated and may be voted for substitute nominees, unless the Board chooses to reduce the number of Directors serving on the Board. The principal occupation and certain other information about the nominees and other Directors whose terms of office continue after the Annual Meeting are set forth on the following pages and on pages 7 through 11.
Security Ownership of Directors and Officers
As of March 15, 2011, the nominees and other Directors of the Company owned beneficially, directly or indirectly, the number of shares of common stock indicated on pages 17-21. The number of shares shown as beneficially owned by each Director and executive officer is determined under the rules of the Securities and Exchange Commission and generally includes voting or investment power with respect to securities. The information is not necessarily indicative of beneficial ownership for any other purposes.
Unless indicated in the tables on pages 17-21 to our knowledge, the nominees and other Directors named in the tables have sole voting and sole investment power with respect to all shares beneficially owned. Shares of common stock issuable upon exercise of currently exercisable options or issuable upon conversion of Preferred Stock within 60 days of March 15, 2011, are deemed to be outstanding and to be beneficially owned by the nominees or other Directors holding the options or Preferred Stock for the purpose of computing the percentage ownership of that nominee or Director, but are not treated as outstanding for the purpose of computing the percentage ownership of any other nominee or Director.
All Directors, nominees and executive officers as a group owned 2,454,175 shares or 32.22% of the Company’s common stock as of March 15, 2011. Each Director of the Company is required to own a minimum of 2,000 shares of the Company’s common stock. Ownership is defined as shares held solely in the Director’s name, shares held through the Company’s employee stock ownership plan, a profit-sharing plan, individual retirement account, retirement plan or similar arrangement, and shares owned by a company where the Director owns a controlling interest. Common shares held jointly by a Director and the Director’s spouse are counted when determining whether a Director owns 2,000 shares of the Company’s common stock as long as the director owns stock in his or her own name with a minimum value of at least $500, which is the minimum imposed by West Virginia law. Directors who are also employees of the Company or its subsidiaries are exempt from this requirement.
The Company requires that all Directors retire at the end of the term during which the Director attains the age of 70. However, pursuant to the Merger Agreement with Potomac Valley Bank, the Company agreed that Messrs. McDaniel and Ours, Jr. would be exempt from the Company’s mandatory retirement requirement. These individuals must retire at the end of the term during which they attain the age of 80.
Family Relationships
Dewey S. Bensenhaver is married to G. R. Ours, Jr.’s niece.
Name and Age as of the May 19, 2011,
Meeting Date
|
Position, Principal Occupation
Within the Last Five Years and
Directorships of Public Companies
|
Amount of Beneficial Ownership of
Summit’s Equity Securities as of
March 15, 2011
|
NOMINEE FOR DIRECTOR WHOSE TERM EXPIRES IN 2012
|
|
Number of Common
Shares
|
% of
Common
Stock
|
Number of
Preferred
Shares
|
% of
Preferred
Stock
|
Ronald F. Miller …... (67)
|
Director of Summit Financial Group since 1998. President and CEO and Director of a banking subsidiary of the Company since 1998.
|
68,190(1)
|
*
|
100
|
2.70%
|
(1)
|
Includes 7,801 fully vested Common Shares held in Company’s ESOP, exercisable stock options for 24,800 Common Shares, and 100 Preferred Shares convertible into 18,182 shares of Common Stock.
|
Name and Age as of the May 19, 2011,
Meeting Date
|
Position, Principal Occupation
Within the Last Five Years and
Directorships of Public Companies
|
Amount of Beneficial Ownership of
Summit’s Equity Securities as of
March 15, 2011
|
NOMINEES FOR DIRECTORS WHOSE TERMS EXPIRE IN 2014
|
|
Number of Common
Shares
|
% of
Common
Stock
|
Number of
Preferred
Shares
|
% of
Preferred
Stock
|
J. Scott Bridgeforth. (47)
|
New nominee for director. Director of Summit Community Bank since 1999. Owner and Vice President of Royal Crown Bottling Company of Winchester, Inc. and Royal Crown Bottling Company of Hagerstown, Maryland. Owner and President of Sure Bet Services, Inc.
|
6,450(1)
|
_*_
|
__
|
__
|
Georgette R. George ..(50)
|
Director of Summit Financial Group since February, 2010. Director of Summit Community Bank, a subsidiary of the Company, since December, 2009. President of Ridgeline, Inc. and President of subsidiaries of Monarch Holdings, LLC, hotel organizations which operate franchises under the names Hampton Inn, Wingate Inn and Ramada Plaza Hotel.
|
249,681(2)
|
3.28%
|
1,000(3)
|
26.95%
|
Jeffrey E. Hott ..... (60)
|
New nominee for Director. Director of Summit Community Bank since October, 1990. Director and President of E.E. Hott, Inc., a real estate holding and asset management company for Franklin Oil Company, Inc., Hott’s Ag Services, Inc. and Hott’s Farming, Inc.
|
239,334 (4)
|
3.22%
|
100(5)
|
2.70%
|
Duke A. McDaniel .....(72)
|
Director of Summit Financial Group since 2000. Attorney at Law.
|
39,524(6)
|
*
|
-
|
-
|
G. R. Ours, Jr. …..….(79)
|
Director of Summit Financial Group and Vice Chairman of the Board since February, 2000. Retired President of Petersburg Oil Co. Director of Summit Community Bank, subsidiary of the Company, since 1974.
|
156,000(7)
|
2.10%
|
-
|
-
|
George W. Pace (59)
|
New nominee for Director. Director of Summit Community Bank since 2003. Self-employed as a business advisor.
|
2,700
|
*
|
__
|
__
|
(1)
|
Includes 1,150 Common Shares owned by spouse.
|
(2)
|
Includes 1,000 Common Shares held by father, 9,248 Common Shares owned by self-directed IRA FBO spouse, 5,559 Common Shares held by George Brothers Investment Partnership, 40,480 Common Shares held by Sellaro Enterprises Defined Benefit Plan, 100 Preferred Shares owned by self-directed IRA FBO spouse convertible into 18,812 shares of Common Stock, 200 Preferred Shares owned by father-in-law and mother-in-law convertible into 36,364 shares of Common Stock, 400 Preferred Shares owned by mother convertible into 72,727 shares of Common Stock, 300 Preferred Shares owned by George Brothers Investment Partnership convertible into 54,545 shares of Common Stock, and 5,934 Common Shares that are pledged as collateral.
|
(3)
|
Includes 100 Preferred Shares owned by self-directed IRA FBO spouse, 200 Preferred Shares owned by father-in-law and mother-in-law, 400 Preferred Shares owned by mother, and 300 Preferred Shares owned by George Brothers Investment Partnership.
|
(4)
|
Includes 127,960 Common Shares owned by E.E. Hott, Inc., 21,200 Common Shares owned by Franklin Oil Co. Inc., 1,480 Common Shares owned by spouse, 27,532 Common Shares owned by mother, 26,350 Common Shares owned by E.E. Hott Trust, Ruth Hott, TTEE, 480 Common Shares owned by father-in-law, 50 Preferred Shares convertible into 9,090 shares of Common Stock, 400 Common Shares owned as a custodian for son, 50 Preferred Shares owned by E.E. Hott, Inc. convertible into 9,090 shares of Common Stock, and 142,000 Common Shares that are pledged as collateral.
|
(5)
|
Includes 50 Preferred Shares owned by E.E. Hott, Inc.
|
(6)
|
Includes 37,500 Common Shares that are pledged as collateral.
|
(7)
|
Includes 21,000 Common Shares owned by spouse.
|
* Indicates director owns less than 1% of the Company’s Common Stock.
Name and Age as of the May 19, 2011,
Meeting Date
|
Position, Principal Occupation
Within the Last Five Years and
Directorships of Public Companies
|
Amount of Beneficial Ownership of
Summit’s Equity Securities as of
March 15, 2011
|
DIRECTORS WHOSE TERMS EXPIRE IN 2013
|
|
Number of Common
Shares
|
% of
Common
Stock
|
Number of
Preferred
Shares
|
% of
Preferred
Stock
|
Oscar M. Bean ............(60)
|
Director of Summit Financial Group since 1987, Chairman of the Board since 1995. Managing partner of Bean & Bean, Attorneys at Law.
|
91,039(1)
|
1.22%
|
100(2)
|
2.70%
|
Dewey F. Bensenhaver (64)
|
Director of Summit Financial Group since February, 2000. Physician in private practice; Owner of farming operation.
|
68,222(3)
|
*
|
100
|
2.70%
|
John W. Crites ………(70)
|
Director of Summit Financial Group since 1989. Chairman of Allegheny Wood Products, Inc.; partner in Allegheny Dimension, LLC; and principal stockholder of KJV Aviation, Inc.
|
548,816(4)
|
7.39%
|
-
|
-
|
James P. Geary, II .…..(55)
|
Director of Summit Financial Group since May, 2007. Partner of the law firm of Geary & Geary.
|
30,810(5)
|
*
|
100
|
2.70%
|
Phoebe F. Heishman....(70)
|
Director of Summit Financial Group since 1987, Secretary since 1995. President of RE Fisher Co., Inc.; Publisher and Editor of The Moorefield Examiner.
|
93,520(6)
|
1.26%
|
-
|
-
|
Charles S. Piccirillo …(56)
|
Director of Summit Financial Group since 1998. Member in the law firm of Shaffer & Shaffer, PLLC; Partner, Lawoff Associates; President, Auggus Enterprises, Inc.
|
40,204(7)
|
*
|
100(8)
|
2.70%
|
(1)
|
Includes 4,855 Common Shares owned by spouse and 100 Preferred Shares owned by spouse convertible into 18,182 shares of Common Stock that are pledged as collateral.
|
(2)
|
Includes 100 Preferred Shares owned by spouse that are pledged as collateral.
|
(3)
|
Includes 5,769 Common Shares owned by spouse, 14,820 Common Shares owned by children, 600 Common Shares owned as a custodian for minor children, and 100 Preferred Shares convertible into 18,182 shares of Common Stock that are pledged as collateral.
|
(4)
|
Includes 227,240 Common Shares in eight subtrusts created for the benefit of grandchildren. Mr. Crites and his wife serve as co-trustees of six of the eight subtrusts and also have the power to vote the shares of Common Stock owned by all eight of the subtrusts, including two subtrusts for which they are not acting as co-trustees, and 282,276 Shares in the Patricia A. Crites 2010 Grantor Retained Annuity Trust for which Mr. Crites is the trustee.
|
(5)
|
Includes 136 Common Shares owned as custodian for minor child and 100 Preferred Shares convertible into 18,182 shares of Common Stock.
|
(6)
|
Includes 1,760 Common Shares owned by spouse and 20,135 Common Shares owned by children for whom she has a power of attorney; 13,920 Common Shares are pledged as collateral.
|
(7)
|
Includes 414 Common Shares owned by spouse and 100 Preferred Shares owned by Auggus Enterprises convertible into 18,182 shares of Common Stock.
|
(8)
|
Includes 100 Preferred Shares owned by Auggus Enterprises.
|
* Indicates director owns less than 1% of the Company’s Common Stock.
Name and Age as of the May 19, 2011,
Meeting Date
|
Position, Principal Occupation
Within the Last Five Years and Directorships of Public Companies
|
Amount of Beneficial Ownership of
Summit’s Equity Securities as of
March 15, 2011
|
DIRECTORS WHOSE TERMS EXPIRE IN 2012
|
|
Number of Common
Shares
|
% of
Common
Stock
|
Number of
Preferred
Shares
|
% of
Preferred
Stock
|
James M. Cookman ....(57)
|
Director of Summit Financial Group since 1994. President of Cookman Insurance Group, Inc.; President and Chief Operating Officer of Project Development of U.S. WindForce, LLC.
|
23,784(1)
|
*
|
-
|
-
|
Thomas J. Hawse, III ..(66)
|
Director of Summit Financial Group since 1988. President of Hawse Food Market, Inc.
|
69,609(2)
|
*
|
-
|
-
|
Gary L. Hinkle ………(61)
|
Director of Summit Financial Group since 1993. President of Hinkle Trucking, Inc., Dettinburn Transport, Inc., Mt. Storm Fuel Corporation and H. T. Services, Inc.
|
317,262(3)
|
4.26%
|
100
|
2.70%
|
Gerald W. Huffman …(66)
|
Director of Summit Financial Group since February, 2000. President of Potomac Trucking & Excavation, Inc., Huffman Logging, Inc. and G&T Repair, Inc.
|
78,812(4)
|
1.05%
|
100
|
2.70%
|
H. Charles Maddy, III..(48)
|
Director of Summit Financial Group since 1993. President and CEO of Summit Financial Group since 1994. Chairman of Board of Directors of Summit Community Bank, the banking subsidiary of the Company, since September, 2010 and Co-Chairman from 2007-September, 2010. Vice-Chairman and Director of the Federal Home Loan Bank of Pittsburgh (“FHLB”) during the time period from 2002 to 2010 and also served as Chairman and a member of the Audit Committee.
|
154,427(5)
|
2.05%
|
250(6)
|
6.74%
|
(1) Includes 20,784 Common Shares owned by self-directed 401(k) Retirement Plan.
|
(2)
|
Includes 1,500 Common Shares owned by spouse and 4,109 Common Shares owned by self-directed IRA FBO spouse.
|
|
(3)
|
Includes 56,945 Common Shares owned by Hinkle Trucking, Inc., 4,800 Common Shares owned by spouse, 500 Common Shares owned as Custodian for grandchild, and 100 Preferred Shares convertible into 18,182 shares of Common Stock.
|
|
(4)
|
Includes 100 Preferred Shares convertible into 18,182 shares of Common Stock
|
|
(5)
|
Includes 9,075 Common Shares owned by spouse, 22,363 fully vested Common Shares held in Company’s ESOP, exercisable stock options for 71,200 Common Shares and 250 Preferred Shares owned by spouse convertible into 45,455 shares of Common Stock, and 2,768 Common Shares that are pledged as collateral.
|
|
(6)
|
Includes 250 Preferred Shares owned by spouse which are pledged as collateral.
|
* Indicates director owns less than 1% of the Company’s Common Stock.
___________________________________________________________________________________
ITEM 2 – RATIFICATION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
___________________________________________________________________________________
The Board of Directors has appointed Arnett & Foster, PLLC to serve as our independent registered public accounting firm for 2011 subject to the ratification of our shareholders. For information concerning the audit fees paid by the Company in 2009 and 2010 and for information about the Company’s auditors generally, see the Audit and Compliance Committee Report on page 23 of this Proxy Statement.
Representatives of Arnett & Foster, PLLC will be present at the Annual Meeting to answer questions. They will also have the opportunity to make a statement if they desire to do so.
The affirmative vote of a majority of votes cast on this proposal is required for the ratification of this proposal. In determining whether the proposal has received the requisite number of affirmative votes, abstentions and broker non-votes will be disregarded and will have no effect on the outcome of the vote.
Shareholder ratification of the selection of Arnett & Foster, PLLC as our independent registered public accounting firm is not required by our Bylaws or otherwise. However, the Board of Directors is submitting the selection of Arnett & Foster, PLLC to the shareholders for ratification as a matter of good corporate practice. If the shareholders fail to ratify the selection, the Audit and Compliance Committee and the Board of Directors will reconsider whether or not to retain that firm. Even if the selection is ratified, the Audit and Compliance Committee and the Board of Directors in their discretion may direct the appointment of different independent auditors at any time during the year if they determine that such a change would be in the best interest of the Company and our shareholders.
The Board of Directors recommends a vote FOR the ratification of Arnett & Foster, PLLC as our independent registered public accounting firm for the year 2011.
___________________________________________________
AUDIT AND COMPLIANCE COMMITTEE REPORT
___________________________________________________
The Audit and Compliance Committee of the Board of Directors of the Company is composed of six (6) independent directors. The members of the Audit and Compliance Committee are Thomas J. Hawse, III, Chairman, John W. Crites, Georgette R. George, Gary L. Hinkle, Gerald W. Huffman and Charles S. Piccirillo.
The Audit and Compliance Committee operates under a written charter adopted by the Company’s Board of Directors. A copy of the Audit and Compliance Committee Charter is available on the Company’s website at www.summitfgi.com.
The Audit and Compliance Committee has reviewed the audited financial statements of the Company for the fiscal year ended December 31, 2010, and discussed them with Management and the Company’s independent auditors, Arnett & Foster, PLLC. The Audit and Compliance Committee also has discussed with the independent auditors the matters required to be discussed by the Auditing Standards Board Statement of Auditing Standards No. 61, as amended.
The Audit and Compliance Committee has received from the independent auditors the written disclosures and letter required by the Independence Standards Board Standard No. 1, as adopted by the Public Company Accounting Oversight Board in Rule 3600T, and the Audit and Compliance Committee has discussed with the auditors their independence from the Company and Management.
Based on the review and discussions described above, the Audit and Compliance Committee recommended to the Board of Directors that the Company’s audited financial statements for the year ended December 31, 2010, be included in the Company’s Annual Report on Form 10-K for 2010.
Fees To Arnett & Foster, PLLC
The following table presents fees for professional services rendered by Arnett & Foster, PLLC to perform an audit of the Company’s annual financial statements for the years ended December 31, 2010, and 2009, and fees for other services rendered by Arnett & Foster, PLLC during those periods:
|
|
2010
|
|
|
2009
|
|
Audit Fees(1)
|
|
$ |
165,000 |
|
|
$ |
170,000 |
|
Audit-Related Fees(2)
|
|
|
36,000 |
|
|
|
36,000 |
|
Tax Fees(3)
|
|
|
20,388 |
|
|
|
18,545 |
|
All Other Fees(4)
|
|
|
25,317 |
|
|
|
26,948 |
|
Total Fees
|
|
$ |
246,705 |
|
|
$ |
251,493 |
|
(1) Audit Fees — These are fees for professional services performed by Arnett & Foster, PLLC associated with the annual audit of the Company’s consolidated financial statements and the audit of the effectiveness of the Company’s internal control over financial reporting.
(2) Audit-Related Fees — These are for assurance and related services performed by Arnett & Foster, PLLC that are reasonably related to the performance of the audit or review of the Company’s financial statements. This includes a review of the Company’s quarterly reports on Form 10-Q filed with the Securities and Exchange Commission.
(3) Tax Fees — These are fees for professional services performed by Arnett & Foster, PLLC with respect to tax compliance, tax advice and tax planning. This includes review of original and amended tax returns for the Company and its consolidated subsidiaries; refund claims; payment planning; tax audit assistance; and tax work stemming from “Audit-Related” items.
(4) All Other Fees — These are fees for other permissible work performed by Arnett & Foster, PLLC that does not meet the above category descriptions. This includes: employee benefit and compensation plan audits and consulting on financial accounting/reporting standards.
All services rendered by Arnett & Foster, PLLC are permissible under applicable laws and regulations, and pre-approved by the Audit and Compliance Committee.
The Audit and Compliance Committee’s pre-approval policies for audit and non-audit services provided to the Company by Arnett & Foster, PLLC are as follows:
|
•
|
Any proposed services that would result in fees exceeding 5% of the total audit fees require specific pre-approval by the Audit and Compliance Committee.
|
|
•
|
Any proposed services that would result in fees of less than 5% of the total audit fees may be commenced prior to obtaining pre-approval of the Audit and Compliance Committee. However, before any substantial work is completed, Arnett & Foster, PLLC must obtain the approval of such services from the Chairman of the Audit and Compliance Committee.
|
The spending level and work content of these services are actively monitored by the Audit and Compliance Committee to maintain the appropriate objectivity and independence in auditor’s core work, which are the audits of the Company’s consolidated financial statements and the effectiveness of the Company’s internal control over financial reporting.
The Audit and Compliance Committee has considered and determined that the provision of these additional services is compatible with maintaining Arnett & Foster, PLLC’s independence. For more information concerning the Company’s Audit and Compliance Committee, see page 5 of these annual meeting materials.
AUDIT AND COMPLIANCE COMMITTEE
Thomas J. Hawse, III, Chairman
John W. Crites
Georgette R. George
Gary L. Hinkle
Gerald W. Huffman
Charles S. Piccirillo
EXECUTIVE COMPENSATION
This section explains Summit’s executive compensation program as it relates to the following named executive officers (defined as the CEO and the two most highly compensated Executive Officers other than the CEO):
H. Charles Maddy, III
|
President and Chief Executive Officer
|
Ronald F. Miller
|
President of Summit Community Bank
|
Scott C. Jennings
|
Senior Vice President and Chief Operating Officer
|
Executive Compensation Program
As discussed below, the program consists of, and is intended to balance, three elements:
• Salaries
Salaries are based on the Company’s evaluation of individual job performance and an assessment of the salaries and total compensation mix paid by the Company’s Peer Group to executive officers holding equivalent positions. The Company’s Peer Group is a group consisting of all public banks and thrifts in the United States with assets of $1 billion - $5 billion. The Company does not “benchmark” to the Peer Group, but rather uses the Peer Group as a general reference for purposes of comparing our executive officer salaries to other companies in the industry to determine whether the salaries are reasonable and competitive.
• Incentive compensation
The second element of the executive compensation program is the Incentive Compensation Plan. The purpose of the Company’s Incentive Compensation Plan is to motivate and reward eligible employees for their contributions to the Company and its bank subsidiary by making a large portion of their cash compensation variable and dependent upon the Company’s and its bank subsidiary’s performance.
The Company annually adopts an Incentive Compensation Plan for the Company and its bank subsidiary. In prior years, all incentive compensation awarded under the Incentive Compensation Plan was based on a formula which primarily considered the return on average equity of the Company and its bank subsidiary. The Company set a range of goals for return on average equity and also set the percentage to which each executive officer was entitled if the specific goals were met. The percentage to which each named executive officer was entitled was based on the individual’s contribution to the Company as determined by the Committee in its judgment based on the recommendation of the Chief Executive Officer. Among other things, the Committee considered the Company’s compensation philosophy which focused on a team based approach and the individual’s relative contribution to the team.
With respect to Mr. Miller, the Company also established an incentive compensation plan in prior years which included specific performance goals and business criteria based on his achievement of the net income budget for Summit’s subsidiary bank (the “Alternative Incentive Plan”). However, if the
payments due to Mr. Miller under the Incentive Compensation Plan exceeded those payments due under this Alternative Incentive Plan, then Mr. Miller was entitled to receive only the payments under the Incentive Compensation Plan.
In February 2009, the Board of Directors suspended indefinitely the Incentive Compensation Plan and the Alternative Incentive Compensation Plan. Accordingly, no incentive compensation was paid to the named executive officers in 2009 or 2010.
• Long-term Incentive Compensation
Officer Stock Option Plan. The main component of the long-term incentive compensation program is the Officer Stock Option Plan. The purpose of the Officer Stock Option Plan is to reward and retain officers in a manner that best aligns officers’ interests with stockholders’ interests. Under this Plan, the Company may award options for up to 350,000 shares of the Company’s common stock to qualified officers of the Company and its subsidiaries. Each option granted under the Plan must have an exercise price of no less than the fair market value of the Company’s common stock as of the date of grant. Options granted under the plan vest according to a schedule designated at the grant date. The Company does not have a program, policy or practice of timing the grant of options in coordination with the release of material nonpublic information. The Officer Stock Option Plan is administered by the Compensation and Nominating Committee of the Board of Directors. The committee has discretion to determine the officers to whom the options may be granted, when the options may be granted, the vesting schedule applicable to any option grants and other terms relating to the grant of the options. Annual stock option grants for executive officers are a key element of market-competitive total compensation. In 2009 and 2010, the Company did not approve any annual stock option grants for the executive officers due to the disappointing performance of the Company’s stock and the failure of the Company to meet its performance targets.
Executive Salary Continuation Agreements. In an effort to attract, reward, motivate and retain the most qualified people available, and to provide those people with a complete and reasonable compensation package, Summit and its banking subsidiary have entered into executive salary continuation agreements with certain executives of the Company with an endorsement split dollar life insurance plan. In this section, Company includes Summit’s bank subsidiary.
The Executive Salary Continuation Agreements (the Continuation Agreements) were designed to provide an annual defined retirement benefit payable for the life of the executive. These benefits, when added to the retirement benefits that will be provided by the Company’s 401(k) Profit Sharing Plan, Employee Stock Ownership Plan, and social security, will provide each executive with benefit levels comparable to other Company employees when measured as a percentage of salary at the time of retirement.
The Continuation Agreements are designed to be a retention tool but they do take into account the age of the Named Executive Officers. With respect to the Company’s president and chief executive officer, Mr. Maddy, the benefits under his Continuation Agreement vest at a rate of five percent per year in the first ten years, zero percent in year eleven through eighteen, and in year nineteen, the remaining fifty percent vests. With respect to the Company’s senior vice president and chief operating officer, Mr. Jennings, the benefits under his Continuation Agreement vest at a rate of five percent per year in the first ten years, zero percent in year eleven through nineteen, and in year twenty, the remaining fifty percent vests. With respect to Mr. Miller, who is closer to retirement age, the benefits under the Continuation Agreements vest at a rate of zero percent the first four years, fifty percent in year five, and ten percent a year for the remaining five years. Vesting is measured for each executive from the effective date of the Continuation Agreements, which vary by executive.
The Company’s obligations under the retirement benefit portion of these agreements are unfunded; however, the Company has purchased life insurance policies on each insurable executive that are actuarially designed to offset the annual expenses associated with the agreements and will, given reasonable actuarial assumptions, offset all of the costs of the agreements during the life of the executive and provide a complete recovery of all costs at the executive’s death. The Company is the sole owner of all policies.
The life insurance benefit for each insurable officer is being provided by an Endorsement Split Dollar Plan whereby the Company endorses a specified percentage of the net-at-risk life insurance portion of a policy (total death benefit less cash value of policy) on the life of each officer for payment to the designated beneficiary of that officer. The Company owns the policy and its entire surrender value.
For each of the named executive officers, the annual lifetime benefits payable upon retirement at normal retirement age are as follows: H. Charles Maddy, III - $175,000; Ronald F. Miller - $50,000; and Scott C. Jennings - $125,000.
Perquisites
Generally, the Company provides modest perquisites or personal benefits, and only with respect to benefits or services that are designed to assist a named executive officer in being productive and focused on his or her duties, and which management and the Committee believe are reasonable and consistent with the Company’s overall compensation program. Management and the Committee periodically review the levels of perquisites or personal benefits provided to named executive officers.
Plans Covering All Employees
Employee Stock Ownership Plan. The Company also maintains an Employee Stock Ownership Plan (ESOP) which covers substantially all employees. Any employee who is at least 21 years of age and is credited with at least 1,000 hours of service during the plan year is eligible to participate. Vesting occurs at the rate of 0% for the first year of credited service and 20% for each year thereafter. Under the provisions of the ESOP, employee participants in the ESOP are not permitted to contribute to the ESOP, rather the cost of the ESOP is borne by the Company through annual contributions in amounts determined by the Company’s Board of Directors. No contributions were made by the Company for 2010.
401(k) Profit Sharing Plan. The Company has a defined contribution profit-sharing plan with 401(k) provisions covering substantially all employees. Any employee (other than a leased employee, owner employee, seasonal employee, or other employee who is not a common law employee) who is at least 21 years of age is eligible to participate. If the eligibility requirements are met, an employee may become a participant on the next semi-annual entry date of January 1st or July 1st. The employee is eligible for employer contributions after the employee has at least 12 months of service. Under the provisions of the plan, the Company matches 100% of the participant’s salary reduction contributions, up to 4% of such participant’s compensation. These matching contributions shall be fully vested at all times. The Company may also make optional contributions at the discretion of the Company’s Board of Directors. Vesting of discretionary contributions occurs at the rate of 0% for the first year of credited service, and 20% per year thereafter. No discretionary contributions were made by the Company for 2010.
Potential Payments Upon Termination or Change of Control
The Company has entered into Employment Agreements with the named executive officers in order to ensure continuity of management of the Company and to retain the pool of talent the Company has developed in a competitive marketplace. The Board of Directors determined that such arrangements were appropriate, especially in view of the entry of large regional bank holding companies into West Virginia. The Agreements were not undertaken in the belief that a change of control of the Company was imminent.
Generally, the Company chose particular events for triggering payments based on the standard practice in the industry at the time the particular agreement was negotiated, the overall reasonableness of the expense to the Company associated with a particular triggering event, and whether the specific provision would have a material impact on the marketability of the Company should the Board of Directors believe a sale of the Company were in the best interest of its shareholders. The following summaries set forth potential payments to our named executive officers upon termination of employment or change of control of the Company under their current employment agreements and our other compensation programs.
Employment Agreement — Mr. Maddy
On March 4, 2005, the Company entered into an Employment Agreement (the “Employment Agreement”) and a new Change in Control Agreement (the “Change in Control Agreement”) with H. Charles Maddy, III, Chief Executive Officer of Summit. On December 31, 2008, the Employment Agreement and Change in Control Agreement were amended and restated to comply with Internal Revenue Code Section 409A. Under the terms of the Employment Agreement, Summit will review the Employment Agreement annually and may, with the approval of Mr. Maddy, extend the term of the Employment Agreement annually for additional one year periods (so that the actual term of the Employment Agreement will always be between two and three years). The term of the Employment Agreement extends to March 4, 2014.
The Employment Agreement may be terminated based on one of the following:
• By mutual agreement of the parties
• Upon the death of Mr. Maddy
• Upon the disability of Mr. Maddy
• By Summit, for cause (as defined in the Employment Agreement)
• Upon a Change of Control (as provided in the Change in Control Agreement)
• By Mr. Maddy, upon material breach by Summit
• By Mr. Maddy, based on insolvency not attributable to Mr. Maddy
Under the Employment Agreement, Mr. Maddy is entitled to certain termination payments. If Mr. Maddy is terminated by mutual agreement, then he is entitled to receive a termination payment equal to an amount agreed to by the parties. If Mr. Maddy is terminated for cause based generally on his gross negligence, then Mr. Maddy will not receive a termination payment. In this case, Mr. Maddy is entitled
to his Base Salary in effect for the year in which termination occurs, only for such period of his active full-time employment to the date of the termination.
If Mr. Maddy is terminated for cause based on his negligence, malfeasance, or misfeasance, then Mr. Maddy is entitled to receive his Base Salary without offset for compensation already paid prior to the effective date of termination. If Mr. Maddy is terminated for death or disability, Mr. Maddy is entitled to three times his Base Salary. If Mr. Maddy terminates his employment based on a material breach by Summit, then Mr. Maddy is entitled to an amount equal to two times his Base Salary in effect for the year in which termination occurs without offset for compensation already paid prior to the effective date of termination. If Mr. Maddy voluntarily terminates, and there is no material breach by Summit, then Mr. Maddy does not receive a termination payment. In this case, Mr. Maddy is entitled to his Base Salary in effect for the year in which termination occurs, only for such period of his active full-time employment to the date of the termination.
If Mr. Maddy’s employment is terminated pursuant to the provisions of the Change in Control Agreement, then Mr. Maddy would be entitled to the compensation set forth in the Change in Control Agreement as described below.
Change In Control Agreement – Mr. Maddy
Under the Change in Control Agreement, after a Change of Control (as defined below), Mr. Maddy is required to work for the acquiring company for a period of one year in order to facilitate management continuity and to promote an orderly transition of ownership (the “Transition Period”). Upon expiration of this Transition Period, Mr. Maddy is entitled to receive a payment equal to three times the greater of (a) his Salary (as defined in the Employment Agreement) in effect immediately prior to the date of consummation of the Change of Control or (b) his Salary in effect on the date of termination of his employment under the Change in Control Agreement. Under the Change in Control Agreement, Mr. Maddy has the option to terminate within six months of a Change of Control. In this case, Mr. Maddy would be entitled to a lump sum payment equal to seventy-five percent (75%) of the greater of (a) his Salary in effect immediately prior to the date of consummation of the Change of Control or (b) his Salary in effect on the date of termination of his employment under the Change in Control Agreement.
If Mr. Maddy terminates his employment after the first six months following the Change of Control, but before completion of the Transition Period (unless such termination is for Good Reason or due to his death or disability), Mr. Maddy is not entitled to a severance payment under the Change in Control Agreement.
If Mr. Maddy terminates for Good Reason (as defined below) or is terminated under circumstances constituting Wrongful Termination (as defined in the Change in Control Agreement) during the Transition Period, then Mr. Maddy would be entitled to a payment equal to three times the greater of (a) his Salary in effect immediately prior to the date of consummation of a Change of Control or (b) his Salary in effect on the date of termination of his Employment Agreement under the Change in Control Agreement. Mr. Maddy is also entitled to receive payment of cash incentive award, if any, under the Company’s Annual Incentive Plan and continuing participation in employee benefit plans and programs such as retirement, disability and medical insurance for the number of months between the date of his termination and the date that is thirty-six (36) months after the date of consummation of the Change of Control.
If Mr. Maddy is terminated as a result of disability or death during the Transition Period, Mr. Maddy would receive a payment equal to three times the greater of (a) his Salary (as defined in the
Agreement) in effect immediately prior to the date of consummation of the Change of Control or (b) his Salary in effect on the date of termination of his employment under the Change in Control Agreement.
Under the Change in Control Agreement, Mr. Maddy agrees not to engage, directly or indirectly, in the business of banking in the Restricted Area (as defined in the Change in Control Agreement) for a period of three years after expiration of the Transition Period. If Mr. Maddy’s employment with Summit is terminated for any reason other than Mr. Maddy’s disability, retirement, Good Reason, or termination at Mr. Maddy’s option, Mr. Maddy agrees that for a period of one year, he will not, directly or indirectly, engage in the business of banking in the Restricted Area.
Under the Change in Control Agreement, a “Change of Control” is defined in Internal Revenue Code Section 409A and the regulations issued thereunder and includes:
• a change in the ownership of Summit which is defined to occur on the date that any one person, or more than one person acting as a group, acquires ownership of stock of Summit that, together with stock held by such person or group, constitutes more than 50% of the total fair market value or total voting power of the stock of Summit,
• a change in the effective control of Summit, which is defined to occur on (1) the date any one person, or more than one person acting as a group, acquires (or has acquired during the 12-month period ending on the date of the most recent acquisition by such person or persons) ownership of stock of Summit possessing 30% or more of the total voting power of Summit, and also to occur on (2) the date a majority of members of Summit’s Board of Directors is replaced during any 12-month period by directors whose appointment or election is not endorsed by a majority of the members of Summit’s Board of Directors before the date of the appointment or election, and
• a change in the ownership of a substantial portion of Summit’s assets which is defined to occur on the date that any one person, or more than one person acting as a group acquires (or has acquired during the 12-month period ending on the date of the most recent acquisition by such person or persons) assets from Summit that have a total gross fair market value equal to or more than 40% of the total gross fair market value of all of the assets of Summit immediately before such acquisition or acquisitions. For this purpose, gross fair market value means the value of the assets of Summit, or the value of the assets being disposed of, determined without regard to any liabilities associated with such assets.
Under the Change in Control Agreement, Mr. Maddy may voluntarily terminate his employment for Good Reason which arises if one of the following occurs in combination with a Change of Control:
• a decrease in the executive’s overall compensation below the level in effect immediately prior to on the date of consummation of the change of control, without the executive’s consent;
• a material reduction in the importance of the executive’s job responsibilities without his consent;
• geographical relocation of the executive without his consent, which is deemed to mean relocation to an office more than twenty (20) miles from his location at the time of a change of control;
• failure by the Company to obtain assumption of the Change in Control Agreement by its successor; or
• any removal of the executive from, or failure to reelect the executive to, any position with the Company or Bank that he held immediately prior to the change of control without his prior written consent (except for good cause, death, disability or retirement).
The Employment Agreement and the Change in Control Agreement provide for an additional gross-up payment by Summit to Mr. Maddy in the event that a payment or distribution pursuant to the Employment Agreement or the Change in Control Agreement would be subject to the excise tax imposed by Section 4999 of the Internal Revenue Code. Any calculated gross-up payment amount is equal to one hundred percent (100%) of the excise tax plus one hundred percent (100%) of any federal, state and local income taxes plus the additional excise tax on the gross-up amount.
Employment Agreement - Mr. Miller
On December 29, 2008, the Company entered into an Amended and Restated Employment Agreement with Ronald F. Miller in order to comply with Internal Revenue Code Section 409A. The Amended and Restated Employment Agreements with Mr. Miller is referred to as the “Employment Agreement”. Mr. Miller is entitled to certain termination payments under the Employment Agreement. If Mr. Miller is terminated not for Cause (as defined by the Employment Agreement), then he is entitled to a payment from the Company equal to the base salary compensation set forth in the Employment Agreement for the remaining term of the Employment Agreement or severance pay equal to six (6) months of his then current annual base salary, whichever is greater.
M. Miller has change of control provisions included in his Employment Agreement. Generally, the Employment Agreement provides severance compensation to Mr. Miller if his employment should end under certain specified conditions after a change of control. Compensation is paid upon an involuntary termination within 18 months following a change of control unless Mr. Miller is terminated for cause. In addition, compensation will be paid after a change of control if Mr. Miller voluntarily terminates employment within 18 months of a change of control because of:
• a material decrease in the total amount of Mr. Miller’s base salary below the level in effect on the date of consummation of the change of control, without his consent;
• a material geographical relocation of Mr. Miller without his prior consent, which is deemed to mean relocation to an office more than twenty (20) miles from his location at the time of a change of control;
• failure by the Company to obtain assumption of the Change in Control Agreement by its successor; or
• any material reduction in Mr. Miller’s authority, duties, or responsibilities which are deemed to include removal of Mr. Miller from, or failure to reelect Mr. Miller to, any position with the Company that he held immediately prior to the change of control without his prior written consent (except for good cause, death, disability or retirement).
Under the Employment Agreements, a “Change of Control” is defined in Internal Revenue Code Section 409A and the regulations issued thereunder. This definition is set forth above under the description of Mr. Maddy’s Change in Control Agreement.
Mr. Miller’s severance benefits include:
• a lump sum cash payment equal to his average monthly base salary for the full two-year periods immediately prior to (i) the date of termination; or (ii) the date immediately preceding the change of control, whichever is greater, multiplied by the number of full months between the date of termination and the date that is eighteen (18) months after the date of consummation of the change of control; and
• payment of cash incentive award, if any, under the Company’s Incentive Plans; continuing participation in employee benefit plans and programs such as retirement, disability and medical insurance for the number of months between the date of his termination and the date that is eighteen (18) months after the date of consummation of the Change of Control.
The Change in Control Agreement provides for an additional gross-up payment by Summit to Mr. Miller in the event that a distribution pursuant to the Change in Control Agreement would be subject to the excise tax imposed by Section 4999 of the Internal Revenue Code. Any calculated gross-up payment amount is equal to one hundred percent (100%) of the excise tax plus one hundred percent (100%) of any federal, state and local income taxes plus the additional excise tax on the gross-up amount.
The Change in Control Agreements do not affect the right of the Company to terminate Mr. Miller or change his salary or benefits with or without good cause, prior to any change of control. However, any termination or change which takes place after discussions have commenced which result in a change of control will be presumed to be a violation of the Change in Control Agreements and will entitle Mr. Miller to the benefits under the Change in Control Agreements, absent clear and convincing evidence to the contrary.
Employment Agreement - Mr. Jennings
On December 20, 2008, the Company entered into an Amended and Restated Employment Agreement with Scott C. Jennings in order to comply with Internal Revenue Code Section 409A. The Amended and Restated Employment Agreement with Mr. Jennings is referred to as the “Employment Agreement”. Mr. Jennings is entitled to certain termination payments under the Employment Agreement. If Mr. Jennings is terminated not for Good Cause (as defined by the Employment Agreement), then he is entitled to a payment from the Company equal to the base salary compensation set forth in the Employment Agreement for the remaining term of the Employment Agreement or severance pay equal to 100% of his then current annual base salary, whichever is greater.
Mr. Jennings has change of control provisions included in his Employment Agreement. Generally, the Employment Agreement provides severance compensation to Mr. Jennings if his employment should end under certain specified conditions after a change of control. Compensation is paid upon an involuntary termination within 24 months following a change of control unless Mr. Jennings is terminated for cause. In addition, compensation will be paid after a change of control if Mr. Jennings voluntarily terminates employment within 24 months of a change of control because of:
• a material decrease in the total amount of Mr. Jennings’ base salary below the level in effect on the date of consummation of the change of control, without his consent;
• a material reduction in Mr. Jennings’ job duties and responsibilities without Mr. Jennings’ prior consent;
• a material geographical relocation of Mr. Jennings without his prior consent, which is deemed to mean relocation to an office more than twenty (20) miles from his location at the time of a change of control;
• failure by the Company to obtain assumption of the Change in Control Agreement by its successor; or
• any purported termination of Mr. Jennings’ employment which is not effected pursuant to a notice of termination as required in Mr. Jennings’ Employment Agreement.
Under the Employment Agreement, a “Change of Control” is defined in Internal Revenue Code Section 409A and the regulations issued thereunder. This definition is set forth above under the description of Mr. Maddy’s Change in Control Agreement.
Mr. Jennings’s severance benefits include:
• a lump sum cash payment equal to Mr. Jennings’ monthly salary (calculated based on the average annual base salary and bonuses for the two full year periods immediately preceding the consummation of the Change in Control) multiplied by the number of months between the date of Mr. Jennings’ termination and the date that is twenty-four (24) months after the date of consummation of the Change of Control; provided that Mr. Jennings’s lump sum cash payment not be less than 100% of his salary; and
• payment of cash incentive award, if any, under the Company’s Incentive Plans; continuing participation in employee benefit plans and programs such as retirement, disability and medical insurance for the number of months between the date of his termination and the date that is twenty-four (24) months after the date of consummation of the Change of Control.
The change of control provisions in Mr. Jennings’ Employment Agreement provides for an additional gross-up payment by the Company to Mr. Jennings in the event that a distribution pursuant to the change of control provisions in the Employment Agreement would be subject to the excise tax imposed by Section 4999 of the Internal Revenue Code. Any calculated gross-up payment amount is equal to one hundred percent (100%) of the excise tax plus one hundred percent (100%) of any federal, state and local income taxes plus the additional excise tax on the gross-up amount.
The change of control provisions of the Employment Agreement do not affect the right of the Company to terminate Mr. Jennings or change his salary or benefits with or without good cause, prior to any change of control. However, any termination or change which takes place after discussions have commenced which result in a change of control will be presumed to be a wrongful termination and will entitle Mr. Jennings to the benefits under the Employment Agreement, absent clear and convincing evidence to the contrary.
Summary Compensation Table
The table below sets forth the compensation of the Company’s Chief Executive Officer and the two most highly compensated executive officers other than the Chief Executive Officer who earned $100,000 or more in salary and bonus for the years ended December 31, 2009 and 2010 (the “named executive officers”).
For 2010 none of the named executive officers received a salary increase. In addition, the Company has suspended indefinitely the Incentive Compensation Plan and the Alternative Incentive Compensation Plan.
Name and Principal Position
|
Year
|
Salary
|
Bonus
|
Stock Awards
|
Option Awards
|
Non-Equity Incentive Plan Compensation(1)
|
Non-qualified Deferred Compensation Earnings(2)
|
All Other Compensation(3)
|
Total
|
|
|
($)
|
($)
|
($)
|
($)
|
($)
|
($)
|
($)
|
($)
|
H. Charles Maddy, III
President and Chief Executive Officer – Summit Financial Group
|
2010
2009
|
$397,500
$397,500
|
|
|
|
$ -
$ -
|
$31,643
$ 24,222
|
$ 23,400
$ 24,500
|
$452,543
$446,222
|
Ronald F. Miller
President and Chief Executive Officer – Summit Community Bank
|
2010
2009
|
$190,000
$190,000
|
|
|
|
$ -
$ -
|
$71,298
$ 91,494
|
$ 17,750
$ 18,850
|
$279,048
$300,344
|
Scott C. Jennings
Senior Vice President
Chief Operating Officer – Summit Financial Group
|
2010
2009
|
$181,000
$181,000
|
|
|
|
$ -
$ -
|
$ 23,840
$ 19,656
|
$ -
$ -
|
$204,840
$200,656
|
(1)
|
The amounts in this column relate to awards granted under the Company’s Incentive Compensation Plans. The plans and awards are discussed in the Executive Compensation section.
|
(2)
|
The amounts in this column represent the increase in the actuarial net present value of all future retirement benefits under the Executive Salary Continuation Agreements. The net present value of the retirement benefits used to calculate the net change in benefits were determined using the same assumptions used to determine our retirement obligations and expense for financial statement purposes. Additional information about our Executive Salary Continuation Agreements is included on page 26. We have not provided above-market or preferential earnings on any nonqualified deferred compensation and, accordingly, no such amounts are reflected above.
|
(3)
|
This amount includes the Company’s matching contributions under the Company’s 401(k) Profit Sharing Plan behalf of Mr. Maddy ($13,250) and Mr. Miller ($7,600). No discretionary contributions were made by the Company in 2010. The amount also includes fees paid to Mr. Maddy ($10,150), and Mr. Miller ($10,150) as members of the Company’s and its subsidiary bank’s Boards of Directors.
|
Total cash compensation, as measured by salary and non-equity incentive plan compensation, is based on the Company’s performance as well as employee performance and certain other factors as described in the section entitled “Executive Compensation.” For the named executive officers, total cash compensation as a percentage of total compensation is as follows: Mr. Maddy – 87.84%; Mr. Miller – 68.09%; and Mr. Jennings – 88.36%. The percentage of total cash compensation to total compensation for the named executive officers reflects the emphasis that is placed on cash compensation.
A description of the employment agreements with the named Executive Officers is set forth in the Section entitled “Executive Compensation.”
Outstanding Equity Awards at December 31, 2010
The following table shows outstanding stock option awards classified as exercisable and unexercisable held as of December 31, 2010, by the Company’s named executive officers.
|
Option Awards
|
Number
of
Securities
Underlying
Unexercised
Options
(#)
Exercisable
|
Number of
Securities
Underlying
Unexercised
Options
(#)
Unexercisable
|
Equity
Incentive Plan
Awards:
Number of
Securities
Underlying
Unexercised
Unearned
Options
(#)
|
Option
Exercise
Price
|
Option
Expiration
Date
|
H. Charles Maddy, III
|
4,800
4,800
4,800
1,600
1,600
1,600
1,200
1,200
1,200
1,200
1,200
1,400
1,400
1,400
1,400
1,400
2,400
2,400
2,400
2,400
2,400
2,400
2,400
2,400
2,400
2,400
15,000
|
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
|
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
|
$5.21
$ 5.21
$ 5.21
$ 4.63
$ 4.63
$ 4.63
$ 5.95
$ 5.95
$ 5.95
$ 5.95
$ 5.95
$ 9.49
$ 9.49
$ 9.49
$ 9.49
$ 9.49
$ 17.79
$ 17.79
$ 17.79
$ 17.79
$ 17.79
$ 25.93
$ 25.93
$ 25.93
$ 25.93
$ 25.93
$ 24.44
|
02/26/2011
02/26/2012
02/26/2013
02/26/2012
02/26/2013
02/26/2014
10/26/2012
10/26/2013
10/26/2014
10/26/2015
10/26/2016
12/06/2013
12/06/2014
12/06/2015
12/06/2016
12/06/2017
12/12/2014
12/12/2015
12/12/2016
12/12/2017
12/12/2018
12/07/2015
12/07/2016
12/07/2017
12/07/2018
12/07/2019
12/06/2015
|
Ronald F. Miller
|
800
800
800
880
880
880
880
880
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
6,000
|
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
|
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
|
$ 5.95
$ 5.95
$ 5.95
$ 9.49
$ 9.49
$ 9.49
$ 9.49
$ 9.49
$ 17.79
$ 17.79
$ 17.79
$ 17.79
$ 17.79
$ 25.93
$ 25.93
$ 25.93
$ 25.93
$ 25.93
$ 24.44
|
10/26/2014
10/26/2015
10/26/2016
12/06/2013
12/06/2014
12/06/2015
12/06/2016
12/06/2017
12/12/2014
12/12/2015
12/12/2016
12/12/2017
12/12/2018
12/07/2015
12/07/2016
12/07/2017
12/07/2018
12/07/2019
12/06/2015
|
|
Option Awards
|
Number
of
Securities
Underlying
Unexercised
Options
(#)
Exercisable
|
Number of
Securities
Underlying
Unexercised
Options
(#)
Unexercisable
|
Equity
Incentive Plan
Awards:
Number of
Securities
Underlying
Unexercised
Unearned
Options
(#)
|
Option
Exercise
Price
|
Option
Expiration
Date
|
Scott C. Jennings
|
800
800
800
800
800
880
880
880
880
880
1,400
1,400
1,400
1,400
1,400
1,600
1,600
1,600
1,600
1,600
10,000
|
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
|
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
|
$ 5.95
$ 5.95
$ 5.95
$ 5.95
$ 5.95
$ 9.49
$ 9.49
$ 9.49
$ 9.49
$ 9.49
$17.79
$17.79
$17.79
$17.79
$17.79
$25.93
$25.93
$25.93
$25.93
$25.93
$24.44
|
10/26/2012
10/26/2013
10/26/2014
10/26/2015
10/26/2016
12/06/2013
12/06/2014
12/06/2015
12/06/2016
12/06/2017
12/12/2014
12/12/2015
12/12/2016
12/12/2017
12/12/2018
12/07/2015
12/07/2016
12/07/2017
12/07/2018
12/07/2019
12/06/2015
|
All options listed in the above table are vested.
|
Director Compensation 2010
|
The following table sets forth certain information regarding the compensation earned by or awarded to each director who served on the Company’s Board of Directors in 2010 except for Mr. H. Charles Maddy, III whose compensation as a named executive officer of the Company is presented in the Summary Compensation Table on page 34.
Name
|
|
Fees Earned or Paid in Cash ($)(1)
|
|
|
Stock Awards ($)
|
|
|
Option Awards ($)
|
|
|
Non-Equity Incentive Plan Compensation ($)
|
|
|
Change in Pension Value and Nonqualified Deferred Compensation Earnings(2)
|
|
|
All Other Compensation (see attachment) ($)(3)
|
|
|
Total ($)
|
|
(a)
|
|
(b)
|
|
|
(c)
|
|
|
(d)
|
|
|
(e)
|
|
|
(f)
|
|
|
(g)
|
|
|
(h)
|
|
Frank A. Baer, III
|
|
$ |
4,850 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
4,850 |
|
Oscar M. Bean
|
|
$ |
35,200 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
35,200 |
|
Dewey F. Bensenhaver
|
|
$ |
5,900 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
11,835 |
|
|
$ |
17,735 |
|
James M. Cookman
|
|
$ |
4,450 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
4,450 |
|
John W. Crites
|
|
$ |
14,450 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
14,450 |
|
James P. Geary, II
|
|
$ |
9,650 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
9,650 |
|
Georgette R. George
|
|
$ |
6,800 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
6,800 |
|
Thomas J. Hawse, III
|
|
$ |
16,900 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
16,900 |
|
Phoebe F. Heishman
|
|
$ |
12,050 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
12,050 |
|
Gary L. Hinkle
|
|
$ |
16,800 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
16,800 |
|
Gerald W. Huffman
|
|
$ |
6,600 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
6,600 |
|
Duke A. McDaniel
|
|
$ |
4,850 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
4,850 |
|
G. R. Ours, Jr.
|
|
$ |
10,550 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
10,550 |
|
Charles S. Piccirillo
|
|
$ |
9,350 |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
|
- |
|
|
$ |
9,350 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1)
|
Directors of the Company received $1,100 per board meeting attended in 2010. Non-employee Directors of the Company who serve on the Company’s Audit and Compliance Committee and Compensation and Nominating Committee received $750 for each meeting attended. Non-employee Directors serving on other Company Committees received $150 per committee meeting attended. Directors serving on the Memorandum of Understanding Compliance Committee of Summit Community Bank, the Company’s banking subsidiary, received $500 for each meeting attended.
|
|
Members of the Board of Directors of the subsidiary of the Company are paid an annual retainer fee based on the asset size of the subsidiary bank as of December 31st of the prior year and receive $125 for each meeting attended and $100 for each committee meeting attended. All of the members of the Board of Directors of the Company are also members of the Board of Directors of the bank subsidiary of the Company except Mr. Baer, Mr. Bensenhaver, Mr. Cookman, Mr. Geary, Mr. Huffman, Mr. McDaniel, and Mr. Piccirillo, and accordingly, receive fees from the bank subsidiary of the Company. In addition, Mr. Maddy is a member of the Board of Directors of the subsidiary bank of the Company and as such receives fees from the bank subsidiary. The fees received by Mr. Maddy are included in the Summary Compensation Table under “All Other Compensation.”
|
If an individual is a member of the Board of Directors of the Company or of its subsidiary bank and is also an employee of the Company or any of its subsidiaries, then such director will be paid the retainer fees and the fees for each board meeting attended as set forth above; however, such director will not be paid the fees for each committee meeting attended.
(2)
|
Pursuant to the Summit Directors’ Deferral Plan, the Company’s Directors may elect to defer their retainer, meeting and committee fees earned. The Company invests amounts equating to the deferrals of each participating director in phantom investments in various mutual funds. Benefits payable to participant directors at retirement under the Plan will equate to the then current value of the individual investments. The Company’s subsidiary has a similar deferral plan for its directors.
|
On December 30, 2005, the Company and its subsidiaries amended the Directors’ Deferral Plans (the “Plans”) to conform the Plans to administrative guidance and the regulations issued by the Internal Revenue Service under Section 409A of the Internal Revenue Code. The Company has not provided above-market or preferential earnings on any non-qualified deferred compensation and, accordingly, no such amounts are reflected in the above table.
(3)
|
Certain members of the Company’s Board of Directors receive health insurance coverage under the Company’s health insurance plan. This benefit is only available for directors originally elected to the Board prior to 1994. For those still receiving health insurance coverage, such coverage will be eliminated upon their retirement. The amount of the coverage provided did not exceed $10,000 for any one director except for Mr. Bensenhaver.
|
_______________________________
EXECUTIVE OFFICERS
_______________________________
The names of the Executive Officers of Summit Financial Group, Inc. as of March 15, 2011, the present position and business position of such officers and the number of shares of Common Stock and Preferred Stock of the Company beneficially owned by such Executive Officers are set forth in the following table. The number of shares shown as beneficially owned by Executive Officer is determined under the rules of the Securities and Exchange Commission and generally includes voting or investment power with respect to securities.
Unless indicated in the following table, to our knowledge, the Executive Officers have sole voting and sole investment power with respect to all shares beneficially owned. Shares of common stock issuable upon exercise of currently exercisable options or upon conversion of Preferred Stock within 60 days of March 15, 2011, are deemed to be outstanding and to be beneficially owned by the Executive Officer holding the options or Preferred Stock for the purpose of computing the percentage ownership of that Executive Officer, but are not treated as outstanding for the purpose of computing the percentage ownership of any other Executive Officer.
Name and Age as of the May 19, 2011
Meeting Date
|
Position, Principal Occupation and
Business Experience
|
Amount of Beneficial Ownership of Summit’s Equity Securities as of
March 15, 2011
|
|
Number of Common
Shares
|
% of
Common
Stock
|
Number of
Preferred
Shares
|
% of
Preferred
Stock
|
H. Charles Maddy III...(48)
|
Director of Summit Financial Group since 1993. President and CEO of Summit Financial Group since 1994. Chairman of Board of Directors of Summit Community Bank, the subsidiary of the Company, since September, 2010 and Co-Chairman from 2007-September, 2010. Vice-Chairman and Director of the Federal Home Loan Bank of Pittsburgh (“FHLB”) during the time period from 2002 to 2010 and also served as Chairman and a member of the Audit Committee of the Federal Home Loan Bank.
|
154,427(1)
|
2.05%
|
250(2)
|
6.74%
|
Robert S. Tissue ….….(47)
|
Senior Vice President and Chief Financial Officer of Summit Financial Group since 1998.
|
114,648(3)
|
1.53%
|
200
|
5.39%
|
Patrick N. Frye …..…..(52)
|
Director of Summit Financial Group since February, 2000. Senior Vice President and Chief Credit Officer of Summit Financial Group since December 2003.
|
90,334(4)
|
1.20%
|
250
|
6.74%
|
Ronald F. Miller ….…(67)
|
Director of Summit Financial Group since 1998. President, CEO and Director of a banking subsidiary of the Company, since 1998.
|
68,190(5)
|
*
|
100
|
2.70%
|
Scott C. Jennings ……(49)
|
Senior Vice President and Chief Operating Officer of Summit Financial Group since 2000.
|
45,227(6)
|
*
|
-
|
-
|
Douglas T. Mitchell …(47)
|
Senior Vice President and Chief Banking Officer of Summit Financial Group since September 2005.
|
16,545(7)
|
*
|
-
|
-
|
(1)
|
Includes 9,075 Common Shares owned by spouse, 22,363 fully vested Common Shares held in Company’s ESOP, exercisable stock options for 71,200 Common Shares, and 250 Preferred Shares owned by spouse convertible into 45,455 shares of Common Stock; 2,768 Common Shares are pledged as collateral.
|
(2)
|
Includes 250 Preferred Shares owned by spouse which are pledged as collateral.
|
(3)
|
Includes 5,866 fully vested Common Shares held in Company’s ESOP, exercisable stock options for 51,000 Common Shares, 700 Common Shares held in spouse’s self directed IRA, and 200 Preferred Shares convertible into 36,364 shares of Common Stock.
|
(4)
|
Includes 6,005 fully vested Common Shares held in Company’s ESOP, 2,371 fully vested Common Shares held in Company’s ESOP by spouse, exercisable stock options for 28,400 Common Shares, 110 Common Shares owned by spouse, and 250 Preferred Shares convertible into 45,455 shares of Common Stock which are pledged as collateral.
|
(5)
|
Includes 7,801 fully vested Common Shares held in Company’s ESOP, exercisable stock options for 24,800 Common Shares, and 100 Preferred Shares convertible into 18,182 shares of Common Stock.
|
(6)
|
Includes 11,410 fully vested Common Shares held in Company’s ESOP and exercisable stock options for 33,400 Common Shares.
|
(7)
|
Includes 1,060 fully vested Common Shares held in Company’s ESOP and exercisable stock options for 10,000 Common Shares.
|
___________________________________
PRINCIPAL SHAREHOLDER
___________________________________
The following table lists each shareholder of Summit who is the beneficial owner of more than 5% of Summit’s voting securities as of March 15, 2011.
Title of Class
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Name and Address
of Beneficial Owner
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Amount and Nature of Beneficial Ownership
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% of Class
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Common Stock
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John W. Crites
P. O. Box 867
Petersburg, WV 26847
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548,816(1)
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7.39%
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(1)
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Includes 191,240 shares in eight subtrusts created for the benefit of grandchildren. Mr. Crites and his wife serve as co-trustees of six of the eight subtrusts and also have the power to vote the shares of stock owned by all eight of the subtrusts, including two subtrusts for which they are not acting as co-trustees.
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REQUIREMENTS, INCLUDING DEADLINE FOR SUBMISSION
OF PROXY PROPOSALS, NOMINATION OF DIRECTORS AND
OTHER BUSINESS OF SHAREHOLDERS
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Under our Articles of Incorporation, certain procedures are provided which a shareholder must follow to nominate persons for election as Directors. These procedures provide that nominations for Directors at an annual meeting of shareholders must be submitted in writing to the President of the Company at P. O. Box 179, 300 North Main Street, Moorefield, West Virginia 26836. The nomination must be received no later than:
• thirty (30) days in advance of an annual meeting if at least thirty (30) days prior notice is provided; or
• five (5) days following the day on which the notice of meeting is mailed if less than thirty (30) days notice is given.
The nomination must contain the following information about the nominee and notifying shareholder:
• name of the nominee;
• address of the nominee;
• principal occupation of the nominee;
• the number of shares of common stock held by the notifying shareholder; and the name and address of the notifying shareholder.
The chairman of the meeting may refuse to acknowledge the nomination of any person, if not in compliance with the foregoing procedures.
The Board is not aware of any matters that are expected to come before the Annual Meeting other than those referred to in this Proxy Statement. If any other matter should come before the Annual Meeting, the persons named in the accompanying proxy intend to exercise their discretionary authority in accordance with applicable federal and state laws and regulations to vote the proxies in accordance with their best judgment.
Under the rules of the SEC, shareholder proposals intended to be presented at the Company’s 2012 Annual Meeting of Shareholders must be received by us, Attention: Secretary, at our principal executive offices by December 9, 2011, for inclusion in the proxy statement and form of proxy relating to that meeting. We strongly encourage any shareholder interested in submitting a proposal to consult knowledgeable counsel with regard to the detailed requirements of applicable securities laws.
Shareholder proposals to be brought before our 2012 Annual Meeting and submitted outside the processes of Rule 14a-8 must be received by us, Attention: Secretary, at our principal executive offices by February 22, 2012. If notice is not provided by February 22, 2012, the persons named in the Company’s proxy for the 2012 Annual Meeting of Shareholders will be allowed to exercise their discretionary authority to vote upon any such proposal without the matter having been addressed in the proxy statement for the 2012 Annual Meeting of Shareholders.
Stock Transfers
Current market quotations for the common stock of Summit Financial Group, Inc. are available on the NASDAQ Capital Market under the symbol “SMMF.”
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ANNUAL REPORT
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The annual report of the Company for the year ended December 31, 2010, is being mailed concurrently with this Proxy Statement.
The financial statements and other information to be delivered with this Proxy Statement constitute the annual disclosure statement as required by 12 C.F.R. 18.
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FORM 10-K
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The Company will furnish without charge to each person whose proxy is being solicited, upon the request of any such person, a copy of the Company’s annual report on Form 10-K for 2010. Requests for copies of such report should be directed to Julie R. Cook, Vice President, Chief Accounting Officer, Summit Financial Group, Inc., P. O. Box 179, Moorefield, West Virginia 26836, or e-mail jcook@summitfgi.com.
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Whether or not you plan to attend the Meeting, please mark, sign, date and promptly return the enclosed proxy in the enclosed envelope. No postage is required for mailing in the United States.
By Order of the Board of Directors,
April 7, 2011
PROXY SOLICITED BY THE BOARD OF DIRECTORS
FOR THE ANNUAL MEETING OF SHAREHOLDERS
OF SUMMIT FINANCIAL GROUP, INC.
ON MAY 19, 2011
The undersigned shareholder(s) of Summit Financial Group, Inc. (“Summit”) hereby appoints Julie R. Cook and Teresa D. Ely, or either of them, with full power to act alone as attorneys and proxies to vote all the shares of the common stock of Summit held or owned by the undersigned at the Annual Meeting of Shareholders on May 19, 2011, or at any adjournments thereof, for the following purposes and upon any other matters that may come before the meeting or any adjournment thereof, with all the powers the undersigned would possess if personally present, hereby revoking all previous proxies:
1.
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To elect one (1) Director of Summit to serve a one-year term until the 2012 Annual Meeting or until his successor is elected and qualified and to elect six (6) Directors of Summit to serve a three year term until the 2014 Annual Meeting or until their successors are elected and qualified:
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[ ] FOR ALL NOMINEES LISTED BELOW [ ] WITHHOLD AUTHORITY
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(except as marked to the contrary below)
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TO VOTE FOR ALL NOMINEES LISTED BELOW
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(INSTRUCTION: To withhold authority to vote for any individual nominee, strike a line through the nominee's name in the list below.)
Director Nominated to Serve a One-Year Term Until the 2012 Annual Meeting:
Ronald F. Miller
Directors Nominated to Serve a Three-Year Term Until the 2014 Annual Meeting:
J. Scott Bridgeforth Georgette R. George Jeffrey E. Hott
Duke A. McDaniel G.R. Ours, Jr. George W. Pace
2. To ratify the selection of Arnett & Foster, PLLC as Summit Financial Group Inc.’s independentregistered public accounting firm for the year ended December 31, 2011.
[ ] FOR [ ] AGAINST [ ] ABSTAIN
THE PROXIES INTEND TO EXERCISE THEIR DISCRETIONARY VOTING AUTHORITY IN ACCORDANCE WITH APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS TO VOTE UPON SUCH OTHER BUSINESS AS MAY PROPERLY BE BROUGHT BEFORE THE MEETING OR ANY ADJOURNMENT THEREOF.
THE SHARES OF COMMON STOCK REPRESENTED BY THIS PROXY WILL BE VOTED AS SPECIFIED. IF NO CHOICE IS SPECIFIED, THE PROXY WILL BE VOTED FOR PROPOSALS 1 AND 2.
This proxy confers on the proxy holder the power of cumulative voting for the election of Directors and the power to vote cumulatively for less than all of the nominees listed in Item 1. This proxy may be revoked at any time prior to its exercise in accordance with the procedure set forth in the proxy materials.
Dated ___________________________________, 2011
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Shareholder(s) should sign exactly as name(s) appears on the
label. Any person signing in fiduciary capacity should please
enclose proof of his appointment unless such proof has already
been furnished. All joint owners must sign.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL MEETING OF SHAREHOLDERS TO BE HELD ON MAY 19, 2011
The proxy statement, along with our 2010 Annual Report, which includes our Form 10-K for the year ended December 31, 2010, are available free of charge on the following website: www.summitfgi.com.